GRCGLA RescueGRCGLA Rescue

Organizational OverviewOrganizational Overview

Barbara DavisBarbara Davis

GRCGLARescue

Organizational Overview

GRCGLARescue

• Started with GRCGLA members doing informal rescues

• Incorporated in 2001

• Attained 501(c)3 status in 2002

GRCGLARescue

Organizational Overview

Corporate structure• Incorporated according to CA state law with GRCGLA as sole

member • Fiscal year ends June 30• Governed by Board of Directors appointed by GRCGLA• Rescue Board composed of 5-7 members, each serving 2-

year terms (terms staggered so everyone doesn’t expire at the same time!)

• Rescue board officers are elected by rescue BoD. Officers are President, Vice President (optional), Secretary and Treasurer

GRCGLARescue

Organizational Overview

BoD Officer Responsibilities

President• Presides at BoD meetings• Operational manager for organization• Authorized to ‘speak’ for organization (i.e. sign contracts)

Vice President• President’s duties in President’s absence

GRCGLARescue

Organizational Overview

BoD Officer Responsibilities

Secretary• Takes minutes at BoD meetings• Maintains correspondence• Records Administration

Treasurer• Maintains financial records and bank accounts• Volunteer expense reimbursements• Tax returns, other filings

GRCGLARescue

Organizational Overview

Rescue Board Member Qualifications:

• GRCGLA member– Attend 2 club meetings (one may be a rescue event)

– Be endorsed by two existing club members– Be approved by club BoD and accepted by club

membership– Pay dues

And….

GRCGLARescue

Organizational Overview

Rescue Board Member Qualifications• GRCGLARescue experience

– Active volunteer for 1 year prior– Have experience in 4-5 major areas of rescue operations

• Fostering• Shelter liaison• Administration• Dog rep/evaluation• Resource manager (veterinarian, kennel, etc)• Web site/technology• Home visit/adopter relations• Event coordination• Fundraising

GRCGLARescue

Organizational Overview

Rescue Board Nomination Process• Nominating committee formed each April. One member

each from rescue BoD, club BoD and rescue volunteer team• Nominations accepted for any qualified nominee• Self-nominations are also accepted• BoD members with expiring terms may be asked to re-up• Nominating committee reviews all nominees to identify

most qualified candidates• Slate of final candidates prepared• Slate presented to and approved by GRCGLA BoD at June

regular meeting

GRCGLARescue

Organizational Overview

Rescue Daily Operations

President

Area Manager Area Manager Area Manager

Area Managers:

•Approve intakes

•Recruit, train volunteers

•Handle escalated issues

•Direct local area activities

•“Go To” person

GRCGLARescue

Organizational Overview

Rescue Daily Operations

Area Manager

Volunteer Volunteer VolunteerHome visits

Shelter Liaison

Transports, etc

Home visits

Shelter Liaison

Transports, etc

Home visits

Shelter Liaison

Transports, etc

Goal:

•Keep organization ‘flat’

•Every volunteer has direct access to a decision maker or escalation point

GRCGLARescue

Organizational Overview

Other Operational Areas

Advisory Committees• Chartered by the BoD• Short-term• Charged with a specific task• example: Cost Control, Microchip Management

Standing Committees• Chartered by the BoD• Permanent, functioning as necessary• Charged with a specific, on-going responsibility• example: Volunteer Liaison Committee

GRCGLARescue

Organizational Overview

Other Operational Areas (cont’d)

Teams• Formed by President, reporting to a BoD member• Permanent• Charged with a specific task• Responsibility ongoing• Example: Condolence Team, Hotline Responders, Records

Management Team