Greg Harris

President & CEO

We Can Work It Out

Establishing the World’s FirstRock and Roll Library

Jennie Thomas

Head Archivist

Goals

Move collections Create policies,

procedures, workflows Finding aids for first

1,000 l.f. of priority collections

Determine best ACMS

Challenge 1 : The Move

2,500 l.f. 4 different

locations

Challenge 2 : Provenance No or partial

records Incomplete

agreements Reboxing

Challenge 3 : Definitions

LIBRARY Commerci

al publications

ARCHIVES Everythin

g else!

MUSEUM 3-D

Challenge 4: Data

Archival content management system

The Museum System

Archivists’ Toolkit

Challenge 5: Standards

Outcomes

1601 l.f. processed

362 collections 45% unprocessed 108 researchers 375 reference

requests

The Future

Collecting policy Revised standards ArchivesSpace Records

management Digitization Linkage of finding

aids to digital objects

Adam Wead

Systems and DigitalCollections Librarian

Ex nihilo

No ILS No archival processing software No preservation storage No digital initiative

Vendor Decisions

Bundled solutions are expensive Innovative & ExLibris

Vendor products didn't fit our needs for video Uncompressed video, PBCore metadata

Partnered with Case to become an affiliate Chose Archivist's Toolkit for our processing

software

Digital Decisions

Video was the priority: induction ceremonies Required lots of storage and specialized

processing Opted for the Fedora repository architecture

Flexibility with storage systems and metadata standards

Chose a vendor to digitize our tapes

Hydra

Fedora is only a backend Needed a web-based interface to

manage, catalog and ingest content Hydra gives you the ability to manage

Fedora within a web framework: Ruby on Rails + Solr + Blacklight

Storage

Initial estimates were for 250 TB of data with expansion over time

Required two off-site copies, geographically separated

Cloud storage was too expensive at the time--probably still is

HSM solution: combines hard disk and tapes Multiple tapes are stored offsite: Museum

downtown, and Iron Mountain in PA

Discovery

Three data types: MARC, EAD, PBCore Funneled into one datastore: Solr Interface to sSolr for library data:

Blacklight EAD are separated into multiple item-

level records for better searching All content in Hydra is item-level

What’s Next?

Image digitization workflow and processing: 4 TB 90,000 image backlog

An institutional repository for the Rock Hall

Extending Hydra's capabilities with other institutions’ solutions

Amanda Raab

Catalog and Metadata Librarian

Goals

Relocate, assess, and prioritize collections

Create policies, procedures, workflows

Develop adequate tools for internal and external use

Challenges

Starting backlog of 50K items Coordinating description

standards across library and archives

Establishing description policies that allow findability across 5 catalogs, using 3 schemas

From one catalog to another…

Future

Reassessing collection policies and cataloging priorities

Updating the discovery interface to incorporate

RDA elements Digital video, images, and

audio Crowdsourcing widgets Aesthetic changes

Laura Moody

Public Services Librarian

Public Services

Information Desk Policies and procedures Scheduling of librarians for Info Desk A/V set up and instruction Virtual reference

Collection Development

Opening Day collection Database subscriptions Magazine subscriptions Theses/dissertations Audio/video

Instruction

Case Western Reserve University Cleveland public school district Cuyahoga Community College (Tri-C) Museum staff LibGuides Virtual

Outreach

Social networking via Facebook, Twitter Blog posts via Museum Word of mouth E-News to Museum members Tabling at local events Education Department programs Volunteers and interns

Where Are We Now?

Books: 6,623 Audio: 4,031 Video: 869 Periodicals: 505 Theses/Dissertations: 476 Scores: 368 Reference Questions: 1,450 New patron registrations: 1,323

Looking Forward More outreach Ask-A-Librarian chat reference model In-house instruction Circulating collection? Library book sale? Enhanced web page and catalog Metrics

Questions?

Phone: 216.515.1956 Email: library@rockhall.org

Facebook: www.facebook.com/groups/rockhalllibrary/ Twitter: @RockHallLibrary