Graduate Program Current State Profile€¦ · 24/7/2020 · Graduate Program Current State...

Graduate Program Current State Profile

Graduate Program Name:

Department:

Date:

Step One: The Program

Accrediting Body (if applicable):

Advisory Board and Members (if applicable):

First Semester with students enrolled:

Start Term(s) for the program:

Application Due Date(s):

Does your program require an internship, field placement, or practicum?

Any other student deadlines we should know about (i.e. scholarships, internships, confirmation of enrollment)?

Any other programmatic deadlines we should know about (i.e. accreditation review, program review)?

Relevant Websites groups are directed to (it’s okay if the same site is listed multiple times):

Prospective students:

Applicants:

Current students:

Social Media Platforms and Handles:


Please indicate the following: Can students complete your program…

Part Time?

Online?

Hybrid?

Evening?

Weekends?

Weekdays?

Are there any other programs in the Denver-Metro region, state of Colorado, or Western region that serve as competition to your program?

Is there anything else we should know about the options for completing your program that has not already been covered?

Please attach the following materials (if you have them):

• Advising Materials • Program Handbook • Policies (admissions, academic standing, any other)


Step Two: The Students

Fall 2020 Student Headcount:

The Target Demographic/Students attracted to our program are…

Do you have any established pipelines to your program (i.e. 3+2, 4+1, community partnerships, specific majors, relationships with other colleges or universities)? If so, what has been the success of these pipelines?

Graduates of our program typically work in these fields or hold these types of positions:


Step Three: The Team Include all staff and faculty who have an administrative role with the graduate program and the percent of time/reassigned time dedicated to the graduate program administration. Please attach any supporting documents such as resumes, job descriptions, list of special skills or areas of expertise, headshots, etc. If you need additional lines, please attach another document.

Name: Title: Email and Phone: Faculty or Staff:

% of FTE or Reassigned Time Dedicated to Grad Program

Ask this person about this grad program related topic – they are awesome at it!


Student Life Cycle Mapping

From the list of team members on the previous page, please indicate who has responsibility in each category above:

Area: Team Member(s):

Marketing & Recruiting

Admissions

Advising & Retention

Graduation

Alumni Engagement

Enrollment Forecasting & Management

Budget Forecasting & Management


Step Four: Begin Visualizing Future State Ideal Student Headcount:

Fall 2021 – Spring 2022



On the following pages, for each area please indicate the following:

• Rocking It! – We are rocking it! It may not be fully implemented, but we are confident. • In Development – We are developing it now, but it feels incomplete OR there are some capacity/workload issues present. • Not Established – We didn’t have this on our radar OR we do not have the capacity.

Areas will include:

• Marketing & Recruiting • Admissions • Advising & Retention • Graduation • Alumni Engagement • Enrollment/Budget Forecasting & Management


Marketing & Recruiting

Marketing & Recruiting (Overall)

Glossy Program Materials

Swag/Promotional Items

Recruitment Plan (i.e. events & activities planned out)

Social Media Presence

Student Support: Staff and/or faculty to participate in recruiting

Website designed to support applicants

Plan for Collecting Prospective Student Information

Communication Plan with Prospective Students

Goal Setting (i.e. knowing about how many prospects are needed to hit target enrollment goals)

In addition to the above, we’d like to share the following regarding marketing and recruiting:


Admissions

Admissions (Overall)

Slate Knowledge and Skills

Admissions Funnel Data Management and Use of Predictive Analytic Tools

Student Support: Staff and/or faculty to provide admissions advising

Goal Setting (i.e. knowing about how many applications we need and students we need to accept to hit our target enrollment)

Admissions Materials fully developed

Admissions Policies fully developed

Application Review Process fully developed (i.e. ranking and selecting students)

Website designed to support applicants

Timeline clearly established

In addition to the above, we’d like to share the following regarding admissions:


Advising & Retention

Advising & Retention (Overall)

Banner Class Scheduling Knowledge/Skills/Staff

Business Intelligence Data Dashboard Knowledge/Skills/Staff

Curriculum Development

Faculty Support

Program Assessment Plan

Website designed to support current students

Student Employment Opportunities (i.e. teaching assistants, graduate assistants, research assistants, etc.)

Grad Student access to student clubs

Plan to acknowledge outstanding students

Student Support: Academic Advising

Student Support: Career Advising

Student Support: Funding Opportunities (scholarships, stipends, etc.)

Problem Resolution Process clearly defined

Academic Probation Process clearly defined

In addition to the above, we’d like to share the following regarding advising and retention:


Graduation

Graduation (Overall)

Staff to work with Office of the Registrar

Staff to coordinate Hooding event

In addition to the above, we’d like to share the following regarding graduation:

Alumni Engagement

Alumni Engagement (Overall)

Vision/Plan for Alumni Engagement

Plan/Method to stay connected to alumni

Licensing Information (if applicable)

In addition to the above, we’d like to share the following regarding alumni engagement:


Enrollment/Budgeting Forecasting & Management

Enrollment/Budgeting Forecasting & Management (Overall)

Plan/Process to predict courses and number of sections needed when schedule planning

Understanding of costs to identify average breakeven class size

CHP Goal Setting by Semester

Staff to check registration often and respond to waitlist or issues quickly

Identified budget manager who has a good understanding of managing cash funds and has access to the “big picture” in the department

Process to identify faculty who have responsibilities in both undergraduate and graduate programming

Good understanding of the Faculty Salary Split Calculator established by the Office of the Budget

Accounting/Expense Tracking Support

Established timeline for planning future budgets and identifying enrollment targets to reach future budget goals

In addition to the above, we’d like to share the following regarding enrollment/budgeting forecasting and management:


If our grad program had a little extra staffing help during the 2020-2021 academic year, we would ask them to…

If our Grad Program had these accomplishments by Fall 2021, we’d feel like we were on a great path:

Graduate Program Current State Profile€¦ · 24/7/2020 · Graduate Program Current State...

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