Government Without Walls
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Government Without
Walls
@johnnewton, CTO, Alfrescoalfresco.com/govWashington, DC Monday, April 10, 2023
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Agenda
• Alfresco Overview• Customer Profile in Government• The Walls of Government• Breaking Down Walls• What Business is Doing• An Open Government Plan• Alfresco 4 and Open Government
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Technology touches everyone.
Everyone carries technology expectations
into the rest of the world.
Why do I feel so powerful as a consumer and so lame as a citizen?Photo source = http://www.flickr.com/photos/notionscapital/5225049493/
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Large orgs
SMEs
Home office
Consumer
The flow of technology has reversed…
Setting in motion new forces…
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Unleashing the Consumerization of IT
Courtesy of John Mancini – AIIM.org
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So what do the most significant changes in technology have to do
with government?
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Everything!
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Government Walls of Resistance
• Walls around Participation• Walls around Your Building• Walls around Your PC• Walls around Innovation
and Collaboration• Walls around Information
and Content• Walls around Software• Walls around Decisions• Walls around Budget
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Walls Around Data
Courtesy of John Mancini – AIIM.org
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Walls Around Decisions
The single point of failure [in bureaucratic decision making] results not just from a lack of time or resources or technology. It goes much deeper than that. Simply put, professionals do not have a monopoly on information or expertise
Philip Tetlock, U. Penn in Expert Political Judgment, Winner of the Woodrow Wilson prize for best book on politics and government
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Walls Around Employees
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Walls Around Technology
Innovation is not emanating from Washington; instead, the practices of government are increasingly disconnected from technological innovation and the opportunity to realize greater citizen participation … failure lies in the unfamiliarity with technology displayed by many policy makers
Beth Simone Noveck, US Deputy CTO
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Is there a way forward?
Mr. Obama!Tear down these walls!!!
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The Power of the Crowd
“Diversity trumps ability” – this is a mathematical truth, not a feel-good mantra.
– Scott Page, University of Michigan in The Difference
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The power of transparencyOpen source:
“Many eyes make all bugs shallow”
Government 2.0:“Many eyes make all pork visible”
Open Government is the evolution of Open SystemsOpen Standards &Open Source Tim O’Reilly
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Open Government Directive“My Administration is committed to creating an unprecedented level of openness in government. We will work together to ensure the public trust and establish as system of transparency, public participation, and collaboration. Openness will strengthen our democracy and promote efficiency and effectiveness in government.”
PresidentBarack Obama,Jan 21, 2009
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NASA’s Open Government Plan
“No one is an expert in Open Government. We are taking an experimental and scientific approach to Open Government. It will transform NASA into a more transparent, participatory, and collaborative Agency and ease our transition into a 21st century space program.”
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What did NASA do right?• Policy: Working to make open source software development
more collaborative at NASA• Technology: Nebula cloud platform to share complex data sets
with external partners and public• Culture: A new Participatory Exploration Office for more public
participation• Targeted projects in staged, achievable goals measured in 3
months to 2 years and applaud success• Integrate security, records management, and random quality
check as basis of trust and guarantee public access• Leadership role in Data.gov• Constantly improve process in delivery of information and public
participation
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And the benefits?
• Increase Agency transparency and accountability to external stakeholders
• Enable citizen participation in NASA's mission• Improve internal NASA collaboration and
innovation• Encourage partnerships that can create
economic opportunity• Institutionalize Open Government
philosophies and practices at NASA
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The ultimate rationale may be financial
How are supposed to decide anything?!We have no clue what to cut!!!
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The impetus has always been there
• Freedom of Information Act• Executive Order 12958 - a uniform system for
classifying, safeguarding, and declassifying national security information
• December 2009 Open Government Directive
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So what are businesses doing?
• In Social Business Systems
• In the Cloud• On Mobile• In Content• What are the use
cases driving change?
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Social Business Systems• 53% of large organizations• 61% use to increase collaboration
between and within teams• 31% using for better sharing:
competitor updates, technical solutions, etc.
• Tools (mostly content):– 58% concurrent editing or wiki– 55% staff-facing blogs– 54% departmental forums or
newsgroups– 42% bulletin boards– 28% activity streams
AIIM Survey conducted February 2011
Minion527 Verified☑@HenchGirl289 Meet me after work at Chilis?1 min ago
HenchGirl289@Minion527, you are my bff, but Dr. No has got me on duty again! #POW2 secs ago
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Mobile Support• 92% of Fortune 1000 are testing
or deploying iPads –Tim Cook, Apple 10/4
• 22% providing mobile browser access to information portals
• 68% provide no browser or mobile access
• Slow migration a problem for 33% of largest orgs.
AIIM Survey conducted February 2011
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Cloud クラウド• Gartner: Cloud is highest
CIO priority• 64% would consider using a
private cloud for ECM• 30% said public cloud is
possible in future• 6% currently using internal
corporate cloud• Set to double, but
outsourced corporate set to treble (particularly smaller orgs.)
AIIM Survey conducted February 2011
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An Open Government Plan
• Content as Consumable Information• Socialize Content and Information• Integration into the platforms of participation• Cloud as a platform for G2Citizen and
G2Business collaboration• Mobile for direct citizen engagement• Open Source to pay for all this
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The New Scenarios
Government to Business Collaboration
Public Information
Small & Medium Departments and Agencies
Outside Access
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Content is at the Core of GovernmentEngagement
Participation
ExplanationCompliance
QualityExecution
Results
Content is the Conversation
…
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Content is only becoming more important…
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When Content Meets Social
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What Does Social Content Management Mean Practically?
Integrate with Real-time
Communications
Target Knowledge
Worker
Consumer-like User Experience
Integrate to Social Business
Systems
Manage Social-rich Content
Publish and Monitor in Social
Channels
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New User Experience
New UI and HTML5 enhancements give a consumer-like experience to enterprise content management.
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Social Content Features• Follow influential users• Status updates – “what are you working on”• “Like” content & sort/search on popularity• Proactive & customized notifications• New activity feed & dashlets• Integration to Jive
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Social Publishing to Social Channels
• Content + Status Updates
• Publish to Facebook, Twitter, LinkedIn & YouTube right from Alfresco– Extendable to other channels (i.e. Slideshare)
• Social becomes part of content workflow• Track publishing history
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JSR-168RESTful
APICMIS
CMIS/APIs
CMIS
DocLib portlet allows Alfresco Share to show-up in Liferay or JBoss Portal with SSO
Coming soon!Publish and synch docs between Jive & Alfresco
Low-cost, integrated DMRecords Mgmt MS Office® Integration
Manage & retain content and handle workflows in Alfresco - then, publish to Drupal
Technology preview in 3.4Check-out docs to Google Docs for realtime doc collaboration
Alfresco Platform
Social Content Integrations
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This is a Cloud…
36
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A Hybrid Cloud Solution andContent “Osmosis”
In the Cloud On Premise or Private Cloud
Synchronization
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On PremisePublic Cloud
New Use Cases Across 100% of your Content
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Multi-tenancy is the secret
• Deploy on public clouds
• “Rent” out utilization
• Share secure resources
• Quiesce resources when not used
• Provide a “Freemium” service Credit: ZDNet, Michael Krigsman,
The Importance of multi-tenancy
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A Cloud Connected Hub for your Content
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The New Users of Content
Professional Services Travelling Execs
Inspection Healthcare
Field Employees
Secret Agents
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Mobile Everything…
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Cook, Dine, Snack
TabletDine or ConsumeContent
LaptopCook and Prepare the documents
MobileSnack on Info
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Tablet as the New Workplace
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Alfresco’s Mobile Strategy• The right content to the right person on the right device• Devices controlled by users, content access controlled by company• Apps controlled by users and/or company, depending on security
needs• Emphasize Tablet as the New Workplace
PLATFORMA robust, secure
contentmanagement platform
APPSAlfresco apps
for easy access to content & collaboration
features; open source apps for customization
OPEN STANDARDSTo provide app choice –
WebDAV & CMIS
+ +Alfresco EnterpriseAlfresco Team
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Open Source Model is Powerful
Customer
Developer
PartnerMarketer
Tester
MgmtSupportEngineer
Internet-Based
Community
BloggerCode
Open
DeveloperDevelopment(Bugs)
ProductMgmt
Support
Sales
MarketingAccounts
Reception
QA
CustomerCustomerCustomer
PartnerPartner
Partner
Media
Shipping
Closed
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Forrester: A large US financial services company saves $450k
Risk-adjusted ROI of 53% with payback in 10 months
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Citizen Developers
I pledge to build cool applications in
my spare time using only the
Cloud and some JavaScript code!
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Content as a Service
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Open Source Records ManagementOne-tenth the Cost
• First ...– 5015.2 Certified Open Source Solution– CMIS-enabled RM Solution
• Designed for ‘Ease of Use’ – Rules processing for auto-filing,
metadata collection and rendition generation
• Access from – Web (In RM Site or from other Share Sites)– Email – IMAP Support– CIFS – Shared Network DriveSupporting Governance,
Retention, Compliance and Access
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Opportunities
• Improved decision making• Open Innovation• Lower cost of acquisition• Improved service• Not a “gotcha” reason• Adjust to new budget realities
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Alfresco is the largest open source content management company in the world.
3 million+ downloads2500+ customers from 55+ countries250+ global channel partners24 consecutive quarters of revenue growthfounded in 2005
Maidenhead, UK Global Headquarters Atlanta, US Headquarters
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Government is our largest business• 30% of Revenue and our
Open Source Community• Federal, Central, State,
Regional, Local• Approximately 600
government customers• 50/50 split US and
Europe• Administration,
legislation, finance and education
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Alfresco Directions
• Alfresco 4 is ready and socially connected• Alfresco Cloud opens new opportunities• Mobile and Tablet are the new workplace• Integrating content with you, your devices and
your whole world to do great work is our mission
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Thank Youalfresco.com/gov