Grants Management Modernization (GMM) FEMA GO Initiate ......12/16/2019 16,17,18 Adding features and...

Grants Management Modernization (GMM)FEMA GO

Initiate an Application(AFG/FP&S)Desktop Reference Library

January 2020Prepared by: GPD Communications and Culture Branch (CCB)

Revision Number Revision Date Page Number Revision Summary Name of Reviewer

V.1.0 11/19/2019 All Initial Draft M. Hinton

V.1.1 12/16/2019 16,17,18Adding features and

functionalities that are in the acceptance Environment

M. Hinton

V.1.2 12/30/2019 7,8,16,17,18,19 Added features and functionalities M. Hinton

V.1.3 1/13/2020 AllMajor adds for contact info, and

call volume, equipment, and budget

M. Hinton

V.1.4 1/16/2020 All Format A. Cotton

V.1.4 1/20/2020 All Accessibility Check M. Hinton

V.1.5 1/29/2020 All Changes based on input from stakeholders A. Cotton

V.1.6 2/5/2020 46-51 Added pages M. Hinton

V.1.6 2/6/2020 All 508 compliance A. Bond

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Introduction

This guide will walk you through the key steps to successfully:

1. Log into FEMA GO and access the FEMA GO home page

2. Start an application or subapplication3. Complete sections required to submit an

application or subapplication

Who is this guide for?Organization MemberAuthorized Organization Representative (AOR)Financial MemberProgrammatic MemberGrant Writer

**Note** - Screens are based on a User’s Assigned Role.

Part Subject Slide

1 Log in to FEMA GO 4

2 Start an Application or Subapplication 5

3 Continue an Application 7

4 My Application 10

5 Applicant Information 14

6 Applicant Characteristics 15

7 Operating Budget 20

8 Applicant and Community Trends 23

9 Community Description 25

10 Call Volume 27

11 Grant Request Details 30

12 Grant Request Summary 34

13 Budget Summary 36

14 Contact Information 37

15 Assurances and Certifications 40

16 Review Application 45

17 Sign and Submit 46

18 Completed 51

19 Reopen Application 52 3

Part 1: Log in to FEMA GO site

Step 1: Go to https://go.fema.govRecommend using Google Chrome or Firefox Browsers.

Step 2: Log in: Remember! Only a user in one of the following roles can complete the steps in this guide.Organization MemberAuthorized Organization Representative (AOR)Financial MemberProgrammatic MemberGrant Writer

Logging-in to the FEMA GO system will direct you tothe FEMA GO Homepage.

If you have not created an account, please refer tothe linked guide for User Registration.

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https://go.fema.gov/

https://www.fema.gov/media-library-data/1568837509368-fee7a56c0e36290162b80e16723b7ea1/updatedregistrationguide.pdf

Part 2: Start an Application or SubapplicationA non-FEMA user with a role (AOR, grant writer, programmatic member, organization member, financial member) under AFG, SAFER, or FP&S may start a grant application within FEMA GO. Screens may vary based on your role (selected role is Authorized Organization Member)

On the FEMA GO Homepage, all grants with open application periods will be listed under “Apply for a new grant.” Locate the grant that you are applying for and click the “Start Application” link. 5

Part 2: Start an application• From the drop down select your organization/DUNS • Click the “Start your application button”

Screen will move to the “My grant” page. Notice: Screen is the same across programs,

except the name of the type of application.

Part 3: Continue an Application – Resume an application that has already been startedYou can only continue an application that has not yet been submitted.

Step 1: Click EITHER “View all grants” (at the bottom of the My grants box) OR the Grants tab at the top of the screen to view all of your grants. Both selections will bring you to the same screen.

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Step 2: Scroll or SEARCH for your grant using the box to the right. This search function will filter your results in real-time as you type.

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Step 3: Click the dropdown under “I WANT TO…” and select “Continue application”

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Part 4: My application Page will display program information, application ID, status, OMB number & expiration date. There is also a link to view the burden statement.

(Informational Slide)

Part 4: My application Page will display a navigation pane to the left (“left nav”) containing each section of the application.

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Part 4: My application – SectionsKeep in mind that some sections are linked to previous sections and may require those to be input first.

For example:

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Part 4: My application – SAM.gov profilePlease review SAM.gov profile and check the box to confirm information is correct. (Mandatory)

Please note any corrections to this profile must be done in SAM.gov

FEMA GO has a nightly update with SAM.gov (updated info should appear within 72 hours)While you may proceed to other sections, SAM.gov information must be correct and verified before application can be submitted. 13

Part 5: Applicant InformationPlease provide the following: Applicant name Main address 1 (mandatory) Main address 2 (optional)

City, State/territory (drop down selection mandatory) Zip Code (mandatory) Zip extension (optional) County/parish organizations physically located (mandatory)

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Part 6: Applicant Characteristics Please provide the following information about the applicant:• Applicant type – drop down selection

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Part 6: Applicant Characteristics – Complete required questions based on your selection

For example, this user selected “Fire Department/Fire District”.

Subsequent screens correlate to this selection, but functionality is similar across selections.

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“Yes” will trigger an attachment box (optional to attach) 17


Entering a number will trigger a table

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Choose either yes or no **a YES response will trigger a follow up question**

Enter a number

Choose either yes or no **a YES response will trigger a follow up question** I

Enter a number

Choose either yes or no **a YES response will trigger a follow up question**

Choose either yes or no

Enter a number **a response is required

for all questions**

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Part 7: Operating Budget – All questions are required in this section

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Part 7: Operating Budget – All questions are required in this section

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Part 7: Operating Budget – All questions require a response.

Choose either Yes or No.

Choosing “Yes” triggers a follow up question.

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Part 8: Applicant and Community Trends – Please provide the following additional information about the applicant.

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Part 8: Applicant and Community Trends – Please provide the following additional information about the applicant.

Choose either Yes or No.

Choosing “Yes” triggers a follow up question.

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Part 9: Community Description – Complete required questions based on your selection

Please input square mileage

Select “Type of jurisdiction served”

from drop down

Select “what type of community does

your organization serve” from drop down

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Part 9: Community Description – Complete required questions based on your selection

Please fill in a number

Choose either Yes or No.Choosing “Yes” triggers a follow up question. Please fill in a number

Please enter a description

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Part 10: Call Volume – Please provide the following additional information about the applicant.

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Part 11: Grant Request Details

Please select from drop down.

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Part 11: Grant Request Details

Selections will trigger additional information boxes if needed. In this example, adding equipment triggers a Narrative that must be completed. This will also prepopulate the Grant Request Summary.

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Part 11: Grant Request DetailsYou must add at least one item to an activity.

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Part 11: Grant Request Details – Add Item to Activity / Remove ActivityEach activity requires at least one item to be added or the activity must be removed.

This picture demonstrates adding an item to an Equipment activity.

Removing an activity prompts a “Remove section” confirmation screen.

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Part 12: Grant Request Summary

The table below will populate with the information provided in the grant request details, summarizing the number of items and total cost within each activity that you have requested funding.

This table will automatically update according to any changes made to the grant request details.

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Part 12: Grant Request Summary – EHP Screening

Select Yes or No regarding the activities in your proposed project. A selection of “No” will trigger a follow-up prompt to download EHP Screening Form as well as attach it.

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Part 13: Budget Summary

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Part 14: Contact Information

NOTE: if you select “No” here you will not be able to add a “Grant writer fee” in activities.

“Yes” selection will trigger “Application participants” box.Click “Add a participant” to add any individuals or organizations who assisted with the application.

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Part 14: Contact information – Add a participant

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Part 14: Contact Information - Add a secondary point of contact

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Part 15: Assurances and Certifications

The default for this page is set to an applicant needing to submit the SF-LLL – 10 Questions will follow (see next page)

PLEASE check the box if the applicant is not currently required to submit the SF-LLL.

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Please note: Selecting “SubAwardee”

adds more questions

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Part 16: Review Application Check marks indicate completed sections, while exclamation marks indicate sections that are incomplete.

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Part 17: Sign and submit application Check marks indicates certifying contact information is correct. Password verifies that you are the AOR.

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Part 17: Sign and submit application – Assurance and certifications (SF-424B)Check marks certify contact information is correct. Password verifies that you are the AOR.

Please check the box, then enter your FEMA GO password.

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Part 17: Sign and submit application – Assurance and certifications (SF-424B)Check marks indicates certifying contact information is correct. Password verifies that you are the AOR.

Please check the box then enter your FEMA GO password.

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Part 17: Sign and submit application – Assurance and certifications (SF-424B)Check marks certify contact information is correct. Password verifies that you are the AOR.

Please check the boxes then enter your FEMA GO password for each validation.

“Sign” button won’t be active until both actions have been completed (checkbox and password).

A “Signature accepted” confirmation will display for each signature.

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Part 17: Sign and submit application Check marks certify contact information is correct. Password verifies that you are the AOR.

Once all fields have been entered, Submit button will become active.Click Submit button.

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Part 18: Completed – Application successfully submitted to FEMA

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Part 19: Reopen Application From the the FEMA GO Homepage, search for an application that has been submitted and its submission

deadline has not passed. The Grant Summary page will be displayed.

Search here for an application that has already been submitted

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Grant Summary page will be displayed

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Part 19: Reopen Application On the My to do list, select “Reopen application” from the dropdown in the Action column.

Notice the Status reflects that the application has been submitted to FEMA

Part 19: Reopen Application You can also access your grants by clicking the Grants tab in the upper left corner. You will be taken to all of your grants. Scroll the list to see which grants have been submitted to FEMA. Once you find the grant application you’re looking for, click the dropdown in the Action column and select “Reopen application”.

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Part 19: Reopen Application A warning will pop up asking if you are sure that you want to reopen the application.

Click “Yes” to reopen application or “No, take me back” to cancel.

Click “Yes” to reopen application or “No, take me back” to return to the Grant summary page

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Part 19: Reopen ApplicationApplication has now been reopened in the editable form.

IMPORTANT REMINDER: The application needs to be resubmitted before the submission deadlineto be considered for an award. 56

Grants Management Modernization (GMM) FEMA GO Initiate ......12/16/2019 16,17,18 Adding features and...

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