GRAPPLING WITH CHANGING REALITIES

John Stratton, Lea Currie, Monica Claassen-Wilson, and Frances Devlin

University of KansasCharleston Conference

November 6, 2009

INTRODUCTION

Introduction

A ‘continuum of change’: A conversation with library leaders about building collections

Our present state

MANAGING RESOURCE EXPENDITURES

Database Stewardship

Subject librarians assigned responsibility Report annually to Head of Collections

Usage Statistics Feedback from users Possible alternative products Recommendation

Spending Deadlines

Monograph orders Percentages of subject funds to be spent

20%, 40%, 60%, etc. Regular intervals throughout fiscal year Benefits

Spending and ordering more evenly distributed

Alleviated workload for acquisitions staff

Approval Plan Review

YBP Book Services Major review

conducted in 2008 Trial group,

primarily social sciences librarians

Meetings held with YBP representative

Detailed reports: LC classification Aspect Content level Category Format Reference type Publisher Average costs

Results

Spending reduced by 25%

Turned off textbooks or conference proceedings older than two years

Receive more slips Reduce the number of slips Raised awareness of cost of

books from certain publishers

Usage Statistics

Data comparing approval plan with subject librarian selections

Implications when analyzing the data No browse statistics Total circulations – faculty vs.

undergraduates Non circulating collections Additional data would be useful

COLLECTION MANAGEMENT PRACTICES

Serials Review

Triennial serials review Reducing duplication of print and

electronic Ongoing serials review

WorldCat Analysis (WCA)

Coordinating training and support Creating a Wiki WCA Users Group Training opportunities

WCA Frustrations Cannot compare serials collections No discrimination between multiple editions

ENGAGING IN COLLECTION BUILDING

E-Books

Success with previous e-book contracts So many choices E-Book study group activities

Interviews Literature review Trials of products

Final recommendations

Purchase on Demand

Modeling University of Vermont Libraries Working with YBP

Records for expensive publishers will be loaded into online catalog

Cost below $200 Purchase on Demand button in catalog

record Unmediated purchase Rush ordered

Circulation Data

SubjectLC Classification

Total Number of Titles

Number of Titles Circulated

Number of Titles Not Circulated

Percentage Circulated

Percentage Not Circulated

Business HB-HJ 10563 3543 7020 34% 66%Chemistry QD 684 300 384 44% 56%Education L-LT 3607 1809 1798 50% 50%Engineering T-TP 5626 1937 3689 34% 66%Molecular Biosciences QH, QR 1594 735 859 46% 54%Pharmacy RS 232 127 105 55% 45%Political Science J-JZ 6467 2614 3853 40% 60%

Digital Collections

Focus on internal collections Process for soliciting projects Projects in the works

NEW PUBLISHING MODELS

KU ScholarWorks

Digital repository based on Dspace Provides access to scholarly material

created at KU General guidelines for publishing in KU

ScholarWorks Must be education or research oriented Must be in digital form Complete and ready for distribution Author must have legal right to distribute

Open Access

KU Faculty Senate approve an Open Access Policy April 2009

First publicly funded university to adopt such policy

Open access policies provide Opportunity for faculty to offer broad access Greater visibility to the authors’ work A showcase of the breadth and depth of KU’s

contribution to the academic record Implementation and early adopters

LOOKING TO THE FUTURE

Looking to the Future

Diverse communities / Disciplinary differences

The role of libraries

Questions or Comments?

Contact Information

John Stratton jstratton@ku.eduLea Currie lcurrie@ku.eduMonica Claassen-Wilson

monicacw@ku.eduFrances Devlin fadevlin@ku.edu

University of Kansas, Lawrence, KS