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GRFGolden Rain Foundation
PHYSICAL PROPERTY COMMITTEE MINUTES
August 4,2021
The regular meeting of the Physical Property Committee was called to order at 1:00 p.m. by ChairDamoci on Wednesday, August 4, 2021, in Administration Conference Room and via Zoom.com,followed by the Pledge of Allegiance.
Present: Mrs. C. Damoci, ChairMr. T. DoderoMs. M. Gerber
Mr. L. Melody
Absent: Mr. P. Friedman
Mrs. L. PerrottiMr. P. Pratt- Via ZoomMs.P.Snowden
Ms. S. Hopewell, Ex-Officio
Staff and Mr. R. Ankeny, Executive DirectorGuests: Ms. C. Miller, Director of Finance
Mr. M. Weaver, Facilities DirectorMr. K. Black, Physical Property ManagerMs. D. Jaksic, Recording SecretaryMr. N. Massetti, GRF Representative, Mutual SeventeenSix Shareholders/Members
Chair Damoci greeted and welcomed everyone to the Physical Property Committee meeting andintroduced Foundation members, guests, and staff.
CHAIR'S ANNOUNCEMENTS
Chair Damoci introduced guests and staff- GRF President Susan Hopewell, Executive DirectorRandy Ankeny, Director of Finance Carolyn Miller, Facilities Director Mark Weaver, PhysicalProperty Manager Kevin Black, and Recording Secretary Deanna Jaksic.
SHAREHOLDERS/MEMBERS COMMENTS
One Shareholder/Member spoke at the time of the meeting.
APPROVAL OF MINUTES
The minutes of the July 7, 2021, meeting were approved, as presented.
PHYSICAL PROPERTY COMMITTEE MINUTES - 08/04/2021
CORRESPONDENCE
Page 2 of 4
The Committee reviewed six items of correspondence, as presented.
After a brief discussion, Mrs. Damoci MOTIONED, seconded by Ms. Gerber-
TO remove the first two trees at the intersection of Oakmont and St. Andrews.
The motion was carried with three no votes (Perrotti, Pratt, Snowden).
STAFF REPORTS
Facilities Director
The Facilities Director presented the monthly report, as attached in the agenda packet.
Physical Property Manager
Chair Damoci requested the Physical Property Manager report be delivered after a work studymeeting is scheduled to review the Total Quality Checklist.
Executive Director
The Executive Director provided information and updates throughout the meeting.
SUBCOMMITTEE REPORTS
Car Charging Subcommittee
Mr. Melody provided a verbal update of the meeting of the car charging subcommittee.
Chair Damoci called for a fifteen-minute break at 2:26 p.m.
UNFINISHED BUSINESS
2022 Budget Assumptions-Discussion
After a brief discussion, Ms. Snowden MOTIONED, seconded by Ms. Gerber, and carriedunanimously by the Committee members present-
TO raise parking fees for (GL 5380701, Cost Center 670), to a $125 permonth for vendors.
PHYSICAL PROPERTY COMMITTEE MINUTES - 08/04/2021 Page 3 of 4
After a brief discussion, Mrs. Perrotti MOTIONED, seconded by Mr. Dodero, and carriedunanimously by the Committee members present-
TO accept the 2022 proposed budgets, as amended.
Repair, Slurry, and Re-Stripina of the Parking Lots
After a brief discussion, Mr. Melody MOTIONED, seconded by Ms. Snowden, and carriedunanimously by the Committee members present-
TO recommend to the GRF Board award a contract to MJ Jurado, for
the repair, slurry, and re-striping of the Administration Building, BuildingFive and Clubhouse Six Parking Lots: $36,382 and replacing the asphaltwith concrete at Clubhouse One Parking Lot: $142,975, adding $14,000in contingencies, for a total cost not to exceed $193,457, Reserve funds,after review by the Finance Committee.
NEW BUSINESS
Pool- Update
The Executive Director and Facilities Director provided updated information on the pool.
Contractors of Record
After a brief discussion, Mrs. Perrotti MOTIONED, seconded by Ms. Snowden, and carriedunanimously by the Committee members present-
TO recommend the GRF Board approve the Contractors of Record,(MJ Jurado Inc., Custom Glass, Greenwood Heating and Air, Inc.,Advance Custom Paint, Inc., J.C. Kress Construction, Inc., and RoxygenPainting Company), for a one-yearterm.
Clubhouse Assignments
The Committee concurred to discuss clubhouse assignments after the Total Quality Checklistwork study meeting.
Status of City Water Leak Test
The Facilities Director provided an update on this agenda item.
PHYSICAL PROPERTY COMMITTEE MINUTES - 08/04/2021 Page 4 of 4
Renewal Energy
The Committee concurred to recommend the GRF President create a Renewable EnergyAd hoc Committee.
Perimeter Wall-Frontier
The Committee concurred to request the Facilities Director provide further information,at the next scheduled meeting.
Cal-Met Trash Contract
The Facilities Director provided an update on the Cal-Met Trash Contract.
The Committee concurred to request the Facilities Director provide further information,at the next scheduled meeting.
Parking Spaces- Health Care Center
The Facilities Director provided an update on this agenda item.
Future Aaenda Items
The Committee concurred to add as future agenda items:
RFP Traffic Engineer Report- (tabled until January)• Mary's Gate
Perimeter Wall- Frontier
Clubhouse Two Parking Lots/Utilities-October
PRESIDENT'S COMMENTS
President hlopewell provided information and updates throughout the meeting.
ADJOURNMENT
Chair Damoci adjourned the meeting at 3:45 p.m.
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C^{^ ^^^-^Carole Damoci, ChairPHYSICAL PROPERTY COMMITTEEdj 08.04.21