Graduate Education Information Session

UMD and Rochester

Amber Cellotti, ASR

Heather McLaughlin, ASR

Ingrid Nuttall, ASR

Molly Schwartz, Graduate School

Karen Starry, Graduate School

Agenda

• Brief overview of the transition– Transition and Transformation (distinctions)– Work completed– What’s to come

• Policies, and what they mean for you• Feedback

Before we start, write down your thoughts.

The focus of the Graduate Education Transition

Improve service to students, faculty and staff by • Streamlining administrative processes • Effectively leveraging centralized technology• Maintaining central processing to minimize administrative

workload for staff and faculty– Based on the Provost’s Academic Issues and Student Administrative

Processes Work Groups

• Restructure• Transition• Transformation

Graduate Education Transition project priorities

Overview of accomplishments to date:• Realignment of student academic data• Graduate School student services & data management staff

transition• Graduate School process documentation• PCAS (central curriculum system)• Creation of Plan Level and College Level Coordinator roles• Registration exceptions, adviser assignment, and examining

committee assignment workflows• Revised Degree Program Form

– Implemented Graduate Degree Plan; retired Thesis Proposal Form

Graduate Education Transition Project priorities

Overview of remaining project priorities:• Faculty Role List Database• Graduate Milestone Forms• Graduate Education Policy Impacts• Degree Progress Tracking• Graduate Education Information Sessions

Overview of Graduate Education Policies

• Where do I find policy information?– U Wide Policy Library http

://www.policy.umn.edu/

– Graduate School website http://www.grad.umn.edu/deans-office/policies_goverance/index.html

• Students electing to adhere to new policies must comply with all policy components

• 625-2803 Student Records Training & Support

Policies continued…

• Appointments as Director of Graduate Studies– Effective date: September 2011 (last updated: April 2012)– Governs: Eligibility requirements and program requirements

• Adding, Changing, or Discontinuing Academic Plans– Effective date: July 2002; Updated: September 2011– Governs: New/Changed/Discontinued Plans and Sub-plans or

changes in requirements to existing plans/sub-plans• University-Administered Graduate Student Fellowships and

Traineeships– Effective date: July 2012– Governs: Eligibility for fellowships/traineeships, and stipends and

benefits

Policies continued…

• Admission for Master’s and Doctoral Degrees– Effective date: May 2012– Governs: Minimum admissions requirements

• Readmission or Changes to Doctoral or Master’s Degree Objectives– Effective date: May 2012– Governs: Readmission, change/addition of degree objective in the

same program , same college, or different college/campus• Leave of Absence and Reinstatement

– Effective date: August 2011– Governs: Requirements to request a leave and return from a leave

Policies continued…

• Application of Graduate Credits to Degree Requirements– Effective date: September 2011– Governs: Credits in common, Transfer credits, use of 4000-level

courses• Credit Requirements for Master’s and Doctoral Degrees

– Effective date: September 2011– Compliance date: Fall 2013– Governs: Minimum and maximum credits (total), minimum credit

requirement for minors and thesis credits• Appointments to Graduate Examination Committees

– Effective date: February 2011– Governs: Eligibility to serve on Master’s and Doctoral Prelim/Final

committees

Policies continued…• Master’s Degree: Performance Standards and Progress

– Effective date: July 2012– Applies to students admitted after January 1, 2013– Governs: Pre-matriculation requirements, progress reviews,

continuous enrollment, time limits, GPA requirements, S/N limit

• Master’s Degree: Completion– Effective date: July 2012– Applies to students admitted after January 1, 2013– Governs: Committee composition and grading requirements (Plan A

and B), thesis submission, GPA requirement for graduation

Policies continued…

• Doctoral Degree: Performance Standards and Progress– Effective date: July 2012– Applies to students admitted after January 1, 2013– Governs: Pre-matriculation requirements, progress review,

continuous enrollment, time limits, GPA requirements, S/N limit and requirements (committee composition and grading) for the prelim written and oral

• Doctoral Degree: Completion– Effective date: July 2012– Applies to students admitted after January 1, 2013– Governs: Final oral exam (committee composition and grading) and

dissertation submission

Feedback & Next Steps

• What questions do you have?• Future best practices session topics?

ASR and the Graduate School would like to create an online ‘toolkit’ for staff.

What would you like to see included?• Next steps