GRAND RAPIDS COMMUNITY COLLEGEREGULAR BOARD OF TRUSTEES MEETING

MONDAY, FEBRUARY 13, 2017BOARD CHAMBERS - 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESSA. Call to OrderB. Introduction of GuestsC. Review and Approval of Agenda to include additions, deletions, or corrections.D. Open Comments

Open comments in this section of the agenda are limited to comments specifically related to today’s board agenda.

E. Special Order of Business (New Business) 2016-17 Mid-Year Budget Review – Lisa Freiburger

II. MONITORING REPORTSF. Report (s)

Special Report, Workforce Training – Bill Pink & Julie Parks Academic Freedom Executive Limitations Monitoring Report – Laurie Chesley

III. UPDATESG. Student Report – Jose Garcia H. Foundation Update – Kathryn Mullins I. Board Chair Report J. President’s Update – Steven C. Ender, Ed.D.K. Faculty Association Update – Frank Conner

IV. COMMUNITY CONNECTIONS L. Communications to the Board

V. CONSENT ITEMSThese items will be adopted as a group without specific discussion. When approving the meeting agenda, any board member may request that a consent agenda item be moved to the regular agenda for discussion or questions. Recommended that the following items be approved as presented:

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions

Minutes from January 16, 2017 Board Meeting Grants GRCC Received January 1, 2017 – January 31, 2017

VI. ACTION ITEMS N. Purchases over $100,000O. President’s Contract

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on any matter.)VIII. FINAL BOARD COMMENTSIX. ADJOURNMENT

Next Meeting of the Board: Monday, March 13, 2017, Regular Meeting, Board Library, 4:15 p.m. Monday, March 13, 2017, Board Retreat, Board Conference Room 1 p.m.

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GENERAL BUSINESS

A. Call to OrderB. Introduction of GuestsC. Review and Approval of Agenda to include additions, deletions, or corrections.D. Open Comments

Open comments in this section of the agenda are limited to comments specifically related to today’s board agenda.

E. Special Order of Business (New Business) 2016-17 Mid-Year Budget Review – Lisa Freiburger

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MONITORING REPORTS

F. Report (s) Student Success Indicator Report, Workforce Training – Bill Pink & Julie Parks

to present. Academic Freedom Monitoring Report – Laurie Chesley to present.

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UPDATES

G. Student Report – Jose Garica to present.H. Foundation Update – None at this timeI. Board Chair Update J. President’s Update – Steven C. Ender, Ed.D.K. Faculty Association Update – Frank Conner to present.

March 2017 Events on Campus

Monday – Sunday, March 6-12Mid-Semester Break

Event: Fine Arts Preview Night Date: Wednesday, 3/15 Time: 6 – 8 p.m. Location: Spectrum Theater Hosted by: Admissions Event: Diversity Lecture Series XXII with Dawn Porter: Defending America in the Age of Mass Incarceration

Date: March 15, 2017 Time: 7 p.m. Location: Fountain Street Church Hosted by: Center for Equity and Inclusion Event: GRCC International Guitar Series –The Avanti Guitar Trio(Chicago,USA)Date: Thursday, 3/16 Time: 7:30 p.m. Location: Fountain Street Church Hosted by: Music Department; Admission: Adults $15.00; Students/Seniors $10.00

Event: Kent Philharmonic Orchestra ConcertDate: Friday, 3/17Time: 7:30 p.m. Location: St. Cecilia Royce AuditoriumHosted by: Music Department; Admission: Adults $10.00; Students/Seniors $5.00; Children 10 and under Free

Event: GRCC Music Department Student Honors RecitalDate: Tuesday, 3/21Time: 3:15 p.m. Location: St. Cecilia Royce AuditoriumHosted by: Music Department; Admission: Free

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Event: Winter Jazz Night: An evening of jazz presented by the GRCC Shades of Blue –Vocal Jazz Ensemble, Jazz Combos, and Jazz OrchestraDate: Tuesday, 3/21Time: 7:30 p.m. Location: Wisner-Bottrall Applied Technology Center; Rm. 168 Hosted by: Music Department; Admission: Adults $5.00; Students/Seniors $3.00 (Proceeds from this concert will benefit the Duane Shields Davis Vocal Jazz Scholarship.)

Event: SCHOLARfest, Honoring Dr. Steven C. and Karen G. Ender Date: Thursday, 3/23 Time: 6 p.m. – 9 p.m. Location: DeVos Place Hosted by: GRCC Foundation For additional information, please visit grcc.edu/scholarfest

Event: A Further Education by Will Mortimer Date: March 23 - 25, 2017 Time: 8 p.m. Location: Spectrum Theater Hosted by: GRCC Players; Admission: $5 GRCC student, $8 GRCC staff, $12 general public www.grcc.edu/theater or 234-3946 to purchase tickets

Event: Young Women, Strong Leaders Conference Date: Friday, 3/24 Time: 8:30 a.m. – 3 p.m. Location: Wisner-Bottrall Applied Technology Center Hosted by: Grand Rapids Community College

Event: GRCC Music Department PIANORAMA:A piano scholarship fund-raising performance featuring GRCC Piano Faculty and StudentsDate: Friday, 3/24Time: 7:30 p.m. Location: St. Cecilia Music Center President’s Room Hosted by: Music Department; Admission: Adults $5.00; Students/Seniors $3.00

Event: Spring Open House Date: Saturday, 3/25 Time: 10 a.m. – 1 p.m. Location: Wisner-Bottrall Applied Technology Center Hosted by: Admissions http://grcc.edu/preview

Event: Math Challenge for 8th and 9th Graders Date: Saturday, 3/25 Time: 8 a.m. – 3 p.m. Location: Multiple venues across campus. Hosted by: Math Department

Event: Administrative Assistants Lunch Date: Thursday, 3/30 Time: 11:30 a.m. – 1 p.m. Location: Wisner-Bottrall Applied Technology Center (Banquet Rooms)Hosted by: Human Resources Staff Development

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COMMUNITY CONNECTIONS

L. Communications to the Board

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CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions

Minutes from January 16, 2017 Board Meeting No grants received from January 1, 2017 to January 31, 2017.

PERSONNEL REPORT

(Includes in-process transactions through 2-3-17)

Appointments

NAME DEPARTMENT

EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Flora Garcia Facilities CEBA Entry Level Custodian 1-24-17 New to College

Art JohnsonCollege

Advancement & GRCC

Foundation

APSS Support Professional 2-27-17Transfer from Comm. Dept.

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Julie Otte Human Resources M&CEvents and Wellness

Coordinator 1-11-17 Separation

Kelly Klotz Instructional Support

APSS Support Professional 1-21-17 Separation

Hayden Butcher Maintenance CEBA HVAC Technician 1-28-17 Retirement

CONGRATULATIONS ON YOUR NEW POSITION

Art JohnsonFrom: Support Professional, Communications DepartmentTo: Support Professional, College Advancement & GRCC Foundation Effective 2-27-17

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Financial Transactions (January 1 - 31, 2017)

Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide funds for the lease of classroom space and expense of supplies and maintenance at Byron Center High School for the 2016/17 semesters.Requestor Dan Clark - Academic OutreachExpenditure: $29,000.00 Disposition: Recurring PurchaseSupplier: Byron Center Public Schools

Byron Center, MI Bid: No, single source.

. b. Other Special Funds

2) Purchase order issued to provide (2) Double Sided Platform Hydraulic Trainers for the MN-217 Manufacturing/Hydraulics class.

Requestor: Jeff Danner – Workforce DevelopmentExpenditure: $41,288.56 (42-2821)Disposition: Replacement PurchaseSupplier: Parker Hannifin Corp. M & C Training

Cleveland, OH Source of Funds: Plant Fund Bid: No, sole source.

3) Blanket purchase order issued to provide funds for the HU 219 Global Studies France Study Abroad trip, 5/9 – 18, 2017.Requestor: Michael Schavey – Experiential LearningExpenditure: $44,226.20 (15-2359)Disposition: New PurchaseSupplier: Fellowship Travel International Inc.

Ashland, VA Source of Funds: Designated Funds Bid: No, travel is exempt.

4) Purchase order issued to provide full body instrumented pediatric mannequin for the nursing programs.Requestor: Jeff Danner – Workforce DevelopmentExpenditure: $45,875.60 (51-2821)Disposition: New PurchaseSupplier: CAE Healthcare

Sarasota, FL Source of Funds: Perkins Grant Bid: No, sole source.

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ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

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ACTION ITEMS

N. Purchasing Items over $100,000

a. General Fund

No purchase to report for January 2017.

b. Other Special Funds

1) Request permission to issue purchase order to cover GRPS personnel costs for grant designated positions (Classroom Educators, Paraprofessionals, Substitutes, etc.)

. Requestor: Rebecca Brinks – Education & Child Development

Expenditure: $141,193.50 (51-2271, 2273, 2821) Disposition: Recurring Purchase Suppliers: Grand Rapids Public Schools

Grand Rapids, MISource of Funds: Great Start Readiness Program GrantBid: No, sole source.

ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # - Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

O. President’s Contract, Dr. Pink

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