Government of Yemen (2002): Poverty Reduction Strategy Paper … · 2015-07-07 · 5.3.1 SWOT...

Evaluation Report

of

tdh and BMZ

financed project

Walter Aschmoneit

Phnom Penh / Osnabrück, April 2014

EVALUATION REPORT Walter Aschmoneit, April/May 2014

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Table of Contents

1 OVERVIEW OF THE PROJECT ...................................................................................... 6

2 Executive Summary ........................................................................................................... 7

2.1 Overall assessment ...................................................................................................... 7

2.2 Assessment by five classical evaluation criteria .......................................................... 7

2.2.1 Relevance ............................................................................................................. 7

2.2.2 Efficiency ............................................................................................................. 7

2.2.3 Effectiveness ........................................................................................................ 8

2.2.4 Impact and Sustainability ..................................................................................... 8

2.3 Assessment by component........................................................................................... 9

2.4 Recommendations ..................................................................................................... 10

3 Introduction ...................................................................................................................... 11

4 Framework and conditions of project implementation .................................................... 13

5 Five criteria for the evaluation ......................................................................................... 13

5.1 Relevance ................................................................................................................... 13

5.1.1 Needs of poor households .................................................................................. 13

5.1.2 Climate change ................................................................................................... 14

5.2 Efficiency ................................................................................................................... 14

5.2.1 The competency of the staff ............................................................................... 14

5.2.2 Budget by overhead and programme ................................................................. 16

5.2.3 Planning of the project ....................................................................................... 16

5.2.4 Timeliness of implantation of the activities ....................................................... 17

5.3 Effectiveness .............................................................................................................. 17

5.3.1 Component 1: Community Forest ...................................................................... 17

5.3.2 Component 2: Sanitation & Hygiene ................................................................. 20

5.3.3 Component 3: Livelihood (SHG) ....................................................................... 22

5.3.4 Component 4: Ecological child rights ................................................................ 25

5.3.1 SWOT analysis ................................................................................................... 28

5.4 Impact and Sustainability .......................................................................................... 29

5.4.1 Change of behaviour patterns ............................................................................. 29

5.4.2 Networking with other NGOs ............................................................................ 29

5.4.3 Anchoring in institutions .................................................................................... 29

6 Conclusions and recommendations .................................................................................. 31

6.1 Conclusions ............................................................................................................... 31

6.1.1 Social strata and benefits .................................................................................... 31

6.1.2 Best Practices ..................................................................................................... 31

6.1.3 The overall assessment ....................................................................................... 32

6.1.4 Completing community forests .......................................................................... 32

6.2 Recommendations ..................................................................................................... 32

7 ANNEX ............................................................................................................................ 34


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7.1 Itinerary – ToR - Documentation .............................................................................. 35

7.1.1 Terms of Reference for the evaluation ............................................................... 35

7.1.1 References .......................................................................................................... 38

7.1.2 Itinerary .............................................................................................................. 40

7.1.3 List of interviewed persons ................................................................................ 41

7.2 Additional Budget Request for Community Forestry................................................ 42

7.2.1 Letter of Santi Sena Organization ...................................................................... 42

7.2.2 Budget Plan for using on Community Forest ..................................................... 42

7.3 Evaluation Tools ........................................................................................................ 44

7.3.1 Target Groups by communes ............................................................................. 44

7.3.2 Cooperation with other NGOs............................................................................ 45

7.3.3 SWOT ................................................................................................................. 45

7.3.4 Time table: Activities planned- actually implemented ...................................... 47

7.3.5 Budget by overhead / programme ...................................................................... 48

7.3.6 Staff table 2014 .................................................................................................. 53

7.4 Debriefing notes ........................................................................................................ 55

7.5 Relevant texts, tables and legal documents ............................................................... 67

7.5.1 Excerpts of Audit Report 2013 ........................................................................... 67

7.5.2 Criteria for selecting beneficiaries in the project ............................................... 68

Criteria concerning farmers ................................................................................... 68

Criteria for institutions (health centres, schools) ................................................... 71

7.5.3 SEA Project List ................................................................................................. 73

7.5.1 Map of Project Region ....................................................................................... 74

Graphs – Photos – Tables – Text Fields

Graph 1 Organizational Structure of Santi Sena Organization ................................................ 15

Graph 2 Budget Analysis ......................................................................................................... 16

Graph 3 Share of the poor in comparison ................................................................................ 24

Graph 4 SWOT Statements ...................................................................................................... 28

Graph 5 SWOT Statements clustered by topics ....................................................................... 28

Table 1 tdh Projects in Southeast Asia ..................................................................................... 11

Table 2 Component 1: Targets planned and achieved ............................................................. 17

Table 3 Community Forest: Villages and Area ........................................................................ 18

Table 4 Tree planting ............................................................................................................... 20


Table 6 Small Water Filters by Communes ............................................................................. 20

Table 7 Latrines by cCommunes and Poor Households .......................................................... 21


Table 9 SHG and the share of poor households ....................................................................... 23


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Table 10 Project villages and the share of poor households .................................................... 24

Table 11 Share of the poor in comparison ............................................................................... 24

Table 12 Component 4: Targets planned and achieved ........................................................... 26

Table 13 Children’s Groups active in ecological child rights .................................................. 27

Table 1 tdh Projects in Southeast Asia ..................................................................................... 11


Table 3 Community Forest: Villages and Area ........................................................................ 18

Table 4 Tree planting ............................................................................................................... 20


Table 6 Small Water Filters by Communes ............................................................................. 20

Table 7 Latrines by cCommunes and Poor Households .......................................................... 21


Table 9 SHG and the share of poor households ....................................................................... 23

Table 10 Project villages and the share of poor households .................................................... 24

Table 11 Share of the poor in comparison ............................................................................... 24

Table 12 Component 4: Targets planned and achieved ........................................................... 26

Table 13 Children’s Groups active in ecological child rights .................................................. 27


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Abbreviations

CARDI Cambodian Agricultural Research And Development Institute

CBO Community-based Organization

CCWC Commune Commitees Women and Children

CFM Community Forest Member

CFMC Community Forest Management Committee

CSFP Cambodia Saving Firewood Project

ECR Ecological Child Right

FA Forest Administration Division

FAC Forestry Administration Cantonment

FACK Forest Administration Cantonment Kampong Cham

FAS Forest Administration Sub-Division

FFS Farmer Field School

GDP Gross Domestic Product

HRD Human Resources Development

ICS Improved Cook Stove

IDE International Development Enterprise

IEC Information, Education and Communication

IPM Integrated Pest Management

LA Local Authorities

NBP National Bio-digester Program

NCDD National Committee for Sub-National Democratic Development

NGO Non Government Organization

PDA Department of Agriculture

PDRD Provincial Department of Rural Development

VDC Village Development Committees


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1 OVERVIEW OF THE PROJECT

Overview

1 Project No. Project Nr.: 2012.1571.4 (Bengo Nr: 4998)

2 Project title Strengthening of Adaptation Capacities of Peasants to Climate

Change to Ensure Sustainable Livelihood

3 Sponsoring

organization

Tdh / BMZ

4 Coordinating

organization

Tdh Cambodia

5 Implementing

organization

Santi Sena Organization - SSO

Wat Prey Chlak, Svay Rieng district and province

Tell: 044 66 66 403, 011 26 34 77, 016 64 03 53

Email: [email protected]

Website: www.santisena.org

6 Location Province Svay Rieng / Cambodia (66 villages and 10 communes

locating in Chantrea and Kampong Ro district of Svay Rieng

province)

7 Implementation

period

01.07.2012 - 30.06.2015 – 36 months

8 Total Budget 387.236,- EURO (467,999.00 USD)

9 Target groups Poor families in 66 villages in two districts of Svay Rieng Province

10 Project staff 11 staff (3 female)

11 Principal

orientation

Poverty reduction, climate change

12 Funded by: terre des hommes and BMZ


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2 Executive Summary

2.1 Overall assessment

The project combines measures to reduce poverty of the rural population of 62 villages in two

districts of the province Svay Rieng with measures to mitigate climate change by afforestation

and energy saving alternative methods (kitchen stoves, biogas system). The performance of

the project can be rated between very good and excellent when looking more closely at the

four components ((i) Community Forestry, (ii) Sanitation & Hygiene, (iii) Livelihood and

Agriculture, (iv) Ecological Child Rights.

2.2 Assessment by five classical evaluation criteria

2.2.1 Relevance

The project is responding to the needs of poor households and to the negative effects of

climate change. The population in the Province Svay Rieng has a poverty rate of 45,9 % and

is ranking in midway among the 15 provinces in Cambodia. – In terms of climate change the

deforestation activities had a devastating effect on the forests of the province: Only 1.000

hectare- and mainly bush land and not even trees - have been left out of 15.000 hectare in

1985. The project has been planned to respond to this situation in a systematic and balanced

way (poverty reduction, climate change).

In a discussion of the evaluation team and Mr. Ros Sam An with the governor of Svay Rieng

Province, His Excellency Cheang Om, the governor appreciated the good achievments of

Santi Sena Organization and expressed the wish that more national and international NGO

may come to assist the province in poverty reduction and in mitigating the effects of climate

change.

2.2.2 Efficiency

The question whether the project is working in a cost-efficient way is assessed by discussing

the competency of the staff, an analysis of the budget and the timeliness in implementing the

activities. The competency of the 11 staff is very high. The staff is mixed concerning age and

experience ranging from 22 year old staff to 57 year old leader. The staff had relevant

trainings on result based management and monitoring. Further trainings are needed and also

wished by the staff.

When looking at the budget with the view which budget item can be listed under “overhead”

and which under “program” the result is that 14 % only is spent for the overhead – an

excellent proportion. – In terms of implementing the activities as planned, the project has

been within the planned framework with the exception of establishing the community forests

and the organizing of children in “ecological child rights groups” and their training. In both

cases the delays are due to external factors: The Cambodian Government has changed the

procedures to establish community forests from 8 to 11 steps; and the late project approval

has also delayed the organization and training of the children.


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2.2.3 Effectiveness

Whether the project has met the immediate needs of the target groups is analysed (a) by

comparing the planned targets (mid-term values) with the actual achieved targets and (b) by

the self-assessment of the staff in a SWOT exercise

Planned targets and achieved at mid-term: The activities of all four components have been

listed by the project staff in 37 targets of which 28 have been reached (11 targets have been

reached even by the project end values; 5 targets have been over-fulfilled and 13 targets have

been met for the mid-term values). Eight targets have been met only partially (concerning the

mid-term values). The staff however is confident that by project end all targets can be

achieved. In most cases external factors (Forestry Department has changed personnel) are the

cause of the delay, in other cases the late start of the project is the cause.

C1 There are about 8,000 people (40% women) from 12 villages living around the community

forests benefit from the forests.

C2 There are 22,000 people (12,000 women) and 5,500 children (3,000 female) in poor

households have access to sanitation and hygiene and have now a better primary health status.

C3 There are 680 very poor families who are organized in Self Help Groups and have

concrete and direct benefit in the saving and loan schemes and 700 families have improved

their living conditions by practising integrated agriculture.

C4 Although the activities with children started later than planned and therefor the target

achieved at midterm is just about 18 % (700 actual, 3.500 target by mid-term, 7.000 by the

end of the project) the staff of the project is confident to achieve the target by project end.

SWOT self-assessment:

The 51 written statements show that the staff has a balanced view on the positive (25

statements) and critical aspects (26 statements) of the project. Concerning the topics

“community” and “local government” 44 statements have been expressed and only 5 about

themselves (staff), one about NGOs and one about donors. The self-assessment of the project

staff is more or less confirming the assessment of the evaluation team. It is to the credit of the

staff that they are more critical than the evaluators.

2.2.4 Impact and Sustainability

The long term benefits for the target groups (impact) as well as the continuation of project

activities after the end of financing can be assessed by looking at (i) the change of behaviour

patterns particularly of the natural leaders, (ii) networking with other organizations and (iii)

anchoring the activities in the agenda of institutions.

Concerning the change of behaviour the training of natural leaders in various leading

positions is the best contribution to the sustainability of the project. Santi Sena Organization

has trained children in leading positions in the Child Rights Groups, women in positions of

chairwomen, cashiers and secretaries of the Self Help Groups and men and women in leading

positions of the Community Forest management Committees. The project is encouraged to

intensify the training of these natural leaders – the backbone of the project!

Santi Sena is networking on the provincial and national level with six other NGOs.

The close cooperation with the provincial, district and local (commune and village) level is

presently a valuable asset of the project, particularly the cooperation with the Provincial

Department of Forestry and the Department of Agriculture has resulted in joint actions within

the project area and the extension of these actions into other districts where the project is not


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active. The close cooperation is overwhelmingly positive – the other side however is that a

change in policies and personnel can affect negatively the project.

2.3 Assessment by component

C1: Establishment of management systems for the sustainable conservation of three

communal forests and for natural resources protection and use of the community forest by the

communities – mainly the poor households...

From the nine targets differentiated in this component 1 seven have been achieved either the

planned quantity for mid-term (3 “yes”), or more than planned for mid-term (1 “over”), or

even the target planned for project end (3 “all”); two targets have not been reached concerning

the community forests.

The change in government policies to establish community forests has been announced after

the project has started; the new stipulations making an inventory of the forests, delimiting the

plots by GPS could not be met by the budget planned before these changes. An additional

budget is needed and the request of Santi Sena Organization for an additional amount of US

$ 9.605,00 has the full support of the evaluation team.

Achieved targets: About 8,073 people (40% women) from 12 villages who are living around

the community forests are direct beneficiaries and at least 7,000 people are indirect

beneficiaries through learning and sharing information.

C2: Adults and children have access to good drinking water, have improved, hygiene, and

sanitary facilities and therefore suffer less from diarrhoea and other diseases.

From the seven targets differentiated in this component 2 five have been achieved either in

the planned quantity for mid-term (2 “yes”), or even the target planned for project end (3

“all”); two targets have not been reached concerning the community forests (see below). The

two targets not reached by midterm concern the water user groups and the water wells. The

staff is confident to catch up and reach the targets by project end

Achieved targets: About 22,307 people (12,604 women) and 5,621 children (2,930 female)

who have been living in conditions without access to sanitation and hygiene are the direct

beneficiaries and have improved their primary health status.

C3: Agricultural production is diversified in an environmentally friendly manner and self-help

groups have been established.

From the eleven targets differentiated in this component 3 eight have been achieved either the

planned quantity for mid-term (5 “yes”), or more than planned for mid-term (2 “over”); three

targets have been reached only partially concerning the SHGs, integrated agricultural

production and fish production.

Achieved targets: About 684 very poor families are direct beneficiaries and have increased

their income; abbot 700 families are indirect beneficiaries through extension of good practice

in agriculture productions.

C4: Children and monks are active as multipliers for ecological rights of children and are

committed in their schools and communities to promote integrated agriculture and the

conservation of natural resources.

From the ten targets differentiated in this component 4 nine have been achieved either the



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even the target planned for project end (5 “all”); one target has been reached only partially

(18 %) concerning the training of children in ecological rights.

Achieved targets: From the targeted 7,830 primary school children (3.412 female) and 16,200

adults (40% girl and women) only about 700 children have been reached at mid-term which is

about 18 % calculated on the bases for the mid-term value being half (about 3.800 children)

2.4 Recommendations

Staff: - One leader should be working entirely (100 %) for this project only; this persons

should also be competent in processing data with Excel and reporting in English language.

The gender balance should also be improved since most of the target groups are women and

children.

- Further trainings of the staff on result based management, processing data with Excel,

analysis of the data and reporting is recommended.

Recommendations for all components:

- Continue to pay attention to the different social groups: Very poor and poor households,

other low income households, middle income and well off households; focus on the very poor

and poor without excluding other households wishing to participate and active for the

community.

- Continue to promote the natural leaders in all activities; they are the main actors in the

project and they are the personalities who will continue the activities after the financing

period has come to a close.

C1 (Component 1): - To check the users of the community forest (as registered in the CF

Register Book) with the list of ID Poor I and II available at the Commune office. The

assumption of the Management Committee can thus be verified that the vast majority of CF

users are poor households.

- To describe the type of trees in terms of use in environmental protection and benefit for the

people and prioritize the type of trees most useful.

- To finalize the establishment of the three community forests on the basis of the new

government policy (11 step procedure) with an additional budget.

C2: - To increase the share of the poor (concerning small water filters and latrines) to about

80 % (ID Poor I to 40 %).

C3: - For emergency cases and funeral ceremonies the activities of the SHG can be listed in

table format. The item “sharing experiences” could be reported by describing examples.

- To promote the natural leaders in the SHG. There are always five persons with functions in

the SHG (president, vice-president, cashier, two book keepers) mostly chosen because they

are respected by the fellow villagers for their technical competency and their sense of the

community. It is an investment in the future, a guarantee of sustainability to promote these

natural leaders by training workshops, exchange and exposure visits. To keep track of these

natural leaders through a database would be a further opportunity.

C4: To emphasize more quality than quantity: This means to promote the natural leaders, the

peer-educators among the school children in special training workshops, in exchanges

between different schools and in exposure trips. These natural leaders will ensure that the

activities begun in the project period will continue beyond project end.


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3 Introduction

Evaluation team: The evaluation team was composed of Dr. Walter Aschmoneit (team

leader) and Mr. Suon Sokheng (national expert).

Acknowledgments

The evaluation team acknowledges the assistance and cooperation of Ms. Christiane Urban

(tdh Germany), Mr. Bert Cacayan (tdh Germany South East Asia Coordinator), Mr. Tou

Vantha (tdh Germany Cambodia Country Coordinator) Mr. Ros Sam An (Santi Sena

Organization, Project Director) and his valuable team: All have been very cooperative and

helpful.

Context of tdh projects

The German NGO terre des hommes is currently financing 53

projects in Southeast Asia, nine of which in Cambodia. The project

evaluated is the second largest in Cambodia according to the

volume. The regional coordinator Mr. Bert Cacayan is in charge of

all tdh projects in Southeast Asia. And the country coordinator Mr.

Tou Vantha is responsible for the nine projects in Cambodia.

Table 1 tdh Projects in Southeast Asia

Project structure

Under the project objective “Poor families from 66 villages in the

districts of Chantrea and Kompong Ro have improved their livelihood through an

environmentally oriented and resource conserving agriculture, and through improved

measures of hygiene, and are engaged, together with their children, the main actors for

change in the community, to strengthen the ecological rights of children” there are four

components: (i) Community Forestry and protection of natural resources, (ii) Livelihood and

health of children and adults, (iii) Agricultural production in an environmentally friendly

manner and self-help groups , (iv) Ecological rights of children.

Project area and population

The project is active in 66 villages of 10 Communes and two Districts (Srok Kampong Ro

and Srok Chantrea) of

Svay Rieng province.

These villages have a

population of which

59.934 persons in 13.503

households of which 647

(or 5 %) are in the

category “very poor (ID

card Poor I) and 1.011

households (or 7 %) are

“poor” (ID Card Poor II).

There are three different

areas where community

forests are established.

Photo 1 Map of Project

area

tdh projects SEA

Southeast Asia Region 3 Cambodia 9 Indonesia 2 Laos 2 Myanmar 8 Philippines 14 Thailand 5 Vietnam 10 TOTAL 53


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Text Field 1 Sub-targets of project proposal

Reason and objective of the evaluation

The evaluation is timed at mid-term of the project period: “It is a formative and creative

evaluation which intends to initiate participatory processes of learning.” (ToR). The

evaluation takes the five classical criteria (relevance, efficiency, effectiveness, impact and

sustainability) as guidelines.

Evaluation Mission and Methodology

The evaluation has been carried out in the time between March 27th

and April 7th

2014. The

methods used in the evaluation were a SWOT exercise of the NGO staff, focus group

discussion with Self-Help-Groups, interviews with leading personnel in village, and commune

administrations, topical discussions with experts of provincial departments (agriculture,

forestry, planning) and field visits one day for each of the four components. All target groups

and intermediary persons participated in a lively way when discussing the question “did the

poor villagers have a sustainable benefit from the project?”

The evaluation team is quite aware of the limitations when assessing 18 months of project

implementation in the course of ten days only.

Structure of the report

The report follows the structure as proposed in the ToR. A brief overview with the essential

data of the project is followed by the executive summary and remarks on the framework

conditions. The main body of the report is then structured by the five classical criteria for an

evaluation: Relevance, efficiency, effectiveness, impact and sustainability. A chapter on

conclusions and recommendations is the last chapter of the report. The annex lists the

information like ToR, itinerary, references. A number of tables are reproduced which are the

basis of the analyses in the report.

Sub Target 1

• Management systems for the sustainable conservation of communalforests and for natural resources protection are in use

- Activities 1: Promotion of community forests, the sustainable use of natural resources, and the efficient use of energy in 1,500

families o Community forest resource management:

o Planting campaigns:

o Reconstruction of ponds o Firewood saving stoves

o Energy from biogas plants:

Sub Target 2

• Adults and children have less diarrhea because of improved access to drinking water, hygiene, and sanitary facilities.

- Activities 2: Improving access to water, sanitation and hygiene for 2,000 families

o Installation of water pumps and filter systems o Management of water

o Assistance by providing toilets

Sub Target 3

Agricultural production is diversified in an environmentally friendly manner and self-help groups have been established.

• Activities 3: Improvement and diversification of agricultural production and family income for 1000 very poor families

o Organization of savings self-help groups o Training program for integrated agriculture

Sub-Target 4

Children and monks are active as multipliers for ecological rights of children and are committed in their schools and communities to promote integrated agriculture and the conservation of natural resources.

• Activities 4: Training of Buddhist monks and children, so that they become able to promote the protection of biodiversity and to

take part in community development and awareness raising about the environmental rights of children. o Capacity building on biodiversity and on the ecological rights of children

o Production of public campaign materials -

o Learning center for biodiversity


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4 Framework and conditions of project implementation

The implementing organization is closely cooperating with provincial authorities. These good

relations are an important and precious asset of the project. The other side however is also a

certain dependency on the working style and schedules of the cooperating provincial

departments. A change in the policy (adding three steps to the establishment of Community

Forests) and a change in government personnel (two competent experts in the forestry

department have been replaced by two young and in-experienced persons) have had a

negative impact on the project. These negative effects can be compensated only by an

additional budget (see below).

5 Five criteria for the evaluation

5.1 Relevance

Does the project respond to the needs of the target group?

Concerning poverty rate in the

province Svay Rieng is slightly

higher than the national average in

Cambodia: The survey in 2004

(the latest one available on the

website of the Ministry of

Planniong) showed a poverty rate

of 35,9 %.

5.1.1 Needs of poor households

The project takes care also of the immediate needs of the target groups.

• The project contributes in numerous ways to improve the livelihood and the health of

the villagers in the 66 target villages.

• In cases where the poorest do benefit from the project (collecting mushrooms, firewood

from the Community Forests) the data are not monitored. If monitored the data would

show that most of the people benefitting from the community forests are very poor

households.

The targeting of the poor (understood in the Cambodian context as those households with ID

Poor I and II) is generally quite good but it can still be improved. A number of measures

(biogas system: too expensive for poor families; micro-finance: the poor can join but some

have difficulties to pay the monthly fee).

Province Poverty headcount index (%)

Kompong Speu 57,22

Kompong Thorn 52,40

Siem Reap 51,84

Other provinces1 46,11

Kompong Chhnang/Pursat 39,57

Prey Veng 37,20

Banteay Meanchey 37,15

Kompong Cham 37,04

Svay Rieng 35,93

Cambodia 35,13

Battambang 33,69

Kampot 29,96

Takeo 27,71

Sihanoukville/Kep/Koh Kong 23,18

Kandal 22,24

Phnom Penh 4,60


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Water filters (small 500 and big 10) and latrines have contributed to improve the healthof the

villagers.

Should the poor be allowed to get loan from MFI for getting Biogas system installation?

5.1.2 Climate change

The project is designed to contribute in a long-term way to positive climate change

In 1985 there were 10.000 ha forests in Svay Rieng – now just 1.000 ha –mainly bushland –

are left. In the aspect of climate change, the effort to shoulder one fifth of the whole

provincial afforestation is remarkable and excellent.

5.2 Efficiency

The question whether the project is working in a cost-efficient way will be approached by

discussing the competency of the staff, an analysis of the budget and the timeliness in

implementing the activities.

5.2.1 The competency of the staff

The team of nine (plus 2 financial staff only in the office) persons can be described as very

committed and also competent. The team is mixed with older and experienced and younger

persons. The relations of the staff with the villagers are marked by trust and friendship.

Some aspects need attention:

- The gender balance can be improved (3 female staff and 8 male staff). Of the female staff

only one person is in the field.

- The main responsible leader of the project should be 100 % assigned only to this project.

- The project staff has expressed training needs in monitoring by results, reporting and in

technical fields.

The project has 11 staff of which three are female. Two female staff are in charge of financial

matters at 30 % of their working time and only one is field staff. The four leading

personalities in the project are devoting between 18 % and 30 % to this project.


15

Graph 1 Organizational Structure of Santi Sena Organization

Recommendation: One leader should be working entirely (100 %) for this project only; this

persons should also be competent in processing data with Excel and reporting in English

language. The gender balance should also be improved since most of the target groups are

women and children. - The staff is mixed concerning age and experience ranging from 22

year old staff to 57 year old leader.

Six of the staff (mainly

the leaders) have been

with the project since the

beginning (18 months);

on the average the 11

staff were 13 months

active in the project.

Concerning training all

participated in training

course ranging between 3

and 13 days mainly on

the topics Result Based

Management (7 staff), on

Leadership and

Development Program (2)

and on Governance and

Leadership. The staff

wishes to be further trained mainly on monitoring and follow-up.

Photo 2 Santi Sena Staff at SWOT exercice


16

5.2.2 Budget by overhead and programme

The share of the budget concerning OVERHEAD is around 15-20 % and the share concerning

PROGRAMME between 80 and 85 %,

If we look at the budget items under the angle of OVERHEAD and PROGRAMME (see

Annex in detail) we find that about 14 % are

overhead and 86 % are programme. A range

between 10 % to 20 % would be acceptable for any

NGO project. No overhead or a very low

percentage of overhead can only be possible when

other funding sources are used to finance the

administrative personnel and costs.

Graph 2 Budget Analysis

The ratio of 14 % for overhead costs is excellent.

5.2.3 Planning of the project

The planning of the project has been done overall well done. There are only a few remarks

which should be considered:

(a) The formulation of the project objective starts with “Poor families from 66 villages in the

districts of Chantrea and Kompong Ro…” this is quite an apodictic way. “Poor families” are

well identified in Cambodia as those households classified to belong either to the “very poor,

ID 1” or the “poor ID 2”. A more flexible formulation would be “Low income families in the

target area (with focus on poor households”…As a community development project it

includes also rightfully non-poor households.

Text Field 2 Activities behind schedule

(b) When looking at the budget items and the

various social groups benefitting of a measure

we can see that the installing biogas systems has

been budgeted with an amount of € 8.298,-

whereas Self Help Groups are budgeted with €

3.688,-. Biogas systems can only be run when a

daily input of dung of five buffaloes is

guaranteed – clearly a well-off family only (not a very poor, or a poor, or a middle-income

farming household) can afford it. On the other hand, SHG which have a membership of 46,7 %

poor households (ID 1 and ID2) – a very good achievement of the project! - have less than

have of amount spent for well-off families. The proportions of a budget should be seen very

precisely which social group is benefitting. With an 18-month experience of the project the

need is felt to have an enhanced training of the natural leaders of the SHGs – however the

financial means are quite limited.

Activities 1

o Promotion of community forests

Activities 4

o Capacity building / training of multipliers

for monks on ecological children's rights

o Technical exchange among children's

groups

o Awareness raising, peer-to-peer education,

o organization of children's groups on

ecological rights of children


17

5.2.4 Timeliness of implantation of the activities

The project has implemented most of the activities according to the plan as listed in the

project proposal. Concerning the establishment of community forests SSO is lacking behind

schedule for two reasons: (i) The project has gone through the eight steps of the procedure;

however after the beginning of the project the government changed the procedures to

establish a community forest and added 3 more steps. (ii) The personnel in the forestry

department changed: Two experienced experts were replaced by two young inexperienced

persons who have not been trained in GPS methodology in clearly setting the limits of the

community forests. To complete this activity further efforts must be made and the change in

procedures requires additional funds.

Under Activities 4 the project started the measures related to school children two months late

– the reason being that the project was approved later than anticipated.

In both cases the delays cannot be attributed to the SSO but to external actors.

5.3 Effectiveness

Has the target group had an immediate benefit from the project?

The activities of all four components have been listed by the project staff in 37 targets of

which 28 have been reached (11 targets have been reached even by the project end values; 5

targets have been over-fulfilled and 13 targets have been met for the mid-term values). Eight

targets have been met only partially (concerning the mid-term values). The staff however is

confident that by project end all targets can be achieved. In most cases external factors

(Forestry Department has changed personnel) are the cause of the delay, in other cases the late

start of the project is the cause.

5.3.1 Component 1: Community Forest

Achieved targets: About 8,073 people (40% women) from 12 villages who are living around

the community forests are direct beneficiaries and at least 7,000 people are indirect

beneficiaries through learning and sharing information.

COMPONENT 1 Community Forestry

# Activity Target for

project end

Achieved at mid-

term

Assess

1 Provincial Project Orientation Workshop: 2 meeting Finished 100% yes

2 Conduct Physical Boundaries Demarcation of Community Forests 100 poles all

3 Develop Community Forest Management Plans of Prey Chamkar

Koki and Prey Thnaut

3 meetings Conducted 2

meetings

over

4 Develop Wedding Park and Agro-Forestry System 1 Place Finished 100% all

5 Rehabilitate Natural Ponds for Fish Conservation 4 ponds Finished 100% all

6 Organize Quarterly Meeting among Executive Committees of

Community Forests

12 meeting Conducted 6

meeting

yes

7 Building Capacity among Community Forest Management

Committees and its members

6 training Conducted 2

Trainings

partial

8 Launching of Community and Public Tree Planting Campaign: 60.000 trees Planted 27.795

treesn (50 %)

yes

9 Management Plans in Community Forestry incomplete in 11 steps

because of budget restraints (short of 6.000 $) [

3 Management

Plans in CF

8 steps achieved. 11

not yet.

partial

Table 2 Component 1: Targets planned and achieved


18

From the nine targets differentiated in this

component 1 seven have been achieved

either the planned quantity for mid-term (3

“yes”), or more than planned for mid-term (1

“over”), or even the target planned for

project end (3 “all”); two targets have not

been reached concerning the community

forests (see below).

Table 3 Community Forest: Villages and

Area

SSO undertakes in this project the

afforestation of 440 ha land concerning over

8.000 persons in three communes and 12

villages. The area is 1/5 of 2.500 ha currently being planted in Svay Rieng Province. If adding

other SSO projects the total area is 570 ha. In a province where only 1000 old forest areas

(and mainly bush type) remain this is an excellent achievement by Santi Sena Organization.

The special features of this component are:

• Plantation of 27.000 trees: Beng, Neang Nuon, Koki, Akasia, Chheu Teal, etc.

• Used standard Community Forest (CF) boundary demarcations which the other

NGO/project in Svay Rieng don’t have.

• Twice a month the Management Committee members are patrolling the Community

Forest,

• 8.000 people in 12 villages can benefit from the 3 CF.

– Collecting mushrooms (Example: 1 million Riel or € 180 in 2013 for one family)

– Non-timber products (for brooms)

– Firewood

– Medicinal herbs, leaves, roots and barks

• The Management Committee interviewed holds the view that these people are mostly

poor.

• The register books of the CF Management Committees notes names, quality and

quantity collected and the date.

Communes and villages Total persons Area (ha)

Cham Kar Kounkoki 3.212 404,0

Ang Kduoch 699

Ang Sala 397

Pnagn 758

Prey Padav 644

Trapang Plong 714

Chres 2.170 21,4

Duon Nouy 755

Trapang Dear Lure 686

Trapang Run 729

Prey Paav 2.691 14,2

Prey Paav 668

Prey Pniet 824

Prey Ta Nhory 690

Traok 509

TOTAL 8.073 440


19

Recommendation:

- To check the users of the community forest (as registered in the CF Register Book) with the

list of ID Poor I and II available at the Commune office. The assumption of the Management

Committee can thus be verified that the vast majority of CF users are poor households.



Photo 3 Chart of biogas installation (poster of Dep. of Agriculture)


20

Table 4 Tree planting

Data: Participant to Plant trees in community forest and communities from July 2012 to

December 2013

# Forest Monks People Students Total #Trees Area(ha)

1 Prey koki forest 4 300 513 817 25.000 29

2 Prey Phaa' forest 4 46 43 93 1.095 1,2

3 Mesork Nhork primary school - 8 56 64 1.250 1,2

Total 8 354 612 974 27.345 31,4

5.3.2 Component 2: Sanitation & Hygiene

Achieved targets: About 22,307 people (12,604 women) and 5,621 children (2,930 female)

who have been living in conditions without access to sanitation and hygiene are the direct

beneficiaries and have improved their primary health status.

COMPONEN 2 Sanitation & Hygiene 0 0

# Activity Target for

project end

Achieved at

mid-term

Assess

10 Demonstrate and Support Improved Cook Stove (ICS) 1500 ICS Provided 750 ICS yes

11 Support Family-based Bio-digester Development 90 Bio digeter 45 Bio digeter yes

12 Formulate Water User Group and Set-up Policy 15 Groups Conductet 5

group

partial

13 Contract with private business to drill Afrediv and simple pump-

wells

105 water wells Built 40 water

well

partial

14 Support Ceramic Water Purifier (CWP) 1500 CWP Finished 500 partial

15 Support Water Filters to School and Commune Health Centers 10 WF Finished 100% all

16 Provide a set of latrine equipments including sewage pipe, toilet

bowl and plastic pipe to interested families

200 latrines Provided 100

latrines

all


From the seven targets differentiated in this component four have been achieved either in the

planned quantity for mid-term (2 “yes”), or even the target planned for project end (2 “all”);

two targets have not been reached concerning the community forests (see below). The three

targets not reached by midterm concern the ceramic water purifiers, the water user groups and

the water wells. The staff is confident to catch up and reach the targets by project end.

Example: Small water filter. 500 small water filters have been installed benefitting as many

families. About 45 % of the beneficiaries belong to the two poor household groups and

around 15,6 % of the

small water filters went to

the category ID Poor 1).

Table 6 Small Water

Filters by Communes

Clean water is available

all the time for the

patients and the students.

Here mainly members of

Commune Small Water Filter Poor I Poor II Total Poor

Chantrea 128 15 27 42

Chres 103 19 39 58

Reachmun Thy 43 10 15 25

Samley 54 9 17 26

Samrong 66 14 25 39

Toul Sdey 106 11 24 35

Total 500 78 147 225

In Percentage 15,6 29,4 45,0


21

poor families benefit since they use mainly water at home from sources which are not clean.

Photo 4 Well in Phum Check, Khum Samrong

The project facilitated the

installation of 100 latrines for

the same number of

households of which 66 were

poor (25 very poor ID I and

41 poor ID II).

Table 7 Latrines by

cCommunes and Poor

Households

Ten big water filters have

been installed in schools (8) and health centres (2) in two districts, nine communes covering

41 villages with a population of 4.888 households or a population of 21.260 persons (of which

female 11.000); the share of the poor benefitting from these big water filters is about 25 %.

When checking with the “criteria for selection” it seems not only desirable but also possible

to increase the share of the poor among the beneficiaries from 45 % concerning small water

filters or 66 % concerning latrines. Overall in this component the achievement of the

project is very good.

District / Commune # Latrines Poor I+II Poor I Poor II

Chantrea 72 47 19 28

Chantrea 35 21 10 11

Chres 13 10 3 7

MeSorthngork 10 7 3 4

Preykoki 14 9 3 6

Kompong Ro 28 19 6 13

Chres 6 3 1 2

Ksetre 6 5 1 4

MeSorthngork 1 1 0 1

Samlei 15 10 4 6

TOTAL 100 66 25 41


22

Recommendation: To increase the share of the poor (concerning small water filters and

latrines) to about 80 % (ID Poor I to 40 %).

5.3.3 Component 3: Livelihood (SHG)

Achieved targets: About 684 very poor families are direct beneficiaries and have increased

their income; about 700 families are indirect beneficiaries through extension of good practice

in agriculture productions.

COMPONEN 3 AGRICULTURE & SHGs 0 0

# Activity Target for project

end

Achieved at mid-term Assess

17 Facilitate the formation of self-help groups 30 SHG Formulated 15 groups yes

18 Grant revolving fund to SHG ($100 per SHG) 30 SHG Granted 15SHG all

19 Provide technical assistance on sustainable integrated

agriculture production

30 trainings conducted 10 trainings partial

20 Vegetable production 300 families Support 150 families yes

21 Cash crop production 200 families Support 100 families yes

22 Rice Cultivation 300 families Support 184 families over

23 Fish production 200 families Support 80 families partial

24 Poultry production: 300 families Support 170 families over

25 Provide Training on Integrated Pest Management and

Farmer Field School

4 FFS Conducted 2 FFS yes

26 Provide Training on Pesticide Reduction and Organic

Fertilizer Production

15 trainings Conducted 8 trainings over

27 Support farmers produce compost fertilizer 450 Families Support 240 families yes


From the eleven targets differentiated in this component 8 eight have been achieved either the

planned quantity for mid-term (5 “yes”), or more than planned for mid-term (2 “over”) or

reached the end-project term-target (1 “all”); three targets have been reached only partially

concerning the SHGs, integrated agricultural production and fish production.

Self Help Groups

The project has facilitated the establishment of 15 SHGs involving 591 families (or 2.850

persons) from two districts, seven communes and 15 villages with a total of 32.637.000 Riel

savings or 8.159,25 USD (4.000 Riel = 1 US $). On the average a SHG has about 40 members

ranging from 25 to 56

The percentage of the poor among the SHG members is on average 46,7 % - ranging from

24,4 % to 68 %. If we consider the very poor only (ID Poor I) about 14 % of the SHG

members fall into this group in a range from 8,3 % at the lowest share to 25,9 %.


23

Text Field 3 Tape of data on ID cards for poor

households

If we compare the situation in the SHGs

with the situation in Svay Rieng province

the percentage of poor households to the

total population is 21 % (ID Poor I: 8,2 %

and ID Poor II: 12,8 %).

Photo 5 ID Card Poor I of Ms. Mom Phorn

in Khum Samrong

And in the 66 project villages 13 % belong

to the 2 poor categories. The share of the

poor range between 5 % and 36 % in the

project villages.

This is a very good achievement.

Recommendation: Although the share of the

poor in the SHG is remarkably good it can

still be increased to 60 % - as proposed by

the project leaders themselves in the

debriefing discussion.

Table 9 SHG and the share of poor households

Village with SHG House

holds

HH

Poor1

HH

Poor2

Total

Poor1&2

%

Poor1+2

Loan

Total

Deikrahorm 25 4 13 17 68,0 1.713.700

Trapeang Run 27 7 10 17 63,0 3.471.700

Prey Char 36 4 18 22 61,1 1.370.200

Prey Ph'av 45 5 20 25 55,6 1.417.000

Trapeang Dieleu 36 8 12 20 55,6 2.175.000

Prey Tanhoy 45 4 20 24 53,3 3.219.000

Troak 36 7 12 19 52,8 1.025.000

Phnum Srov 27 4 10 14 51,9 1.486.900

Charmkar Live 30 4 11 15 50,0 5.591.200

Sen Tor 54 7 20 27 50,0 1.445.000

Trapeang Smarch 48 4 15 19 39,6 1.583.500

Prey Sangker 36 3 10 13 36,1 2.318.300

Dounnoy 56 9 11 20 35,7 3.494.100

Ruesei Orm 45 5 8 13 28,9 807.200

Trapeang Chhouk 45 4 7 11 24,4 1.519.200

TOTAL 591 79 197 276 46,7 32.637.000

Maximum 56 9 20 27 68,0 5.591.200

Minimum 25 3 7 11 24,4 807.200

Average 39,4 5,3 13,1 18,4 48,4 2.175.800

The ID Card states the data: code

number. province, district, commune,

village, head of household, sex, date of

birth, date of issuing the card, category I

(very poor) or II (poor), signature of

commune leader.


24

The benefit of the SHGs for its members are seen first of all in the saving and credit activities

and then in the social support.

The total capital of the SHG in 2013 was 32.637.000 Riel saved by 591 people or

55,223 Riel per member.

All the money is circulating and is used as loans for agricultural production (seeds,

fertilizer, breed).

Individual example: Loan for piglets bought for 200.000 and sold for 800.000

Table 10 Project villages and the share of poor households

No of households

Poor I Hh.

Poor II Hh.

Poor I+II

% Poor I

% Poor II

% Poor I+II

Total of 62 villages

13.503 647 1011 1658 4,8 7,5 12,3

Max 654,0 34,0 38,0 72,0 15,8 19,7 35,5

Min 75,0 2,0 3,0 5,0 1,7 2,1 5,0

Average 217,8 10,4 16,3 26,7 5,2 8,1 13,3

Comparison: Villages and SHG

If we compare the share

of the poor in the 15

Self-help Groups, the 66

project villages and the

average of the whole

province of Svay Rieng we can see that the project villages are more disadvantaged than the

average of the province:

Table 11 Share of the poor

in comparison

Graph 3 Share of the poor

in comparison

The share of the poor in

both categories (ID Poor I

and II) is higher. Looking

at the composition of the

SHG we can see that the

project has put a strong

emphasis to include a

higher share of the poor:

13,4 % are in category ID

Poor I and 33,3 % in category ID Poor II – total of 46,7 % poor in the SHG. This is an

excellent achievement.

% Poor I % Poor II % Poor I+II

Svay Rieng Province 8,2 12,8 21,0

62 Project Villages (average) 10,4 16,3 26,7

15 SHGs (average) 13,4 33,3 46,7


25

After discussion during the debriefing session in Svay Rieng the team opted for the target of

60 % (up from 46,7 %).

In the second semester of 2913 the project supported 115 families (562 persons of which 283

female) with poultry. About 56 families belonged to the categories ID Poor 1 and 2 (or 49 %)

and 59 to families just above the poverty line.

In the second semester of 2013 the project supported 750 families (or 3.365 persons of which

1.483 female) in 24 villages, six communes and two districts with 7.500 fruit trees. The share

of the poor is 55,5 % (or 417 poor families of which 105 ID Poor I). The share of the poor in

the 24 villages varied from a low of 22,2 % to a maximum of 95,7 %.

Benefits of the SHGs in terms of social support

Social support is seen mainly in

o Emergency cases

o Funeral ceremonies

o Sharing experience

When discussing these social aspects with the women of the SHG they value this dimension

very much and emphasize that this is very important. The project staff has facilitated these

social activities in a remarkable way. In terms of monitoring and reporting the social aspects

have not been grasped as well as the economic activities of the SHG.

Recommendation:

- For (1) emergency cases and (ii) funeral ceremonies the activities of the SHG can be listed

in table format. The (iii) item “sharing experiences” could be reported by describing examples.







5.3.4 Component 4: Ecological child rights

Achieved targets: From the targeted 7,830 primary school children (3412 female) and 16,200

adults (40% girl and women) only about 700 children have been reached at mid-term.

# Activity Target for project

end

Achieved at mid-term Assess

28 Training for Buddhist monk-trainers and community

awareness raising on bio-diversity and ecological child

right:

2 trainings Finished 100% all

29 Monk trainer conduct disseminate on ECR to

schoolchildren

540 times Conducted 270 times yes

30 Quarterly Technical and Reflection Meeting 12 meetings Conducted 6 meetings yes

31 Develop Information, Communication and Education

Materials suchas T-thirts, poster and leaftets

1000 T-shirts, 5000

Posters and 5000

leaflets

Finished 100% all

32 Formulation for Community-based Ecological Child

Right Working Group

4 groups Finished 100% all

33 Training for Community-based Ecological Child Right 2 trainings Finished 100% all


26

Working Group:

34 Conduct Semester Meeting of Community-based

Ecological Child Right Working Group:

24 meeting Conducted 12 meeting yes

35 Construction of Community-based Bio-diversity

Resource Center

1 building Finished 100% all

36 Training of children in ecological child rights 7.000 Children Actually reached in

2013: 700 children

Partial

18 %

37 15 monk trainer each children 20.000 Children Actually achieved: 60

% (12.000 children)

over


From the ten targets differentiated in this component 4 nine have been achieved either the


even the target planned for

project end (5 “all”); one

target has been reached only

partially (18 %) concerning

the training of children in

ecological rights.

The reason of this quite

substantial deviation from the

target at mid-term (around

3.500 children) is the late start

of the project in the schools.

About 20,000 people will be

the indirect beneficiaries

through knowledge sharing

on ecological child rights

through training sessions with

monk trainers. At mod-term

about 12.000 (60 %) have

been reached.

Photo 6 Monks protecting

trees (painting)

• Monks and peer children

are active trainers on the

topics

o Child rights

o Ecology

o Biodiversity

• All children planted 3-4 trees each.

• In four schools about 700 children (300 female) (60% among them was estimated they

plated tree) have raised the awareness concerning ecological child rights in 16 sessions


27

• 15 Monks including Ven. Mey Nork in Vat Trapeang Pring teach the villagers at „Thngai

Sel“ in the pagodas and the children in the schools.

Photo 7 Children peer-

educators in Prek Ta Nhoy

primary School, Khum kseth

When discussing with peer

educators of the schoolchildren

(see Photo) the evaluation team

was impressed by the

personalities of these children.

They have been chosen by their

classmates as leaders for their

competency in the subject

matter, for their own initiative

and innovative ideas, for their

communication skills in talking

and convincing other children

and for the commitment to the class, the school and the community.

Table 13 Children’s Groups active in ecological child rights

No Name of ECR Village Commune District Session Total Female

1 Prey Tanhoy primary

school

Prey

Tanhoy

Kseth Kampong

Ro

4 163 73

2 Prey Monors primary

school

Prey Mnors Samley - 4 182 75

3 Hun Sen Chres

primary school

Banlas'et Chres Chantrea 4 176 74

4 Trapang Run primary

school

Trapeang

Run

- - 4 180 79

All 4 ECR groups 4 villages 3 communes 2 Districts 16 701 301

Although the activities with children started later than planned and therefor the target

achieved at midterm is just about 18 % (700 actual, 3.500 target by mid-term) the staff of the

project is confident to achieve the target by project end. With this qualification in mind the

performance may be rated as being good and it is likely that in the second half it will

improve considerably.

Recommendation: To emphasize more quality than quantity: This means to promote the

natural leaders, the peer-educators among the school children in special training workshops,

in exchanges between different schools and in exposure trips. These natural leaders will

ensure that the activities begun in the project period will continue beyond project end.


28

5.3.1 SWOT analysis

The self-assessment of the project staff is more or less confirming the assessment of the

evaluation team. It is to the credit of the staff that they are more critical than the evaluators.

In the SWOT exercise the nine staff participated and expressed their opinions regarding the

questions: What are you proud of (Strength)? What would you like to improve (Weakness)?

What is helpful to you from outside the project

(Opportunity)? What is threatening the implementation

of the project from outside (Threat)? The 51 written

statements show that the staff has a balanced view on

the positive (25 statements) and critical aspects (26

statements) of the project.

Graph 4 SWOT Statements

When we cluster the written statements by topics it is

quite surprising that statements concerning the own

persons (no card) and even the team (only 5 cards on the staff: 4+ and 1-) have not been on

the minds of the participants. They were rather concerned with the community and the local

authority. Concerning the COMMUNITY (9+ and 13 the participants praised the

understanding and participation of the villagers (afforestation, hygiene: latrines, clean water);

the establishment and functioning of self-help groups and children’s clubs and the

involvement of monks. They also pointed out some critical aspects:

The capacity of some SHGs and also Management Committees in Community Forestry is

limited; the participation in training courses could be better. Meetings in planting seasons are

difficult.

Graph 5 SWOT Statements clustered by

topics

And monk trainers have changed.

External factors also had a negative

impact on the project: Villagers migrate

to Vietnam for jobs. Floods and

droughts affect the harvest and also the

health of animals. Concerning LOCAL

AUTHORITIES the participants

expressed 11 positive and also 11

critical points: The good cooperation of Santi Sena Organization with the various departments

of the provincial government has been affirmed: The very useful system of identification of

the poor is available at all commune centres (ID Poor I and II). The Commune Investment

Plan is a good interface of cooperation between local authorities and NGOs. The cooperation

with the forestry department in establishing community forests and with the agricultural

department in training farmers and installing biogas systems is very satisfactory. The critical

aspects regarding local authorities concern the limited capacity of the various departments

(change of staff in the forestry departments), the insufficient involvement and participation of

district officials, commune councils and village leaders. For some activities the government

policies (CF steps from 8 to 11) have changed or deadlines reset (biogas installation). -


29

Concerning the STAFF five cards were written (4+ and 1- ): The good team work has been

acknowledged, the sharing of technical knowledge between staff and farmers through

exposure visits. Facilitations skills of the staff however have been noted as limited.

Concerning DONORS the opinion was expressed that the project period is very short. And

with regard to other NGOs the sharing and mutual learning was felt quite positive.

5.4 Impact and Sustainability

The long term benefits for the target groups (impact) as well as the continuation of project

activities after the end of financing can be discussed and assessed by looking at (i) the change

of behaviour patterns particularly of the natural leaders, (ii) networking with other

organizations and (iii) anchoring the activities in the agenda of institutions.

5.4.1 Change of behaviour patterns

A certain change in behaviour patterns concerning environmental protection can be assumed

because they go along with substantial material benefits for the target groups in particular the

poor households: They can benefit from forest products (mushrooms, firewood, medicinal

items: herbs, barks). They benefit from saving firewood through new stoves; they are less

exposed to diseases when using clean and filtered water. A change of behaviour of the young

school children is more likely than a change with older persons: When school children are

taught the interrelations of environmental protection and benefit to the community and the

households, when they participate in practical events planting trees around the school, their

family homes and along roads, paths and canals then they most likely keep these habits out of

school, One particular aspect is noteworthy: In all project activities a number of natural

leaders make themselves known in the group dynamics: These persons understand quickly

new things, the are self-confident and implement the ideas in a creative way, they are able to

convince their peers and mobilize them. The promotion of these natural leaders in the Self

Help Groups, the Forest Management Committees and in The Ecological Child-Right Groups

are a most valuable asset of the project; these natural leaders will not stop when they have no

more meetings with the project staff and when the project has ended.

5.4.2 Networking with other NGOs

Santi Sena is cooperating and networking with six other NGOs on topics like Anti-Child

Trafficking Campaign, Our River, Our Life Campaign, Capacity Building, NGO Governance

Professional Practice, Child protection network, NGO cooperation meeting on water

sanitation and hygiene. There is certainly a dimension of sustainability in networking –

however it is very difficult to assess it. Ideas developed by Santi Sena Organization have been

and will be taken up by other organizations. However this has not been monitored and

reported and therefor the significance cannot be assessed properly.

5.4.3 Anchoring in institutions

The project is cooperating in a very close way with the Forestry and the Agriculture

Department. Measures of the project are in line with government programs and activities of

the provincial departments are inspired by project examples. The good relations of Santi Sena


30

Organization to the Government of the Province of Svay Rieng and the relevant departments,

the authorities of local government on the district level (srok), the commune level (khum) and

the village level (phum) are an important asset to the project. This close cooperation has

however also another aspect: If the governmental partners change policies or personnel the

project can be affected negatively; this has been the case when the policy to establish

community forest has changed (11 steps instead of 8 steps) and when the experienced experts

in the forestry departments have been promoted and other inexperienced persons took their

position. However there is no alternative to the cooperation with the local authorities and by

and large it is overwhelmingly positive.


31

6 Conclusions and recommendations

6.1 Conclusions

When concluding the evaluation report we recapitulate and summarize the project activities

and the benefits for the target group under the angle which social group did benefit and finally

we make an overall assessment.

6.1.1 Social strata and benefits

The poor

The poor househols benefit from from the Community Forestry by collecting and selling

mushrooms, firewood and medicinal herbs etc. The can also benefit immediately from home

gardening. They benefit from imroved water quality (through wells, water filters and latrines)

and from better hygienical practices. The poor benefit also from improved stoves by saving

firewood (30 %). The poor benefited from SHG through ssaving and credit schemes as well as

through social support in cases of individual calamities.

The middle income families

The middle income families benefit substantially from the savings and credit activities of the

SHG: When buying pigs, chicken when young and selling after half a year they can earn a

substantial amount even if the fodder is not cheap and not all can be found around the house.

The also benefit from integrated farming systems and integrated pest management practices

The well off families

Benefit from the biogas systems by saving much firewood (at a value of 200.000 Riel per

year), time, and also fertilizer for farming, reduce spending for electricity. And also contribute

to forest conservation.

All strata

The project has well targeted the poor households and has also included other income strata as

it is normal for any project in community development. The nation-wide classification of poor

households in “very poor” and “poor” has been a good tool to identify and target the poor in

the various project activities. This has been done by Santi Sena Organisation to a high degree

and it deserves praise for this; in the opinion of the staff there is still room to improve, to

increase the share of poor households in the SHG and to register the use of the community

forest in a differential way by identifying how many poor households are involved.

6.1.2 Best Practices

- Building partnership between Santi Sena, Community and Forest Administration Sub-

Division in Community Forestry Establishment


32

- Promote community based natural resource conservation through a Buddhist perspective

- Saving for change, decreased debt

- Climate change mitigation by bio-digester

- Child health care by school based water filter

- Ensure income of farmer by integrated farming system

6.1.3 The overall assessment

The overall assessment of the project is between very good and excellent. From the four

components the evaluation team is rating two as excellent, one as very good and one as good.

The latter component (Ecological Child Rights) is only “good” because – without the fault of

Santi Sena Organization – the targets could be reached only 18 % because of the late start of

the project. - When looking at the quality of implementation, monitoring and reporting we

find the classical pattern of many NGOs: The implementation is excellent, the monitoring is

very good and the reporting is good.

The contribution of Santi Sena Organization in the field of climate change through

afforestation must be singled out as an excellent model also for other provinces. The project

implementing organization has shouldered one fifth of the whole provincial effort in

afforestation.

6.1.4 Completing community forests

This remarkable effort of SSO in afforestation (one fifth of the whole province) at mid-term

of course not completed – but it suffers also from changes in government policies and

personnel. The Government has changed the procedure for establishing community forests

from eight to 11 steps after the project has started. Actually government have new guideline

where previous said only 8 steps for community forestry establishment and for now the

project still can implement the old guideline, but the project needs to works very strictly, step

by step, professionally and in a participatory model to develop management plans of

community forests and to submit them for approval from provincial governor. In 7th step

(Preparation of the Community Forest Management Plan) the project has another 8 sub-steps

to implement and only government staffs from Phnom Penh would able to do it and the

project must hire them as consultant for this activities.

The BMZ/TDH funded project allocated budget amount 3000USD for the activities, and

based on the consultation with the experts, the project needs an additional budget amount

12,605USD for preparing the management plan for two community forests, therefore SSO

requests an additional budget amount 9,605USD to covering for completion.

The evaluation team supports strongly this request of the project.

6.2 Recommendations

STAFF

- One leader should be working entirely (100 %) for this project only; this persons should also

be competent in processing data with Excel and reporting in English language.

- The gender balance should also be improved since most of the target groups are women and

children.

- In monitoring and reporting differentiate between the different groups.


33

-Concerning intermediary groups pay attention to the role of Monks, Peer children educators,

and SHG leaders and

Component 1

- To check the users of the community forest (as registered in the CF Register Book) with the

list of ID Poor I and II available at the Commune office. The assumption of the Management

Committee can thus be verified that the vast majority of CF users are poor households.



Component 2

To increase the share of the poor (concerning small water filters and latrines) to about 80 %

(ID Poor I to 40 %).

Component 3

- Although the share of the poor in the SHG is remarkably good it can still be increased to 60 %

- as proposed by the project leaders themselves in the debriefing discussion.

- For (i) emergency cases and (ii) funeral ceremonies the activities of the SHG can be listed in

table format. The (iii) item “sharing experiences” could be reported by describing examples.







Component 4

- To emphasize more quality than quantity: This means to promote the natural leaders, the

peer-educators among the school children in special training workshops, in exchanges

between different schools and in exposure trips. These natural leaders will ensure that the

activities begun in the project period will continue beyond project end.


34

7 ANNEX


35

7.1 Itinerary – ToR - Documentation

7.1.1 Terms of Reference for the evaluation

Terms of Reference (TOR)

Evaluation of the Project of Santi Sena Organization, Svay Rieng, Cambodia

Introduction

This ToR applies to the evaluation of the “Strengthening of Adaptation Capacities of Peasants

to Climate Change to Ensure Sustainable Livelihood in Svay Rieng Province” project

implemented by Santi Sena Organization (SSO). It is a formative and creative evaluation

which intends to initiate participatory processes of learning.

This ToR is integrated in the general ToR for evaluations of the BMZ (according to the

guidelines 5.2.8).

1. Relevance of the project for the target group

• Are the existing problems and/or the needs (of the target groups) as well as the

proposed solutions identified in an appropriate way to reach the objectives of the

project in the project period from July 2012 to June 2015?

• Has the absorption capacity as well as the implementing capacities of the target group

been assessed realistically?

• Have the local stakeholders been included appropriately in the process of consultation

and participation?

Planning / Logical framework

• Are the objectives clear and result oriented? Are the inputs well-adjusted to reality?

Can the project objectives be reached through the concretely intended project

measures? Are the verifiable indicators well-chosen and broadly accepted?

• How flexible and adaptable is he project to respond to changing conditions for the

project?

2. Efficiency of the participants

Quality of daily project management for example:

• Budget control

• Personnel management, documentation and information

• Guarantee of flexibility in project management with respect to changes in the project

environment

• Involvement of and coordination with local authorities, institutions, target groups and

other NGOs

Monitoring

• Status and quality of project monitoring (timely? related to baseline?)


36

• Is the actual monitoring system adequate for impact monitoring and steering?

3. Effectivity of project measures in regard to the target group

• Have the project measures been implemented according to planning and have they

reached (the target group)?

• What kind of changes in the livelihood of the target group have been caused by the

project?

4. Impact of the project

• What has been the direct contribution of the project to reach the objectives?

• Which results have been reached so far?

• How flexible did the project participants react to unforeseen changes in the project

environment?

• Have there been unforeseen results in the project? If yes, in which way did it influence

the general goal of the project?

• Have the selected project indicators been appropriate? If not, have they been adapted

in the course of the project?

• Are the applied project measures effective to reach the objectives? Are better measures

or methods conceivable?

5. Sustainability of the structures initiated by the project

• Can the project measures be continued by the target group after the end of the project

period? Are the self-help structures initiated by the project capable to carry on the

activities on their own after the project period?

• Is there a sufficient degree of commitment and responsibility among the participants,

stakeholders and institutions to guarantee an independent continuation of the

activities?

• Is the relationship between input and returns with respect to the project purpose (cost-

benefit) justifiable?

• Are socio-cultural factors accounted for in project planning and implementation, for

example, the local perception of traditional ways of production and distribution, local

power structures in regard to aspects of status and religious believes?

• Can the access of the target group to the inputs and services by the project be

maintained even after the project period?

• Have cross-cutting issues as gender equality, environmental protection and good

governance been respected?

6. Lessons learnt

• Which kind of conclusions can be drawn from the project implementation so far and

which recommendations can be formulated for the remaining project period?

• On the basis of the project implementation up to now, which kinds of measures are

still necessary to assure the achievement of the targets respectively securing the

project success?


37

7. Duration of the evaluation

The entire evaluation will take place for a period of 14 days. This includes the review of

relevant information, field data collection, validation, and finalization of report. Proposed

dates for data-gathering in the field are from 27 March to 02 April 2014 and the validation

meeting on 07 April 2014. The first draft report shall be made available by the evaluator not

later than 10 days after the validation meeting; the final report, not later than 5 days after

comments from the project management staff and tdh staff are received by the evaluator.

Those comments shall be made by Santi Sena staff and tdh and sent to the evaluator, within 3

days after the draft report is received.

8. Methods of evaluation

This evaluation is a formative and creative evaluation which intends to initiate participatory

processes of learning from all main stakeholders of the project. It will mainly include

meetings and focus group discussions with major stakeholders of the project.


38

7.1.1 References

A PROJECT

A-1 General

terre des hommes Germany; Recknagel, Albert; Urban, Chris (2012): Antrag an das Bundesministerium für

Wirtschaftliche Zusammenarbeit und Entwicklung auf Finanzierung des Vorhabens „Santi Sena - Stärkung der

Anpassungskapazitäten von Kleinbauern an den Klimawandel zur Sicherung der Lebensgrundlage, Svay Rieng

Provinz, Kambodscha Santi Sena - Strengthening of Adaptation Capacities of Peasants to Climate Change to

ensure Sustainable Livelihood, Svay Rieng Province, Cambodia“. (28 p.). Osnabrück.

terre des hommes Germany; Urban, Chris (2012): Projektkurzinformation: Santi Sena – Strengthening of

Adaptation Capacities of Peasants to Climate Change to ensure Sustainable Livelihood. Osnabrück.

terre des hommes Germany; Urban, Chris (2013): Terms of Reference für die Zwischenevaluierung des Projekts

Stärkung der Anpassungskapazitäten von Kleinbauern an den Klimawandel zur Sicherung der

Lebensgrundlage (ToR). (6 p.). Osnabrück.

A-2 Project Reports

Santi Sena Organization (2012): Project Progress Report. reporting Period: 1st July to 31st December 2012. (18

p.). Svay Rieng.

Santi Sena Organization (2013): [Duplikat] Project Progress Report. reporting Period: 1st January to 30th June

2013. (19 p.). Svay Rieng.

Santi Sena Organization (2013): Project Progress Report. reporting Period: 1st July to 31st December 2013. (19

p.). Svay Rieng.

A-3 Audit Reports

LRS Henderson Public Accountants (2013): Statement of Receipts, Disbursements and Fund Balance for the

Period from 1 July to 31 December 2012. Audit Certificate to the Project Management. Independent Auditor’s

Report to the Project Management. (10 p.). Phnom Penh.

LRS Henderson Public Accountants (2013): Management letter for the period from 1 July to 31 December 2012.

Audit Certificate to the Project Management. Statement of Receipts, Disbursements and Fund Balance for the

Period from 1 July to 31 December 2012. (6 p.). Phnom Penh.

LRS Henderson Public Accountants (2014): Management Letter for the Year ended 31 December 2013. (6 p.).

Phnom Penh.

LRS Henderson Public Accountants (2014): Statement of Receipts, Disbursements and Fund Balance for the

Year ended 31 December 2013. Audit Certificate to the Project Management. Notes to the Statement of

Receipts, Disbursements and Fund Balance for the Year ended 31 December 2013. (10 p.). Phnom Penh.

A-4 Tools

Evaluation Team (2014): SWOT statements and analysis. (Excel File, 1 sheet). Svay Rieng.

Santi Sena (2014): Annex big water filter. (Excel File, 1 sheet). Svay Rieng, Phnom Penh.

Santi Sena (2014): Annex ECR (Ecological Child Rights) disseminate for ECR group. (Excel File, 1 sheet). Svay

Rieng, Phnom Penh.

Santi Sena (2014): Annex support poultry. (Excel File, 1 sheet). Svay Rieng, Phnom Penh.

Santi Sena (2014): Data Fruit Tree Support. (Excel File, 1 sheet). Svay Rieng, Phnom Penh.

Santi Sena (2014): Data Planting tree 2012 to 2103. (Excel File, 1 sheet). Svay Rieng, Phnom Penh.

Santi Sena (2014): Evaluation Tool Santi Sena 2014; Staff, population, target groups, intermediaries,

achievements, best practices, networking, other projects, other NGOs in the region, budget, abbreviations).

(Excel File, 11 sheets). Svay Rieng, Phnom Penh.

A-5 Laws and Decrees

Royal Government of Cambodia; Ministry of Agriculture (2002): Law on Forestry. (36 p.). Phnom Penh.

Royal Government of Cambodia; Ministry of Agriculture (2003): Sub-Decree on Community Forestry

Management. (12 p.). Phnom Penh.

Royal Government of Cambodia; Ministry of Agriculture (2013): Model: Community Fishing Area Agreement.

(4 p.). Phnom Penh.

Royal Government of Cambodia; Ministry of Agriculture (2013): Model: Community Fishing Area Management

Plan for a 3 year period (20… – 20…). (10 p.). Phnom Penh.

Royal Government of Cambodia; Ministry of Agriculture (2013): Model: Internal Rules of ………………

Community Fisheries. (4 p.). Phnom Penh.


39

Royal Government of Cambodia; Ministry of Agriculture (2013): Model; By-Laws of ………………

Community Fisheries. (9 p.). Phnom Penh.

Royal Government of Cambodia; Ministry of Agriculture (2013): Prakas on Guidelines for Community Fisheries.

(11 p.). Phnom Penh.

Royal Government of Cambodia; Ministry of Agriculture (2013): Sub-Decree on Community Fisheries

Management. (13 p.). Phnom Penh.

Royal Government of Cambodia; Ministry of Planning (2012): Implementation Manual on the Procedures for

Identification of Poor Households. (81 p.). Phnom Penh.

Royal Government of Cambodia; Prime Minister (2011): Sub-decree on Identification of Poor Households. (6 p.).

Phnom Penh.

B BACKGROUND INFORMATION

B-1 Poverty

Bertelsmann Foundation (2014): Bertelsmann Transformation Index BTI 2014 |Cambodia Country Report. (30

p.). Gütersloh.

Ministry of Planning (2006): A Poverty Profile of Cambodia 2004. (147 p.). Phnom Penh. Online verfügbar

unter http://www.mop.gov.kh/Others/PovertyProfile/tabid/191/Default.aspx.

Ministry of Planning (2012): Migration in Cambodia: Report of the Cambodian Rural Urban Migration Project.

(210 p.). Phnom Penh. Online verfügbar unter

http://www.mop.gov.kh/Projects/CRUMP/tabid/213/Default.aspx.

Ministry of Planning (2013): Poverty in Cambodia - a new approach. Redefining the poverty line. (12 p.).

Phnom Penh. Online verfügbar unter http://www.mop.gov.kh/Projects/tabid/148/Default.aspx.

Ministry of Planning; World Food Programme (2012): Identification of poor Households in Cambodia. Results

from Data Collection Rounds 4 (2010) and 5 (2011. (124 p.). Phnom Penh. Online verfügbar unter

http://www.mop.gov.kh/Default.aspx?tabid=214.

Ministry of Planning and United Nations Development Programme Cambodia (2007): Cambodia Human

Development Report 2007. Expanding Choices For Rural People. (127 p.). Phnom Penh. Online verfügbar

unter http://www.mop.gov.kh/Others/CHDR/tabid/193/Default.aspx.

National Institute of Statistics; Ministry of Planning, Royal Government of Cambodi; United Nations World

Food Programme (2013): Small-area Estimation of Poverty and Malnutrition in Cambodia. (61 p.). Rome.

Online verfügbar unter http://operations.ifad.org/web/ifad/operations/country/home/tags/cambodia.

National Institute of Statistics (NIS), Ministry of Planning; Directorate General for Health, Ministry of Health

(2011): Cambodia: Demographic and Health Survey 2010. (393 p.). Phnom Penh. Online verfügbar unter

http://www.measuredhs.com/pubs/pdf/FR249/FR249.pdf.

B-2 Climate Change

Buddhist Institute (2000 (2543 Buddhist Year)): Forest Voice. Buddhas Theory on Environment. Lessons for the

Pagoda Community (KHMER). (195 p.). Phnom Penh.

International Fund for Agricultural Development (IFAD) (2010): Cambodia: Environmental and Climate Change

Assessment, Prepared for IFAD’s Country Strategic Opportunities Programme 2013-2018. (61 p.). Rome.

Online verfügbar unter http://operations.ifad.org/web/ifad/operations/country/home/tags/cambodia, zuletzt

geprüft am 26.01.2014.

Ministry of Environment of Cambodia; UNDP (2011): Cambodia Human Development Report 2011. Building

Resilience: The Future of Rural Livelihoods in the Face of Climate Change. (224 p.). Phnom Penh. Online

verfügbar unter http://www.measuredhs.com/pubs/pdf/FR249/FR249.pdf.

C METHODOLOGY

Development Assistance Committee; OECD (1991): DAC Principles for Evaluation of Development Assistance.

(12 p.). Paris. Online verfügbar unter www.oecd.org/dac/evaluation/2755284.pdf‎D.

Development Assistance Committee; OECD (2002): Glossary of Key Terms in Evaluation and Results Based

Management. (38 p.). Paris. Online verfügbar unter www.oecd.org/dac/evaluation/2755284.pdf‎D.

Development Assistance Committee; OECD (2011): Quality Standards for Development Evaluation. (78 p.).

Paris. Online verfügbar unter www.oecd.org/dac/evaluation/2755284.pdf‎D.

Development Assistance Committee; OECD (2012 (?)): DAC Criteria for Evaluating Development Assistance

Factsheet. (2 p.). Paris. Online verfügbar unter www.oecd.org/dac/evaluation/2755284.pdf‎D.


40

7.1.2 Itinerary

DATE ACTIVITY REMARKS / PLACE

Thursday

27.03.2014 -

09:00

Arrival at Pochentong Airport in PHNOM PENH

15:00 - Briefing with tdh staff Cambodia and Southeats Asia

- Interview of tdh staff about monitoring the project Santi Sena

and about the tdh program in Cambodia

Friday

28.03.2014.

- Travel to Svay Rieng

- Briefing with projectkleaders

Saturday

29.03.2014

Meeting with project staffs

Brief about project

Achievement presentation

- SWOT with all project staff of Santi Sena

Needed: DIN A 4

paper: 80 sheets, 10

markers, scotch

Sunday

30/03/014

Community Forests

Tree planting

Meeting with CF committees, FA

CF members (biogas

Visit to ponds and center

Prey Koki CF

Monday

31/03/014

Sanitation and Hygiene

Meeting with water user group

Water filters in school, families, health center

Latrine families

Prey Koki

Chamkar Leav

Tuesday

01/04/014

Diversified Livelihoods

Meeting with SHGs

Visit home-garden, integrated farming

Meeting with IPM students, trainers

Rusei Arm

Trapaing Chhouk

Wednesday

02/04/014

Ecological Child Right

Meeting with monk trainers

Meeting with school children

Prey Ta nhoy

Prey Monors

Thursday

03/04/2014

Editing Debriefing Notes

Svay Rieng

Svay Rieng

Friday

04/04/2014

Debriefing with SSO Staff

Travel to Phnom Penh

Meeting with Staff, Svay Rieng

Travel to Phnom Penh

Svay Rieng to Phnom

Penh

Saturday

05.04.2014

Reviewing Debriefing Notes Phnom Penh

Sunday

06.04.2014

Private activities Phnom Penh

Monday

07.04.2014

- Debriefing with SEA coordinator, rdh country coordinator and

SSO leaders

Phnom Penh

08-10.04.2014 Private activities Kampong Thom

Friday

11.04.2014

Departure PP to Germany PP to Osnabrück


41

7.1.3 List of interviewed persons

# NAME POSITION

1 Mr. TOU Vantha Tdh country coordinator

2 Ms KONG Salea Farmer with biogas system

3 Mr. UCH Sitha Chief of Health Center Prey Koki

Ms. ORN Sithan Staff in Health Center

4 Mr. PROM Savann Principle of school Khum Samrong

5 Mr. NORNG Kunthea Vice-Principle of school Khum Samrong

Ms. LONG Nara Teacher in school Khum Samrong

6 Mr. TEP Sean Commune Chief Khum Samrong, Srok Chantrea

7 Ms. HEM Sokhom Farmer with latrine in Khum Thngork

8 Ms. TOUCH Sinal And 17 other persons: SHG / Water User Group in Phum Chamcar Leav, Khum Prey Koki

9 Ms. MOM Phorn ID Poor I card holder in Khum Samrong

10 Mr. CHIENG Am Governor of Svay Rieng Province

11 Ms. HOU Savin ID POOR I card Holder and 19 other members of SHG in Phum Russey Orn, Khum

Kseth, Srok Kampong Ro (ID Poor I: 3, ID Poor II. 4, Non-Poor 13)

12 Ms. SOM Sarearn Deputy Director of Provincial Planning department

13 Ms. CHHET Chhay Chief of Statistic Office in Planning Department

14 Mr. THOANG Kompheak Deputy Chief of Statistic Office in Planning Department

15 Mr. SAM Nhaung Member of SHG in Phum Trapeang Chhouk, Khum Kseth, Srok Kampong r with 7 other

members (Total members of SHG: 33 of which Poor I: 4 and Poor II 7)

16 Ms. Srey Ny Member of SHG in Phum Trapeang Smach, Khum Kseth, Srok Kampong Ro with 3 other

members (Total members of SHG: 56 of which Poor I: 0 and Poor II 10)

17 Ms. SAM Thida Pupil (7 years old) in Hun Sen Svay Ta Yearn Secondary School, Phum Prek Tanhoy,

Khum Kseth with 14 other pupils. All peer educators in ecological child rigths

18 Ven. MEY Nork Abbot in Vat Trapeang Pring, Phum Pney Phneat, Khum Samley, Srok Kampong Ro

19 Mr. NOV Borin Deputy Chief of Provincial Forestry Department

20 Mr. YOAK Sovann Officer in Provincial Forestry Department

Mr. TEP Vannak Officer in Provincial Forestry Department


42

7.2 Additional Budget Request for Community Forestry

7.2.1 Letter of Santi Sena Organization

To: Mr. Tou Vantha, Country Coordinator

Re: Request Additional Budget for Developing Management Plan of 02 Community Forests

Dear Sir

I am writing you to inform that during the project design, Santi Sena has worked

closely with chief of Svay Rieng Forest Administration Sub-Division in planning and

budgeting for community forest establishment in target areas of project co-funded by Ministry

for Economic Cooperation and Development, and Terre Des Hommes Germany. In early

2012, chief of Sub-Division was moved to be based outside Svay Rieng where he is expertise

in community forestry establishment and training. Anyway, Ministry of Agriculture, Forestry

and Fishery have reviewed and amendment the steps for establishing community forest

mainly in management planning that need to be strictly, more participatory by community

members and local authorities as well as official support and recognize by local authorities

from commune to the provincial level that will be more costly needed.

The project has allocated 3,000USD for developing management plan of 02

community forestry and based consultation with expertise from Forest Administration

General Department, to develop management plan in 02 community forests, we need budget

amount 12,605USD for supporting the field activities such as; training, field assessment

(PRA), reflection meeting and fee for external consultants.

Santi Sena would like to request additional budget amount 9,605USD for completing

this activity where importance for 02 community forests to have completed the steps and

documents through the national guideline and the evident for official recognition from

Ministry of Agriculture, Forestry and Fishery as community forestry where fully manage by

community people for livelihood improvement.

The additional budget request would able to withdrawal from code: 4.1.3 (For

Personnel) amount 4800USD as it remained during the first project start and recruitment

process, and budget code:4.1.6 (Reserve Fund) amount 4,806USD.

We would like to submit you the additional budget request for your kindly

consideration and if you have any queries or more clarification needed, please let us know.

Thanks for your good cooperation

7.2.2 Budget Plan for using on Community Forest

N

o

Description Needing/Activities Unit Unit cost Total

I. Management Plan

1 Training on PRA, divise

plots and inventory

Material (1 Tr x2 CF ) 2 150,00 300,00

Food for participants CFMC (30 P X 3

daysx 2 CF)

180 2,00 360,00

Transportation for CFMC (30 Ps X 3

daysx 2 CF)

180 2,00 360,00

Snack CFMC (30 PsX 3 days x 2 CF) 180 0,25 45,00


43

N

o

Description Needing/Activities Unit Unit cost Total

Fee for FA ( Facilitator) (3 days x 1 Psx

2CF)

6 100,00 600,00

Sub Total 1.665,00

2 PRA Practice Fee for FA (1 Ps X 4 days x2 CF ) 8 100,00 800,00

Sub Total 800,00

3 Divide plots and

inventory Practicing

Transportation for participants (30 PsX

០4 daysx 2 CF)

240 2,50 600,00

Foodfor participants ( 30 PsX០4 days x

2 CF)

240 2,00 480,00

Snack for participants ( 30 PsX០4 days

x 2 CF)

240 0,25 60,00

Fee for (2 Ps x 3day X 2 CF) 12 100,00 1.200,00

Sub Total 2.340,00

4 Data analysispractice Data instalation 2CF 2 1.500,00 3.000,00

Sub Total 3.000,00

5 Draft document

management plan

Fee for draft document2 CF 2 350,00 700,00

Sub Total 700,00

6 Reflection Meeting Draft

Document on

Managerment Plan with

CFMC,CFMs.LA

Material(1 workshop X០1 day x2 CF ) 2 50,00 100,00

Snack (1meeting X០1day x2 CF x100Ps

)

200 0,50 100,00

Transportation for

Participants(1meetingX០1 day x2

CFx100Ps )

200 4,50 900,00

Fee for FA Facilitator ( 1meetingx1 P x

2 CF)

2 100,00 200,00

Sub Total 1.300,00

7 Prepare final Document

to Recognize

CFMC,Triange,FAS,FA

CK

Kampongcham,Director

FAC

Fee for FA 2 800,00 1.600,00

Sub Total 1.600,00

11.405,00

II. Fee for recognize from

Ministry

1 Prepare document to

recorgnize from Ministry

Per-diemfor CFMC 2 CF 2 200,00 400,00

Per-diem for Triange and FAS 2 400,00 200,00

Per-diem for FACK 2 500,00 200,00

Per-diem for FAC 2 500,00 400,00

Sub Total 1.200,00

Grant total 12.605,00

Budget Approve 3.000,00

Balance (9.605,00)

CFMC: Community Forest Management Committee

CFM: Community Forest Member

LA: Local Authorities

FAS: Forest Administration Sub-Division

FACK: Forest Administration Cantonment Kampong Cham

FAC: Forest Administration Cantonment


44

7.3 Evaluation Tools

7.3.1 Target Groups by communes

# Location Type of target group Number of target group perons Total Female Male

1 Chantrea Farmer pruducer

groups, Self Help

Group, Water user

group,

There are 15 farmer user groups consist 132

families. Including 1 SHG=15 persons

(8 female), 44 Fs received latrines, 10

water using groups received 10 big water

well= 83 Fs, 81 Fs received ICS and 128

families received water filters

675 345

2 Touldei Farmer user groups,

self help group (SHG)

and water using groups.

There are 16 farmer user groups consist 108

families. Including 30 families produced

compost fertilizer, 1 SHG=14 persons (7

female), 6 Fs received latrines and 5 water

using groups received 5 water well= 15 Fs

612 298

3 SamRong Farmer producer groups There are 9 famer user groups consist 81



female), 6 families received latrines and 5

water using groups received 5 water well=

15 families.

369 191

4 MeorkTngork Farming groups, SHG

and water using groups

There are 14 famer user groups consist 124



female), 6 families received latrines and 5

water using groups received 5 water well=

15 Fs

575 289

5 PreyKoki Farming groups, SHG

and water using groups

and Community-based


Working Group and

Community forestry

member.

There are 14 famer groups consist 120



female), 9 Fs received latrines, 6 water

using groups received 6 water well= 18 Fs

and 87 Fs received ICS and 163 community

forestry members

1294 646

6 Chres Farmer producer

groups, SHG, water

user groups,

Community-based


Working Group and

community forstry

member.

There are 18 famer groups consist 155



female), 10 Fs received latrines, 2 water

using groups received 2 water well= 18 Fs,

62 Fs received ICS and 209 families

received water filters and 2 child peers=30Ps

(12female) and 498 community forestry

members

2896 1540

7 Tnout Farmer producer groups There 30 farming groups 266 famers 1193 547

8 Samley Farmer user groups,

SHG ,water user groups

and Community-based


Working Group and

community forstry

member

23 famer groups consist of 208 families.

Including 34 families produced compost

fertilizer, 1 SHG=18 persons (3 female),

10 Fs received latrines, 5 water using groups

received 5 water well= 15 Fs, 83 Fs received

ICS, 54 families received water filters, 1

Community-base ECR working group=15Ps

(7female) and 331 community forestry

members.

2449 1220

9 Ksetre Farmer user groups,

SHG ,water user groups

and Community-based


42 farming user groups conist 379 families.7

SHG = 146 person including 79 female, 62

families received ICS, 2 families received

bio-degester and 3 water user groups = 9

3018 1540


45

# Location Type of target group Number of target group perons Total Female Male

Working Group and

community forstry

member

families, 1 community-base ECR working

group = 15person (8female).

10 Reachmunthy Farmer user groups,

SHG and water user

groups.

10 farmer user groups conist 85families,

4 water user groups =12 Fs, 43 families

recieced water filter=43 Set, 1 Self Help

Group =16 persons (13 female) ,

1595 827

11 Batie Community forestry

member

346 community forestry members. 1472 765

12 Prey Angkugn Community forestry

member


13 Chrork M'tes Community forestry

member


TOTAL 17.189 8.754

7.3.2 Cooperation with other NGOs

Other NGOs in same project area with similar activities

# Name of NGO

Project title Project area Type of target group

Number of project staff

1 CCPCR Anti-Child tracfficking Tnout, Samley and Ksetre commune

Vulnerable children

1

2 C-Right Anti-tracfficking and reduce dropout of school children

tnout commune Vulnerable children

1

3 CFED Improve sanitation and hygiene

Kompong Ro The poor households

4

4 Vatanapheap

Agriculture and Hygiene Touldey, Samrong commune

The poor households

2

5 ICC Education field 6 communes in Chantrea

Primary students

1

6 Cambodia Red-Cross

Hygiene and Sanitation Touldey, Samrong and Chantrea communes

The poor household

1

7.3.3 SWOT

# CARD STATEMENT +/- TOPIC S/W/O/T

1 Response to the need of the community + C S

2 Participation of the monk trainer and child club in dissemination awareness on

ecological child right and biodiversify

+ C S

3 High participation of farmers in self help group + C S

4 Success in establishing self help group + C S

5 Farmer adapted agriculture techniques (rice, vegetable, etc.) + C S

6 Community Forest understand the law, principle and biodiversify + C S

7 Farmer understand about usage of clean water, latrine + C S

8 Contribution from community the money, materials, and time + C S

9 Community Forest is in potential area of the Government + C O

10 Participation of farmer in some training/meeting are limited - C W


46

# CARD STATEMENT +/- TOPIC S/W/O/T

11 Capacity of Self Help Group management committee are limited - C W

12 Capacity of management committee of CF are limited - C W

13 Market for selling product of farmer are far - C W

14 Faced difficulty in organizing meeting with farmers during rice planting season - C W

15 Farmers asked for money for meeting/training - C W

16 Some farmer are still practiced traditional techniques - C W

17 The monk trainers are changed - C W

18 People migrated to work in Vietnam - C W

19 There are factory nearby target villages which some people are working and no

time/commitment to join project

- C T

20 Farmer lack of water in dry season - C T

21 Drought affected to animal health - C T

22 Flood affected to rice cultivation - C T

23 Project has short term - D W

24 ID Poor data existed in village/commune for using + L S

25 Authority/relevant departments understand about process of project

implementation

+ L S

26 Cooperate well from relevant department (Government Institute) + L S

27 Good Cooperation with local authority + L O

28 Support from authority (village, commune, district, province) + L O

29 Project responding to CIP (commune investment plan) + L O

30 Cooperate well with FA in CF establishment + L O

31 National Program of Government on Biogas contribution are in place + L O

32 District of Agriculture are able to strengthen agriculture techniques to farmers + L O

33 Provincial department of Agriculture cooperated well on Biogas contribution

project

+ L O

34 Government strategy to export rice has contributed to motivate farmers in rice

planting

+ L O

35 Capacity of relevant development (FA, PDA) are limited - L W

36 FA staff limite understanding on CF guideline - L W

37 Involvement of commune councils and village chief in activity monitoring - L W

38 Agriculture department changed the plan of biogas subsidy plan - L W

39 No support from district authority on CF plan - L T

40 Village chief changed - L T

41 Commune councils changed - L T

42 Commune and village authority are not participated in all meetings/trainings - L T

43 Tehnical knowledge and experiences of FA staff are limited - L T

44 Policy/plan changed from MAFF in subsidying biogas support project - L T

45 Government policy for CBO establishment are available - L O

46 Sharing and learn from other NGOs and company + N S

47 Well and clear plan by project staff + S S

48 Staff share knowledge and experiences to farmers + S S

49 Staff learnt agriculture techniques through exposure visit to other projects and

then shared to target farmers

+ S S

50 Good team work in project implementation + S S

51 Facilitation skill of project staff are limited - S W


47

7.3.4 Time table: Activities planned- actually implemented

Activity ‘12 ‘12 ‘12 ‘12 ‘13 ‘13 ‘13 ‘13 ‘14 ‘14

Activities 1 Establishing a project office and hiring of

staff

/

/ x Planned

x Actual

Orientation workshop / / x Planned

x Actual

Determining the borders of the community forests and

development of an operational plan for the management

of resources

/ / x x x x Planned

x x x Actual

Creation of a “Wedding Garden“ with its own forestry

system

x x Planned

x x Actual

Reconstruction of ponds for wild living fish / / x x Planned

x x Actual

Quarterly meeting of the executive committees for

community forests / / x x x x x x x x Planned

x x x x x Actual

Training for community forest management committees

/

/ x x x Planned

x x Actual

Planting activities and campaigns in the communities

/

/ x x x x x x x x Planned

x x Actual

Demonstration and distribution of firewood saving

ovens

/

/ x x Planned

x Actual

Support for families to use biogas production / / x x x x x x Planned

x x x x Actual

Activities 2

Organization of water user groups / / x x Planned

x x Actual

Supporting poor families with household water pumps

for wells / / x x Planned

x x Actual

Demonstration and distribution of ceramic water

/

/ x x Planned

x x Actual

Support for schools and health centers by providing

water filters

x x Planned

x x x Actual

Hygiene education and construction of toilets / / x x x x Planned

x x Actual

Activities 3

Organization of savings self-help groups

/

/ x x x Planned

x x Actual

Training for integrated agriculture techniques / / x x Planned

x x Actual

Training for integrated pest control techniques / / x x Planned

x x Actual

Training for the reduction of pesticides and their / / x x x x Planned

replacement with organic fertilizer

x x x Actual

Support for vegetable production / / x x x x Planned

x x x Actual

Support for cash crop planting / / x x Planned

x x Actual

Support for rice production / / x x Planned

x Actual

Support for fish breeding / / x x Planned


48

Activity ‘12 ‘12 ‘12 ‘12 ‘13 ‘13 ‘13 ‘13 ‘14 ‘14

x x Actual

Support for chicken breeding / / x x Planned

x x Actual

Activities 4

Capacity building / training of multipliers for monks on

ecological children's rights / / x x x x x x x Planned

x x x x x Actual

Technical exchange among children's groups / / x x x x x x x x Planned

Actual

Awareness raising, peer-to-peer education, / / x x x x x x x x Planned

organization of children's groups on ecological rights of

children

x x x x Actual

Reflection, evaluation, and systematic considerations

for community forest executive committees / / x x x x Planned

x x x Actual

Construction of the learning center on biodiversity / / x x Planned

x x Actual

Coordination; Monitoring and Evaluation

Project monitoring and internal evaluation / / x x x x x x x x Planned

x x x x x Actual

External audit / / x x Planned

x x Actual

Project monitoring tdh country coordination / / x x x x Planned

x x Actual

Project care visit / / x Planned

Actual

External evaluation / / x Planned

x Actual

7.3.5 Budget by overhead / programme

Code Description Total O/P

4.1.1 For Investment

4.1.1.1 4-wheel drive

4.1.1.1 4-wheel Hehicle 34.000 P

Sub-Total for 4.1.1.1 34.000

4.1.1.2 Equipment for Project Implementation

4.1.1.2 Motobike for program staffs 4.950 P

Sub-Total for 4.1.1.2 4.950

4.1.1.3 Computer Equipments

4.1.1.3 Purchase laptop (100%) 550 O

4.1.1.3 Purchase printer (100%) 250 O

Sub-Total for 4.1.1.3 800

4.1.1.4 Office Furtniture

4.1.1.4 Purchase Desk 300 O


4.1.1.5 Launching of Community and Public Tree Planting Campaign

4.1.1.5 Materials and equipment for tree nursery 2.000 P

4.1.1.5 Seed and seedlings 4.000 P


4.1.1.6 Fingerlings and chickens

4.1.1.6 Fish production 8.500 P

4.1.1.6 Poultry production 9.000 P

Sub-Total for 4.1.1.6 17.500

4.1.1.7 Sanitary

4.1.1.7 Purchase latrine equipments 8.000 P


4.1.1.8 Water Filters

A Support Ceramic Water Purefier

4.1.1.8 Purchase Ceramic Water Purefier 15.000 P


49


Sub-Total 15.000

B Support Water Filter to School and Health Center

4.1.1.8 Construct water filter in school and health center 12.000 P

Sub-Total 12.000

Sub-Total for 4.1.1.8 27.000

4.1.1.9 Pumps

4.1.1.9 Simple Pumping well 24.000 P

4.1.1.9 Afridev Pumping Well 30.000 P

Sub-Total for 4.1.1.9 54.000

4.1.1.10 Demonstration and Support Improved Cook Stove

4.1.1.10 Puchase ICS 5.250 P

Sub-Total for 4.1.1.10 5.250

4.1.1.11 Seeds

4.1.1.11 Vegetable produtcion 9.000 P

4.1.1.11 Cash crop production 6.000 P

4.1.1.11 Rice cultivation 9.000 P

Sub-Total for 4.1.2.11 24.000

4.1.1.12 Community based Bio-diversity Resources and Learning Center

4.1.1.12 Building materials (cement, brick, sand, steel, ceramic, roof) 13.000 P

4.1.1.12 Construction cost (land preparation, labour…) 3.000 P

Sub-Total for 4.1.2.17 16.000

Total for Investment cost 197.800

4.1.2 For Operational Costs

4.1.2.1 Office Incidentals

4.1.2.1 Electricity (47%) 2.520 O


4.1.2.2 Office Supplies

4.1.2.2 Office stationary (25%) 3.600 O


4.1.2.3 Communication Cost

4.1.2.3 Internet and Email (45%) 1.080 O


4.1.2.4 General local amin costs

4.1.2.4 Bank charge and.. 2.700 O


4.1.2.5 Maintenance and Gasoline

4.1.2.5 Maintenance for motor (5motors x 36months) 900 P

4.1.2.5 Maintenance for 4-wheel 2.100 O

4.1.2.5 Fuel for motors 7.920 P

4.1.2.5 Fuel for 4-wheel 3.600 P

Sub-Total for 4.1.2.5 14.520

4.1.2.6 Transportation and supplies

4.1.2.6 Transport for ICS 600 P

4.1.2.6 Transport for CWP 750 P

4.1.2.6 Transport for Latrines 500 P


4.1.2.7 Provincial Project Orinetation Workshop

4.1.2.7 Materials and venue for workshop 300 P

4.1.2.7 Materials for participants 100 P

4.1.2.7 Snack for participants 100 P

4.1.2.7 Food for participants 500 P

4.1.2.7 Transportation for participants 500 P

4.1.2.7 Fee for resource speakers 250 P


4.1.2.8 Community Forest Resource Management

I Conduct physical boundaries demarcation of community forestry

4.1.2.8 Mapping meeting among committees 300 P

4.1.2.8 Big pole construction for boundaries 5.000 P

4.1.2.8 Small pole construction for boundaries 2.500 P

4.1.2.8 Sign Board for dissemination 2.000 P

Sub-Total 9.800

B Develop Management Plan for Community Forest


50


4.1.2.8 Materials for meetings 300 P

4.1.2.8 Support participants (3CF x 3days x 30ps) 1.350 P

4.1.2.8 Fee for resource persons (FA) (3CF x 3days) 1.350 P

Sub-Total 3.000

C Organize Quarterly Meeting among Executive Committees of Community Forest

4.1.2.8 Materials for meeting (3CFs x 12times) 180 P

4.1.2.8 Support participants (3CF x 12times x 20ps) 2.160 P

4.1.2.8 Food and transport for Forest Administration Staffs 2.520 P

4.1.2.8 Allownace for forest ranger group (3CFs x 36month) 1.620 P

Sub-Total 6.480

D Building Capacity among Community Forest Management Committees and its

members

4.1.2.8 Materials for training 300 P

4.1.2.8 Snack for participants (6trs x 2days x 30ps) 360 P

4.1.2.8 Food for participants (6trs x 2days x 30ps) 1.080 P

4.1.2.8 Transportation for participants (6trs x 2days x 30ps) 1.080 P

4.1.2.8 Fee for resource person (6trs x 2days) 1.200 P

Sub-Total 4.020

Sub-Total for 4.1.2.8 23.300

4.1.2.9 Planting Campaign

A Develop Weeding Graden and Agro-Forestry System

4.1.2.9 Land preparation 3.000 P

4.1.2.9 Decoration and planning 2.000 P

4.1.2.9 Fence and gate 2.500 P

Sub-Total 7.500

B Launching of Community and Public Tree Planting Campaign

4.1.2.9 Food and transport of farmers for tree planting 3.000 P

4.1.2.9 Monthly allowance for 2 nursery caretakers 1.800 P

4.1.2.9 Materials and preparation for national tree day forum 1.500 P

4.1.2.9 Media for national tree day forum (TV and newspaper) 600 P

4.1.2.9 Snack for participants in national tree day 900 P

Sub-Total for A.1.8 7.800

Sub-Total for 4.1.2.9 15.300

4.1.2.10 Rehabilitate Natural Ponds for Wild Fish Conservation

4.1.2.10 Procurement meeting 100 P

4.1.2.10 Fee for pond rehabilitation 8.000 P

Sub-Total for 4.1.2.10 8.100

4.1.2.11 Demonstration firewood saving stoves

4.1.2.11 Cooking demonstration 500 P


4.1.2.12 Support to Family based Bio-digester Development

4.1.2.12 Grant for support bio-digester 10.800 P

Sub-Total for 4.1.2.12 10.800

4.1.2.13 Formulate Water User Group and Set up Policy


4.1.2.13 Snack for participants 450 P

4.1.2.13 Meeting to formulate management committee 500 P

Sub-Total for 4.1.2.13 1.250

4.1.2.14 Formulate Self-Help Group


A.3.1.2 Snack for participants 900 P

A.3.1.3 Seed fund for SHG 3.000 P

Sub-Total for 4.1.2.14 4.800

4.1.2.15 Training events for integrated agriculture

A Provide technical assistance on sustainable integrated agriculture production


4.1.2.15 Snack for participants (30times x 30ps) 450 P

4.1.2.15 Food for participants (30times x 30ps) 1.350 P

4.1.2.15 Handout (900sets for 900farmers) 1.350 P

4.1.2.15 Fee for resource person 750 P


B Training on Integrated Pest Management and Farmer Field School


51



4.1.2.15 Snack for participants (4weeks per session) 1.080 P

4.1.2.15 Handout 600 P

4.1.2.15 Fee for resource person 2.160 P

4.1.2.15 Food for participants in Farmer Field School forum 1.200 P

4.1.2.15 Materials and preparation for farmer field school forum 400 P


C Training on Pesticide Reduction and Compost Fertilzer Production


4.1.2.15 Support participants (15trainings x 30ps) 2.250 P

4.1.2.15 Handout 675 P

4.1.2.15 Support farmer for production 6.750 P


Sub-Total for 4.1.2.15 20.715

4.1.2.16 Capacity building bio-diversity and ecological right of children

A Training for Buddhist monk-trainers and community awareness raising on bio-

diversity and ecological child right



4.1.2.16 Food for participants (2trs x 3days x 15ps) 450 P

4.1.2.16 Transportation for participants (2trs x 3days x 15ps) 450 P

4.1.2.16 Fee for resource person (2trs x 2days) 400 P

4.1.2.16 Snack for awareness raising by monk-trainers 5.400 P

4.1.2.16 Food and transport for monk-trainers 2.700 P

Sub-Total 9.792

B Quarterly Technical and Reflection Meeting


4.1.2.16 Snack for participants (12times x 15ps) 180 P

4.1.2.16 Food for participants (12times x 15ps) 900 P

4.1.2.16 Transportation for participants (12times x 15ps) 900 P

Sub-Total 2.340

C Formulation and Training for Community based Ecological Child Right Working

Group

4.1.2.16 Materials for meeting (form working groups) 80 P

4.1.2.16 Snack for children and teachers (form working groups) 120 P



4.1.2.16 Food for participants (2trs x 3days x 30ps) 900 P

4.1.2.16 Transportation for participants (2trs x 3days x 30ps) 900 P

4.1.2.16 Food and transport for awareness raising (4groups x 3years) 2.400 P

Sub-Total 4.980

D Semester Technical Meeting

4.1.2.16 Materials for meetings (6times x 4groups) 720 P

4.1.2.16 Snack for participants (6times x 4groups x 15ps) 360 P

4.1.2.16 Food for participants (6times x 4groups x 15ps) 1.080 P

4.1.2.16 Transportation (6times x 4groups x 15ps) 1.080 P

Sub-Total 3.240

Sub-Total for 4.1.2.16 20.352

4.1.2.17 Develop IEC Materials

4.1.2.17 Printing T-Shirt 2.000 P

4.1.2.17 Printing Poster 3.500 P

4.1.2.17 Printing Leaflet 1.750 P

Sub-Total for 4.1.2.17 7.250

4.1.2.18 Personnel training

4.1.2.18 Annula staff training workshop 6.000 P

Sub-Total for 4.1.2.18 6.000

4.1.2.19 Auditing

4.1.2.19 Fee for Audit 8.000 O

Sub-Total for 4.1.2.19 8.000

Total for Operational Cost 154.387

4.1.3 For Personnel

A Salary for Management Personnel


52


4.1.3.1 Food for Executive Director (18%) 7.200 O

4.1.3.2 Salary for Deputy Director (38%) 10.800 P

4.1.3.3 Salary for Programs Manager (30%) 5.400 P

4.1.3.4 Salary for Admin and Finance Manager (29%) 4.680 O

4.1.3.5 Salary for Account Assistant (29%) 3.600 O

4.1.3.6 Salary for driver (47%) 2.520 O

4.1.3.7 Salary for Cashier (75%) 5.400 O

4.1.3.8 Salary for Cleaner (50%) 1.800 O

4.1.3.9 Salary for Office Guard (50%) 1.800 O

4.1.3.10 Salary for project team leader (2posts x 36months) (100%) 20.160 P

4.1.3.11 Salary for Community Facilitator (3post x 36months) (100%) 23.760 P

Sub-Total for Salary 87.120

4.1.3.12 Incidentals

A Bonus

4.1.3.12 Bonus for management staffs (9ps) 3.600 P

4.1.3.12 Bonus for project staffs (5ps) 3.660 P

Sub-Total 7.260

B Serverance Pay (5%)

4.1.3.12 Serverance pay for management staffs (9ps) 2.160 P

4.1.3.12 Serverance pay for project staffs (5ps) 2.196 P

Sub-Total 4.356

C Insurance

4.1.3.12 Purchase Insurance for management staffs (6ps) 378 P

4.1.3.12 Purchase insurance for program staffs (5ps x 3years) 315 P

Sub-Total 693

Sub-Total for 4.1.3.12 12.309

Total for Personnel 99.429

Reserve Fund (Only by demand) 16.383 O

Total for Reserve Fund 16.383

Grant Total 467.999


53

7.3.6 Staff table 2014

# Name Place / position in project

Work share

Sex (f / m)

Age

Birth day

Time in project

Educational level

Days of Trainings in development

Topic of training Training desired in the future

in %

Years

Months

Person-days

1 Ven. Dr. Nhem

Kim Teng

Executive Director

18 Monk

57 22/06/1956

18 PHD

2 Ros SamOn Deputy Director 38 Male 30 15/06/1983

18 Master 3 Governance and Leadership

Staff Capacity building

3 Hun Sarethan Progrmme Manager

30 Male 39 01.01.1975

18 Master 13 Leadership and Development Program

For monitoring and Follow up and staff capacity building

4 Puth Saron Financal Manager

29 Female

25 13/01/1988

18 Bachelor 13 Leadership and Development Program

For monitoring and Follow up

Khieng Muny Accout Assistant

29 Female

27 30/04/1986

18 Bachelor 5 Result Based Management


Hul Chanty Cashier 75 Female

22 15/04/1991

2 Bachelor Asso

5 Result Based Management


5 Ich Saran Team Leader 100 Male 36 04.04.1977

15 Associate Deg

8 Result Based Management


6 Soun Chanthan Team Leader 100 Male 28 07.07.1985

18 Master 8 Result Based Management


7 Thong Kimsan Communities Facilitator

100 Male 27 11.04.1986



8 Dong Chanthol Communities Facilitator

100 Female

23 06.04.1990



9 Sok Socheat Communities 100 Male 23 26/05/ 3 Bachelor 3 Result Based For monitoring and


54

# Name Place / position in project

Work share

Sex (f / m)

Age

Birth day

Time in project

Educational level

Days of Trainings in development

Topic of training Training desired in the future

Facilitator 1990 Management Follow up

11 Number

11 Number 10

30,6

Average 13,3 Average 6,9

57 Max 18 Max 13

22 Min 2 Min 3


55

7.4 Debriefing notes


56


57


58


59


60


61


62


63


64


65


66


67

7.5 Relevant texts, tables and legal documents

7.5.1 Excerpts of Audit Report 2013


68

7.5.2 Criteria for selecting beneficiaries in the project

Criteria concerning farmers

Criteria for selecting target farmers

• Family who are poor 1 or poor 2

• Farmer who able participate in project implementation (labour, land, contribution and

other resources)

• Have permanent resident in village

• Vulnerable family

• Committed to implement project activity

• Encourage and give opportunity for children to participate in project

• Family who are CF member

• Family who are not involved in other NGOs

• Family who have high responsibility

• Family who are working hard/actively

• Family who living in project target area

• Family who do not apply sanitation/hygiene regularly (have not latrine)

• Family who lack of knowledge related to agriculture techniques (animal raising, rice,

vegetable, fish, etc.)

• Family who have animal raising (pig, cow, buffalo, etc.)

• Family who lack of capital for agriculture production (animal breed, rice, vegetable,

fish, etc.)

Criteria for selecting farmer to receive Latrine

• Farmer who living in project target areas

• Family who are Poor 1 and Poor 2 based on commune statistic in 2012

• Family who are permanent resident with family member from 3 to 5

• Have commitment and resource to contribute in construction the upper part of the

toilet

• Family who also participated in CF and SHG

• Family who used to participate in training or awareness session on health sanitation

• Family who suffered or vulnerable with labour exploitation and child trafficking

• Family who have children study at primary school

• Family who success in project activity implementation

• Family who don’t have toilet/latrine

• Family who doing agriculture production

Criteria for selecting farmer to receive improved cook stove

• Family who are poor 1 and poor 2

• Family who don’t have improved cook stove and have ability to participate in project

implementation

• Have permanent resident and committed to implement the project activity

• Vulnerable family

• They are CF members

• Family who have high accountability and work hard

• Family who living in project target areas

• Family who do not perform regular sanitation and hygiene

• Family who have home garden


69

Criteria for selecting farmer to receive cash crop

• Family who are poor 1 and poor 2

• Family who have ability to participate in implementation of project activity (labour,

land, contribution, and other resources)

• Family who have permanent resident in project target areas

• Family who are committed in planting and apply appropriate techniques introduced by

project

• Family who are CF members, SHG member, Water User Group member, and in other

farmer groups

• Family who are not involved in other NGO

• Family who are working hard and commit to share knowledge/experiences to other

farmers

• Family who are planting vegetable in the village

• Family who lack of capital for purchasing seed, materials, etc.

• Family who suffered from climate change

Criteria for selecting farmer to receive fruit tree


• Family who able to participate in implementation of project activity (labour, land,

contribution, and other necessary)

• Family who have permanent in project target area

• Family who are CF member, farmer group member, water user group member, and

SHG member


• Family who are working hard and commit to share experiences to other farmers


Criteria for selecting farmer to receive fingerling


• Family who able to participate in implementation of project (labour, land,

contribution, and other resources)

• Family who have permanent resident in project target area

• Family who committed to raise fish and apply the appropriate techniques introduced

by project

• Family who are CF member, farmer group member, and SHG member


• Family who are working hard/active and committed to share experiences to other

farmers

• Family who lack of money to buy fingerling, materials, etc.


Criteria for selecting farmer to receive vegetable seed

• Family who are poor1 or poor 2


contribution, fence making and other resources)

• Family who have permanent resident in target project area

• Family who are committed to plant vegetable and apply appropriate techniques

introduced by project


70

• Family who are CF member, farmer group member, water user group member and

SHG member



farmers

• Family who are planting some vegetable in the village

• Family who lack of money to buy vegetable seed, materials

• Family who have compost house


Criteria for selecting farmer to receive chicken and duck



contribution and other resources)

• Family who have permanent resident in target project area

• Family who committed to raise animal and apply appropriate techniques introduced by

project

• Family who are CF member, farmer group member and SHG member



farmers

• Family who have animal raising

• Family who lack of money to buy chicken breed or duck


Criteria for selecting farmer to receive biogas system

• Farmer aged between 18 to 65 years old with good health

• Ability to contribute the money for installation of bio gas system based on the price on

market

• Must have and can collect cow dunk at least 20 Kg per day. It means at least have two

or adult cattle or 8 pigs

• Have permanent resident in project target area

Criteria for selecting farmer group to receive drilling well

• Group that located in the project target area

• Group that have members who are poor 1 and poor 2

• Group that have members who are SHG member

• Group that have member who are CF member

• Group that have clear management structure

• Group that willing to participate in drilling well construction and repair

• Group that have member who planted vegetable and raised animal

• All group members don’t have drilling well to use

• Group members that have resident near each other

• Group that have clear planning for repair/maintenance drilling well

Principle for using drilling well

• Poor farmer group will receive one drilling well. Drilling well will own by the group

managed by group leaders or the member who were selected by themselves


71

• Group member have to participate in defining the location and type of drilling well

based on the project budget available

• Group required to define the contribution for construction including labour, spare part,

and service cost when repair/maintenance need

• Group leaders have to facilitate in preparation of plan for agriculture production (crop

planting and animal raising, and method for using something, etc.) for irrigating

appropriately to the activity of group member

• Water user group member have to responsible for managing, maintenance sanitation,

environment surrounding drilling well

• Group leaders have to play role as facilitator in decision making on contribution for

drilling well maintenance/repair

• People who are not in water user group can also use the drilling well when the time

not use by group members, but need to contribute for maintenance/repair defined by

the group

• Group leaders have to report the expenditure used for maintenance to all group

members at every group meeting or when there is repair

• If there are using drilling well not followed to the all above points, it must find another

drilling well to replace for the group

• If the drilling well are not use effectively or not use, the organization will use the right

to convene the meeting with facilitation by village and commune authority.

Criteria for institutions (health centres, schools)

Criteria for selecting Health Center (HC) to receive big type of

water filter

• HC where located in project target area

• HC covered from 7000 people

• HC that have nurse/doctor permanently

• HC that have high responsibility

• HC that have good environment

• HC that have clear management structure

• HC that have people come to get services regularly

• HC that participate in project implementation

Criteria for selecting primary school to receive big type of water

filter

• School that have at least 300 students

• School that have water well using regularly

• School that located in project target areas

• School that have classes both in the morning and afternoon

• School that located near CF

• School that have good environment

• School that have vegetable garden for student to practice

• School that take high responsibility in clean and sanitation at their school

• School that have clear management structure

• School that established child peer for education group

• School that participated in project implementation


72

Criteria for selecting Trainer

• Appropriate age (not too young and not too old)

• Volunteer and committed to participate

• Have enough time for participating in any project activity

• Have good cooperation with local authority and involve institution

• High responsibility to carry out the task provided

• Managing well on all related things, example tree nursery and report

• Be brave and have capacity to facilitate the awareness to the community

• Have transportation or have ability to travel to community for awareness raising

session

• Popular in the community

• Able to manage data and situation in community

• Can prepare work plan

• Cooperate and report all activity involved with project


73

7.5.3 SEA Project List

SEA Projects Data

(as of 28.03.2014)

Code Name

IPEG No

Country / Theme

Full Name of Project Project Holders Total Budget

Planned Start

Planned end

CFED-Camb-12

1204/710033

Cambodia

Small Project

Livelihood Improvement of Primary Schoolteachers and Rural Poor

Cambodian Farmer Economic Development (CFED)

Mr. Riem Sophon, Executive Director


Chambok village, Sangkat Chek, Svay Rieng province, Cambodia.

Tel: 017482860

€14,200.00

01-May-2012

30-Apr-2014

CFS-Camb-14

14/01/58

Cambodia

Regular

Quality of Life Promotion for Marginalized Rural Border Children and Population

Cambodia Family Support (CFS)

c/o Dr. Eng Samnang, Executive Director


#400, Group 19, Kapko thmey, Ocha commune, Battambang

province, Cambodia. Website: www.cambodiafs.org

€49,350.00

01-Jan-2014

31-Dec-2015

CRDA-Camb-13

1211/710034

Cambodia

Small Project

Equal Access to Primary Education through Livelihood Improvement

Children Resource Development Association (CRDA)

Dr. Kak Seila, Executive Director

E-mail: [email protected]

House # 197, Group 8, Wat Romdul, Chamcar Samrong,

Battambang district, Battambang province, Cambodia

€29,379.00

01-Jan-2013

31-Dec-2014

CWCC-Camb-14

1312/710036

Cambodia

Small Project

Domestic Violence Prevention through Anger

Management for Men

Cambodian Women’s Crisis Centre (CWCC)

c/o Ms. Pok Panhavichetr, Executive Director


#13C, St. 331, Sangkat Boeung Kak 2, Tuol Kork, Phnom Penh,

Cambodia. Tel: (855) 23 997 967

€28,401.00

01-Jan-2014

31-Dec-2015

KTC-Camb-14

1312/710037

Towards Fair and Real Opportunities for Former Street Children

Krousar Thmey, Cambodia

c/o Mr. Herve Roqueplan, General Director

€27,160.00

01-Jan-2014

mailto:[email protected]


http://www.cambodiafs.org/




74

Code Name

IPEG No

Country / Theme

Full Name of Project Project Holders Total Budget

Planned Start

Planned end

Cambodia

Small Project

Email: [email protected]. 4 rue 257, Phnom Penh,

Cambodia

31-Dec-2015

PSARDEPOT-Camb-13-FF

1211/710034

Cambodia

Regular

The Psar Depot Street Children Centre of Krousar Thmey Krousar Thmey, Cambodia

Mr. Aun Auray, General Director

E-mail: [email protected]

Krousar Thmey Cambodia:

4 Street 257, Kampuchea Krom, Phnom Penh, Cambodia

Tel: +855 (0) 23 366-184 . Fax: +855 (0) 23 882-113

€24,000.00

01-Jan-2013

31-Dec-2014

SSOBMZ-Camb-12

1209/770016

Cambodia BMZ

Strengthening of Adaptation Capacities of Peasants to

Climate Change to Ensure Sustainable Livelihood

Santi Sena Organization (SSO)

Venerable Nhem Kim Teng, Executive Director


Prey Chhlak pagoda, Svay Rieng province, Cambodia

Tel.: (855) 44 6666403, 016 640353. website: www.santisena.org

€347,006.00

01-Jul-2012

30-Jun-2015

VCAO-Camb-14

1312/710038

Cambodia

Small Project

Child Protection through Livelihood Improvement and

Better Health

Vulnerable Children Assistance Organization (VCAO)


#72, St. 608, Boeung Kok II, Toul Kork, Phnom Penh, Cambodia

Tel: (855) 23 884 722. Website: www.vcao.org.kh

€21,862.00

01-Oct-2013

30-Jun-2015

COCDBMZ-Kampot-Camb-13

1309/770022

Cambodia BMZ

Integrated Rural Development in Kampot

Cambodian Organisation for Children and Development (COCD)

Mr. Ung Pola, Executive Director. Email: [email protected]

#34, Street 480, Phnom Penh, Cambodia, Tel: (855) 12 234773

€349,036.00

01-Jul-2013

30-Jun-2016

7.5.1 Map of Project Region




http://www.santisena.org/


http://www.vcao.org.kh/



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