GRAND RAPIDS COMMUNITY COLLEGE€¦ · GRAND RAPIDS COMMUNITY COLLEGE BOARD OF TRUSTEES OFFICIAL...

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PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETING

BOARD CHAMBERS

MONDAY, APRIL 19, 2016

I. ORDER OF BUSINESS

Meeting called to order at 4:15 p.m., Richard Verburg in the chair.

A. Present: Bailey, Bristol, James, Koetje, Stewart, Verburg – 6

Absent: Bleke - 1

B. Introduction of Guests

President Ender introduced Lynnae Selberg and Tina Hoxie that introduced

Yvonne Miller and Daniel Ridderbos two students that were honored for being

part of the 2016 All-Michigan Academic Team.

C. Review and Approval of Agenda to include additions, deletions, or corrections.

Motion by Trustee James, seconded by Trustee Bailey to approve the agenda as

presented. Motion carries 6-0.

D. Open Comments

None at this time.

E. Special Order of Business (New Business)

None at this time.

II. MONITORING REPORTS

F. Report (s)

Transfer Student Performance Monitoring Report was presented by Patti

Trepkowski

III. UPDATES

G. Student Report

Brandon Sinclair presented the Student Alliance activities over the last month and

invited the board to the last meeting of the year which is the 15th of this month at

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2:00 p.m. Brandon introduced Jose Garcia who is the 2016-17 Student Alliance

President his term goes into effect in May 2016.

H. Foundation Update (Quarterly Report)

None at this time.

I. Board Chair Report

Rick highlighted campus events over the next several weeks.

J. President’s Update – Steven C. Ender, Ed.D.

Dr. Ender honored Leah Nixon, Communications Director as she was highlighted in

the GR Business Journal as an influential woman from the region that is a rising

face in her industry.

K. Faculty Association Update

None at this time.

IV. COMMUNITY CONNECTIONS L. Communications to the Board

None at this time.

V. CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from March 21, 2016 Board Meeting

Listed below are the grants GRCC received from March 1, 2016 – March

31, 2016.

o The Perrigo Foundation awarded a grant of $1,000 to the Physical

Sciences Department to support the continuation of their forensic

science summer instrumentation camps that were originally funded

through a grant from the National Science Foundation.

PERSONNEL REPORT

(Includes in-process transactions through 4-8-16)

Appointments

NAME

DEPARTMENT

EMPLOYEE

GROUP

POSITION

EFFECTIVE

DATE

NOTES

Dareck Brown

Custodians

CEBA

Entry Level

Custodian

4-11-16

New to College

Brian Hadley

Mathematics

Faculty

Assistant Professor

8-25-16

Current Adjunct

Instructor

Samantha Sprague

Psychology

Faculty

Assistant Professor

8-25-16

New to College

Separations

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NAME DEPARTMENT EMPLOYEE

GROUP

POSITION EFFECTIVE

DATE

NOTES

Deborah Sanders

General Counsel

Meet & Confer

Labor Relations &

EO Generalist

4-6-16

Separated

Brynne Roberts

Financial Aid

Meet & Confer

Coordinator of

Scholarships and

State Financial Aid

4-22-16

Separated

Frank Minervini

Financial Aid APSS Support Professional 5-13-16 Retiring after 7

years of service

Financial Transactions Financial Transactions

(March 1 - 31, 2016)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide First Aspen Presidential Fellowship Program

participation fees for Lisa Freiburger and Bill Pink.

Requestor: Misty McClure-Anderson - Presidents

Expenditure: $10,000.00

Disposition: New Purchase

Supplier: Aspen Institute

Washington, DC

Bid: No, sole source.

2) Purchase order issued to provide payment for Leadership Institute 2016: Session &

Facilitation workshop.

Requestor: Jessica Berens – Staff Development



Supplier: Varnum Consulting

Grand Rapids, MI

Bid: No, sole source.

3) Purchase order issued to provide exhaust fan and duct work for the ATC Craft

Brewery.

Requestor: Thomas Smith - Facilities


Disposition: Construction Purchase

Supplier: B&V Mechanical

Wyoming, MI

Bid: Yes, RFP #1314-10049, previously reported.

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4) Purchase order change notice issued to provide fire and burglary alarm life safety

equipment for the entire college. Order increased $13,739.20; from $88,000.00 to

$101,739.20.


Expenditure: $13,739.20/$101,739.20

Disposition: Recurring Purchase

Supplier: Engineered Protection Systems

Grand Rapids, MI

Bid: No, single source.

5) Purchase order issued to provide annual license and maintenance agreement

renewal for the AlienVault program.

Requestor: Donovan Wallace – Info. Technology



Supplier: AlienVault

Campbell, CA

Bid: Yes, RFP#-1112-5235, previously reported.

6) Purchase order issued to provide annual renewal for web based modules used for

technical trades e-learning.

Requestor: Kurt Meinders – Information Technology



Supplier: Applied Technology Systems, LLC

Franklin, MI


b. Other Special Funds

1) Purchase order issued to provide an exterior handrail for the Wisner-Bottrall

Applied Technology Center.


Expenditure: $10,467.00 (42-2330)


Suppliers: Certified Sheet Metal Walker, MI

Source of Funds: Plant Fund

Bid: Yes, informally.

2) Purchase order issued to provide Geometric Dimensioning & Tolerance training

for GHSP/Grand Haven.

Requestor: Julie Parks– Workforce Development

Expenditure: $11,870.64 (15-2271)


Supplier: M and M Consulting, LLC

Pinckney, MI

Source of Funds: Designated Fund


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3) Purchase order issued to provide reimbursement for Commercial Foundations for

Underwriting training for Foremost Insurance employee Shana Mosley.


Expenditure: $12,172.23 (51-2271)


Supplier: Foremost Insurance Co.

Caledonia, MI

Source of Funds: Michigan New Jobs Training Grant


4) Purchase order issued to provide outdoor playground furniture for the Preschool

outdoor classroom.

Requestor: Becky Brinks – Child Development

Expenditure: $12,780.00 (51-2821)


Supplier: Community Playthings Ulster Park, NY

Source of Funds: Great Start Readiness Program Grant


5) Purchase order issued to provide outdoor playground furniture for the Preschool

outdoor classroom.

Requestor: Becky Brinks – Child Development

Expenditure: $14,290.24 (51-2821)


Supplier: Dimensions Educational Research Lincoln, NE

Source of Funds: Great Start Readiness Program Grant


6) Purchase order issued to provide reimbursement for design & development

training for Foremost Insurance employee Bridget Gless.


Expenditure: $18,774.50 (51-2271)


Supplier: Foremost Insurance Co.

Caledonia, MI

Source of Funds: Michigan New Jobs Training Grant


7) Blanket purchase order issued to provide interpreting services for students under

ADA.

Requestor: Lynnae Selberg – Counseling

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Expenditure: $20,000.00 (51-2109)


Supplier: Deaf and Hard of Hearing Services

Grand Rapids, MI

Source of Funds: Special Populations Grant


8) Blanket purchase order change notice issued to provide final payment for SICE

Germany/France study abroad trip. Order increased $21,063.00; from $1,700.00 to

$22,763.00.

Requestor: Michael Schavey – Experiential Learning

Expenditure: $21,063.00/$22,763.00 (15-2359)


Suppliers: Witte Travel Grand Rapids, MI


Bid: Yes, RFQ #1415-3282, previously reported.

9) Purchase order issued to provide mechanical and electrical commissioning

services for the Music Center renovation.


Expenditure: $35,500.00 (42-2271)


Suppliers: TowerPinkster Grand Rapids, MI


Bid: Yes, RFQ #1415-3282, previously reported.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

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Motion made by Trustee Bailey, seconded by Trustee Koetje to approve action items as


ACTION ITEMS

N. Purchasing Items over $100,000

Purchases over $100,000 (ACTION ITEMS)

a. General Fund

No purchases for March 2016.

b. Other Special Funds

1) Request permission to issue purchase order to provide renovation (phase 1 of 3)

of the Bostwick parking ramp.


Expenditure: $644,700.60 (14-2331)


Suppliers: RAM Construction Services Grand Rapids, MI

Source of Funds: Auxiliary Fund

Bid: Yes, RFP #1516-3283.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

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Motion made by Trustee Bristol, seconded by Trustee Bailey to approve action items as


VII. OPEN COMMENT

None at this time.

VIII. FINAL BOARD COMMENTS

Trustee Bristol highlighted the performances that the Music Department offers, encouraging everyone

to attend. She went on the thank Stephen Barton for his dedication to the students and institution.

Trustee James thanked Tina Hoxie and Patti Trepkowski for reporting on student success. She also

mentioned the Student Leadership Awards Banquet she attended noting what a pleasure it is to be part

of celebrating our students that are making a difference on campus and in the community. James

encouraged students that are graduating to take advantage of the Sponsor-a-Grad program.

Trustee Koetje said he feels after each meeting he is smarter than before. He went on to say that he had

recently had the chance to visit the M-TEC Center where he was impressed of the influence these

programs have throughout the community and seeing the potential of increasing that influence is

exciting.

Trustee Bailey thanked Tina Hoxie and Patti Trepkowski for their reports which were both focused on

students. She went on to say how great it is to see non-traditional students in the spotlight as the

institution has a place for everyone.

Trustee Stewart echoed what had previously been said by other Trustees as hearing the success of

students is always a joy. He went on to say that the Student Leadership Banquet was great as Dr. Pink

gave a powerful speech in regards to the institution and students moving forward to the next level.

Trustee Verburg mentioned the 3.9 million dollar grant that the MTEC Center received this year which

is already benefiting many of the programs as equipment has been installed and being used, no time

was wasted, thanking Dr. Ender. He said he looks forward to commencement as this event is a special

evening.

Adjourned 4:53 p.m.

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