Green Campus Game Show

Your Hosts: Ellie Kim and Jenn Alvarez

Question 1

Name at least two GC documents that are due on the first of the month

• Expense reports

• Metrics Tracking sheet

• Newsletter (GC-U)

Question 2

What two documents need to be emailed & uploaded to ProjectSpaces when conducting a weekly meeting (before and after, respectively)?

• Meeting agenda

• Meeting notes

Question 3

What are 2 important reasons to complete your TIMESHEET by 4:30 PM every other Friday?

• To get paid on time =)

• It causes extra hassle for Finance to process retroactive timesheets

Question 4

Name at least two types of logos that must be included on ALL marketing materials.

• Green Campus Program logo

• Alliance logo

• Funder logos – PG&E, SCE, and Sempra Energy (GC-U)

Question 5

Name at least 3 major Green Campus goals

• Green workforce development

• Realize measurable energy savings

• Raise awareness

• Institutionalize policy (GC-U)

• Create effective & lasting partnerships (GC-U)

Question 6

• Humboldt State

• CSU Chico

• UC Merced

• UC Santa Cruz

• UC Berkeley

• Cal Poly SLO

• Cal Poly Pomona

• CSU San Bernardino

• UC Santa Barbara

• Los Angeles SW College

• East LA College

• West LA College

• CSU San Bernardino

• San Diego State

• UC San Diego

Name at least 5 of the participating Green

Campuses (abbreviations acceptable):

Question 7

What is the best method for spending your Intern Implementation Budget

• VISA Buxx card

Question 8

Name two reasons why we use ProjectSpaces

• Contact information

• Store campus documents

Question 9

Name at least 3 things your campus newsletter must include

• Metrics table

• Alliance and Green Campus Logos

• Title/Date

• Photos

• Contact information

Question 10

What two roles need to be filled at every meeting?

• Facilitator

• Note-taker

Question 11

If you have a general question about the Green Campus program what is the first resource you should consult?

• Green Campus Intern Handbook

Question 12 - 14

What is the maximum number of hours you can work per day?

• 7.5 hours

Per week?

• 37 hours

Per two weeks?

• 74 hours

Question 15

The cost savings of a project is an example of what type of metric, hard or soft?

• Hard metrics

Question 16

Name at least three categories of awards Green Campus gives out at the End of Year meeting?

• Outstanding Team Manager• Outstanding Treasurer• Most Innovative Project• Best Institutionalization of a project• Best Newsletter• Best Marketing & Publicity• Most Creativity in Marketing & Publicity• Most Energy Savings

Question 17

How many indiscretions will lead to an automatic probation?

• 2

Question 18

Name at least 2 email no-no’s?

• Writing an email when angry or annoyed

• Using sarcasm in emails

• Assuming people read email carefully

BONUS CHAMPIONSHIP QUESTION

What are 5 good/bad elements in the example Scope of Work (SOW)?

Identify good with G, identify bad with B.

TURN YOUR DRY ERASE BOARDS OVER

PROJECT/ PROGRAM TASKS DATE/ TIMING ROLES & RESOURCES SUCCESS INDICATORS/ METRICS BUDGET

A. Reduce energy use in

X & Y residence halls

through a month-long

energy competition

1.

B. Ask the energy manager if

campus energy went down

during our competition

C. Complete

by 8/31

Resource: Energy Manager

D. Task lead: (everyone)

E. Obtain weekly energy

consumption data. The

team estimates a 5-8%

reduction in each building’s

energy use over the

course of the competition

(compared to historical 3-

year average for same

time period.)

(No direct costs for

this task.)

2.

F. Develop a plan for how the

competition will be measured

and for how prizes will be

awarded

G. Complete

whenever we

have time.

H.Resources: Campus Lead,

other GC Interns who have

structured a similar effort in the

past; competition prizes

Task lead: (Team member 2)

I.Have participants e-mail

the team individually to ask

for rules and regulations.

Spread information on

prizes by word of mouth.

J. $1000 for 200 $5

gift cards to Dell

3.

Conduct outreach to RAs to

engage them in the competition

Attend

Tuesday

evening RA

meetings

starting 9/12

Resources: RAs

Team lead: (Team member 3)

Positive RA feedback and

a verbal commitment to

supporting the competition

and promoting it across the

550 student residents that

they represent .

Food (pizza and

drinks) for 3 RA

meetings: $125

Good:

A, C, E, F, H

Bad:

B, D, G, I, J

Answers

GC Requirements

ONGOING Due Dates Project

Daily! Timesheets

Prior to/beginning of quarter/semester Draft SOW Action PlanStakeholder Advisory Meeting

1st of the month Metrics Tracking Sheet/Expense Report, Newsletters (GC-U)

2 days following meeting Team Meeting Notes, Stakeholder Advisory Meeting Notes

2 weeks following project completion Project Evaluation

Name at least two GC documents that are due

on the first of the month

Communications

• Name at least two e-mail no no’s:

– Writing e-mails when angry or annoyed

– Assuming people read e-mails carefully

– Using sarcasm in e-mails

Team Roles/Structure

• What two roles need to be filled at every meeting?

– Facilitator, note-taker

Team Roles & Structure

• What two documents need to be e-mailed and uploaded to ProjectSpaces when conducting a weekly meeting (before and after, respectively)?

– Meeting agenda, meeting notes

Timesheets

• What is the maximum number of hours you can work per day? Per week? Per two-week?

– 7.5, 37, and 74 hours respectively

• What are 2 important reasons to complete your timesheets by 4:30p every other Friday?

– To get paid on time =)

– It causes extra hassle

for Finance when

timesheets are late.

Program Structure

• Name at least two types of logos that must be included on all marketing materials?

– GC logo, Alliance logo, Funder logos (GC-U only)

Program Structure

Name at least 5 of the participating Green Campuses (abbreviations acceptable)

UC Santa Barbara

UC San Diego

UC BerkeleyHumboldt State

CSU San Bernardino

San Diego State

UC Irvine

CSU Chico

UC Merced

Cal Poly Pomona

UC Santa Cruz

UC San Francisco

Cal Poly SLOEast LA CollegeWest LA College

LA Southwest College

General Procedures

• If you have a general question about the Green Campus program what is the first resource you should consult?

– Green Campus Intern Handbook

Awards

• Name at least three categories for awards Green Campus gives out at the End of Year Meeting:

– Outstanding Team Manager– Outstanding Treasurer– Most Innovative Project– Outstanding Newsletter– Best Energy Savings– Outstanding Institutionalization

of a Project– Most Creativity in Marketing & Publicity

Probationary Protocol

How many indiscretions will lead to an automatic probation?

– 2

Indiscretion = failure to meet program deliverables

• Missing deadlines

• Missing team meetings

or team check-ins

• Lack of project progress

Project Planning

Name at least 3 of the Green Campus Goals:

• Supporting green workforce development through training, mentoring, and integrated academic curricula, internships, and project-based learning;

• Realizing measurable energy savings through research, educational campaigns, technology projects, and facilitation of retrofits;

• Fostering ongoing awareness about the relationship between energy and the environment ;

• Developing and implementing campus energy efficiency policy and action;

• Creating effective and lasting partnerships among students, faculty, administrators, and staff within and across campuses.

Budgets & Treasurer Procedures

What is the best method for spending your

Campus Budget?

- VISA Buxx card

Documenting Green Campus Activity

Name two reasons why we use ProjectSpaces

Documents Contacts

Creating Effective Newsletters

Name at least 3 things your campus newsletter must include

• Metrics table

• Alliance & GC Logo

• Title/Date

• Photos

• Contact information

Green Campus by the Numbers:

•520= Number of CFL’s exchanged by Green Campus interns and theRSP this month!

$2,932 = Potential monetary savings in the residence halls from the 520 CFL’s exchanged in October.150 = Number of students reached through “Blackout Battles”

tabling. 2 = Number of sustainable events submitted this month to the

Green Programming certification system!36= Number of kill-a-watt meters passed out to DeCal students to

conduct individual energy audits of their living spaces.

Measuring Program Progress

The cost savings of a project is an example of what type of metric, hard or soft?

- Hard metrics

Hard Metrics Soft Metrics

Total electrical savings (kwh) Workforce

Total gas savings (therms) Involvement

Total H2O savings (gal) Commitments

Total CO2 savings (lbs) Interactions

Total cost savings ($) Remote interactions

Audits performed

A. Reduce energy use in X & Y residence halls through a month-long

energy competition (Specific goal, measurable)

C. Complete by 8/31 (Set, specific deadline)

E. Obtain weekly energy consumption data. The team estimates a 5-

8% reduction in each building’s energy use over the course of the

competition (compared to historical 3-year average for same time

period.) (Thought out, quantitative baseline)

F. Develop a plan for how the competition will be measured and for

how prizes will be awarded (Important step! Organized)

H.Resources: Campus Lead, other GC Interns who have structured a

similar effort in the past; competition prizes (ProjectSpaces and

the state-wide network are good resources! Campus lead has

good overview)

Scope of Works (The Good)

Scope of Works (the bad AND the ugly)

• B. Ask the energy manager if campus energy went down

during our competition (Annoying, time-consuming,

shifts work to stakeholders)

• D. Task lead: everyone (Need someone with bottom

line responsibility)

• G. Complete whenever we have time (Won’t happen)

• I. Have participants e-mail the team individually to ask

for rules and regulations. Spread information on prizes

by word of mouth (Unorganized, limits participation)

• J. $1000 for 200 $5 gift cards to Dell (Rule: Can’t buy

gift cards for amounts less than they can use; endorsement)

Picking Projects

• What are some sample projects that would meet these 3 goals?

– Measurable energy savings, green workforce, awareness

• What are some tasks that would go into the SOW? (Use SMART).