Greg von Lehmen The University of Maryland University College
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Transcript of Greg von Lehmen The University of Maryland University College
Transfer Credit and Degree Audit: Automation, Workflows and Business Processes to Speed Evaluation
Greg von LehmenThe University of Maryland University College
What Contemporary students want and need to know up front
• What does it take to complete a degree with UMUC? How credits earned elsewhere match up against the
UMUC catalogue How those credits will be applied to their desired UMUC
degree
• Why are these questions important? Lack of answers can: Result in duplicated courses Wasted financial aid funding Delayed time to degree completion
UMUC’s Goal
• To reduce student waiting time, once all information is received, to as close to zero as possible.
UMUC: Thumbnail Sketch
• Member institution of University System of Maryland
• Headcount of over 90,0000 students• Large DoD contracts to provide f2f
instruction across Europe, Asia, Central Asia and the Middle East, including Afghanistan and Iraq
• Average age is 32• Each student has an average of five
transcripts• Many have military credit (AARTS and
SMART)
Transfer Credit & Degree Process
• UMUC’s transfer credit process is automated through Singularity software and PeopleSoft.
• Will demonstrate process step-by-step for a sample student.
Process for the Paper Transcript
• Create an Optical Character Recognition (OCR) template for the transcript, if none exists
• Scan the transcript into OCR module
• Verify the accuracy of the OCR process
• Upload the data into PeopleSoft and Singularity
• Scanning replaces manual data entry of transfer course information.
Receive Electronic Transcripts
• UMUC is part of the SPEEDE electronic transcript network
• Electronic transcripts automatically enter our PeopleSoft and Singularity systems.
Course Equivalency Workflow
• Any course entered into PeopleSoft that does not have a equivalency is sent to the Workflow Module for a Course Equivalency Workflow.• UMUC currently has a course equivalency database of over
450,000 courses
• Faculty use this workflow system to evaluate transfer credit for incoming courses.
Degree Audit Workflow
• Once UMUC receives all transcripts for a student, and all courses entered are articulated (have course equivalencies) the Workflow Module generates a Degree Audit Ready Workflow for the student
• Our degree auditors pull student files ready from this workflow for the final step: deciding how credits previously earned elsewhere can be placed in the student’s degree plan
Everything is Complete!
• In PeopleSoft, student and advisors can now run an updated degree progress report anytime.
• In Singularity we have:
• Image of the paper transcripts, which was scanned
• Image of the transcript received electronically
• Course equivalency form documents
• A degree audit ready form document
• A copy of the original Official Evaluation (which was completed in PeopleSoft)