How many hours do government employees render in a week?

How do we record daily attendance?

Bundy ClockSection 02 of Rule XVII of the CSC Rules Implementing EO No. 292

• Names and signatures (w/arrival time and departure time) are indicated

• Responsible officer shall monitor the arrival and departure of officials and employees

Who are those officers don't need to punch in the Bundy clock?

Those appointed by the President

Chiefs and Assistant Chiefs

Higher than Chiefs and

assistant chiefs

Other Presidential Appointees

But these officers’attendance and all absences must be recorded.

Falsification or irregularities in the keeping of time records

Falsification or irregularities in the keeping of time records

•Falsification of daily time records is an act of dishonesty.•Punching another employee’s time card

Falsification or irregularities in the keeping of time records

1. Administratively liable without prejudice

2. Criminal prosecution3. Grave offense – punishable by

dismissal from the service

Tardiness

Tardiness

• failure to arrive at a time set• lack of punctuality•not arriving on time•simply “LATE”

Tardiness

•Time In: 8:31 am = LATE (Monday only)•Time In: 9:01 am = LATE (Tue to Fri)•Time In: 1:01 pm = LATE (Mon to Fri)

Reasons why employees are late at work

traffic

Lack of Sleep

Bad Weather

Getting kids to school

Last but not least…

Filipino Time

YES. In one(1) working day, employee can incur tardiness twice. (am and pm).Hence, 5 days x 2 = 10 tardiness

Is it possible to incur 10 tardiness in just 5 days?

Habitual TardinessTen (10) times a month for at least two (2) months in a semester or at least two (2) consecutive months during the year.

Tardiness, even if not habitual, still causes inefficiency and is still prejudicial to public service as habitual

Habitual Tardiness: either grave offense or light offense under the Revised Rules on Administrative Cases in the Civil Service (RRACCS)

- Depends on its effects to the government service

Grave Offense: tardiness in reporting for duty

1st OFFENSE – 6 months & 1 day to 1 year suspension

2nd OFFENSE– Dismissal from the service

Light Offense: Habitual Tardiness

1st OFFFENSE – Reprimand2nd OFFENSE – Suspension of 1 to 30 days3rd OFFENSE – Dismissal from the service

UNDERTIME

UNDERTIME•Less than the time allotted for the fixed working hours (8hrs)

•Ten (10) times a month for at least two (2) months in a semester or two (2) consecutive months during the year, liable for Simple Misconduct and/or Conduct Prejudicial

TARDINESS and UNDERTIME are deducted against vacation leave

credits

Can’t Off-set of tardiness or absences

ABSENTEEISM is a habitual pattern of absence from a duty

* 1.25 VL + 1.25 SL in a month

Employee has unauthorized absences allowable 2.5 days*

monthly leave credit

Habitually absent if incurs unauthorized absences exceeding

2.5 monthly at least three (3) months in a semester or at least three (3) consecutive months

during the year.

PENALTY1st OFFENSE – Suspension of 6 months and 1

day to 1 year2nd OFFENSE – Dismissal from the service

Absent Without Official Leave (AWOL)

•At least 30 working days •Less than 30 working days•Substantial absences – less than 30 working days, 3 times in a semester

Absent Without Official Leave (AWOL)

• If continuously absent without approved leave for at least 30 days.

Separated from the service or dropped from the rolls without prior notice

Half-Day Absence•Absent in the morning is TARDY; subject to the provisions on Habitual Tardiness;•Absent in the afternoon is UNDERTIME; subject to the provisions on Undertime.

Compensatory Time-OFF (CTO)

Compensatory Time-OFF (CTO)Non-Monetary Remuneration for Overtime Services Rendered

No. of hrs. an employee is excused from reporting for work with full pay and benefits.

Compensatory Time-OFF (CTO)Instead of Overtime PAY

Coverage

Chief of Division Permanent

Temporary or Casual Contractual

Exemption

Higher than Chief of Division

CES position

Elective Officials

Military and

Uniformed Personnel

Procedures

PREPARATION OF MONTHLY SUMMARY

summarize of overtime services rendered in a month computes the equivalent COCs

RENDITION OF OT SERVICErender services beyond regular working hours submits accomplishment report to HRMO

ISSUANCE OF OFFICE ORDER BY THE HEAD OF OFFICEAuthorizing the rendition of OT services List of allowed activities

How to Compute Compensatory Overtime Credit (COC) ?

How to Compute Compensatory Overtime Credit (COC) ?

1. For OT on weekdays or scheduled work days:

COC = Number of Hours of OT services X 1.0

2. For OT on weekends, holidays or scheduled day off:

COC = Number of Hours of OT services X 1.5

COC is expressed in no. of hrs

Accrual of COCs:•At least forty (40) hours of COCs in a month (5 Days)•Unexpended balance SHALL NOT exceed one hundred twenty (120) hours ( 15 days)

Compensatory Time-OFF(Joint Circular No. 2, s. 2004)

Amendment:CSC-DBM JC No. 2-A, s. 2005

Section 5.5.2

Amendment:CSC-DBM JC No. 2-A, s. 2005Section 5.5.2

COCs should be used within the year until the immediately succeeding year.

Thereafter, any unutilized COCs are deemed forfeited.

Sample:

If an employee earned 8 COCs last July 2015, then it should be used within the year (on December 31, 2015) and until 2016.

CTO - Limitation•Cannot offset undertime or tardiness•Non-commutative (Non convertible to cash)•Cannot add to the accumulated leave credits (VL+SL)

CTO - Effect on Personnel Movement

•Resignation, retirement, or separation from the service, the unutilized COCs are deemed forfeited.

CTO - Effect on Personnel Movement

• Cannot be transferred to another agency

CTO - Effect on Personnel Movement

• In case of promotion, except when promoted to a position not qualified to receive overtime pay, the employee will retain his or her accrued COCs

CTO - ISSUANCE OF CERTIFICATE OF COCs BY THE HEAD OF OFFICE

• Earned COC granted a Certificate of COC Earned duly approved and signed by the Head of Office.• The certificate indicates the number of hours of

earned COC by the employee in a month.• The certificate would be issued at the end of the

month.

HOW TO FILE CTO•Duly accomplished Application for Leave form with Certificate of COCs•Head of Office either approve/disapprove schedule

AVAILMENT OF CTO

•Avail for 4(half-day) or 8 hours (1 day)•Use maximum of 5 consecutive days per single availment, or on staggered basis within the year•Schedule may be recalled and rescheduled by the Head of Office

References:• Section 01: Rule XVII of the CSC Rules Implementing Book V of Executive Order No. 292 (prescribed OFFICE HOURS)

• CSC Resolution No. 91-677, circularized in MC No.21, s.1991Policy on Government Working Hours for Government Officials and Employees (40 hours per week exclusive lunchtime)

• Section 02: Rule XVII of the CSC Rules Implementing Book V of Executive Order No. 292 (Record of Daily Attendance with Bundy Clock)

• Rule XVII GOVERNMENT OFFICE HOURSOmnibus Rules Implementing Book V of EO No. 292 (Officers don’t need to punch in the Bundy Clock)

• Sec. 4, Rule XVII, Omnibus Rules Implementing Book V of E.O. 292 (Falsification or irregularities in the keeping of time records)

• Memorandum Circular No. 04, s. 1991– POLICY ON ABSENTEEISM AND TARDINESS

• Rule 10 Schedule of Penalties B. 5 of RRACCS: Grave Offense tardiness in reporting for duty

• Rule 10 Schedule of Penalties F. 4 of RRACCS: Light Offense Frequent unauthorized tardiness (Habitual Tardiness)

• CSC Resolution No. 101357 dated July 6, 2010; circularized in Memorandum Circular No. 16, s. 2010 (Policy on Undertime)

• Sec. 34. Omnibus on Leave (Tardiness and UNDERTIME are deducted against vacation leave credits)

• SEC.9 Rule XVII of the CSC Rules Implementing EO No. 292 ( No off-setting of tardiness or absences)

• Sec. 63. Effect of absences without approved leave

• DROPPING FROM THE ROLLSCSC MC No. 15, s. 1999, Rule 19 Revised Rules on Administrative Cases in the Civil Service (Nov. 8, 2011) (section 9)

• MC 17, s. 2010 (Policy on Half-Day Absence)

• Compensatory Time-OFF(Joint Circular No. 2, s. 2004)

• BUDGET CIRCULAR NO. 10, March 29,1996 (Overtime pay in Government personnel)

• https://thepinoycivilservant.wordpress.com/2014/08/11/absenteeism-tardiness-and-undertime/

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