Presentation Skills

Contents

1.Developing Great CONTENT 2.Preparing Great DESIGN 3.Conducting Great DELIVERY

Three Elements of Great Presentation

Content

Design

Delivery

Great Presentation!

Developing Great CONTENT

Steps in Preparing Content

Analyzing Your Audience

Gathering Relevant Data & Information

Converting Your Data into

an Outline

Analyzing Your Audience Needs Knowledge level Attitude – how do they feel about the

topic? Demographic Information – this may

include the age, gender, culture, and language of the audience members

Gathering Relevant Data & Information

Before you start your research to gather relevant information, there are three questions should be considered : What do I want my audience to gain? What might they already know about my topic? What is the objective of the presentation?

Converting Your Information into an Outline There are three steps to creating an

outline : Determine the outline style Group your raw data Arrange into outline format

Outline StyleShows events in order as they occurred

Takes the audience on a journey through a flowing presentation

States the problem, the why’s, your solution,and a summary

States the cause and explains the effects

Chronological

Narrative

Problem/ Solution

Cause/ Effect

Outline Style

Divides the general topic intoseveral subtopics

Uses some or all of the what,who, where, when, why, andhow questions

Topical

Journalistic Questions

Outline Format

Outline Format

Introduction

Body

Conclusion

Outline Format Introductions

Should include an agenda and clarify the goals and objectives of your presentation.

Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history.

Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, an anecdote, or a sharing of emotions.

Outline Format Body

Chronological Narrative Problem/Solution Cause/Effect Topical Journalistic Question

Outline Format Conclusion

Summarize the main points of your presentation

Provide closure, and leave an impression Can consist of recommendations, future

directions, next steps to take, and so forth

Building Great DESIGN

Presentation Design Key Rules when Creating Bulleted

Text: Use one concept per slide Use key words and phrases Make your bullet points consistent in structure Capitalize properly – capitalize the first letter

of the first word only

Three Keys of Great Design

Layout Consistency Color

Great Slide Presentation

Design

Layout Layout

Consider your layout to be like the skeleton of your presentation….

Just as our skeleton support our bodies, Your layout should support your message and

provide structure.

Consistency Consistency

You must be consistent in the following design elements:

Your placement of text and images Your fonts style and sizes Your background The style and treatment of your imagery Your charts

Color Color

Use high contrast to increase legibility (e.g., black text on clear and yellow on dark blue)

Colors should not clash – they should have a high degree of harmony.

Avoid clutter by using no more than four colors.

Consistent Fonts The two main classifications of fonts are serif and

sans serif fonts. Serif fonts have small flourishes extending from

the main strokes of each letter. (examples: Times New Roman, Book Antiqua , Bookman Olds Style, Garamond).

Sans serif don’t; they are straight and clean (examples: Arial, Verdana, Helvetica).

Sans serif fonts are best suited for electronic presentations.

Avoid use these fonts: Cac font ch la th ng kho nhân ra ư ươ c biêt la cac font ch nh chung ta th ng viêt tayĐă ư ư ươ

Tips for Planning Great Slides Use slides sparingly. Avoid the overuse of

slides or unnecessary slides. Make slide pictorial. Graphs, flowcharts, etc.,

all give the viewer an insight that would otherwise require many words.

Make text and numbers legible. Minimum font size for most room set-ups is 20 pt.

Make pictures and diagrams easy to see.

Design Guidelines

Avoid this

This is better

Effective Charts and Graphs

Avoid slide like this one...

Conducting great delivery

Delivering your presentation

Voice

Language Usage

Movement

Body Language

Great delivery

Managing your voiceTry to sound natural, so your rhythm

and tone is appropriate to the message you are delivering

Develop three important qualities Volume Intonation Pacing

Managing your voice

Volume

Intonation

Pacing

Speak loudly enough to reach all the members audience without overpowering those closest to you.

Avoid to speak in monotone. Put more feeling into your voice and make it livelier by changes in your intonation. Speak loudly enough to reach all the members audience without overpowering those closest to you.

For most of us, this is natural – except when we are nervous or excited. Practice, and you can figure out what sounds natural and appropriate for the points you are making

Language Usage

When you speak, convey confidence and show interest in what you’re presenting. Speak with feeling .

Use short sentences and short, simple words .

Speak slowly and clearly enough that everyone in your audience can understand every word.

Movement If possible, “work the room and work

the audience ” . Move appropriately and with purpose

– don’t move simply because you’re nervous

Your movements should be natural and support your words and the rest of your presentation

Don’t move constantly. Pause for effect. Stand still to make an important point

Body Language

Stand straight, but not stiff. You should radiate energy.

Be relaxed, be casual, but don’t be lazy. Use your hands, arms and gestures. Just

let your body react to how you feel. Make good eye contact – the rule of

thumb for eye contact is three to five seconds per person.

Body Language Do not keep hands in your pockets Do not keep hands “handcuffed” behind

your back Do not keep your arms crossed Do not put hands in “fig leaf” position Do not wring your hands nervously

In advance of your presentation

Practice – a lot .

Memorize the first two minutes of your presentation.

In the hours before presentation Think positive thought: visualize yourself

feeling at ease with the audience Use affirmation (e.g., “I can do this. I am

prepared. It will go well”) Make sure all the equipment is working

properly.

When you enter the room

Focus on making your movements fluid and confident, neither too slow nor too fast

Find a few friendly faces in the audience, for reassurance

Smile. Show that you want to be there Be yourself

Principle to make a good slide K.I.S.S = Keep it short and simple. K.I.L.L = Keep it large and legible.

How to handle tough situations Problem: Know-it-all – A participant who feels like more of

an expert than you. Solution: Don’t fight it. Involve know-it-alls in your

presentation. They may have some great information to

contribute. Allowing them to participate and share their thoughts will not only show how confident you are, but also help them get more out of your presentation.

How to handle tough situations Problem: Unprepared participants – Those who haven’t

prepared for the presentation as you requested. Solution : Be flexible. Take something out of your agenda to

allow the group time to get up to speed. Keep in mind your overall objective of the

presentations. Don’t force your agenda; modify it to meet your

objective.

How to handle tough situations Problem: After-lunch nap time – One of the

toughest times to keep people engaged. Solution: Take a few moments to share what you

talked about. This usually makes the talker feel more involved and want to stay engaged and participate with you instead of others.

Planning for the questions

Anticipate the questions that might come up

Listen carefully to the questioner Repeat or rephrase the question Answer clearly and concisely Go to the next question

Dealing with Disasters You find out that the time allotted has been

reduced. At the very worse, you can make your points, support the with the essentials, ask and answer the most likely questions on your list.

The slide equipment fails. You know then saying, “The show must go on”. Apologize to the audience and then add something like “Now return with me to a distant past, before PowerPoint, when all we had for presentations was our notes and perhaps a blackboard or flipcharts.” Then, make the most of your primitive tools.

Dealing with Disasters You tell a joke that falls flat.

Ouch! Just shrug your shoulders and apologize: “I am sorry. I got that joke at a Henry Youngman clearance sale.” (You can choose your own comedian).

You get nervous and flustered and lose track of where you are. Figure out where you are from your slides and notes. If you can’t, just be honest : “My brain has derailed. Who can back me up so I can the on the track again?”