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GRAND RAPIDS COMMUNITY COLLEGE

REGULAR BOARD OF TRUSTEES MEETING

MONDAY, JANUARY 26, 2015

BOARD CHAMBERS - 4:15 p.m.

REVISED

ORDER OF BUSINESS

I. GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

Election of Board Officers

Swearing in Ceremony for Lieutenant Jeffrey Hertel – GRCC Police

II. MONITORING REPORTS

F. Report (s)

Transfer Pathway Monitoring Report – Provost Chesley to present.

Finance Update – Lisa Freiburger to present.

III. UPDATES

G. Student Report – Arielle Brown to present.

H. Foundation Update (Quarterly Report)

I. Board Chair Report

J. President’s Update – Steven C. Ender, Ed.D.

Library Services Update – Pat Ingersoll

K. Faculty Association Update – F. vanHartesveldt

IV. COMMUNITY CONNECTIONS L. Communications to the Board

V. CONSENT ITEMS

These items will be adopted as a group without specific discussion. When approving the meeting

agenda, any board member may request that a consent agenda item be moved to the regular

agenda for discussion or questions. Recommended that the following items be approved as

presented:

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &

Financial Transactions

Minutes from December 8, 2014 Board Meeting

Grants Received December 1, 2014 – December 31, 2014

VI. ACTION ITEMS

N. Purchases over $100,000

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on

any matter.)

VIII. FINAL BOARD COMMENTS

IX. ADJOURNMENT

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Next Meeting of the Board:

Monday, February 16, 2015, Board Retreat, Board Conference Room, 2 p.m.

Monday, February 16, 2015, Regular Meeting, Board Library, 4:15 p.m.

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GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

Election of Board Officers

Swearing in Ceremony for Lieutenant Jeffrey Hertel – GRCC Police

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MONITORING REPORTS

F. Report (s)

Transfer Pathway Monitoring Report – Provost Chesley to present.

Finance Update – Lisa Freiburger to present.

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UPDATES

G. Student Report – Arielle Brown to present.

H. Foundation Update

I. Board Chair Update

J. President’s Update – Steven C. Ender, Ed.D.

Library Services Update – Pat Ingersoll

K. Faculty Association Update – F. vanHartesveldt

February 2015 Event Listing

Tuesday, Feb. 3, noon – 1 p.m.

Staff Conversations and Popcorn

Diversity Learning Center Conference Room, LRC 1st Floor

Hosted by the Bob and Aleicia Woodrick Diversity Learning Center

Wednesday, Feb. 4, 2 – 3:30 p.m.

Teacher Education Seminar

ATC 120

Hosted by Child Development and Education

Thursday – Saturday, Feb. 5 – 7, 8 p.m.

Actors’ Theatre presents: Water By The Spoonful by Quiara Alegra Hudes

Spectrum Theatre

Saturday, Feb. 7, 6 – 9 p.m.

33rd Annual GIANTS Awards and Banquet

DeVos Place

Hosted by the Bob and Aleicia Woodrick Diversity Learning Center

Wednesday, Feb. 11, 7 p.m.

Diversity Lecture Series: The Green Boat: Sustaining Our Planet and Each Other by Mary Pipher,

Ph.D.

Fountain Street Church

Hosted by the Bob and Aleicia Woodrick Diversity Learning Center

Tuesday, Feb. 17, 1 – 2:30 p.m.

Psychology Speaker Series

Art Therapy and the Expressive Arts: Knowing Yourself Through Your Creative Side

Andrea Baier-Petiet, BS, MA, LMSW

Andrea Baier Petiet is a Licensed Master Social Worker at Psychology Associates of Grand Rapids.

She has provided ethical assessment and counseling services for over 25 years. In this presentation she

will begin with a history of Art Therapy/Expressive Art. From this foundation, participants will be

introduced to the benefits of using Art Therapy/Expressive Arts with clients that have depression,

anxiety, substance abuse and other forms of mental illness. Ms. Baier Petiet will provide extensive

examples of actual art work done by her clients along with the function of this experience and product

in their therapy.

Wisner-Bottrall Applied Technology Center, Room 168

Tuesday, Feb. 17, noon – 1 p.m.

Student Conversations and Popcorn

Diversity Learning Center Conference Room, LRC 1st Floor

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Hosted by the Bob and Aleicia Woodrick Diversity Learning Center

Wednesday, Feb. 18, 3:30 – 5 p.m.

Teacher Education Seminar

ATC 120

Hosted by Child Development and Education

Friday, Feb. 20, 8 p.m.

Grand River Winds: Gaelic Spectacular - A wind ensemble concert presented by the GRCC

Community Wind Ensemble

St. Cecilia Music Center Royce Auditorium

Hosted by the Music Department

Adults $5.00; Students/ Seniors $3.00

Wednesday Feb. 25, 6 – 8 p.m.

GRCC Honors Program Open House

Applied Technology Center, Rooms 118-124

Thursday, Feb. 26, 7:30 p.m.

GRCC International Guitar Series: Robert Gruca

GRCC Music Center Recital Hall, Room 200

Hosted by the Music Department

Adults $15.00, Students/ Seniors $10.00

Thursday – Saturday, Feb. 26-28, 8 p.m.

GRCC Players present: From White Plains by Michael Perlman

Spectrum Theatre

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COMMUNITY CONNECTIONS

L. Communications to the Board

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M. CONSENT ITEMS

Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from December 8, 2014 Board Meeting

Grants Received by GRCC December 1, 2014 to December 31, 2014.

Grants Received by GRCC

The W.K. Kellogg Foundation awarded a grant in the amount of $2,000,000 to

support the Laboratory Preschool construction project. The goal of the project

is to construct a new preschool facility on GRCC’s campus that will become

an internationally recognized, premier center of excellence known for

innovative, high quality education, nurturing diverse learners and positively

impacting our community.

The Area Agency on Aging, through the Kent County Senior Millage program,

awarded a continuation grant in the amount of $13,217 to support Older

Learner Center’s health education programming (health club, strength &

stretch class, and fitness program). This programming helps senior participants

maintain independence through increased and/or sustained physical fitness.

The Michigan Economic Development Corporation (MEDC) awarded $53,000

in continued support for the Career Jump Start program. The funding will be

used for program-related expenses and professional services provided by the

Career Jump Start liaison. The liaison plays an integral role in connecting high

school students with information about high demand careers and training

programs, including the Michigan Advanced Technician Training Program

(MAT2) and the Advanced Manufacturing Partnership Program (AMP).

Partnership Grant Awards

The Grand Rapids Community Foundation awarded a $65,000 partnership

grant to Grand Valley State University, GRCC, Aquinas College, and

Michigan Campus Compact for the Engaged Department Initiative. This two-

year pilot project will focus on six academic departments (two from each

campus) to enhance service learning courses, support an integrated

developmental approach to service learning across their courses, and identify

and develop department rewards and recognition that encourage community-

based teaching and research. Service learning will both enhance student

outcomes in the selected academic programs and majors and prepare students

for post-graduation careers and lives of leadership and civic engagement.

GRCC will receive $13,840 of this award for its participation in this project.

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PERSONNEL REPORT

(Includes in-process transactions through January 16, 2015)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE NOTES

Marguerite Erlandson

Business Faculty Assistant Professor January 7, 2015 Full time temporary, Winter Semester

Sasha Ahmed Culinary Faculty Assistant Professor January 7, 2015 Full time temporary, Winter Semester

Deanna Witte Dental ESP Part-Time Dental Clinic Academic Secretary

January 19, 2015

Additional position for existing employee

David Dick Information Technology

Meet & Confer Junior Enterprise Analyst

February 2, 2015

Current contingency employee

Retirements

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

W. Faye

Weatherall Davis

Human Resources Meet & Confer Human Resources Generalist

August 31, 2014

Retired after 35 years of service

Linda Bramble Physical Science Faculty Professor December 12, 2014

Retired after 16 years, 9 months of service

Voluntary Early Separation Plan Participants

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

Years of Service (as of January 2015)

Diana Kooistra Dental Auxiliary Faculty Professor May 1, 2015 27 years

Debra Schultz Dental Auxiliary Faculty Professor June 30, 2015 25 years

Elaine Kampmueller Physical Science Faculty Professor June 30, 2015 16 years

Karen Murphy Disability and Occ. Support Services

Faculty Professor June 30, 2015 19 years

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Paul Phifer Counseling and Career Center

Faculty Professor June 30, 2015 43 years

Fatima Nieves Counseling and Career Center

Faculty Professor June 30, 2015 36 years

Jeanette Lochan Nursing Faculty Professor May 1, 2015 28 years

James Muth Secchia Institute for Culinary Education

Faculty Professor June30, 2015 33 years

Jennifer Keessen Student Support Services

Faculty Assistant Professor

May 1, 2015 23 years

Edward Charles Wells

Exercise Science Faculty Professor and Athletic Director

June 30, 2015 38 years

Joseph Hesse Physical Science Faculty Professor June 30, 2015 31 years

Marcia Rango Secchia Institute for Culinary Education

Faculty Professor June 30, 2015 33 years

Janice Balyeat-Hansen

English Faculty Professor June 30, 2015 35 years

Michael Gillan Performing Arts Faculty Professor June 30, 2015 11 years

Sheryl Kuzniar Dental Auxiliary ESP Support Professional

June 30, 2015 13 years

Michelle Vollema Facilities CEBA Custodian III June 30, 2015 25 years

Kay Brown Facilities CEBA Custodian III June 30, 2015 29 years

Nancy VanStrien Facilities CEBA Custodian II June 30, 2015 29 years

Mary Kay Bethune Financial Aid Meet & Confer Customer Service Manager

June 30, 2015 10 years

A. Gail Brown English ESP Support Professional

June 30, 2015 13 years

Sandy (Frita) Thayer Operational Planning ESP Support Professional

June 30, 2015 21 years

Fiona Hert School of Workforce Development

Meet & Confer Dean June 30, 2015 10 years

Elizabeth Tyrell Student Life ESP Support Professional

June 30, 2015 30 years

Lorraine Fortuna Facilities CEBA Custodian III June 30, 2015 21 years

Wendell Chivis Receiving CEBA Shipping and Receiving Agent

June 30, 2015 24 years

Gary Natte Facilities CEBA Head Custodian II June 30, 2015 23 years

Carol Natte Student Records ESP Support Professional

June 30, 2015 22 years

Aleta Anderson Language & Thought Faculty Professor June 30, 2016 11 years

John Heredia Language & Thought Faculty Professor June 30, 2016 23 years

Judy Jankowski Psychology Faculty Professor June 30, 2016 28 years

Carol VanRandwyk Performing Arts Faculty Professor End of Winter 2016 semester

16 years

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Jill Woller-Sullivan Counseling and Career Center

Faculty Professor End of Winter 2016 semester

17 years

Angus Campbell Secchia Institute for Culinary Education

Faculty Professor June 30, 2016 24 years

Wayne Rodgers Job Training Faculty Professor June 30, 2016 22 years

Jeffery Stone Academic Tutors Faculty Lab Coordinator Tech

June 30, 2016 30 years

Laurie Foster Biological Science Faculty Professor End of Winter 2016 semester

23 years

Marie Burns Nursing Faculty Professor June 30, 2016 15 years

David Dye Drafting and Design Faculty Professor June 30, 2016 22 years

Michael Kiss Manufacturing Faculty Professor June 30, 2016 28 years

Patricia Ingersoll Library Meet & Confer Director June 30, 2016 9 years

Cherry Scaturro Finance & Administration

Meet & Confer Admin Assistant for Vice President

June 30, 2016 26 years

Jim Fox Human Resources Meet & Confer HR Generalist June 30, 2016 10 years

Connie Crumpton-Armijo

Campus Police ESP Support Professional

June 30, 2016 17 years

Oene Pomper Facilities CEBA Maintenance – Master Electrician

June 30, 2016 24 years

Ann Sandberg School of Workforce Development

ESP Support Professional

June 30, 2016 17 years

Patricia Trepkowski Instructional Support and Interdisciplinary Studies

Meet & Confer Dean June 30, 2016 36 years

Scott Miklaszewski Facilities CEBA Head Custodian II June 30, 2016 28 years

Joseph Huffman GRCCePrint CEBA Printing Services Tech II

June 30, 2016 31 years

Jane Mohr Cashiers Meet & Confer Associate Director June 30, 2016 37 years

Dale Vandenberg Secchia Institute for Culinary Education

Meet & Confer Storeroom Manager

June 30, 2016 23 years

Karen Tolhurst Facilities CEBA Custodian II June 30, 2016 15 years

Gary Tolhurst Facilities CEBA Head Custodian I June 30, 2016 14 years

Diane Patrick Student Affairs Meet & Confer Associate Dean June 30, 2016 27 years

Thomas Smith Facilities Meet & Confer Executive Director June 30, 2016 17 years

Betty Holyfield Training Solutions ESP Support Professional

June 30, 2016 14 years

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Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Fenis Harmon Facilities CEBA Custodian III August 28, 2014

Separation

William Jacoby Culinary Education Faculty Professor November 17, 2014

Separation

Chloe Beighley Communications ESP Support Professional

December 5, 2014

Separation

Roland Gani English Faculty Professor December 21, 2014

Deceased after 28 years of service

Financial Transactions Financial Transactions

(December 1 - 31, 2014)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide contracted ESL instructors for Fall 2014 Adult

Education programming.

Requestor: David Selmon – Learning Corner

Expenditure: $12,768.00

Disposition: N/A

Supplier: Literacy Center of West Michigan

Grand Rapids, MI

Bid: No, single source.

2) Purchase order issued to provide annual maintenance agreement for VMWare

enterprise system.

Requestor: Donovan Wallace – Information Technology

Expenditure: $15,707.23

Disposition: Recurring Purchase

Supplier: Data Strategy

Grand Rapids, MI

Bid: Yes, RFQ # 0809-5233, previously reported.

3) Purchase order issued to provide GRCC cyber liability insurance.

Requestor: James Peterson – Finance and Administration

Expenditure: $28,888.40

Disposition: Annual Purchase

Supplier: Arthur J. Gallagher

Grand Rapids, MI

Bid: No, exempt.

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b. Other Special Funds

1) Purchase order issued to provide Student Life gold sponsorship for the GRCC 100th

Anniversary gala (scholarship designation).

Requestor: Sara Dorer – Student Life

Expenditure: $10,000.00 (91-2359)

Disposition: N/A

Supplier: GRCC Foundation

Grand Rapids, MI

Source of Funds: Agency Funds

Bid: No, sole source.

2) Purchase order issued to provide a Leibert Mini-Mate 2 precision cooling system for the

LRC Media Technologies server room.

Requestor: Thomas Smith - Facilities

Expenditure: $10,113.00 (42-2825)

Disposition: Replacement Purchase

Supplier: Hedrick Associates

Grand Rapids, MI

Source of Funds: 2012 Bonds/Plant Fund

Bid: No, single source.

3) Purchase order issued to provide reimbursement to Foremost Insurance for new hires,

prep and delivery instructors.

Requestor: Julie Parks – Workforce Development

Expenditure: $10,752.00 (51-2271)

Disposition: Recurring Purchase

Supplier: Foremost Insurance

Caledonia, MI

Source of Funds: Michigan New Jobs Training Grant

Bid: No, single source.

4) Purchase order issued to provide labor and materials for the Cook Hall interior elevator

doors repair.

Requestor: Thomas Smith - Facilities

Expenditure: $14,956.00 (42-2330)

Disposition: New Purchase

Supplier: Elevator Service

Grand Rapids, MI

Source of Funds: Plant Fund

Bid: Yes, RFQ #1112-6209E, previously reported.

5) Purchase order issued to provide furniture for GRCC administrative offices.

Requestor: Thomas Smith - Facilities

Expenditure: $15,000.00 (42-2359)

Disposition: New Purchase

Supplier: Interphase

Grand Rapids, MI

Source of Funds: Plant Fund

Bid: Yes, MiDEAL consortium contract.

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6) Purchase order issued to provide funds for the hosting of the TYCA (Two Year College

English Association) conference, October 2-4, 2014.

Requestor: Mike Vargo – English Department, School of Arts &

Sciences

Expenditure: $15,512.02 (15-2359)

Disposition: N/A

Supplier: GVSU Eberhard Center

Grand Rapids, MI

Source of Funds: Designated Fund

Bid: No, single source.

7) Purchase order issued to provide funds for the development of the Minnesota

Curriculum Modification (Spectrum Health Healthier Communities).

Requestor: Julie Parks – Workforce Development

Expenditure: $23,652.00 (15-2271)

Disposition: N/A

Supplier: Spectrum Health

Grand Rapids, MI

Source of Funds: Designated Fund

Bid: No, single source.

8) Purchase order issued to provide labor for moving and installation of existing furniture

that was displaced to accommodate Main Building renovation.

Requestor: Thomas Smith - Facilities

Expenditure: $27,835.00 (42-2359)

Disposition: N/A

Supplier: Custer Workplace Interiors

Grand Rapids, MI

Source of Funds: Plant Fund

Bid: No, single source.

9) Purchase order issued to provide SST 1200es 3D Printer for the Drafting & Design

department.

Requestor: Fiona Hert – Workplace Interiors

Expenditure: $35,726.00 (51-2821)

Disposition: Replacement Purchase

Supplier: Advanced Technologies Consultants

Northville, MI

Source of Funds: Perkins Grant

Bid: No, sole source.

10) Purchase order issued to provide funds for the installation of wiring and emergency

notification system for multiple GRCC sites.

Requestor: Donovan Wallace – Information Technology

Expenditure: $52,065.00 (42-2825)

Disposition: New Purchase

Supplier: Town and Country Tel Com

Zeeland, MI

Source of Funds: 2012 Bonds/Plant Fund

Bid: Yes, RFQ #1213-1358, previously reported.

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ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

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ACTION ITEMS

N. Purchasing Items over $100,000

a. General Fund

No purchases for December 2014.

b. Other Special Funds

1) Request permission to issue purchase orders for Construction Management

services and A/E services required for the renovation of the Data Center.

(final subcontractor selections to be reported at a subsequent meeting)

Requestor: Thomas Smith - Facilities

Expenditure: $350,750.00 NTE (42-2330)

Disposition: Construction Purchase

Suppliers: Isaac V. Norris & Associates*

Owens-Ames-Kimball Construction

Source of Funds: Plant Fund/2012 Bonds

Bid: Yes, RFP #0910-11042B & RFP #1011-3284, previously

reported.

2) Request permission to issue purchase orders for Construction Management

services and A/E services required for the renovation of the Tassell MTEC.

(final subcontractor selections to be reported at a subsequent meeting)

Requestor: Thomas Smith - Facilities

Expenditure: $285,750.00 NTE (42-2330)

Disposition: Construction Purchase

Suppliers: Isaac V. Norris & Associates*

Owens-Ames-Kimball Construction

Source of Funds: Plant Fund/2012 Bonds

Bid: Yes, RFP #0910-11042B & RFP #1011-3284, previously

reported.

3) Request permission to issue purchase orders for Construction Management

services and A/E services required for the renovation of the Student Center.

(final subcontractor selections to be reported at a subsequent meeting)

. Requestor: Thomas Smith - Facilities

Expenditure: $1,633,250.00 NTE (42-2330)

Disposition: Construction Purchase

Suppliers: Isaac V. Norris & Associates*

Rockford Construction

Source of Funds: Plant Fund/2012 Bonds

Bid: Yes, RFP #0910-11042B & RFP #1011-3284, previously

reported.

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ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.