Grant Writing: Education Grants Janet Townsend, MD Alice Fornari, EdD, RD AECOM/DFSM.
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Transcript of Grant Writing: Education Grants Janet Townsend, MD Alice Fornari, EdD, RD AECOM/DFSM.
Educational Grants Purpose
– Faculty development– Curriculum development– Program development– Training– Mentoring
Opportunities– Improve faculty knowledge and skills– Incorporate an innovative concept into education– Implement a new program/service to learners or community– Add skill sets to learners– Increase career satisfaction
Impact– Increase faculty skills– New curriculum and programs to service learners– Increase creativity and career productivity through innovation– Academic promotion – Ultimately, improve patient care/health outcomes
Unique Attributes of Educational Grants
Have you aligned your ideas with an educational framework? – Hint: begin with an educational framework or theory on
which to base your project; if unclear partner with an education specialist
If your proposed project is successful, what new educational program/ activities will be established (process objectives)? What will the participants have learned (learning objectives)?
Unique Attributes of Educational Grants
Is this a curriculum/training project which will require evaluation of learner outcomes and impact? (may be response to a national or individual departmental curricular need. Important to anticipate/quantify numbers of learners)
Or is this an educational research project?
(implies need for stated educational hypothesis, control group or rigorous qualitative methods- consider multi-institutional project)
DFSM Examples-Federal
Source Grant Learner $$ Impact
HRSA FD Fellows $225K Fac trainingFT/PT
HRSA PreDoc Students $300K CollaborationStudent mentoring
HRSA AAU Faculty $200K 10 scholars-projects
HRSA Residency Residents $180K CQI/MI skills fac/residents
AECOM Examples-FederalSource Grant Learner $$ Impact
NIH/K07 RHIME Medical Education
Cult. Comp.EducationCareer devel
NIH/K07 B&SS Students New 3rd yr courseCollaborationCareer impact
NIH/K07 NAA Students CollaborationNutrition Education
DFSM/AECOM ExamplesState/organizational/foundations
Source Grant Learner $$ Impact
NYSDOH
ContractMRDD
IM/FPfellows
$150K 12 MRDDleaders
AAMC CQI FM/IMFac/res/staff
$25K PrestigeNetworkingBest practices
MACY MinorityFD (4NE medschools)
Jr and midFacultyCOMs
Fac skillsNetworkingPilot projectsVisibility
Getting Started: The Sequence
Form team with diverse skills Identify opportunities for synergy/integration
with other educational efforts Brainstorm idea with team Identify partnerships/collaborators Think about potential letters of support
– Focus on impact on improving healthcare outcomes
Big picture thoughts on budget- any departmental obligations or will this be new funds for a new project?
Sequence: Planning Grant Writing
Timeline for grant prep/writing/submission Block protected time! Tasks with responsible persons and internal
deadlines (sections, full draft, budget)
Identify person to contact/meet with partners; draft LOS
Assess impact on program/department Negotiate needs of project (space, curriculum time,
faculty resources)
Draft abstract early
Anatomy of a Grant Abstract Grant Narrative
– Background, Setting, Institution, Program– Needs Assessment/Rationale
• Target Learners– Goals/Objectives– Methods: Activities, Staffing, Timeline– Outcomes and Evaluation
Budget Budget Justification/Sustainability Appendices
Anatomy of a Grant
Federal grants are long State and large foundation competitive
applications are intermediate Other requests to foundations are short
(1-2 page concept paper, 3-5 page full application)
Abstract
See example in your packet Summarizes your grant project in
concise format May be the only document, along with
budget, that is read by all members of the review committee
Use active language, quantify expected outcomes where possible
Narrative Background
– Description of current educational program/setting/resources
– Departmental/team/institutional strengths relevant to project
– Local need for education project– National trends/drivers (Accreditation:
LCME or ACGME, service learning, learner-centered instruction, patient-centered care models, HP 2010)
Narrative Needs Assessment
– Convinces funder proposal is necessary– Cite literature/statistics– Pilot data, survey & focus group data
Innovation Impact on learners, educational
community, and patients Relevance of your project to funder and
national priorities
Goals and Objectives
Goal(s): intended purpose of the educational program
Objectives: SMART– Specific, measurable, aligned, realistic,
time-sensitive– Process/programmatic and learner-
centered
Methods/Activities
Activities linked to specific objectives Based on educational framework Describe what is new or different Staffing/expertise to conduct activities Can activities be evaluated?
Workshop Grant Planning Exercise Worksheets
– One Goal, 2 objectives– Activities – Responsible Faculty – Outcomes– Evaluation
Evaluation
Relates to objectives, activities and outcomes of grant, both process and learner centered– Qualitative & Quantitative
Frequency of evaluation: formative & summative
Resources for data collection and analysis (often underplanned and underfunded)
Budget
Get help from your department/program administrator
List PI, co-PIs, project staff Plan for research assistants, program
coordinators, administrative support Assess need for research expenses, travel
to train project staff or to present findings, equipment
In-kind support, institutional commitment
Budget Justification The budget justification should specifically describe how
each item will support the achievement of proposed objectives.
Specifies the function, and sometimes, qualifications, of each person on grant budget
Describes the percent effort and lists specific tasks
Scope of work must match requested funds for each person
Justifies need for equipment, travel funds
Appendices (not too many) Needs assessment data,pilot efforts Curriculum outline Interview guide for program evaluation or
qualitative study or draft survey Outcome data from your educational
program Bios Letters of support/ institutional agreement Required components
Letters of Support
Essential to document likelihood of successful implementation
From key leaders (Deans, residency directors,
course directors, chairs), community partners, potential learners
Specific statements about need for project, potential impact, commitment to participate
Building Effective Project Teams-Members
Core writing team: 2-3 people Department administrator (budget planning and
approval, resource allocation, protocol for submitting grant) Content experts Technical experts (graphs, tables, stats, on-line
submission) Partners Education expert (as funded staff or consultant) Administrative support Internal reviewers
Building Effective Project Teams- Tasks
Assign roles and tasks Plan grant writing timeline and checkpoints Provide feedback on each others’ sections Proofread Meet with partners and draft agreements Keep each other accountable for grant writing
timeline Anticipate inevitable crises Strategize to free grant writing team from some
responsibilities as deadline approaches
TIPS
Abstract– Do not leave to last minute-use key
sentences from narrative– Invest time in writing a clear,
powerfully stated abstract– Most important section of the
proposal-the ONLY section a reviewer may read
Tips
It always takes longer than you think
READ and then FOLLOW the directions
Explicitly address review criteria and funding priorities
Ask for help
TipsData
–Choose limited and relevant data to support problem
–Local data is necessary–Makes a case for proposal
Don’t make it hard for reviewers to find required elements
Tips
Learn your institution’s rules about grant budget approvals, grant accounting and management, internal submission deadlines
Get to know your internal grants management folks and try to make their life easy
Gather data for priority points and grant funding preferences early
Tips
Save time for members of the grant writing team and an “outside” internal reviewer to read your proposal with grant review criteria
Make your deadline 2 days before the real deadline
Next Steps
What will you do next to build your education grant writing skills and develop a grant idea?
1. Identify a project idea or redefine an idea2. Develop project idea-go back to unique
attributes and steps to get started3. Prepare worksheet to meet with medical
librarian and make an appointment4. Meet with a potential collaborator.5. Prepare intro/background/needs
assessment