GREATER GIYANI MUNICIPALITY FOURTH SERVICE DELIVERY … of Copy of Copy of Final... · The Greater...
Transcript of GREATER GIYANI MUNICIPALITY FOURTH SERVICE DELIVERY … of Copy of Copy of Final... · The Greater...
GREATER GIYANI MUNICIPALITY FOURTH SERVICE DELIVERY BUDGET AND IMPLEMENTATION PLAN 2016/17(SDBIP) FOURTH QUARTER REPORT
TABLE OF CONTENT
1. Introduction
2. Strategic Map, Vison and Mission
3. Departments
4. HIGHER LEVEL SDBIP
4.1. Municipal Transformation and Organisational Development
4.2. Baisc service Delivery
4.3. Local Economic Development
4.4. Municipal Finance Management and Viability
4.5. Good Governance and Public Participation
5. LOWER LEVEL SDBIP
5.1. Municipal Transformation and Organisational Development
5.2. Baisc service Delivery
5.3. Local Economic Development
5.4. Municipal Finance Management and Viability
5.5. Good Governance and Public Participation
6. Monthly Revenue and Expenditure
7. Monthly Revenue and Expenditure by Vote
8. Capital Cashflow
9. Capital Cashflow by Vote
10. Approval By The Mayor
Annexure A: Technical Indicator Description
Key Performance Area
Total Original
SDBIP
Indicators
Total Adjusted
SDBIP
Indicators
Total Fourth
Quarter
Reported
Indicators
Total AchievedTotal Not
AchievedN/A Withdrawn
Percentange per
KPA
KPA 1: Spatial Rational 15 14 14 12 2 0 1 86%
KPA 2: Institutional Development and
Transformation15 15 14 11 3 1 0 79%
KPA 3: Infrastructure Development And
Basic Services51 42 35 23 12 7 9 66%
KPA 4: Local Economic Development 3 3 3 3 0 0 0 100%
KPA 5:Financial Viability 12 12 9 6 3 3 0 78%
KPA 6:Public Participation And Good
Governance28 28 24 15 9 4 0 63%
TOTAL 124 114 98 70 28 15 10
PERCENTAGE 71% 29%
TABLE OF ACRONYMS AND ABBREVIATIONS
AG Auditor-General
GGM Grater Giyani Municipality
MDM Mopani District Municipality
COMM Communications Division
CWP Community Works Programme
DMP Disaster Management Plan
DoE Department of Energy
DoHS Department of Human Settlement
Strats Strategic Planning and Local Economic Development
EMP Environmental Management Plan
EPWP Expanded Public Works Programme
FBW Free Basic Water
FY Financial Year
IDP Integrated Development Plan
IGR Intergovernmental Relation
INST Institutional
LED Local Economic Development
MFMA Municipal Finance Management Act, No, 56 of 2003
MIG Municipal Infrastructure Grant
MM Municipal Manager
MPAC Municipal Public Account Committee
MSIG Municipal Systems Improvement Grant
MW Municipal Wide
N/A Not applicable
SLA Service Level Agreement
PIA Project Implementing Agent
PMS Performance Management System
PMU Project Management Unit
R & S Roads and Storm Water division
SCM Supply Chain Management
SLP Social and Labour Plan
SDBIP Service Delivery and Budget Implementation Plan
WAC Ward AIDS Council
1. INTRODUCTION AND LEGISLATION
The Greater Giyani Municipality (GGM) 2016/17 SDBIP Fourth Quarter reflects the institution’s service delivery and developmental achievements, as well as challenges,
in recognition of the Municipality’s obligation to be an accountable, transparent and efficient organization. The compilation of this report is done in compliance to
various pieces of legislation. Key amongst such legislation are: Local Government: Municipal Systems Act No. 32 of 2000 (MSA); Local Government: Municipal Finance
Management Act No 56 of 2003 (MFMA); and National Treasury circulars (especially Circular 11 and 63).
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PurposeThe following pages set out to document the 2016/17 Fourth Quarter SDBIP Report of the Greater Giyani Municipality (GGM).
Consonant with the Adjustment Budget prescribed in terms of s53 of the MFMA and section 40 of the MSA is drafted. The Fouth
Quarter SDBIP Report pertains to a wide range of evaluands inter alia: review of projects, objectives, indicators, activities, targets
General
The Original SDBIP had 124 Targets and 124 Indicators. During Budget Adjustment a total number of 10 targets were withdrawn due to budget constraint. 9 Targets withdrawn from KPA 3 and 1 Withdrawn from KPA 1.The following pages document the 2016/17 Fourh Quarter SDBIP Report of the Greater Giyani Municipality (GGM) with a total of
about 114 Targets and 114 indicators. KPA 1 has 14 targets and, 14 indicators. KPA2 has 15 Targets and 15 indicators. KPA3 has 42
targets and 42 indicators. KPA 4 has 3 targets and 3 indicators. KPA5 has 12 targets and 12 indicators. KPA6 has 28 targets and 28 A general regard is given to narration of quantitative (especially where percentages are seemingly indispensable) targets. Where
narration is not provided it is largely due to self-explanatory nature of the project i.e., a project which must be achieved 100%
throughout the financial year. NA (Not applicable) suggests or indicates that the target for that specific quarter (period) is not
applicable and thus the previous quarter target(s) stands. Projects are listed according to KPAs as the derivative of the
2. VISION, MISSION AND STRATEGIC MAP
VISION, MISSION AND STRATEGIC MAP
The Vision of Greater Giyani Municipality is: A Municipality where environmental sustainbility, tourism and agriculture thrive for economic growth.
The Mission of Greater Giyani Municipality is: Ademocratic accountable municipality that ensure the provision of services through sound environment management
practices, local economic development and community participation.
Greater Giyani Muncipality has identified 6 Strategic Objectives which are contained in the Intergrated Development Plan. All municipal programmes will be aligned to the
objectives outlined in the figure below:
Strategic Objectives
To develop and retain the best human capital, effective and efficient administrative and operational support systems
To develop sustainable infrastructure networks which
promotes economic growth and improve quality of life
To create an enabling environment for sustainable
economic growth
To improve financial management systems to
enhance vanue base
To develop governance structures and systems that will
ensure effective public consultation and organizational
discipline
To develop an effective spatial framework that promotes integrated and sustainable
development
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3. GREATER GIYANI MUNICIPALITY DEPARTMENTSGreater Giyani Municipality administration is composed of the following departments: 1. Office of the Municipal Manager, 2. Corporate
Services, 3. Strategic Planning and LED, 4. Budget and Treasury, 5. Technical Services, 6. Community Services
5. Departmental : Operational Vote
Votes and Operational objectives
Votes Objectives and Targets
Municipal Manager Office
To lead, direct and manage a motivated and inspired Administration and account to the Greater Giyani MunicipalityCouncil as Accounting Officer for long term Municipal sustainability to achieve a good creditor rating within the requirements of the relevant leg sislation and whereas the following sections within the department, i.e. Performance Management, Risk Management and Internal Auditing is managed for integration, efficient, economic and effective communication and service delivery.
Finance To secure sound and sustainable management of the financial affairs of Greater Giyani Municipality by managing the budget and treasury office and advising and if necessary assisting the accounting officer and other directors in their duties and delegate ion contained in the MFMA. Ensuring that the Greater Giyani Municipality is 100% financially viable when it comes to Cost Coverage and to manage the Grant Revenue of the municipality so that no grant funding is foregone
Community Services
To co - ordinate Environmental Health Services, Libraries, Safety and Security, Environmental and Waste management, Parks and Recreation as well as Disaster management to decrease community affected by disasters
Technical Services
Development & Planning
To ensure that the service delivery requirements for roads are met and maintenance of water, sewerage and electricity are conducted for access to basic services as well as no less than an average of 100% MIG expenditure
To direct the Greater Giyani Municipality’s resources for advanced economic development and investment growth through appropriate town and infrastructure planning in order that an environment is created whereby all residents will have a sustainable income .
Corporate Services
To ensure efficient and effective operation of council services, human resources and management, legal services, HIV/Aids, Youth, Disabled and Gender Desk Sports Arts and culture, Communication, Events and the provision of high quality customer orientated administrative systems. Ensuring 100% compliance to the Skills Development Plan
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Municipal Transformation and Organisational Development
Priority
Issue/Progr
amme
Development
Objective
Key Performance
Indicators/Measur
able Objective
Baseline Annual Targets Project Name Project/Indicator
Description
Location Ward Funding
Source
Budget 16/17 R'000 Adjusted Budget Special Adjustment Budget Start Date End Date 4th Q Targets Actual Peformance Variance Reason For Variance Measures to Improve
Performance
17/18
R'000
18/19
R'000
Portfolio Of
Evidence
Dept
Spatial and
Town
Planning
Advance Spatial
Planning
To review and
align the SDF in
lign with SPLUMA
Approved
Spatial
Development
Framework
(SDF)
Review the SDF by
30 June 2017
SDF Submission of the SDF to
Council for Approval
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/7/2016 30/6/2017 Submission of the SDF to Council
for approval
Target Achieved.SDF submitted to
Council for approval
None None None Operational Operational SDF and
Council
Resolution
P & Dev
Council
Services
To develop and retain
the best human
capital, effective and
efficient
administrative and
operational support
systems
# of Council
Meetings
convened by 30
June 2017
11 Council
meetings held in
2015/16
6 Council
Meetings
coordinated and
supported by 30
June 2017
Council Meeting Organize Council Meeting
as per schedule
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/7/2016 30/6/2017 2 Council Meetings Target Achieved 2 Council
Meetings held
None None None Operational Operational Notices of
Invitations,
Minutes,
Attendance
Register
CORP
Council
Services
To develop and retain
the best human
capital, effective and
efficient
administrative and
operational support
systems
# of Executive
Committee
Meetings
convened by 30
June 2017
13 Executive
Committee held
in 2015/16
12 Executive
Committee
Meetings to be
coordinated and
supported by 30
June 2017
Executive
Committee
Meetings
Organize Executive
Committee Meetings as
per schedule
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/7/2016 30/6/2017 3 EXCO meetings Target Achieved.3 EXCO meetings
held.
None None None Operational Operational Notices of
Invitations,
Minutes,
Attendance
register,
MM
Council
Services
To develop and retain
the best human
capital, effective and
efficient
administrative and
operational support
systems
# of Portfolio
Committee
Meetings to be
held
72 Portfolio
Committee
Meetings held in
2015/16
96 Portfolio
Committe
Meetings (12 Per
Portfolio
Committee)
Portfolio
Committee
Meetings
Organize Portfolio
Committee meeting as per
schedule
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/7/2016 30/6/2017 24 Portfolio Committe Meetings
(3 per Portfolio Committee)
coordinated
Target Not Achieved.15 Portfolio
Committee meeings held.
9 Unavailbility of Committee
members.
Members to adhere to the
schedule of meetings
Operational Operational Notices of
Invitations,
Minutes,
Attendance
Register
MM
Council
Services
To develop and retain
the best human
capital, effective and
efficient
administrative and
operational support
systems
# of reports
developed on
implementation of
council resolutions
8 reports
developed in
2015/16
4 progress reports
on
implementation of
council resolutions
to be developed
by 30 June 2017
Council
resolution
implementation
Development of Council
Resolution Register and
monitor implementation of
council resolutions
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/7/2016 30/6/2017 1 Council resolution
implementation report
Target Achieved.1 Council
resolution implementation report
developed.
None None None Operational Operational Proof of
submissio and
ATR
CORP
Human
Resources
and
Organization
al
Developmen
t
To develop and retain
the best human
capital, effective and
efficient
administrative and
operational support
system
To Develop Work
Skills Plan (WSP)
and Annual
Traning Report
(ATR)and submit
to LGSETA by 30
April 2017
2015/16
WSPand ATR
submited on the
30 April 2015
Develop and
submit the WSP
and ATR to
LGSETA by 30
April 2017
WSP and ATR Development and
submission of the WSP and
ATR
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/01/207 30/04/2017 Submit the WSP and ATR to
LGSETA
Target Achieved. The WSP and
ATR were submitted to LGSETA
None None None Operational Operational WSP, ATR and
Proof of
Submission
CORP
Human
Resources
and
Organization
al
Developmen
t
To develop and retain
the best human capital
, effective and efficient
administrative and
operational support
system
To submit the
Employment
Equity report to
Department of
Labour (DoL)
2014/15
Employment
Equity Report
submitted on
the 15 January
2015
Submit
Employment
Equity Report DoL
by 31 December
2016
Equity Development and
submission of the
Employment Equity Report
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/10/2016 31/12/2016 N/A N/A N/A N/A N/A Operational Operational Employment
Equity Report,
Proof of
Submission
CORP
Waste
Magement
Accessible basic and
infrastructure services
# of households
with access to
refuse removal
63537 having
access to refuse
removal
7609 with access
to refuse removal
by 30 June 2017
Waste
Management
Collection of waste in all
the Townships in wards 11,
12, 13 & 21
Section A, D1,
D2, E, F and
Kremetart
Wards 11, 12, 13
& 21
Income Operational Operational Operational 1/7/2016 30/6/2017 7609 Target Achieved. Refuse collected
in 7609 huseholds
None None None Operational Operational Proof of
collection from
the affected
stakeholders.
MM and
COMM
Electricity
Provision
Accessible basic and
infrastructure services
# of households to
be connected with
electricity by 30
June 2017
980 Households
connected with
electricity
1064 Households
to be connected
with electricity by
30 June 2017
Electrification of
Households
Implement all households
connection project
Makhuva;
Bambeni;
Gandlanani;
Silawa;
N'wamankena;
Dingamazi;
Maswanganyi;
Dzingidzingi;
Mzilela
Wards 4, 6, 8, 21,
24, 26, 27
INEP 7,000,000 Operational Operational 1/7/2016 30/6/2017 214 Target Achieved 214 connections
done
None None None 14,300,000 10,000,000 Certificate of
completion
MM and
TECH
Electricity
Provision
Accessible basic and
infrastructure services
To develop
detailed designs
for electrification
of households at
Kheyi, Nkomo C,
Khaxani, Mbaula,
Maswanganyi and
Dzingizingi by 30
June 2017
1064
Householdsconn
ected with
electricity
1969 households
to be connected
with electricity by
30 June 2017
Planning and
Design of
Electrification of
households
Implement planning and
designs for ahouseholds
connection projects at
Kheyi, Nkomo C, Khaxani,
Mbaula, Maswanganyi and
Dzingizing
Kheyi, Nkomo C,
Khaxani,
Mbaula,
Maswanganyi,
and Dzingidzingi
23 and 27 INEP 5,400,000 Operational Operational 1/7/2016 30/6/2017 1969 Target Achieved. 1969
Households electrified.
None None None 10,000,000 6,000,000 Certificate of
completion
MM and
TECH
Roads,
Bridges and
Storm water
Accessible basic and
infrastructure services
Km of roads tarred
by 30 June 2017
12,6 km 2,8km of roads to
be tarred by 30
June 2017
Upgrading of
roads from gravel
to tar
Upgrading of roads from
gravel to tar
Nkomo B Ward 10 MIG 10,000,000 Operational Operational 7/1/2016 6/30/2017 2,8km Target acheived - 2,8km tarred None None None 5,000,000 0 Certificate of
completion
TECH
Roads,
Bridges and
Storm water
Accessible basic and
infrastructure services
Km of roads paved
by 30 June 2017
1,2km 2,2km of roads to
be tarred by 30
June 2017
Upgrading of
roads from gravel
to pave
Upgrading of roads from
gravel to tar
Bode Ward 7 MIG 3,000,000 Operational Operational 7/1/2016 6/30/2017 2,2km Target not achieved 2.2km is yet
done
2,2km Late appoitment of contractor contractor appointed on the
05/07/2017
6,000,000 0 Certificate of
completion
TECH
4.1 SPATIAL RATIONAL
4.2. MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT (HIGHER SDBIP)
4.3. BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT (HIGHER SDBIP)
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Municipal Transformation and Organisational Development
Priority
Issue/Progr
amme
Development
Objective
Key Performance
Indicators/Measur
able Objective
Baseline Annual Targets Project Name Project/Indicator
Description
Location Ward Funding
Source
Budget 16/17 R'000 Adjusted Budget Special Adjustment Budget Start Date End Date 4th Q Targets Actual Peformance Variance Reason For Variance Measures to Improve
Performance
17/18
R'000
18/19
R'000
Portfolio Of
Evidence
Dept
4.1 SPATIAL RATIONAL Roads,
Bridges and
Storm water
Accessible basic and
infrastructure services
To develop
detailed designs
for upgrading of
Km of roads at
Homu 14 B to 14
A, Makosha,
Section F, Mbaula
New Indicator 29,6km of roads
to be tarred by 30
June 2017
Planning and
Design of gravel
roads
Upgrading of roads from
gravel to tar/pave
Homu 14 B to
14 A; Makosha;
Section
F;Mbaula;
Nkomo A
Ward ,9 14, 26
and 29
MIG 16,000,000 Operational Operational 7/1/2016 6/30/2017 29,6km Target not achieved 29.6 km is
yet done
29,6km consultant still busy with designs Fastrack the advertising of tender
for contractor
25,500,000 48,384,600 Detailed
Designs
TECH
Roads,
Bridges and
Storm water
Accessible basic and
infrastructure services
# of bridges
planned for
construction by 30
June 2017
New Indicator 10 Culvert Bridges to
cemetries
Planning for design of
culvert bridges to
cemetries
Vuhehli, Rivala,
Daniel, Xitlakati,
Bode, Jim-
Nghalalume,
homu 14c
,Mushiyani,
Sekhiming,
Ximausa
1, 2,7,8,12,
19,23, 25, 27 and
30
MIG 1500000 Operational Operational 7/1/2016 6/30/2017 10 Target not achieved - 10 culverts
not done
10 culverts bridges Budget constrains Project to be registered with MIG 4964778 11000000 Design Report TECH
Sports
Facilities
Accessible basic and
infrastructure services
# of sports
facilities upgraded
by 30 June 2017
1 2 Sports facilities
upgraded by 30
June 2017
Upgrading of
sports facilities
Development of sports
facilities
Section E;
Mageva
Ward 11 and 24 MIG 7,500,000 Operational Operational 7/1/2016 6/30/2017 2 Target not achieved. 2 Sports
facilities not yet upgraded.
2 sports facilities upgraded Late appoitment of contractor Projects are still under
evaluations for appointing
contractors
2000000 0 Certificate of
completion
TECH
Waste
Disposal Site
Accessible basic and
infrastructure services
# of waste disposal
site to be
constructed by 30
June 2017
New Indicator 1 Waste Disposal
Site Constructed b
30 June 2017
1 Waste Disposal
site to be
constructed
Planning and construction
of waste disposal site
Giyani ward 21 MIG 10,000,000 Operational 5,500,000.00 7/1/2016 6/30/2017 1 Target not achieved - construction
has not started
1 waste disposal constructed Late appoitment of contractor contractor appointed on the
05/07/2017
5000000 - Project
progress
report,
handover
certificate
TECH
Building and
Construction
Accessible basic and
infrastructure services
# of community
Hall to be
constructed at
Thomo community
30 June 2017
New Indicator Construction of
Thomo
Community Hall
by 30 June 2017
Thomo
community hall
Building of Thomo
community hall
Thomo Ward 17 MIG 6,936,062.00 Operational Operational 7/1/2016 6/30/2017 1 Target achieved - thomo
community hall is ccompleted.
None None None 4,021,600.00 0.00 Certificate of
completion
TECH
Building and
Construction
Accessible basic and
infrastructure services
T o construct
Municipal building
at Civic Centre
Phase 2 by 30
June 2017
Phae 1
completed
Construction of
Civic Centre Phase
2 by 30 June 2017
Civic Centre Construction of Civic centre Giyani CBD LGES 14,045,400.00 Operational Operational 7/1/2016 6/30/2017 Contstruction of Civic Centre
Phase 2
Target achieved - civic centre
phase 2 completed
None None None 6,000,000.00 0.00 Certificate of
completion
TECH
Job Creation To Create An Enabling
Environment For
Sustainable Economic
Growth
# of jobs created
through EPWP
programme by 30
June 2017
550 662 Jobs to be
created through
EPWP and 1065
through CWP by
30 June 2017
EPWP and CWP jobs created through the
implimentation of labour
intensive methods
Giyani All Wards LGES Operational Operational Operational 1/07/2016 30/06/2017 662 EPWP jobs and 1065 CWP
jobs created
Target Achieved .662 EPWP jobs
and 1065 CWP jobs created
None None None operational operational Database of
all people
appointed in
the program
and payment
spreed sheet
P & Dev
Support to
SMME's
To Create An Enabling
Environment For
Sustainable Economic
Growth
# of SMME's to be
exposed to LED
market by 30 June
2017
4 8 SMMEs
exposed to led
market b 30 June
2017
Support to
SMME's
SMMEs exposed to
market by taking them
along to different
exhibition,tourism
indaba,marula festival
and rand show
Giyani all wards LGES Operational Operational Operational 1/07/2017 30/06/2018 2 SMMEs exposed to led
markets
Target Achieved. 2 SMMEs
exposed to led markets
None None None operational operational Invoice and
Reports
P & Dev
Support to
SMME's
To Create An Enabling
Environment For
Sustainable Economic
Growth
# of SMME's to be
trainned by 30
June 2017
5 10 SMMEs
trained to be
trained by 30 June
2017
Training of
SMME's
Capacity building
workshops and trainings
facilitated by different
institutions
Giyani All Wards LGES Operational Operational Operational 1/07/2017 30/06/2019 1 SMME to be trained Target Achieved. 1 SMME to be
trained
None None None operational operational Minutes and
attandence
registers
P & Dev
Budget and
Reporting
To improve financial
management systems
to enhance venue
base
To obtain
unqualified adit
opinin by 30 June
2017
Qualified Audit
Opinion
Unqualified Audit
Opinion Obtained
by 30 June 2017
Unqualified Audit
Opinion
Complying with legislative
frameworks, keeping
records and submit AFS
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/7/2016 30/6/2017 Obtaining of Unqualified Audit
Opinion
Target Not Achieved. Unqualified
Audit Opinion not yet obtainned
Obtaining of Unqualified Audit
Opinion
2016/17 Audit still to be finalzed. None Operational Operational AGSA Audit
Report
B&T
Budget and
Reporting
To improve financial
management systems
to enhance venue
base
% MIG Budget
spent by (R92
380 000 Value
spent/R92 380
000 Value
Budget)
78,660,000 100% MIG
Budget spent by
30 June
2017(R92 380
000000 /R92
380 000)
MIG Spending Spending 100 % of MIG
allocated fund( R92 380
000)
Giyani Section
E,Nkuri
(zamani),
Nkomo
B,Mbaula,
Homu 14b,
Makosha , Bode
,Mageva,
Nkomo A,
7, 9, 10,11, 14, 17,
24, 26,30
MIG 57,902,000.00 R78 660 000 (89%) R92 380 000 1/7/2016 30/6/2017 100% MIG spent(R92 380 000
/R92 380 000)
Target Not Achieved 89. 85 %
spent .(R82 999 654 ) and 89%
MIG Spent
10.15 1% ( 9 380 346) The unspent amount is part of the
allocated bonus received in March
The municipality was given
chance to spend until June 2018
as a condition for the allocated
grant
R61 736 000 R65 253 000 MIG Spending
Report
B&T and
TECH
Integrated
Developmen
t Planning
To develop
governance
structures and
systems that will
ensure effective
public consultation
and organizational
discipline
To review the IDP
for 2016/2017 and
development of
2017/18 IDP
financial year by
31 May 2017
IDP review for
2015/2016was
completed and
approved by
Council before
31 May 2016
IDP review for
2016/2017 and
development of
2017/18 IDP and
approved by
Council by 31 May
2017
IDP Review Compile IDP analysis
phase, Organise the IDP
rep forum. Conduct
Strategic Planning session
and present to the IDP rep
forum, Draft IDP
completed and submitted
to Council for adoption by
31 March 2017, IDP Public
participation, Final IDP
submitted to council for
adoption by 31 May 2017
Greater Giyani
Municipality
Administration Income 400,000.00 400,000.00 400,000.00 1/7/2016 30/6/2017 Final IDP submitted to council for
adoption by 31 May 2017
Target Achieved.F inal IDP
submitted to council for adoption
on the 26 May 2017
None None None 430,000.00 450,000.00 Council
resolutions,
Draft IDP,
Strategic plan
report,
Attendance
register,
Invitations for
strategic plan,
IDP
Consultation
attendance
register, IDP
Analysis phase
4.4. LOCAL ECONOMIC DEVELOPMENT (HIGHER SDBIP)
4.6 GOOD GOVERNANCE AND PUBLIC PARTICIPATION (HIGHER SDBIP)
4.5 MUNICIPAL FINANCE MANAGEMENT AND VIABILITY (HIGHER SDBIP
11
Municipal Transformation and Organisational Development
Priority
Issue/Progr
amme
Development
Objective
Key Performance
Indicators/Measur
able Objective
Baseline Annual Targets Project Name Project/Indicator
Description
Location Ward Funding
Source
Budget 16/17 R'000 Adjusted Budget Special Adjustment Budget Start Date End Date 4th Q Targets Actual Peformance Variance Reason For Variance Measures to Improve
Performance
17/18
R'000
18/19
R'000
Portfolio Of
Evidence
Dept
4.1 SPATIAL RATIONAL Performance
Managemen
t
To develop
governance
structures and
systems that will
ensure effective
public consultation
and organizational
discipline
To develop the
SDBIP 2017/2018
and submit to the
Mayor for
signature within
28 days after
approval of the
budget
SDBIP
2016/2017 was
developed and
submitted to the
Mayor within 28
days after
approval of the
budget
Development and
submission of the
2017/2018 SDBIP
to the Mayor for
signature within
28 days after
approval of the
budget
SDBIP
Development
Collect information from
departments, Develop a
draft SDBIP, Submit to
departments for inputs,
Incorporate inputs and
submit to council for
approval by 31 March
2015. Submit to the Mayor
for signature, Submit to
council for noting.
Greater Giyani
Municipality
Administration Income Operational Operational Operational 1/4/2016 30/6/2017 SDBIP signed by the Mayor
within 28 days after approval of
the budget
Target Achieved. 2017/18 SDBIP
signed by the Mayor within 28
days after approval of the budget
None None None Operational Operational Signed SDBIP MM
Risk
Managemen
t
To develop
governance
structures and
systems that will
ensure effective
public consultation
and organizational
discipline
To cordinate 14
risk management
activities by 30
June 2017
13 activities
were cordinated
14 risk activities to
be cordinated by
30 June 2017
Risk
Management
project
Facilitate and coordinate
risk management meetings
Greater Giyani
Municipality
Aministration Income Operational Operational Operational 1/7/2016 30/6/2017 5 risk activities (Risk
Management Plan 2016/2017
developed,
Review Risk Management Policy
and Strategy,
Fraud Policy Reviewed,
Fraud Response Plan developed,
Risk Management Committee
Meeting held)
Target not achieced
Risk management plan developed
Risk registers reviewed and
progress reports available
Risk management policy has been
approved
An approved Fraud policy is in
place
Risk committee meeting not held Risk committee chairperson has
not been appointed
To fasttrack the appointment of
the risk commmitee chairperson
Operational Operational Attendance
register,
Minutes and
Programme
MM
Internal
Auditing
To develop
governance
structures and
systems that will
ensure effective
public consultation
and organizational
discipline
To develop the
Internal Audit
Charter, and
Audit Committee
Charter and
submit to Audit
Committee and
council for
approval by 30th
June 2017
Internal Audit
Charter, Audit
and Committee
Charter was
developed and
submitted to
Audit
Committee for
approval
Internal Audit
Charter and Audit
Committee
Charter developed
and submitted to
Audit Committee
for approval
Internal Audit
Charter and Audit
Committee
Charter
Develop the Internal Audit
charter and Audit
Committee Charter submit
to Audit Committee for
approval
Greater Giyani
Municipality
Aministration Income Operational Operational Operational 1/4/2017 30/6/2017 Target achieved. Three year
Internal Audit rolling plan and
annual plan was developed and
submitted to Audit Committee
on the 26 June 2016.
Target achieved. Three year
Internal Audit rolling plan and
annual plan was developed and
submitted to Audit Committee
on the 26 June 2016.
None None None Operational Operational Internal Audit
Charter and
Audit
Committee
Charter and
Council
Resolution
MM
Enforcement
of By laws
To develop
governance
structures and
systems that will
ensure effective
public consultation
and organizational
discipline
# of by laws to be
developed by 30
June 2017
20 By-laws in place8 by laws to be
developed by 30
June 2017
Development of
Municipal By-
laws
Development of the of the
following by laws:1.
Disaster Management, 2.
Solid Waste Management
,Public open space,4. Public
Health,5. Spatial Planning
and Land Use Management
,6. Property rates ,7. Credit
control and debt collection
and 8. Indigent
management
Greater Giyani
Municipality
Aministration Income Operational Operational Operational 1/7/2016 1/7/2016 Final submission of the bylaws to
Council for final approval and
publishing in Provincial Gazette
Target Not Achieved.Only the
Spatial Planning and Land Use
Management by lwa was
developed but not yet submitted
to Council for approval.
evelopment of the of the
following by laws:1. Disaster
Management, 2. Solid Waste
Management ,Public open
space,4. Public Health,5.
Property rates ,7. Credit control
and debt collection and 8.
Indigent management
Delayed by inputs from
stakeholders.
To fast tract the process in the
coming financial year.
Operational Operational Bylaws
newspaper
notice,
attendance
registers for
public
consultation, 2
Council
resolutions
and
Promulgation
COMM
Public
Participation
To develop
governance
structures and
systems that will
ensure effective
public consultation
and organizational
# of public
participation to be
implemented by
30 June 2017
7 4 Public
Participation
Consult members of the
public on service delivery
issues
Greater Giyani
Municipality
All wards Income Operational Operational Operational 1/7/2016 30/6/2017 1 Public Participation Target Achieved. 8 Meetings held None None None Operational Operational Attendance
register and
Programme
CORP
Integrated
Developmen
t Planning
To develop
governance
structures and
systems that will
ensure effective
public consultation
and organizational
discipline
To review the IDP
for 2016/2017
financial year by
31 May 2017
IDP review for
2015/2016was
completed and
approved by
Council before
30 May 2016
IDP review for
2016/2017
completed and
approved by
Council by 31 May
2017
IDP Review Compile IDP analysis
phase, Organise the IDP
rep forum. Conduct
Strategic Planning session
and present to the IDP rep
forum, Draft IDP
completed and submitted
to Council for adoption by
31 March 2017, IDP Public
participation, Final IDP
submitted to council for
adoption by 31 May 2017
Greater Giyani
Municipality
Administration Income 400000 Operational Operational 1/7/2016 30/6/2017 Final IDP submitted to council for
adoption by 31 May 2017
Target Achieved. Final IDP
submitted to council for adoption
on the 26 May 2017
None None None 420000 450,000.00 Council
resolutions,
Draft IDP,
Strategic plan
report,
Attendance
register,
Invitations for
strategic plan,
IDP
Consultation
attendance
register, IDP
Analysis phase
STRAT
12
Priority
Issue/Pr
ogramm
e
Develop
ment
Objectiv
e
Key
Perform
ance
Indicato
rs/Meas
Baselin
e
Annual
Targets
Project
Name
Project/
Indicato
r
Descript
ion
Locatio
n
Ward Funding
Source
Budget 16/17
R'000
Adjusted
Budget
Special
Adjustment
Budget
Start
Date
End
Date
4th Q
Targets
Actual
Peforma
nce
Variance Reason
For
Variance
Measure
s to
Improve
Performa
nce
17/18
R'000
18/19
R'000
Portfoli
o Of
Evidenc
e
Dept
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
%
applicati
on for
PTO
attended
to within
90 days
after
receival
by 30
June
2017
New
Indicator
100% (#
of
applicati
on
received
/(# of
applicati
on
attended
to within
90 days)
by 30
June
2017
Permissi
on to
Occupy
Applicati
on
received,
Site
visits,
Stand
demarca
ted and
compile
a report
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational 1/7/201
6
30/6/20
17
100% (#
of
applicati
on
received
/(# of
applicati
on
attended
to within
90 days).
Target
Achieved
.100%
(16
applicati
on
received
and
attended
to within
90 days)
None None None Operatio
nal
Operatio
nal
Site
inspectio
n report,
Register
of
applicati
ons
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
%
building
plans
assessed
by 30
June
2017 (#
of
building
plans
assessed
/# of
building
plans
received
) by 30
June
2017
New
Indicator
100%( #
0f
building
plans
asssesse
d by 30
June
2017
Building
Plans
Applicati
on
received,
Site
visits, for
assessme
nt.
Develop
ment
plan
committ
ee sit
and
check
the plan.
Respons
e to
applican
t in
writing
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational 1/7/201
6
30/6/20
17
100% (#
of
building
plans
assessed
/# of
building
plans
received
)
Target
Achieved
.100% (
building
plans
received
and
assessed
)
None None None Operatio
nal
Operatio
nal
Building
plans
register
P & Dev
5.1 SPATIAL RATIONAL
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
% of
zoning
certificat
es issued
by 30
June
2017 (#
of
applicati
ons
processe
d/#
applicati
ons
received
) by 30
June
2017
40%
processe
d
100% (#
of
applicati
ons
processe
d/#
applicati
ons
received
) by 30
June
2017
Zoning
of land
Applicati
on
received,
Site
visits, for
assessme
nt.
Develop
ment
plan
committ
ee sit
and
check
the plan.
Submit
the
report to
Council
for
approval
.
Respons
e to
applican
t in
writing.
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational 1/7/201
6
30/6/20
17
100% (#
of
applicati
ons
processe
d/#
applicati
ons
received
)
Target
Achieved
. 0%
applicati
on
received.
None None None Operatio
nal
Operatio
nal
Zoning
certificat
es issued
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
%
rezoning
,
subdivisi
on,
special
consent
and
consolid
ation
applicati
100%
processe
d
100% (#
of
applicati
ons
processe
d/#
applicati
ons
received
) by 30
June
Rezonin
g of land
Applicati
on
received,
Site
visits, for
assessme
nt.
Develop
ment
plan
committ
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational 1/7/201
6
30/6/20
17
100% (#
of
applicati
ons
processe
d/#
applicati
ons
received
)
Target
Achieved
. 0%
applicati
on
received.
None None None Operatio
nal
Operatio
nal
EXCO
resolutio
ns
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
%
applicati
on for
land use
rights
inspectio
n
conducte
d within
14 days
New
Indicator
100% (#
of
applicati
on for
land use
rights
inspectio
n
conducte
d within
Land Use
Manage
ment
Applicati
on
received,
Site
visits, for
assessme
nt.
Develop
ment
plan
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational 1/7/201
6
30/6/20
16
100% (#
of
applicati
on for
land use
rights
inspectio
n
conducte
d within
Target
Achieved
aat
100% (2
applicati
on
received
for land
use
rights
None None None Operatio
nal
Operatio
nal
Site
inspectio
n report,
Register
of
applicati
ons
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
%
applicati
on for
pegging
attended
to within
15 days
after
receival
by 30
June
2017
New
Indicator
100%
(# of
applicati
ons
processe
d/# of
applicati
ons
received
) by 30
June
2017
Pegging
Applicati
ons
Applicati
on
received,
Site
visits,
develop
ment
plan
committ
ee sits,
Generate
report to
council,
Notify
the
client
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational 1/7/201
6
30/6/20
17
Applicati
on
Assessm
ent
Report,
Register
of
applicati
ons
Target
Achieved
. 4
Applicati
on
received
and
attended
to.
Assessm
ent
Report
and
Register
of
applicati
ons
compile
d.
None None None Operatio
nal
Operatio
nal
Applicati
on
Assessm
ent
Report,
Register
of
applicati
ons
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
%
applicati
on for
demarca
tion of
new site
attended
to within
30 days
after
receival
by 30
June
2017
New
Indicator
100%
(# of
applicati
ons
processe
d/# of
applicati
ons
received
) by 30
June
2017
Demarca
tion of
sites
Applicati
on
received,
Site
visits,
develop
ment
plan
committ
ee sits,
Generate
report to
council,
Notify
the
client
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational
1/7/201
6
30/6/20
16
100%
(# of
applicati
ons
processe
d/# of
applicati
ons
received
)
Target
Achieved
. 0%
applicati
on
received.
None None None Operatio
nal
Operatio
nal
Applicati
on
Assessm
ent
Report,
Register
of
applicati
ons
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
%
property
applicati
on
processe
d within
30 days
of
receival
by 30
June
2017
New
Indicator
100%
(# of
applicati
ons
processe
d/# of
applicati
ons
received
) by 30
June
2017
Property
applicati
on
Applicati
on
received,
Site
visits,
develop
ment
plan
committ
ee sits,
Generate
report to
council,
Notify
the
client
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational 1/7/201
6
30/6/20
16
100%
(# of
applicati
ons
processe
d/# of
applicati
ons
received
)
Target
Achieved
. 100%
applicati
on
processe
d. ( 6
appliacti
on
received
and
processe
d)
None None None Operatio
nal
Operatio
nal
Applicati
on
Assessm
ent
Report,
Register
of
applicati
ons
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
%
request
for use
municip
al
property
processe
d within
5 days
by 30
June
2017
New
Indicator
100%
(# of
applicati
ons
processe
d/# of
applicati
ons
received
) by 30
June
2017
Property
applicati
on
Receive
applicati
on, Send
to MM
for
approval
, Notify
the
applican
ts to go
and pay,
After
receiving
the proof
of
payment
a venue
is
booked.
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational 1/7/201
6
30/6/20
16
100%
(# of
applicati
ons
processe
d/# of
applicati
ons
received
)
Target
Achieved
. 0%
applicati
on
received.
None None None Operatio
nal
Operatio
nal
Booking
s
register
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
% by law
contrave
ntions
notices
issued
within 5
days
after
identific
ation by
30 June
2017
New
Indicator
100% (#
of
contrave
ntion
notices
issued
within 5
days/#
of
contrave
ntion
identifie
d) by 30
June
2017
By Law
Enforce
ment
Conduct
inspectio
n, Upon
identifyi
ng a
contrave
ntion a
notice is
issued
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational 1/7/201
6
30/6/20
17
100% (#
of
contrave
ntion
notices
issued
within 5
days/#
of
contrave
ntion
identifie
d)
Target
Achieved
. 0%
applicati
on
received.
None None None Operatio
nal
Operatio
nal
Duplicat
e notices
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
# of
Land Use
routine
inspectio
n
conducte
d by 30
June
2017
New
Indicator
240
Land Use
Routine
Inspectio
n to be
conducte
d by 30
June
2017
Routine
Inspectio
n
Inspect
the area,
If find
contrave
ntion
issues
notice, If
no
respond
Greater
Giyani
Municip
ality
All
wards
Income Operational Operational Operational 1/7/201
6
30/6/20
17
60 Land
Use
Routine
Inspectio
n to be
Conduct
ed
Target
Achieved
.60 Land
Use
Routine
Inspectio
n to be
Conduct
ed
None None None Operatio
nal
Operatio
nal
Inspectio
n form,
Register
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
To
formaliz
e a new
settleme
nt at
Makosha
and
Risinga
Villages
by 30
June
2017
New
Indicator
Formaliz
ation of
Makosha
and
Risinga
Village
by 30
June
2017
Formaliz
ation of
new
settleme
nts
(rural)
Makosha
Risinga
extensio
ns
Appont
ment of
Service
provider
for
studies,
Evinrom
ental
Impact
Assessm
ent, GEO
tag,
Services
Rport,
Heritage
study,
Public
Participa
tion,
Presenta
tion of
draft
layoout
plan,
submissi
on for
approval
,
Makosha
and
Risinga
Village
Ward 14 Income 700,000 700000 700000 1/7/201
6
31/12/2
016
Submissi
on of the
Approve
d
Genaral
Plans
and
Formaliz
ation of
Makosha
and
Risinga
Villages
Target
Not
Achieved
.Submiss
ion of
the
Approve
d
Genaral
Plans
and
Formaliz
ation of
Makosha
and
Risinga
Villages
not yet
done.
Submissi
on of the
Approve
d
Genaral
Plans
and
Formaliz
ation of
Makosha
and
Risinga
Villages
Rapid
growth
of the
settleme
nts.
To
extent
the
scope of
work
Specifica
tions,
Appoint
ment
Letter of
Service
Provider
and title
deed
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
To
formaliz
e a new
settleme
nt at
Xikukwa
ni Village
by 30
June
2017
New
Indicator
Formaliz
ation of
new
settleme
nt at
Xikukwa
ni
Village
by 30
June
2017
Formaliz
ation of a
new
settleme
nt
(Xikukw
ani
Village
Appont
ment of
Service
provider
for
studies,
Evinrom
ental
Impact
Assessm
ent, GEO
tag,
Services
Rport,
Heritage
study,
Public
Participa
tion,
Presenta
tion of
draft
layoout
plan,
submissi
on for
approval
,
Xikukwa
ni Village
Ward14 Income 600000 2900000 2900000 1/7/201
6
31/12/2
016
Submissi
on of the
Approve
d
Genaral
Plans
and
Formaliz
ation of
Xikukwa
ni Village
Target
Not
Achieved
.Submiss
ion of
the
Approve
d
Genaral
Plans
and
Formaliz
ation of
Xikukwa
ni Village
not yet
done
Submissi
on of the
Approve
d
Genaral
Plans
and
Formaliz
ation of
Xikukwa
ni Village
Rapid
growth
of the
settleme
nts.
To
extent
the
scope of
work
Specifica
tions,
Appoint
ment
Letter of
Service
Provider
and title
deed
P & Dev
Spatial
and
Town
Planning
To
develop
an
effective
spatial
framewo
rk that
promote
s
intergrta
ed and
sustaina
ble
devlopm
ent
To
expand
Ngove
Village
by 31
Decembe
r 2016
New
Indicator
Expansio
n of
Ngove
Village
by 31
Decembe
r 2016
Town
Expansio
n (Ngove
Village)
Appont
ment of
Service
provider
for
studies,
Evinrom
ental
Impact
Assessm
ent, GEO
tag,
Services
Rport,
Heritage
study,
Public
Participa
tion,
Presenta
tion of
draft
layoout
plan,
submissi
on for
approval
,
Ngove
Village
Ward 21 Income 300000 0 0 1/7/201
6
31/12/2
016
Withdra
wn
during
budget
adjustme
nt due to
budget
constrai
ns
Withdra
wn
during
budget
adjustme
nt due to
budget
constrai
ns
Withdra
wn
during
budget
adjustme
nt due to
budget
constrai
ns
Withdra
wn
during
budget
adjustme
nt due to
budget
constrai
ns
Withdra
wn
during
budget
adjustme
nt due to
budget
constrai
ns
Specifica
tions,
Appoint
ment
Letter of
Service
Provider
and title
deed
DEVP
Municipal Transformation and Organisational Development
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable
Baseline Annual Targets
Project Name
Project/Indicator Description
Location Ward Funding Source
Budget 16/17 R'000
Adjusted Budget
Special Adjustment Budget
Start Date
End Date
4th Q Targets
Actual Peformance
Variance Reason For Variance
Measures to Improve Performance
16/17R'000
17/18R'000
Portfolio Of Evidence
Dept
Human Resources and Organizational Development
To develop and Retain the best Human Capital , Effective and Efficient Administrative and
Operational Support System
To Compile OHS reports on site inspection conducted BY 30 June 2017
4 4 OHS 0n site inspection conducted developed by 30 June 2017
Occupational health
Development of the OHS report
Greater Giyani Municipality
Adminstration
Income Operational
Operational
Operational
1/7/2016
30/6/2017
1 progress report on OHS
Target Achieved.1 progress report on OHS compiled.
None None None Operational
Operational
OHS implementation report
CORP
Human Resources and Organizational Development
To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Support System
To review HR policies
HR Policies
Review of 10 HR policies by 30 June 2017
HR Policies
Reviewing of the HR Policies for levels
Greater Giyani Municipality
Adminstration
Income Operational
Operational
Operational
1/7/2016
30/6/2017
Submit the final Draft HR policies to Council for approval
Target Achieved. The final Draft HR policies were submitted to Council for approval
None None None Operational
Operational
HR policies and Council Resolution
CORP
Human Resources and Organizational Development
To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Support System
To review the Organogram
Approved Organogram 2015/2016
Approved Organogram by may 2017
Organogram review
Reviewing of organizational structure
Greater Giyani Municipality
Adminstration
Income Operational
Operational
Operational
1/7/2017
30/6/2017
Submit the final Draft Organogram to Council for approval
Target Achieved.The final Draft Organogram to was submitted Council for approval
None None None Operational
Operational
Approved Oganogram and Council Resolution
CORP
5.2. MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT (LOWER SDBIP)
18
Municipal Transformation and Organisational Development
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable
Baseline Annual Targets
Project Name
Project/Indicator Description
Location Ward Funding Source
Budget 16/17 R'000
Adjusted Budget
Special Adjustment Budget
Start Date
End Date
4th Q Targets
Actual Peformance
Variance Reason For Variance
Measures to Improve Performance
16/17R'000
17/18R'000
Portfolio Of Evidence
Dept
5.2. MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT (LOWER SDBIP)Human Resources and Organizational Development
To develop and Retain the best Human Capital ,
# of posts filled in terms of the approved priority list by 30 June 2017
Approved Organogram 2015/2016
38 Post filled in terms of the organogram
Personnel Recruitment
Personnel Recruitment as per priority list
Greater Giyani Municipality
Adminstration
Income Operational
Operational
Operational
1/7/2016
30/6/2017
11 Positions to be filled
Target Not Achived. 6 Positions filled
five(5) Delayed by criminal record verification
To follow up with the state agency
Operational
Operational
Advertisement, Shortlisting reports, Interview reports and
CORP
Informaton Technology
To develop and Retain the best Human
Capital , Effective
To maintain network Infrastructure by 30 June 2017
Network Infrasture maintainned in 2015/16
Maintanance of network Infrastructure
Infrastructure Maintanance
Maintaning of the network infrastructure
Greater Giyani Municipality
Adminstration
Income Operational
Operational
Operational
1/7/2016
30/6/2017
Maintanance of network Infrastructure
Target Achieved. Maintanance of network Infrastructure done
None None None Operational
Operational
Maintanance Register
CORP
Informaton Technology
To develop and Retain the best Human Capital , Effective and
% update of municipal website by 30 June 2017
Website updated 100% in 2015/16 Financial Year
100% updating of municipal website by 30 june 2017
Update of Municipal website
Placing of compliance documents on municpal website
Greater Giyani Municipality
Adminstration
Income Operational
Operational
Operational
1/7/2016
30/6/2017
100% information sent to SITA to update the website
Target Achieved. 100% information sent to SITA to update the website
None None None Operational
Operational
Sent Mail CORP
Informaton Technology
To develop and Retain the best Human Capital ,
# of IT Steering Committee Meetings to be coordinated by 30 June
1 meeting held in 2015/16 Financial year
4x IT Steering Committee meetings to be coordinate by 30 June
IT Governance, Risks and Compliance
Coordination of the IT Steering Committee Meeeting
Greater Giyani Municipality
Adminstration
Income Operational
Operational
Operational
1/7/2016
30/6/2017
1 x IT steering committee meetings coordinated
Target Achieved.1 IT steering committee meetings coordinated
None None None Operational
Operational
Attendance Registers and Minutes
CORP
Management of litigation
To develop and Retain the best Human Capital ,
% litigation cases attended (# of cases attended /# of cases received) by
10% of litigation finalized in 2015/16 financial year( Out of 10
100% cases attended (# of cases attended /# of cases received) by 30 June
Management of litigations
Attending and finalizing all litigation cases of the municipality
Greater Giyani Municipality
Adminstration
Income Operational
Operational
Operational
1/7/2016
30/6/2017
100% cases attended (# of cases attended /# of cases received) by 30 June 2017
Target Achieved. No new cases rceived for period under reveiew
None None None Operational
Operational
Litigation Register and Report
MM
19
Priority
Issue
Development
Objective
Key
Performance
Indicators/Measurable
Objective
Baseline Annual Targets Project Name Project Description Location Ward Funding
Source
Budget 16/17
R'000
Adjusted Budget Special
Adjustment
Start Date End Date 4th Quarter Actual
Peformance
Variance Reason For
Variance
Measures to
Improve
Performance
17/18
R'000
18/19
R'000
Portfolio of
Evidence
Dept
Electricity Provision
To develop sustainable
infrastructure networks
which
promotes economic
growth and improve
quality of life?
To connect 510 households at
N'wamankena and Dingamazi
by 30 June
2017( 150 Dingamazi and
360 N'wamankena)
1158 households
connected
510 households at
N'wamankena and Dingamazi
Connected with
electricity by 30 June 2017( 150
at Dingamazi and 360 at
N'wamankena)
Electrification of N'wamankenan
and Dingamazi Villages
Construction of Electrical Network Infrastructure
Nwamankena and
Dingamazi
Ward 4 INEP 1 .6 M 2000000 M 1/07/2016 30/06/2017 Surveying of pole holes, excavating the
pole holes for N'wamankena Village
Target achieved - Surveying of pole
holes, excavating the pole holes for
N'wamankena Village
completed.
None None None 1600000 0 Certificate of Completion
TECH
Electricity Provision
To develop sustainable
infrastructure
networks which
promotes economic
growth and
improve quality of life?
To connect 360 households at
Bambeni by 31
December 2016
451 households
connected
360 householdsat
Bambeni
connected with electricity by 31
December 2016
Electrification of Bamabeni
Construction of Electrical Network Infrastructure
Bambeni Ward 26 INEP R1, 500. 000M 5039530 M 1/10/2016 31/12/2016 N/A N/A N/A N/A N/A 1500000 0 Certificate of Completion
TECH
Electricity Provision
To develop sustainable
infrastructure networks
which
promotes economic
growth and improve
quality of life
To connect 269 households at
Gandlanani and Silawa by 31
December
2016(126 Gandlanani and
143 Silawa)
965 households
connected
269 households at Gandlanani
and Silawa connected wit
elecricity by 31
December 2016(126
Gandlanani and 143 Silawa)
Electrification of Gandlanani and
Silawa
Construction of Electrical Network Infrastructure
Gandlanani and
Silawa
Ward 8 INEP R 400,000 3042103 M 1/07/2016 31/12/2016 N/A N/A N/A N/A N/A 200000 0 Certificate of Completion
TECH
Electricity
Provision
To develop
sustainable
infrastructure
networks which
promotes economic
growth and
improve quality of life?
To connect 637
households at
Mninginisi Block
3 by 30 April 2017
1032
Households
connected
637 households
at Mninginisi
block 3
connected with elecricity by 30
April 2017
Electrification of
Mninginisi
Block 3
Construction of Electrical
Network Infrastructure
Mninginis
i Block 3
Ward 16 INEP R1 M 7946323 M 1/07/2016 30/04/2017 N/A N/A N/A N/A N/A 5000000 4000000 Certificate of
CompletionTECH
Electricity Provision
To develop sustainable infrastructure
networks
which
promotes
economic
growth and improve
quality of life
To connect 1082
Mbaula,Mushiya
ni,Kheyi,Xitlakati,
Mzilela & Khaxani
by 30 June 2017
2447 households connected
1082 households
at
Mbaula,Mushiya
ni,Kheyi,Xitlakati,
Mzilela & Khaxani
connected with
elecricity by 30
June 2017
Electrification of
Mbaula,Mushiya
ni,Kheyi,Xitlakati,
Mzilela &
Khaxani
Construction of Electricity Network Infrastructure and connection of 1082
households
Mbaula,M
ushiyani,K
heyi,Xitlak
ati,Mzilela
& Khaxani
Ward 23 and 27
INEP 3,215,500M 5471541 M 1/07/2016 30/06/2017 Stringing of MV and LV conductors. Complete and
energise 201
Households at Kheyi
and Mzilela. ( 90
Mzilela and 111
Kheyi)
Target achieved - Stringing of MV and LV conductors.
Complete and
energise 201
Households at Kheyi
and Mzilela. ( 90
Mzilela and 111 Kheyi) done
None None None 5500000 5000000 Certificate of Completion
TECH
Electricity
Provision
To develop
sustainable infrastructure networks
which
promotes
economic growth and
improve quality of life
To connect 898
Shikhumba,Nkom
o C, Nkomo B,
Dzingidzingi &
Maswanganyi by
30 June 2017
3621
households conected
898 households
connected at
Shikhumba,Nkom
o C, Nkomo B,
Dzingidzingi &
Maswanganyi by
30 June 2017
Electrification of
Shikhumba,Nko
mo C, Nkomo B,
Dzingidzingi &
Maswanganyi
Construction of Electrical
Network Infrastructure
Shikhumb
a,Nkomo
C, Nkomo
B,
Dzingidzin
gi &
Maswanga
nyi
Ward 29,
27and 23
INEP 3,784,500M 2676041 M 1/10/2016 30/06/2017 Completion of
designs, designs approval by ESKOM for Shikumba, Nkomo
C and Nkomo B.
Target achieved -
Completion of designs, designs approval by ESKOM
for Shikumba, Nkomo
C and Nkomo B.
None None None 5500000 5000000 Certificate of
CompletionTECH
5.3. BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT (LOWER SDBIP)
Electricity
Provision
To develop
sustainable
infrastructure networks
which
promotes
economic
growth and improve
quality of life
To develop
detailed designs
for 369
households at
Mhlava-Willlem
,Sekhiming,
Mbatlo and
Shivulani by June
2017
924
households
connected
Development of
detailed designs
for 369
households at
Mhlava- Willem,
Sekhiming,
Mbatlo and
Shivulani by 30
June 2017
Development of
the detailed
designs for
electrification of
Mhlava-Willem,
Skhiming, mbatlo
and Shivulani
Development of the
detailed designs for
electrification of Mhlava-
Willem, Skhiming, mbatlo
and Shivulani
Mhlava-
Willem,
Skhiming,
mbatlo
and
Shivulani
Ward 16,
8and 20
INEP 500,000 500,000 1/04/2017 30/06/2017 Development of
Detailed Designs for
369 households at Mhlava- Willem,
Sekhiming, Mbatlo
and Shivulani
Target Not achieved
Development of
Detailed Designs for 369 households at
Mhlava- Willem,
Sekhiming, Mbatlo
and Shivulani not yet
done. Project is at Bid Evalualtion
Committee
Development of
Detailed Designs for
369 households at Mhlava- Willem,
Sekhiming, Mbatlo
and Shivulani
Project re-advertised
twice due to non-
responsiveness and budgetory constraints
respectively.
Acting Municipal
Manager to appoint
BEC
0 0 Specifications,
Advertisement,
appointment letter, Designs
TECH
Electricity Provision
To develop sustainable
infrastructure
networks which
promotes economic
growth and
improve quality of life?
To develop
detailed designs
for 684 Units at
Vuhehli,
Ndindani, Gawula
and Mahlathi by
June 2017
2344 households
connected
Development of
detailed designs
for 684
households
designs at
Vuhehli,
Ndindani, Gawula
and Mahlathi by
30 June 2017
Development of
detailed designs
for electrification
of Vuhehli,
Ndindani,
Gawula and
Mahlathi
Development of detailed
designs for 684 households
designs at Vuhehli,
Ndindani, Gawula and
Mahlathi by 30 June 2017
Vuhehli,
Ndindani,
Gawula
and
Mahlathi
Ward 31, 19, 18
INEP 500,000 500,000 1/04/2017 30/06/2017 Development of Detailed Designs 684
households designs at
Vuhehli, Ndindani, Gawula and Mahlathi
Target achieved - Development of
Detailed Designs 684
households designs at Vuhehli, Ndindani,
Gawula and Mahlathi
None None None 0 0 Specifications, Advertisement,
appointment
letter, Designs
TECH
Electricity
Provision
To develop
sustainable
infrastructure networks
which promotes
economic
growth and improve
quality of life
To develop
detailed designs
for 450 Units at
Hlomela
Siyandani,
Babangu and
Ntshuxi by June
2017
2236
Households
connected
Development of
detailed designs
for 450
households at
Hlomela
Siyandani,
Babangu and
Ntshuxi by 30
June 2017
Development of
detailed designs
for electrification
of Hlomela
Siyandani,
Babangu and
Ntshuxi
Development of detailed
designs for 450 households
at Hlomela Siyandani,
Babangu and Ntshuxi by 30
June 2017
Giyani Ward 19,
7 and 3
INEP 500,000 500,000 500,000 30/06/2017 Development of
Detailed Designs or
450 households at Hlomela Siyandani,
Babangu and Ntshuxi
Target Achieved -
Development of
Detailed Designs or 450 households at
Hlomela Siyandani, Babangu and Ntshuxi
completed.
None None None 0 0 Specifications,
Advertisement,
appointment letter, Designs
TECH
Waste Disposal
To develop sustainable
infrastructure
networks which
promotes economic
growth and
improve quality of life
To Construct Waste disposal
site by30 June
2017
Dumping Site Available
Construction of waste disposal
site by 30 June
2017
Waste Disposal site
Construction of Waste Disposal Site
Giyani Ward 21 MIG 10,000,000.00 4000000 5500000 1/07/2016 30/06/2017 site handover; site establishment;
construction
Target Not achieved site handover; site
establishment;
construction not yet done. Contractor
appointed
site handover; site establishment;
construction
Late appointement of contractor
Fastrack the site hand over.
5000000 0 Designs, Appointment
letter for
labourers, Project progress
report,
TECH
Sports Facilities
To develop sustainable
infrastructure
networks which
promotes
economic growth and
improve
To Construct Section Sports E
Centre by 31
December 2016
Phase 1 constructed
Section E Sports Centre to be
Constructed by
31 December 2016
Section E Sports Centre
Construction of Section E Sports Centre
Secion E Ward 11 MIG 1,000,000.00 3698060 1/07/2016 31/12/2016 Finishing of Main Pavillion. Practical
completion
Target not achieved .Finishing of Main
Pavillion. Practical
completion not yet done.
Practical completion not yet done.
Late payment for the service provider
To fast track payment payment of the
service provider
0.00 0.00 Completion Certificate
TECH
Roads,
Bridges and
Storm water
To develop
sustainable infrastructure
networks
which promotes
economic
# of km roads
tarred at Nkomo B by 31 March
2017
New Indicator construction of
2.8Km road at
Nkomo B tarred
by 31 December
2016
Nkomo B
Upgrading of
roads from
gravel to tar
Nkomo B Upgrading2,8 km
of road from gravel to tar
Nkomo B Ward 10 MIG 10,000,000 15417065 M 1/07/2016 31/12/2016 N/A N/A N/A N/A N/A R 5,500,000.00 R 0.00 Completion
CertificateTECH
Roads,
Bridges and
Storm water
To develop sustainable
infrastructure
networks which
promotes economic
growth and
improve quality of life
# of km road at Homu 14 B
tarred by 30
June 2017
New Indicator Construction of
4.3 Km road at
Homu 14 B by 30
June 2017
Homu 14b To 14a Upgrading
From Gravel To
Tar
Upgrading of 4,3km from Gravel to Tar
Homu 14A and
14B
Ward9 and ward
12
MIG 4,000,000.00 0.00 1/07/2016 30/06/2017 Withdrawn during budget adjustment
due to budget
constraint
Withdrawn during budget adjustment
due to budget
constraint
Withdrawn during budget adjustment
due to budget
constraint
Withdrawn during budget adjustment
due to budget
constraint
Withdrawn during budget adjustment
due to budget
constraint
R 10,000,000.00 R 10,000,000.00 Appointement letter,
acceptance
letter, Progress report, minutes
and IA
TECH
Roads,
Bridges and
Storm water
To develop
sustainable
infrastructure networks
which
promotes
economic
growth and
# of Km roads
paved at
Makosha by 30
June 2017
New Indicator Paving of 5.2 Km
road at Makosha
by 30 June 2017
Makosha
Upgrading From
Gravel to Paving
Blocks
Makosha Upgrading Of
5.2km From Gravel To
Paving Blocks
Makosha Ward 14 MIG 4,000,000.00 0.00 1/07/2016 30/06/2017 Withdrawn during
budget adjustment
due to budget constraint
Withdrawn during
budget adjustment
due to budget constraint
Withdrawn during
budget adjustment
due to budget constraint
Withdrawn during
budget adjustment
due to budget constraint
Withdrawn during
budget adjustment
due to budget constraint
R 6,000,000.00 R 9,000,000.00 Appointement
letter,
acceptance letter, Progress
report, minutes,
IA and practical
completion.
TECH
Roads,
Bridges and
Storm water
To develop
sustainable infrastructure
networks which
promotes
economic growth and
improve quality of life?
To appoint a
Consultant for
development of
detailed designs
of 10 Km paving
at Giyani Section
F streets Phase 3
by 30 June 2017
New Indicator Development of
detailed designs
of 10 Km of
paving at Giyani
Section F streets
Phase 3 by 30
June 2017
Giyani section f
streets phase 3
Giyani section f streets
phase 3 - storm water
Giyani
Section F
Ward 13 MIG 5,500,000.00 2788000 8788000 1/07/2016 30/06/2017 Development of
specifications, approval of specs,
Advertisement for appointment
contractor,
Evaluation, Adjudication and
appointment
Target Acheived
Development of specifications,
approval of specs, Advertisement for
appointment
contractor, Evaluation,
Adjudication and appointment
None None None R 2,000,000.00 R 10,000,000.00 Appointement
letter, acceptance
letter, Scoping report,
preliminary
design report , Detailed design
report, and draft tender
document and
TECH
Roads,
Bridges and
Storm water
To develop
sustainable infrastructure
networks
which promotes
economic growth and
improve
quality of life?
# Km of roads to
be paved at Bode
by 30 June 2017
New Indicator Paving of 2.2 Km
at Bode by 30
June 2017
Bode paving of
internal streets
Bode paving of 2.2km from
gravel to paving blocks
Bode
Village
Ward MIG 3,000,000.00 615892 1615892 1/07/2016 30/06/2017 Development of
specifications, approval of specs,
Advertisement for
appointment contractor,
Evaluation, Adjudication and
appointment
Target not Achieved -
Development of specification approval
of specs
advertisement for appointment of
contractor not yet done.
Evaluation,
Adjudication and appointment
Late sitting of BEC Fastrack the sitting of
BEC
R 6,000,000.00 R 0.00 Appointement
letter, acceptance
letter, Progress
report, minutes, IA and practical
completion.
Roads,
Bridges and
Storm water
To develop
sustainable infrastructure
networks
which promotes
economic
To construct
culvert bridges to cemeteries by
30 June 2017
New Indicator Construction of
10 culvert bridges to
cemeteries at
Vuhehli, Rivala, Xitlakati, Bode,
Jim-Nghalaume,
Culvert bridges
to cementries
Construction of Culvert
Bridges to Cemeteries
Vuhehli,
Rivala, Xitlakati,
Bode, Jim-
Nghalaume, Homu
14 C,
1,
2,7,8,12, 19,23, 25,
27 and 30
LGES 1,500,000 0 1/07/2016 30/06/2017 Withdrawn during
budget adjustment due to budget
constraint
Withdrawn during
budget adjustment due to budget
constraint
Withdrawn during
budget adjustment due to budget
constraint
Withdrawn during
budget adjustment due to budget
constraint
Withdrawn during
budget adjustment due to budget
constraint
R 4,964,778.00 11,000,000 Appointement
letter, acceptance
letter, Progress
report, minutes, IA and practical
completion.
TECH
Roads,
Bridges and
Storm water
To develop sustainable
infrastructure
networks which
promotes economic
To develop
detailed designs
for construction
of 9.9 Km of
tarred road at
Nkomo A by 30
June 2017
New Indicator Development of
detailed designs
for construction
of 9.9Km of roads
tarred at Nkomo
A by 30 June
2017
Nkomo A
upgrading from
gravel to tar
Development of detailed
designs for construction of
9.9Km of roads tarred at
Nkomo A by 30 June 2017
Nkomo A Ward 26 MIG 1,500,000 1,314,909 1/07/2016 30/06/2017 N/A N/A N/A N/A N/A R 2,000,000.00 11,384,600 Preliminary design report ,
Detailed design
report, and draft tender
document and IA
TECH
Sports
Facilities
To develop
sustainable infrastructure
networks
which promotes
economic growth and
improve
To Construct
mageva sport centre by 30
June 2017
New Indicator Completion of
Designs and Handover of
Mageva Sport
Centre by 30 June 2017
Mageva sport
centre
Construction of Sports
Centre at Mageva
Mageva
sport centre
Ward 24 MIG 6,500,000 4781586 1/07/2016 30/06/2017 N/A N/A N/A N/A N/A R 2,000,000.00 R 0.00 Appointement
letter, acceptance
letter, Progress
report, minutes, IA and practical
completion.
TECH
Community
facility
To develop
sustainable infrastructure
networks which
promotes
economic
To construct
Thomo Community hall
by 30 June 2017
New Indicator Practical
Completion of Thomo
Community Hall by 30 June 2017
Thomo
Community hall
Construction of Thomo
Community Hall
Thomo
village
Ward 17 MIG 6,936,062 17284380 1/07/2016 30/06/2017 paving the parking
and practical completion
Target Acheived -
paving the parking and practical
completion completed
None None None R 4,021,600.00 R 0.00 Appointement
letter, acceptance
letter, Progress report, minutes,
IA and practical
completion.
TECH
Municipal
building
To develop
sustainable
infrastructure networks
which promotes
economic
growth and
To construct
Civic Centre
phase 2 offices by 30 June 2017
Phase 1
completed
Practical
Completion of
Civic Centre Phase 2 Offices
by 30 June 2017
civic centre
building, phase
2
To construct civic centre
office phase 2 offices up to
final completion of te project.
CBD CBD LGES 17, 380, 858 M 17, 380, 858 M 1/07/2016 30/06/2017 Land scaping,
furninshing the offices
Target Achieved -
land scaping done
and the project is at practical completion.
Stage
None None None R 6,000,000.00 R 0.00 Progress
report, minutes,
IA and practical completion.
TECH
Municipal
building
To develop
sustainable infrastructure
networks
which promotes economic
growth and
improve
To upgrade
parking lot at Civic centre &
Brickyard by 30
June 2017
Available
Parking lot
Upgrading of
parking lot at Civic Centre &
Brickyard By 30
June 2017
Upgrading of
packing lot
To upgrade the parking
lot within the municipal offices
GGM
offices
CBD LGES 1, 500, 000 M 1, 500, 000 M 1/04/2017 30/06/2017 Practical Completion
at brickyard. Site Clearance at Parking
Lot
Target not achieved
Only Practical completion at
brickyard done
Site clearence at
Parking lot.
Sitehand over
delayed due construction of Civic
centre Phase II
Fastrack completion
of civic centre phase 2.
R 5,000,000.00 R 4,000,000.00 Appointement
letter, acceptance
letter, Progress
report, minutes, IA and practical completion.
TECH
Municipal
building
To develop
sustainable
infrastructure
networks which promotes
economic
growth and
To refurbish
Giyani Arts and
Culture by 30
June 2017
Arts and
Culture Cente
in place
Refurbishment
of Giyani Arts
and Culture by
30 June 2017
Refurbishment
of Giyani Arts &
Culture Centre
To refurbish giyani arts
and arts culture and
paving parking lot.
Giyani
arts and
culture
centre
CBD LGES 500,000.00 0 1/04/2017 30/06/2017 Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
R 5,000,000.00 R 4,000,000.00 Appointement
letter,
acceptance
letter, Progress report, minutes, IA and practical
completion.
TECH
Municipal
building
To develop
sustainable
infrastructure
networks
which promotes economic
To install public
transport
shelters by 30
June 2017
New Indicator Installation of
public transport
shelters at CBD
by 30 June 2017
public transport
shelters
To install public transport
shellter on public
transport routes
All
township
s
CBD LGES 1000000 0 1/04/2017 30/06/2017 Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
R 1,500,000.00 R 2,000,000.00 Appointement
letter,
acceptance
letter, Scoping
report and preliminary design report
TECH
Municipal
building
To develop
sustainable
infrastructure networks
which promotes
economic
To develop
detailed designs
for construction of Ndhambi taxi
by 30 June 2017
New Indicator Development
detailed designs
for construction of ndhambi taxi
by 30 June 2017
Ndhambi taxi
rank
Development of detailed
design for construction of
Ndhambi taxi rank
Ndhambi
rank
Ward 25 LGES 500000 383814 1/04/2017 30/06/2017 N/A N/A N/A N/A N/A R 0.00 R 0.00 Appointement
letter,
acceptance letter, Progress
report, minutes, IA and practical
completion.
TECH
Roads,
Bridges and
Storm water
To develop
sustainable
infrastructure
networks which
promotes economic
growth and
improve quality of life?
To appoint
consultant for
development of
the detailed designs for
Construction of access roads to
tribal offices by
30 June 2017
New Indicator Appointment of
consultant for
development of
detailed designs for Construction
of access roads to 4 tribal offices
by 30 June 2017
access roads to
tribal offices
Development of detailed
design for construction of
access roads to tribal
offices
Ngove,
Thomo,
Makhuva
and Blinkwate
r
1, 17, 21
and 29
LGES 500000 2888495 1/04/2017 30/06/2017 Development of
Scoping report and
pre-liminary designs,
Target Achieved -
Development of
Scoping report and
pre-liminary designs completed
None None None 500000
2,000,000
Appointement
letter,
acceptance
letter, Scoping report and
preliminary design report
Municipal
building
To develop
sustainable
infrastructure networks
which
promotes
economic
growth and improve
quality of life
To Appoint a
consultant for
development of detailed designs
for construction
of indoor sport
centre by 30
June 2017
New Indicator Appointment of
consultant for
development of detaied designs
for construction
of indoor sport
centre by 30
June 2017
Mavalani
indoor sports
centre
Development of detailed
design for construction of
indoor sport centre at mavalani village
Mavalani Ward 20 LGES 500000 0 1/04/2017 30/06/2017 Withdrawn during
budget adjustment
due to budget constraint
Withdrawn during
budget adjustment
due to budget constraint
Withdrawn during
budget adjustment
due to budget constraint
Withdrawn during
budget adjustment
due to budget constraint
Withdrawn during
budget adjustment
due to budget constraint
200000 2000000 Appointement
letter,
acceptance letter, Scoping
report and
preliminary
design report
TECH
Municipal
building
To develop
sustainable infrastructure
networks which
promotes
economic growth and
improve
To Appoint a
consultant for development of
detailed designs for construct
community hall
by 30 June 2017
New Indicator Appointment of
consultant for developemt of
detailed designs for construction
of Jim-
Nghalalume community hall
by 30 June 2017
Jim-nghalalume
community hall
Development detailed
design for construction of community hall at Jim-
nghalalume village
Jim-
Nghalalume
Ward 30 LGES 500000 0 1/04/2017 30/06/2017 Withdrawn during
budget adjustment due to budget
constraint
Withdrawn during
budget adjustment due to budget
constraint
Withdrawn during
budget adjustment due to budget
constraint
Withdrawn during
budget adjustment due to budget
constraint
Withdrawn during
budget adjustment due to budget
constraint
300000 2000000 Appointement
letter, acceptance
letter, Scoping report and
preliminary
design report
TECH
Municipal building
To develop sustainable
infrastructure
networks which
promotes economic
growth and
improve quality of life
To Appoint a consultant for
development of
detailed designs for construction
of community hall by 30 June
2017
New Indicator Appointment of consultant for
development of
detailed designs for construction
of N'wadzeku-dzeku
community hall
by 30 June 2017
n'wadzekudzeku community
hall
Design Development of community hall at
N'wadzeku-dzeku village
N'wadzeku-dzeku
Ward 15 LGES 500000 0 1/04/2017 30/06/2017 Withdrawn during budget adjustment
due to budget
constraint
Withdrawn during budget adjustment
due to budget
constraint
Withdrawn during budget adjustment
due to budget
constraint
Withdrawn during budget adjustment
due to budget
constraint
Withdrawn during budget adjustment
due to budget
constraint
200000 2000000 Appointement letter,
acceptance
letter, Scoping report and
preliminary design report
TECH
Municipal
building
To develop
sustainable
infrastructure
networks
which promotes
economic
growth and improve
quality of life
To Appoint a
Consultant for
development of
detailed designs
for construction of erecting
palisade fence at
Muncipal Pound by 30 June 2017
New Indicator Appointment of
Consultant for
development of
detailed designs
for construction of erecting
palisade fence at
Municipal Pound by 30
June 2017
m Development detailed
design fr construction of
Pound Station Fencing
Dzingi-
dzingi
Ward 07 LGES 500000 0 1/04/2017 30/06/2017 Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
Withdrawn during
budget adjustment
due to budget
constraint
1300000 Appointement
letter,
acceptance
letter, Scoping
report and preliminary
design report
TECH
Road and
Stormwater Infrastructur
e Maintenance
To develop
sustainable infrastructure
networks which
promotes
economic growth and
improve quality of life
To patch
9300m2 potholes
utelising asphalt at Municipal
roads by 30 June
2017
20 sqm
potholes patched
Patching of
9300m2
Potholes utelising asphalt
at Greater
Giyani access road by 30 June
2017
preventative
maintenance of tarred roads in
greater giyani municipality
To issue work orders to
contractors,contractors to prepare the surface for
patching and to patch utelising hot mix asphalt
and complete works on
site
Giyani
Township
Ward
12,13,11,21
LGES 5000000 5000000 1/07/2016 30/06/2017 1000 square metres
of potholes to be patched
Target achieved -
6534.658 square metres of potholes
patched
None None None 7000000 8000000 work
order,certification by ward
councillors,practical completion
certificates
TECH
Road and
Stormwater Infrastructur
e Maintenance
To develop
sustainable infrastructure
networks which
promotes
economic
growth and improve
quality of life
To blade and
regravel 120 Km of Municipal
roads by 30 June 2017
105 km roads
bladed and regravelled
Blading and
regravelling of 120 Km of
Municipal roads at Giyani
Township and
villages by 30
June 2017
Routine
maintenance of gravel roads
To fill job itinerary for the
relevant plant operator, blade and or regravel road
and signing of confirmation letter by
ward councillor
Giyani
Township and
Villages
All wards LGES 2500000 2500000 1/07/2016 30/06/2017 30km road to be
bladed
Target not achieved -
25 km of gravel road was graded
5km road to be
bladed
Plant breakdowns Mechanic to attend to
breakdowns and to hire of plant
4000000 5000000 copy of the
completed itinerary,confir
mation letter from ward
councillor
TECH
Road and
Stormwater
Infrastructure
Maintenance
To develop
sustainable
infrastructure networks
which promotes
economic
growth and
improve quality of life
To pave
4400m2
shoulder lane next to bus
shelters by 30 June 2017
New Indicator Paving of
4400m2
shoulder lane
next to bus
shelters by 30 June 2017
Routine
maintenance of
surface roads for Public
shelter
To issue work orders to
contractors,contractors to
prepare the surface for paving purposes and to
seal utelising paving and complete works on site
Giyani
Township
a
Ward
12,13,11,
21
LGES 1000000 2500000 1/07/2016 30/06/2017 1100 square metres
of paving to be laid
Target Achieved.
1100 sQuare metres
of paving laid
None None None 2000000 3000000 copy of the
completed
itinerary,confirmation letter
from ward councillor
TECH
Municipal
building
Maintanance
To develop
sustainable
infrastructure
networks which promotes
economic
growth and
improve quality of life
To maintain all
Municipal and
sports facilities
buildings by 30 June 2017
Poor condition
of municipaal
buildings
Maintainance of
municipal
buildings and
sports facilities by 30 June 2017
Routine
maintenance of
Municipal
buildings and sports centres as when
required
Renovation of buildings,
maintanance of water and
sewer , replacement of
doors , windows and painting
Giyani
Township
and
Villages
Municipal
Buildings
LGES 2000000 1/07/2016 30/06/2017 Maintainance of
municipal buildings
and sports facilities
Target achieved - all
municipal buildings
and sport facilities
maintained according to plan.
None None None 4500000 6000000 Copy of job
cards signed by
ward
councellors and close up reports
TECH
Municipal
buildings
To develop
sustainable
infrastructure
networks
which promotes
economic growth and
improve
quality of life
To build change
rooms at Section
E park and
water and
sanitation store room at section
A by 30 June 2017
Dilapidated
change room
at water and
sanitation
store room
Construction of
Change rooms at
Section E park
and Water
Sanitation storeroom at
Section A by 30 June 2017
Construction of
change rooms
Design and construct
change rooms at section E
and section A
Giyani
Township
Ward 11
and 12
LGES 1500000 1/07/2016 30/06/2017 Finishes and
completion
Target Not achieved-
Building plans have
been procured
Finishes and
completion
Budgetary Constrain Material to be
procured in 2017/18
financial budget.
Copy of signed
completion
certificate
TECH
Environment
al Awareness
Campaign
To develop
sustainable
infrastructure
networks which promotes
economic
growth and
improve quality of life?
# of
environmental
awareness to be
conducted by 30 June 2017
8 8 x Awareness
campaigns and
Educational
programs to be conducted
Environmental
Awareness
Campaign
Conduction Education
awareness campaigns on
environmental
management to communities
Greater
Giyani
All wards Income operational operational 01/07/2016 30/06/2017 2 Environmental
Awareness
Campaigns.
Target Achieved. 2
environmental
awareness and 1
clean-up conducted:-On the 04/04/2017 at Shivulani Sport
Center
-door to door on the
07/04/2017 at Nkuri Zamani
-clean-up campaign on the 7th June 2017
at Mountain View
None None None Operational Operational Reports COMM
Parks
Maintenance
To develop
sustainable
infrastructure networks
which
promotes
economic
growth and improve
quality of life?
# of Parks to be
Maintained at
Section A, B and C by 30 June
2017
3 Parks
maintainned
in 2015/16
Maintain 3
parks in Section
A, B and E by the 30 June 2017
Parks
Maintenance
Maintanance of Parks at
Greater Giyani
Sectiion
A, B and C
Ward 12
and 21
Income Operational 01/07/2016 30/06/2017 3 parks to be
maintained
Target Achieved. 3
parks maintained, at
Section A, E and B
None None None Operational Operational Progress
Report.,
Attendance registers
COMM
Scholar
Patrol
To develop
sustainable infrastructure
networks which
promotes
economic growth and
improve quality of life?
# of scholar
patrol conducted by 30
June 2017
8 scholar
patrols conducted in
2015/16
To conduct 12
scholar patrols by 30 June 2017
scholar patrol
conducted
Conducting of Scholar
patrols
Greater
Giyani Municipal
ity
All
Wards
income Operational Operational 01/07/2016 30/06/2017 Conduct 6 scholar
patrols
Target Achieved. 6
scholar patrols conducted
None None None Operational Operational Reports COMM
Speed
Checks
To develop
sustainable
infrastructure networks
which promotes
economic
growth and improve
quality of life?
# of speed
checks
conducted by 30 June 2017
20 speed
checks done in
2015/16
25 Speed checks
conducted by 30
June 2017
Speed Checks Conduction of Speed
Checks
Greater
Giyani
Municipality
All
Wards
income Operational Operational 01/07/2016 30/06/2017 9 Speed Checks to be
conducted
Target Achieved. 9
Speed Checks
conducted
None None None Operational Operational Reports COMM
Municipal Finance Management and Viability
Priority Issue/Progr
Development Objective
Key Performance Indicators/Measurable
Baseline (2015/2015)
Annual Targets (
Project Name
Project Description
Location
Ward Funding Source
Budget 16/1617 R'000
Adjustment budget
Special Adjustment Budget
Start Date
End date
4th Q Targets
Actual Peformance
Variance Reason For Variance
Measures to Improve Performance
16/17R'000
17/18R'000
Portfolio Of Evidence
Dept
Revenue Management
To improve financial management systems to enhance venue base
To review the budget related policies by 30 June 2017
Budget related policies were reviewed
Review 8 budget related policies reviewed( Cash Management Policy, Credit Control Policy, Property Rates Policy, Asset Management Policy, Inventory Policy, SCM Policy, Virement Policy and Budget Policy)by
Budget Related policies review
Send the policies for inputs by other department. Present the draft review to management. Submit to council for approval.
Greater Giyani Municipality
Administration
Income Operational Operational 1/1/2017
30/6/2017
Final Reviewed Budget related Policies submitted to Council for approval policies ( Cash Management Policy, Credit Control Policy, Property Rates Policy, Asset Management Policy, Inventory Policy, SCM Policy, Virement Policy and
Target AchievedBudget related policies submitted to council for approval ( Cash Management Policy, Credit Control Policy, Property Rates Policy, Asset Management Policy, Inventory Policy, SCM Policy, Virement Policy and Budget
None None None OPEX OPEX Draft/Final Policies (Rates Policy, Tariff Policy, Credit Control Policy, Debts Collection Policy)
B&T
Contract Management
To improve financial management systems to enhance venue base
To coordinate the signing of contracts and SLA by 30 June 2017
07and 01 SLA Contracts Coordinated in 2015/16
Coordination of signing of 54 contracts and SLA by 30 June 2017
Contract Managemnt
Coordinate the signing of Contracts and SLA of appointed Service Providers
Greater Giyani Municipality
Administration
Income Operational Operational 1/1/2017
30/6/2017
15 Contracts Target Not Achieved. 0 signing of the contract and SLA
15 Contracts Delay in the appointment of service providers
To appoint within vaidity eriod of 90 days
Operational
Operational
Signed Contracts and signed SLA'S
B&T
Budget and Reporting
To improve financial management systems to enhance venue
To table the draft budget to council by 31 March 2017
Draft budget was tabled to council
Draft budget tabled to council by 31 March 2017
Draft budget
Collect budget from departments, Consolidate the budget, Present the draft to management, Submit to council for approval
Greater Giyani Municipality
Administration
Income Operational Operational 1/1/2017
31/3/2017
N/A N/A N/A N/A N/A OPEX OPEX Draft budget and Council Resolution
B&T
Budget and Reporting
To improve financial management systems to enhance venue
To submit the final budget to council by 31 May 2017
Final budget was submitted to council
Final budget submitted to council by 31 May 2017
Final budget
Take the draft budget for public participation with the IDP. Incorporate inputs and submit the budget for final approval
Greater Giyani Municipality
Administration
Income Operational Operational 1/4/2017
31/5/2017
Final budget Target Achieved. Final Budget rsubmitted to council for approval
None None None OPEX OPEX Final budget and Council Resolution
B&T
5.4. MUNICIPAL FINANCE MANAGEMENT AND VIABILITY (LOWER SDBIP)
25
Municipal Finance Management and Viability
Priority Issue/Progr
Development Objective
Key Performance Indicators/Measurable
Baseline (2015/2015)
Annual Targets (
Project Name
Project Description
Location
Ward Funding Source
Budget 16/1617 R'000
Adjustment budget
Special Adjustment Budget
Start Date
End date
4th Q Targets
Actual Peformance
Variance Reason For Variance
Measures to Improve Performance
16/17R'000
17/18R'000
Portfolio Of Evidence
Dept
5.4. MUNICIPAL FINANCE MANAGEMENT AND VIABILITY (LOWER SDBIP)Budget and Reporting
To improve financial management systems to enhance
To submit the Financial statements submitted to AG by 31 August 2016
Financial statements was compiled and submit to AG on the 31 August
Financial statements compiled and submit to AG by 31 August 2016
Financial statements
Compile the financial statement. Review the compiled financial statement. Present to management meeting. Submit to
Greater Giyani Municipality
Administration
Income Operational Operational 1/7/2016
31/8/2016
N/A N/A N/A N/A N/A OPEX OPEX Copy of Financial statements
B&T
Budget and Reporting
To improve financial management systems to enhance venue
Number of section 71 reports submitted to Treasury within 10 days after the end of the month by 30 June
12 Reports submitted in 2015/16
12 Section 71 Reports to be submitted to Treasury by 30 June 2017
Section 71 report submission
Compile the section 71 report. Submit to treasury within 10 days after month end. Submit to council for approval.
Greater Giyani Municipality
Administration
Income Operational Operational 1/7/2016
30/6/2017
Compile 3 Section 71 reports and submit to Treasury
Target Achieved.3 Section 71 reports compiled and submitted to Treasury
None None None OPEX OPEX Copy of acknowledgement of receipt by Treasuries
B&T
Supply Chain Management
To improve financial management systems to enhance venue base
% of tenders adjudicated within 90 days of closure period (# tenders adjudicated/# of tenders closed and due for adjudication) by 30 June 2017
100% (# tenders adjudicated/# of tenders closed and due for adjudication)
100% (# tenders adjudicated/# of tenders closed and due for adjudication) by 30 June 2017
Tender adjudication
Set date for adjudication committee. Adjudicate tenders within timeframe (90 days after closure of the tender). Write adjudication report to the Accounting Officer.
Greater Giyani Municipality
Administration
Income Operational Operational 1/7/2016
30/6/2017
100% (# tenders adjudicated/# of tenders closed and due for adjudication)
Target Achieved.100% tenders adjudicated. ( 27 tenders were advertised and closed and all adjudicated)
None None None OPEX OPEX Monthly Tender Reports
B&T
Supply Chain Management
To improve financial management systems to enhance venue base
% quotations processed within 18 days after approval by Accounting Officer (# of quotations processed/# of quotations received)by 30 June 2017
100% (# of quotations processed/# of quotations received)
100% (# of quotations processed/# of quotations received) by 30 June 2017
Quotations
Set date for quotation committee. Assess the quotation within timeframe (90 days after closure of the tender). Write adjudication report to the Accounting Officer.
Greater Giyani Municipality
Administration
Income Operational Operational 1/7/2016
30/6/2017
100% (# of quotations processed/# of quotations received)
Target Achieved. 100 % quotation received and processed.
None None None OPEX OPEX Quotations Report
B&T
26
Municipal Finance Management and Viability
Priority Issue/Progr
Development Objective
Key Performance Indicators/Measurable
Baseline (2015/2015)
Annual Targets (
Project Name
Project Description
Location
Ward Funding Source
Budget 16/1617 R'000
Adjustment budget
Special Adjustment Budget
Start Date
End date
4th Q Targets
Actual Peformance
Variance Reason For Variance
Measures to Improve Performance
16/17R'000
17/18R'000
Portfolio Of Evidence
Dept
5.4. MUNICIPAL FINANCE MANAGEMENT AND VIABILITY (LOWER SDBIP)Asset Management
To improve financial management systems to enhance venue base
To update a GRAP compliant Asset Register by 30 June 2017
GRAP Compliant Asset Register was updated
GRAP Compliant Asset Register updated by 30 June 2017
Asset Register
Receive new acquisitions, Bar code and capture into the asset register. Capture the expense of the project in progress. When the project is completed the unbundling and capitalisation into the asset register takes effect
Greater Giyani Municipality
Administration
Income Operational Operational 1/7/2016
30/6/2017
Receive new acquisitions, Bar code and capture into the asset register. Capture the expense of the project in progress. When the project is completed the unbundling and capitalisation into the asset register takes effect
Target Achieved. All new acquisitions of movable assets have been barcoded & captured to the FAR. All year-end related journals (WIP, depreciation, capitalisation of capital projects,etc) are yet to be processed but a file is being prepared.
None None None OPEX OPEX Schedules of Asset Register movement
B&T
27
Good Governance and Public Participation
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline Annual Targets
Project Name Project Description Location Ward Funding Source
Budget 16/17R'000
Adjustment budget
Special Adjustment Budget
Start Date End date 4th Q Targets Actual Peformance
Variance Reason For Variance
Measures to Improve Performance
17/18R'000
18/19R'000
Portfolio Of Evidence
Dept
Fraud and Anti - Corruption
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% Fraud and Anti - Corruption cases attended by 30 June 2017 (# of cases attended/# of cases reported) by 30 June 2017
100% (# of cases attended/# of cases reported) by June 2017
Fraud and Anti - Corruption
Investigate allegations of fraud and corruption
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 100% (# of cases attended/# of cases reported)
Target Achieved. No new cases received for period under review
None None None Operational Operational Case Register MM
Public Participation
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To cordinate 310 ward committee meetings by 3o June 2017
210 310 Ward Committee meetings coordinated by 30 June 2017
Support services for monthly ward committee meetings
Support services through PPOs to have monthly ward committee meetings in each of 31 wards
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 Coordinate 31 ward committee meetings and submit quarterly ward committees' report to Council.
Target Not Achieved. 30 Ward Committee meetings held
1 Dispute over establishment of Ward Commitee
To resolve the disspute
Operational Operational Minutes, Attendance register, Ward committee quarterly report
CORP
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% implementation of the Internal Audit Action Plan by 30th June 2017 (# of queries addressed/# of queries in the action plan) by 30 June 2017
75% implementation in 2015/16
100% implementation of the Internal Audit Action Plan by 30 June 2017
Internal Audit Action Plan
Implementation of the Internal Audit Action Plan
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 100% (# of projects executed/# of projects in the action plan)
Target not achieved. 74% Implementation of the Internal Audit Action Plan, 22% in progress and 4% not resolved.
26 Percent Internal Audit continously raised Audit findings therefore some findings were raised in the last quarter
The internal Audit Action plan is a standing item at Managemnet Committee meetings
Operational Operational Internal Audit report to Audit and Performance Committee
MM
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% implementation of the AG(SA) action plan by 30 June 2017
80% implementatiof AG(SA) actional
100% implementation of the AG(SA) action plan by 30 June 2017
AG(SA) action plan
Implementation of the AG(SA) action plan
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 100% (# of queries resolved/# of queries in the action plan)
Target not achieved, 27% resolved, 73% in progress.
73 percent The Audit report was received and affected the developmen of te Action plan
Letters were issued to all departments to fast tract the implementation of the action plan atleast by end of August
Operational Operational Progress report MM
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation and
# of Audit and Performance Audit Committee meetings held by 30 June 2017
4 4 Audit and Performance Committte to be held by 30 June 2017
Audit and Performance Audit Committee
Organize Audit and Performance Committee meetings
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 1 Audit and Performance Committee
Target achieved, 1 Audit Committee held
None None None Operational Operational Minutes, Attendance register, invitations
MM
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of Audit and Performance Audit Committee Reports developed and submitted to Council by 30 June 2017
4 4 Audit and Performance Audit Committee Reports developed and submitted to Council by 30 June 2017
Audit and Performance Audit Committee Reports
Develop Audit and Performance Audit Committee Reports
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 1 Audit and Performance Audit Committee Reports
Target achieved, 1 Audit Committee held
None None None Operational Operational Council resolution, Attendance register
MM
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation and
# of Audit Steering Committee meetings held by 30 June 2017
12 Audit Steering Committee held in 2015/16 Financial Year
8 Audit Steering Committee meetings held by 30 June 2017
Audit Steering Committee
Organize Audit Steering Committee meetings
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 2 Audit Steering Committee
Target not achieved. 2 Audit Steering Committee not held.
Two The Steering Committee was not reestablised
The Steering Committee resusitated.
Operational Operational Minutes, Attendance register, invitations
MM
Performance Management
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of organisational performance reports developed and submitted to Council by 30 June 2017
8 8 organisational performance reports developed and submitted to Council by 30 June 2017
Quarterly performance reports
Develop a reporting template and send to departments, Receive completed template and consolidate into one report. Organise SDBIP Management meeting to consider the report. Submit the report to Council for approval.
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 Third Quarter SDBIP performance Report 2016/17
Target Achieved. Third Quarter SDBIP performance Report 2016/17 developed
None None None Operational Operational Draft Annual Report, Fourth Quarter SDBIP Report 2015/2016, First Quarter SDBIP Report 2016/2017, Mid Year Performance Report 2016/2017, Oversight, Final Annual Report, Council Resolutions
MM
5.5. GOOD GOVERNANCE AND PUBLIC PARTICIPATION (LOWER SDBIP)
28
Good Governance and Public Participation
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline Annual Targets
Project Name Project Description Location Ward Funding Source
Budget 16/17R'000
Adjustment budget
Special Adjustment Budget
Start Date End date 4th Q Targets Actual Peformance
Variance Reason For Variance
Measures to Improve Performance
17/18R'000
18/19R'000
Portfolio Of Evidence
Dept
5.5. GOOD GOVERNANCE AND PUBLIC PARTICIPATION (LOWER SDBIP)Performance Management
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% Section 54/56 Managers with signed performance agreements by 30 June 2017 (# of managers with signed performance agreements/# of managers appointed) by 30 June 2017
100% (5/5) 100%(5/ 5) Secion 54/56 Manager signed Performance Agreements by 30 June 2017
Performance agreements
Develop draft performance agreements. Engage the relevant Section 54/56 Managers. Submit the final performance agreement to Municipal Manager for signing. Submit the signed agreement to MEC for Cooperative Governance Human Settlement and Traditional Affairs.
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 100%(5/ 5) Secion 54/56 Manager signed Performance Agreements in 2016/17
Target Achieved.100%(5/ 5) Secion 54/56 Manager signed Performance Agreements in 2016/17
None None None Operational Operational Signed Performance Agreements
MM
Performance Management
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of section 54/56 managers individual assessment conducted by 30 June 2017
2 Assessment conduted in 2015/16
4 individual assessment for section 54/56 managers conducted by 30 June 2017
Individual Performance Assessment
Write a memorandum for approval of panel members and dates. Invite the participate Conduct assessment and compile assessment report.
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/6/2017 1 (Informal Assessment 2016/2017)
Target Not Achieved.1 (Informal Assessment 2016/2017) not conducted.
1 (Informal Assessment 2016/2017)
All 5 Directors were in acting positions. Only one Director who was also appointed as Acting Municipal Manager at the same time was appointed. CFO and Director Corporate Services started in May
Fast tract apointment of Directors positins
Operational Operational Scorecards, Attendance Register
MM
Promote community and environmental welfare
To develop governance structures and systems that will ensure effective public consultation and organizational
To award 15 bursaries to qualifying learners by 30 June 2017
10 Buraries awarded in 2015/16
15 Bursaries to be awarded qualifying needy learners by 31 March 2017
Bursaries Awarding of bursaries to needy students
Greater Giyani Municipality
All wards Income R 150,000 R 150,000 R 150,000 1/7/2016 30/6/2017 N/A N/A N/A N/A N/A Operational Operational Advert and Letters of bursary awards
CORP
Promote community and environmental welfare
To develop governance structures and systems that will ensure effective public consultation and organizational
# of activities conducted on special programs by 30 June 2017( HIV/AIDS, Disability, Gender, Child and Old age and Youth)
16 Special programs coordinated in 2015/16
20 Special Programs organized by 30 June 2017
Special Programs
Organize and conduct the special programs undertaken in the different desks of the Special Programs Unit
Greater Giyani Municipality
All wards Income R1 958 000 R1 963 000 R1 963 000 1/7/2016 30/6/2017 4 Special Programs to be organized
Target Achieved. Special Programs to be organized
None None None Operational Operational Attendance registers, Signed minutes, Invitations, programsClose out report
MM
Communication
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To review Greater Giyani Communications Strategy by 30 September 2016
Draft Communication Strategy in place
Communication Strategy reviewed by30 September 2016
Review of Communication Strategy
Submission of the draft commucation strategy to council
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 30/09/2016 N/A N/A N/A N/A N/A Operational Operational Approved Communication strategy and council resolution policy and council resolution
MM
Public Participation
To develop governance structures and systems that will
ensure effective public consultation and
# of imbizos convened by 30 June 2017
2 Imbizos held in 2015/16
4 imbizos convened by 30 June 2017
Public Participation
Consult members of the public on service delivery issues
Greater Giyani Municipality
Admistration Income 300,000 500 000 500 000 1/7/2016 30/06/2017 1 Imbizo to be convened
Target Achieved. All Imizos held in first quarter
None None None 310,000 320,000 Attendance register and Programme
MM
Public Participation
To develop governance structures and systems that will ensure effective public consultation and
# Councilors Report back meetings coordinated by 30 June 2017
120 Report back meetings held
124 Councillors Report Back meetings convened by 30 June 2017
Ward Public Report Back meetings
Consult members of the public on service delivery issues
Greater Giyani Municipality
All wards Income Operational Operational Operational 1/7/2016 30/06/2017 31 Councilors Report back meetings Meetings to be coordinated
Target Not Achieved 30 Report back meetings coordinated
1 Dispute over establishment of Ward Commitee
To resolve the disspute
Operational Operational Attendance Registers and Minutes
CORP
Public Hearing of MPAC
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of MPAC Public Hearing to be coordinated by 31 March 2017
1 MPAC Public hearing conducted on the 23 Feb 2016
1 MPAC Public Hearing to be coordinated by 31 March 2017
MPAC Public Hearing
Conduct public hearing of the 2015/16 Annual Report
Greater Giyani Municipality
Admistration Income Operational Operational Operational 1/7/2016 31/03/2017 N/A N/A N/A N/A N/A Operational Operational Attendance registers and Advert
CORP
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Good Governance and Public Participation
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline Annual Targets
Project Name Project Description Location Ward Funding Source
Budget 16/17R'000
Adjustment budget
Special Adjustment Budget
Start Date End date 4th Q Targets Actual Peformance
Variance Reason For Variance
Measures to Improve Performance
17/18R'000
18/19R'000
Portfolio Of Evidence
Dept
5.5. GOOD GOVERNANCE AND PUBLIC PARTICIPATION (LOWER SDBIP)Customer Satisfaction Survey
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To conduct Customer Satisfaction Survey by 30 Septmber 2016
New Indicator 1 Customer satisfaction Survey conducted by 30 September 2016
Customer Satisfaction Survey
Conduct Customer Satisfaction Survey
Greater Giyani Municipality
All wards Income Operational Operational Operational 1/07/2016 30/09/2016 N/A N/A N/A N/A N/A Operational Operational Reports and Quationaires
MM
Disaster Response coordination
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% Disaster cases attended to by 30 June 2017
100% disaster cases attended
100% ( 500)Disaster cases attended as and when need arises by 30 June 2017
Disaster Response coordination
Attending to disaster cases
Greater Giyani Municipality
All wards Income Operational Operational Operational 1/07/2017 30/06/2017 100% Disaster cases attended as and when need arises
Target Achieved. 100% Disaster cases attended as and when need arises
None None None Operational Operational Assessment reports
MM
Disaster Response coordination
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% national disaster recovery projects coordinated by 30 June 2017
100% disaster recoevery projects coordinated in 2015/16
100%(32 National Projects) Disaster Recover Projects Cordinated by 30 June 2017
Disaster Recovery Projects
Coordination of national disaster projects
Greater Giyani Municipality
All wards Income Operational Operational Operational 1/07/2016 30/06/2017 100% Disaster Recover Projects Cordinated
Target Achieved. 100% Disaster Recovery Projects Cordinated
None None None Operational Operational Reports MM
Disaster risk reduction
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To develop of Disaster Management Plan by 30 June 2017
Disaster Reponse Framework
1 Disaster Management Plan developed by 30 June 2017
Disaster Management Plan
Development of the disaster managemnet plan
Greater Giyani Municipality
All wards Income 550000 Operational Operational 1/07/2016 30/06/2017 DM plan approval by Council
Target Achieved. DM plan approved
None None None Operational Operational Copy of approved DM plan
MM
DM Awareness Campaigns
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of disaster campaign conducted by 30 June 2017
1 Campaign conducted in 2015/16
Conduct 4 disaster risk reduction awareness campaigns by 30 June 2017
Disaster Awareness Campaigns
coordinate disaster campaigns
Greater Giyani Municipality
All wards Income Operational Operational Operational 1/07/2016 30/06/2017 Conduct 1 awareness campaign
Target Achieved. 1 awareness campaign conducted
None None None Operational Operational Reports and Attendance Register
MM
Maluleke R.H
Acting Municipal Manager
Date: 18/07/2017
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