Grant Application Workshop 2013 v1.ppt

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YEAR 40 – 2014 Community Development Block Grant (CDBG) Emergency Solutions Grant (ESG) Application Information Workshop August 1, 2013 And August 8, 2013 Mayor Mike Spano CITY OF YONKERS Department of Planning and Development

Transcript of Grant Application Workshop 2013 v1.ppt

YEAR 40 – 2014Community Development Block Grant (CDBG)

Emergency Solutions Grant (ESG)Application Information Workshop

August 1, 2013And

August 8, 2013

Mayor Mike Spano

CITY OF YONKERS Department of Planning and Development

Need to Know

Awaiting FY 2014 funding allocation for the City of Yonkers, approval of federal budget

Leveraging Competiveness Public service capped by HUD at 15% of the

City of Yonkers allocation ~$350,000

What We Will Cover

What is CDBG? CDBG eligible activities and ineligible

activities ESG eligible activities Meeting a national objective and

performance measurements Application requirements Review criteria

What is CDBG?

Entitlement status is a designation for local communities generally with a population over 50,000. The City of Yonkers, New York was designated as an Entitlement Community under the Community Development Block Grant (CDBG) program by the Department of Housing and Urban Development (HUD). Because of this designation, the City receives a grant on an annual basis contingent upon Congress approval of the Federal budget.

The City’s CDBG Entitlement allocation for FY 2013 was $3,091,469.

Allocations have decreased; typically we receive moreapplications than we can fund.

Community Development Block Grant (CDBG) Basics

Eligible Activities Economic Development

– Job Training with Placement

– Business Assistance Public Facilities

– Improve Neighborhoods – Community Facilities– Open Green Space/Parks

Public Services 15% Cap – Youth Programs– Senior Programs

National Objective Low/Moderate Jobs

– Create/Retain Jobs Low/Moderate Area

– Census Tract – CDBG Target Area

Low Moderate Clientele – Clients Served

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Examples of Eligible Activities

Public Improvement Projects– Acquisition, installation, construction and rehabilitation of infrastructure;

acquisition, construction or rehab of neighborhood facilities for persons with special needs, etc.

Public Service Projects – capped at 15%– Job training and employment services, healthcare, substance abuse

services, childcare, services for seniors, education programs, etc.

Ineligible Activities Buildings for the general conduct of government (e.g. city hall);

General government expenses; and

Political activities.

The following activities may not be assisted with CDBG funds unless authorized as a special economic development activity or when carried out by a CBDO:

– Purchase of construction equipment or furnishings and personal property;– Operating and maintenance expenses (of public facilities, improvements,

and services), except for operating and maintenance expenses associated with public service activities, interim assistance, and office space for program staff employed in carrying out the CDBG Program.

– New housing construction, except under certain conditionsor when carried out by a CBDO; and

– Income payments.

What is ESG?

The purpose of the ESG program is to assist individuals and families quickly regain stability in permanent housing after experiencing a housing crisis or homelessness.

ESG funds are available for five program components: – street outreach– emergency shelter– homelessness prevention– rapid re-housing assistance– data collection through the Homeless Management Information

System (HMIS)

The City’s ESG allocation for FY 2013 was $ 214,556.

ESG Eligible Activities– Street Outreach: funds may cover costs related to essential

services for unsheltered persons (including emergency health or mental health care, engagement, case management, and services for special populations.

– Emergency Shelter: funds may be used for renovation of emergency shelter facilities and the operation of those facilities, as well as services for the residents (including case management, child care, education, employment assistance and job training, legal, mental health, substance abuse treatment, transportation, and services for special populations)

– Homelessness Prevention and Rapid Re-Housing: both components fund housing relocation and stabilization services (including rental application fees, security deposits, utility deposits or payments, last month’s rent and housing search and placement activities). Funds may also be used for short- or medium-term rental assistance for those who are at-risk of becoming homeless or transitioning to stable housing.

Questions to Ask

Is the project eligible?

Is the project serving Target Area residents?

Does my project meet a priority?

How will I measure the success of the project?

FY 2014 Applications

Project Benefit Eligible Activities National Objective Performance Measurements Environmental Review Design Considerations Application Submission

DUNS Number (must be provided)– Look up or apply for a free DUNS number:

http://fedgov.dnb.com/webform

Select One Objective:□ Suitable Living Environment;□ Decent Housing; or□ Creating Economic Opportunity

Select One Outcome:□ Availability/Accessibility; □ Affordability; or□ Sustainability

Required Information

Goals

Assess Needs and

Select Goals

Suitable Living

Environment

Decent/Affordable Housing

Economic Opportunity

Objectives

Select Objectives

Related To

Goals

ImproveAvailability/Accessibility

ImproveAffordability

Improve Sustainability

Narrative Instructions

Write a Statement of Need - 2 page maximumResources Available:– American Fact Finderhttp://factfinder2.census.gov/faces/nav/jsf/pages/index.xhtml– Yonkers Strategic Plan FY2010-2014http://www.yonkersny.gov/Index.aspx?page=2924

Write a Service Method - 2 page maximum– Describe services provided including hours of operation– Describe service provided with jobs expected to be created/retained– Describe if new facility, renovation or expansion

Other Requirements

Describe Experience and Resources – Qualifications – Past experience providing service– Organizational Chart

Board of Directors– List members – names, address, phone number and name of employer

2011 or Most Recent Audit or Financial Statement– If financial statement or 990, please provide affidavit

Provide Summary of Funding Sources

Example: AGENCY CONTACTED NAME: XYZ Foundation

TYPE (GOVERNMENT, PRIVATE, FOUNDATION, ETC.)

AMOUNT REQUESTED: _______________

BRIEFLY DESCRIBE:NATURE OF REQUEST (PERSONNEL, SUPPLIES, EQUIPMENT, ETC.)

(ATTACH ALL SUPPORTING DOCUMENTS AND/OR LETTERS)

HAS A RESPONSE BEEN RECEIVED TO DATE? IF SO, WHAT IS THE DECISION: ____________________________________________________________________

AMOUNT AWARDED: _________________

Checklist

1. Proposal Cover Sheets (2 pages)

___ 2. Statement of Need (2 page maximum)Problem Description and Analysis ,Target Population and Geographic Area/Existing Services

___ 3. Service Method (2 page maximum)

___ 4. Experience and Resources

___ 5. Board of Directors

___ 6. Organizational Chart

___ 7. Summary of Funding Sources

___ 8. Proposed Budget

___ 9. 2011 or Most Current Audit or Financial Statement

___10. One Original and two copies

Review Criteria: Economic Development

Service Provided • Training and placement, readiness skills and placement, job retention

Type of Job Created/Retained • Certificate training, skilled jobs, pays more than minimum wage, provides benefits

Jobs Created/Retained • Number of jobs created/retained

Organization Experience • Number of years organization has run the proposed program

Leveraging• For every dollar requested other funding sought

Funds Committed• What percentage of funds leveraged are actually committed?

Review Criteria: Public Facilities

Community Benefit• Neighborhood facility, improve green space, streetscape improvement, other

Priority Area• Targeted neighborhood, CDBG target area, within City limits

Project Readiness• Begin within 12, 18 or 24 months

Concept • New facility, renovation/reuse of existing building, expansion

Organization Experience• Experience in undertaking similar projects, project management

Leveraging• For every dollar requested other funding sought

Funds Committed• What percentage of funds leveraged are actually committed?

Review Process: Public Services - Other, Seniors and Youth

Priority Service Other• Disabled services, social services, business services and cultural events Seniors• Intergenerational, health/nutritional, educational, other Youth• Youth Ages 13-19, job training, educational or recreational • Youth ages 5-12, educational, recreational or cultural

Organization Experience• Number of years organization has run the proposed program

Leveraging• For every dollar requested other funding sought

Funds Committed• What percentage of funds leveraged are actually committed?

Assisted• Number assisted

Environmental Considerations

– Review for Potential Impacts

– Factors to Consider: FloodplainsWetlandsHistoric Resources

– Timing for Reviews

Design Considerations

Required Permits Preliminary Cost Estimates/Plans Documentation of Problematic Infrastructure (water

and storm lines) Leveraged Funding Source and Timing

Resources

– City of Yonkers Website Grant Application Workshop CDBG and ESG Request for Proposals 2014 Year 40 – 2014 Program Budget Year 40 – 2014 Project Budget Strategic Plan FY 2010-2014 http://www.yonkersny.gov/Index.aspx?page=2768

– Alba GuevaraOffice of Community Development(914) 377- [email protected]

HUD Website – CDBG Overview

HUD Website – CDBG Guidebooks

Funding Considerations

Formula Review by HUD FY2014 Funding Allocation for the City

of Yonkers Competitiveness

Then What Happens?

Scoring of proposals by staff Mayoral Review Announcement of CBDG FY2014 Grantees Grantee Workshop

Questions & Thank You!

City of Yonkers

Department of Planning & Development

Wilson Kimball, Acting CommissionerAlba Guevara, Program Coordinator

914.377.6650http://www.yonkersny.gov/Index.aspx?page=203