GOVERNMENT OF KHYBER PAKHTUNKHWA. · Valid Certificate of registration with PEC, PCATP & ISO. IV....

1 DIRECTORATE OF ARCHAEOLOGY & MEUSEUMS, GOVERNMENT OF KHYBER PAKHTUNKHWA. Phone: 091-9211488 / 9211194, Fax: 091-9210690

Website: www.kparchaeology.com

GOVERNMENT OF KHYBER PAKHTUNKHWA.

SUBJECT: LETTER OF INVITATION

Directorate of Archaeology & Museums Peshawar, Government of Khyber

Pakhtunkhwa invites Technical and Financial proposals for the following Works:-

“Hiring of Consultant for Detailed Architecture, Archaeological & Engineering Designing & Site Supervision for development of

Nine Key Archaeological Sites/ Museums in Khyber Pakhtunkhwa”

2. Detail of the services is provided in the Terms of Reference. The Consultant will be

selected under the Selection Method: Quality & Cost Based Selection (QCBS) and procedures

described in this RFP, in accordance with Khyber Pakhtunkhwa Procurement Regulatory

Authority (PPRA) Rules of Consultancy Services Regulations 2004.

3. The RFP includes the following additional documents:

Section 2 - Instructions to Consultants (including Data Sheet)

Section 3 - Technical Proposal - Standard Forms

Section 4 - Financial Proposal - Standard Form

Section 5 - Terms of Reference

4. It is mandatory for proposals to be made using the Standard Forms of the RFP. Proposals

that are not in the prescribed format may be discarded. If any information required in the

forms is found missing or written elsewhere, no credit will be given in the relevant section of

the evaluation.

5. Firms should submit detail of at least two similar nature archaeological assignments /

heritage assignments completed by the firm during last 05 years, for technical evaluation

using the prescribed format. Assignments submitted beyond the given number will not be

considered.

6. CVs of key personnel corresponding to the list given in the Data Sheet should provide

details of relevant assignments done by the individual in the past 10 years; including name

and location of project.

7. The Technical and Financial Proposals are to be submitted in separate sealed envelopes

and clearly marked as “TECHNICAL PROPOSAL” AND “FINANCIAL PROPOSAL” at following address on

or before 7th January, 2020 at 02:00 p.m;

DIRECTOR

DIRECTORATE OF ARCHAEOLOGY & MEUSEUMS,

PESHAWAR, KHYBER PAKHTUNKHWA.



8. Further, following documents must also be attached:

I. Name, Address and Contact detail of the firm. II. Year of Establishment of the firm i.e. minimum 5-10 years.

III. Valid Certificate of registration with PEC, PCATP & ISO. IV. Year of Establishment of the firm i.e. minimum 5 years. V. Copy of Registration with Securities & Exchange Commission of Pakistan.

VI. Copy of Registration with Income Tax Department and Income Tax return for the last 03 years.

VII. Registration with Khyber Pakhtunkhwa Revenue Authority. VIII. Annual turnover and audited statements of accounts for the last three (3) years.

IX. An affidavit that the firm has never been blacklisted by any Govt. / Autonomous Body. X. Any other information / data related to assignment.

9. Technical Proposals shall be opened on 7th January, 2020 at 02:30 p.m; by Committee in the office of Director (Directorate of Archaeology & Museums Peshawar) in the presence of bidders (who may wish to attend). For this purpose you are invited to attend the meeting on above mentioned date, time and venue.

10. If no acknowledgment is received, it will be presumed that you are not interested in undertaking the assignment.



Section 2: Instructions to Consultants

Definitions (a) “Agreement” means the Agreement signed by the Parties

And all the attached documents.

(b) “Client” means the organization with which the selected

Consultant signs the Agreement for the Services.

(c) Consultant” means any entity or person that may provide

or provides the Services to the Client under the

Agreement.

(d) “Data Sheet” means such part of the Instructions to

Consultants used to reflect specific conditions.

(e) “Day” means calendar day.

(f) Government” means the Government of the Khyber

Pakhtunkhwa.

(g) “Instructions to Consultants” means the document which

provides Consultants with all information needed to

Prepare their Proposals.

(h) “LOI” means the Letter of Invitation included in the RFP as

Section-1 being sent by the Client to the interested

Consultants.

(i) “Personnel” means professionals and support staff

provided by the Consultant and assigned to perform the

Services or any part thereof.

(j) “Proposal” means the Technical Proposal and the

Financial Proposal.

(k) “RFP” means the Request for Proposal to be prepared by

the Client for the selection of Consultants, based on the



Standard RFP.

(l) “Services” means the work to be performed by the

Consultant pursuant to the Agreement.

(m) “SRFP” means the Standard Request for Proposals, which

must be used by the Client as a guide for the preparation

of the RFP.

(n) “Terms of Reference” (TOR) means the document

included in the RFP as Section 5 which explains the

objectives, scope of work, activities, tasks to be

performed, respective responsibilities of the Client and

the Consultant, and expected results and deliverables of

1. Introduction

1.1 The Client named in the data sheet will select a consulting firm/ organization (the Consultant) in accordance with the method of selection specified in the data sheet.

1.2 The interested consultants are invited to submit a technical proposal and a financial proposal for consulting services required for the assignment named in the data sheet. The proposals should be in separate marked and sealed envelopes. The proposal will be the basis for agreement negotiations and ultimately for a signed agreement with the selected consultant.

1.3 Consultants should familiarize themselves with assignment conditions and take them into account in preparing their Proposals. To obtain first-hand information on the assignment, Consultants are encouraged to visit the Client before submitting a proposal and to attend a pre-proposal conference if one is specified in the Data Sheet. Attending the pre-proposal conference is optional. Consultants should contact the Client’s representative named in the Data Sheet to obtain additional information on the pre- proposal conference. Consultants should ensure these officials are informed well-ahead of time in case they wish to visit the Client.

1.4 The client will timely provide at no cost to the consultants the inputs and facilities specified I the data sheet, assist the firm in obtaining licenses and permits needs to carry out the services, and make available relevant project data and reports

1.5 Consultants shall bear all the cost associated with the preparation and submission of

their proposals and agreement negotiation. The client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to agreement award, without thereby incurring any liability to the consultants.



Conflict of Interest 1.6.1 Consultants are required to provide professional, objective,

and impartial advice and holding the Procuring agency

interest paramount. They shall strictly avoid conflict with

other assignments or their own corporate interest.

Consultants have an obligation to disclose any situation of

actual or potential conflict that impacts their capacity to

serve the best interest of the Procuring Agency, or that

may reasonably be perceived as having such effect.

Failure to disclose said situations may lead to the

disqualification of the Consultant or the termination of its

Contract.

1.6.2 Without limitation on the generality of the foregoing,

Consultants, and any of their affiliates, shall be considered

to have a conflict of interest and shall not be recruited,

under any of the circumstances set forth below

(i) A Consultant (including its Personnel and Sub-

Consultants) or any of its affiliates shall not be in conflict

with another assignment of the Consultant to be executed

for the same or for another Procuring Agency.

(ii) A Consultant (including its Personnel and Sub-

Consultants) that has a business or family relationship with

a member of the Procuring Agency’s staff who is directly or

indirectly involved in any part of (i) the preparation of the

Terms of Reference of the assignment, (ii) the selection

process for such assignment, or (iii) supervision of the

Contract, may not be awarded a Contract, unless the

conflict stemming from the relationship has been resolved.



Conflicting 1.7 Government officials and civil servants may be hired as

Relationships consultants only if:

(i) They are on leave of absence without pay;

(ii) They are not being hired by the agency they were working

for, six months prior to going to leave, and

(iii) Their employment would not give rise to any conflict of

interest.

Fraud and 1.8.1 The Government of Pakistan requires Consultants

Corruption participating in its projects to adhere to the highest ethical

standards, both during the selection process and

throughout the execution of an agreement. In pursuance of

this policy, the Government of Punjab:

1.8.2 defines, for the purpose of this paragraph, the terms

set forth below as follows:

(i) “corrupt practice” means the offering, giving, receiving, or

soliciting, directly or indirectly, of anything of value to

influence the action of a public official in the selection

process or in agreement execution;

(ii) “fraudulent practice” means a misrepresentation or

omission of facts in order to influence a selection process

or the execution of an agreement;

(iii) “collusive practices” means a scheme or arrangement

between two or more consultants with or without the

knowledge of the Client, designed to establish prices at

artificial, noncompetitive levels.

(iv) “Coercive practices” means harming or threatening to

harm, directly or indirectly, persons or their property to



influence their participation in a procurement process, or

affect the execution of an agreement.

1.8.3 will reject a proposal for award if it determines that the

Consultant recommended for award has, directly or

through an agent, engaged in corrupt, fraudulent, collusive

or coercive practices in competing for the agreement in

question;

1.8.4 will sanction a Consultant, including declaring the

Consultant ineligible, either indefinitely or for a stated

period of time, to be awarded a Government of Pakistan

agreement if at any time it determines that the Consultant

has, directly or through an agent, engaged in corrupt,

fraudulent, collusive or coercive practices in competing for,

or in executing, a Government of KPK agreement; and

1.8.5 will have the right to require that a provision be included

requiring Consultants to permit the Government of

KPK to inspect their accounts and records and other

documents relating to the submission of proposals and

agreement performance, and have them audited by

auditors appointed by the Government of Khyber

Pakhtunkhwa.

1.8.6 Consultants, their Sub-Consultants, and their associates

shall not be under a declaration of ineligibility for corrupt

and fraudulent practices issued by the Government of

Pakistan in accordance with the above para. 1.7.

Furthermore, the Consultants shall be aware of the

provisions on fraud and corruption stated in the specific



clauses in the General Conditions of Agreement.

1.8.7 Consultants shall furnish information on commissions and

gratuities, if any, paid or to be paid to agents relating to

this proposal and during execution of the assignment if the

Consultant is awarded the Agreement, as requested in the

Financial Proposal submission form (Section 4).

Only one 1.9 Interested Consultants may only submit one proposal. If a

Proposal Consultant submits or participates in more than one

proposal, such proposals shall be disqualified.

Proposal 1.10 The Data Sheet indicates how long Consultants’ Proposals

Validity must remain valid after the submission date. During this

period, Consultants shall maintain the availability of

Professional staff nominated in the Proposal. The Client

will make its best effort to complete negotiations within this

period. Should the need arise, however, the Client may

request Consultants to extend the validity period of their

proposals. Consultants who agree to such extension shall

confirm that they maintain the availability of the

Professional staff nominated in the Proposal, or in their

confirmation of extension of validity of the Proposal,

Consultants could submit new staff in replacement, who

would be considered in the final evaluation for agreement

award. Consultants who do not agree have the right to

refuse to extend the validity of their Proposals.

Eligibility of 1.11 In case a Consultant intends to associate with Consultants

Sub-Consultants or individual expert(s), such other Consultants and/or

individual expert(s) shall be subject to the eligibility criteria



set forth in the Guidelines.

2. Clarification and 2.1 Consultants may request a clarification of any of the RFP

Amendment of documents up to the number of days indicated in the Data

RFP Documents Sheet before the proposal submission date. Any request

for clarification must be sent in writing, or by standard

electronic means to the Client’s address indicated in the Data

Sheet. The Client will respond in writing, or by standard

electronic means and will send written copies of the

response (including an explanation of the query but without

identifying the source of inquiry) to all Consultants. Should

the Client deem it necessary to amend the RFP as a result of

a clarification, it shall do so following the procedure under

para. 2.2.

2.2 At any time before the submission of Proposals, the Client

may amend the RFP by issuing an addendum in writing or

by standard electronic means. The addendum shall be

sent to all Consultants and will be binding on them.

Consultants shall acknowledge receipt of all amendments.

To give Consultants reasonable time in which to take an

amendment into account in their Proposals the Client may,

if the amendment is substantial, extend the deadline for

the submission of Proposals.

3. Preparation of 3.1 The Proposal (see para. 1.2), as well as all related

Proposals correspondence exchanged by the Consultants and the

Client, shall be written in the language (s) specified in the

Data Sheet.

3.2 In preparing their Proposal, Consultants are expected to



examine in detail the documents comprising the RFP.

Material deficiencies in providing the information requested

may result in rejection of a Proposal.

3.3 While preparing the Technical Proposal, Consultants must

give particular attention to the following:

(a) If interested Consultant considers that it may enhance its

expertise for the assignment by associating with other

Consultants in a joint venture or sub-consultancy, it may

associate with other consultant any associations must be

clearly indicated in the technical proposal. In case of a joint

venture, all partners shall be jointly and severally liable and

shall indicate who will act as the leader of the joint venture.

(b) For fixed-budget-based assignments, the available budget

is given in the Data Sheet, and the Financial Proposal shall

not exceed this budget.

(c) Alternative professional staff shall not be proposed, and

only one curriculum vitae (CV) may be submitted for each

position.

4. Technical 4.1 The Technical Proposal shall provide the information

Proposal indicated in the following paras from (a) to (g) using the

Format and attached Standard Forms (Section 3). Paragraph (c) (ii)

Content indicates the recommended number of pages for the

description of the approach, methodology and work plan of

the Technical Proposal. A page is considered to be one

printed side of A4 or letter size paper.

(a) A brief description of the Consultants’ organization and an

outline of recent experience of the Consultants (each



partner in case of joint venture) on assignments of a similar

nature is required in Form TECH-2 of Section 3. For each

assignment, the outline should indicate the names of Sub-

Consultants/ Professional staff who participated, duration of

the assignment, agreement amount, and Consultant’s

involvement. Information should be provided only for those

assignments for which the Consultant was legally engaged

by the Client as a firm or as one of the major firms within a

joint venture. Assignments completed by individual

Professional staff working privately or through other

consulting firms cannot be claimed as the experience of the

Consultant, or that of the Consultant’s associates, but can be

claimed by the Professional staff themselves in their CVs.

Consultants should be prepared to substantiate the claimed

experience if so requested by the Client.

(b) Comments and suggestions on the Terms of Reference including workable suggestions that could improve the quality/ effectiveness of the assignment; and on requirements for counterpart staff and facilities including: administrative support, office space, local transportation, equipment, data, etc. to be provided by the Client (Form TECH-3 of Section 3).

(c) A description of the approach, methodology, and work plan for performing the assignment covering the following subjects: technical approach and methodology, work plan, and organization and staffing schedule. Guidance on the content of this section of the Technical Proposals is provided under Form TECH-4 of Section 3. The work plan should be consistent with the Work Schedule (Form TECH-8 of Section 3) which will show in the form of a bar chart the timing proposed for each activity.

(d) The list of the proposed Professional staff team by area of expertise, the position that would be assigned to each staff team member, and their tasks (Form TECH-5 of Section 3).



(e) Estimates of the staff input (staff-months of foreign and local professionals) needed to carry out the assignment (Form TECH-7 of Section 3). The staff-months input should be indicated separately for home office and field activities, and for foreign and local Professional staff.

(f) CVs of the Professional staff signed by the staff themselves or

by the authorized representative of the Professional Staff (Form TECH-6 of Section 3) along with their Computerized National Identity Card numbers (if local) or Passport numbers (if foreign).

(g) A detailed description of the proposed methodology and staffing for training, if the Data Sheet specifies training as a specific component of the assignment.

(h) The Technical Proposal shall not include any financial information. A Technical Proposal containing financial information may be declared non responsive.

5. Financial The Financial Proposal shall be prepared using the

Proposals attached Standard Form (Section 4).

6. Taxes The Consultant may be subject to local taxes (such as:

value added or sales tax or income taxes on nonresident

Foreign Personnel, duties, fees, levies) on amounts

payable by the Client under the Agreement.

Consultants should express the price of their services in

Pakistan Rupees.

7. Submission, 7.1 The original proposal (Technical Proposal and, if required,

Receipt, and Financial Proposal; see para. 1.2) shall contain no

Opening of interlineations or overwriting, except as necessary to

Proposals correct errors made by the Consultants themselves. The

person who signed the proposal must initial such

corrections. Submission letters for both Technical and

Financial Proposals should respectively be in the format

provided in RFP.



7.2 The Technical Proposal shall be marked “ORIGINAL” or

“COPY” as appropriate. The Technical Proposals shall be in

the number of copies indicated in the Data Sheet. All

required copies of the Technical Proposal are to be made

from the original. If there are discrepancies between the

original and the copies of the Technical Proposal, the

original governs.

7.3 The original and all copies of the Technical Proposal shall

be placed in a sealed envelope clearly marked “TECHNICAL

PROPOSAL” Similarly, the original Financial Proposal (if

required under the selection method indicated in the Data

Sheet) shall be placed in a sealed envelope clearly marked

“FINANCIAL PROPOSAL” followed by the name of the

assignment, and with a warning “DO NOT OPEN WITH THE

TECHNICAL PROPOSAL.” The envelopes containing the

Technical and Financial Proposals shall be placed into an

outer envelope and sealed. This outer envelope shall bear

the submission address and title of the Assignment, clearly

marked “DO NOT OPEN, EXCEPT IN PRESENCE OF THE

OFFICIAL APPOINTED, BEFORE SUBMISSION DEADLINE”.

The Client shall not be responsible for misplacement, losing

premature opening if the outer envelope is not sealed

and/or marked as stipulated. This circumstance may be

case for Proposal rejection. If the Financial Proposal is not

submitted in a separate sealed envelope duly marked as

indicated above, this will constitute grounds for declaring

the Proposal non-responsive.



7.4 The Proposals must be sent to the address/addresses

indicated in the Data Sheet and received by the Client no

later than the time and the date indicated in the Data

Sheet, or any extension to this date in accordance with

para. 2.2. Any proposal received by the Client after the

deadline for submission shall be returned unopened.

7.5 The Client shall open the Technical Proposal immediately

after the deadline for their submission. The envelopes with

the Financial Proposal shall remain sealed and securely

stored.

8. Proposal 8.1 From the time the Proposals are opened to the time the

Evaluation Agreement is awarded, the Consultants should not contact

the Client on any matter related to its Technical and/or

Financial Proposal. Any effort by Consultants to influence

the Client in the examination, evaluation, ranking of

Proposals, and recommendation for award of Agreement

may result in the rejection of the Consultants’ Proposal.

Evaluators of Technical Proposals shall have no access to

the Financial Proposals until the technical evaluation is

concluded.

Evaluation of 8.2 The evaluation committee shall evaluate the Technical

Technical Proposals on the basis of their responsiveness to the

Proposals Terms of Reference, applying the evaluation criteria, sub

criteria, and point system specified in the Data Sheet.

Each responsive Proposal will be given a technical score

(St). A Proposal shall be rejected at this stage if it does not

respond to important aspects of the RFP, and particularly



the Terms of Reference or if it fails to achieve the minimum

technical score indicated in the Data Sheet.

Financial 8.3 Following the ranking of technical Proposals, when

Proposals for selection is based on quality only (QBS), the first ranked

QBS Consultant is invited to negotiate its proposal and the

Agreement in accordance with the instructions given under

para. 6 of these Instructions.

Public Opening and 8.4 After the technical evaluation is completed, the Client

Evaluation of shall inform the Consultants who have submitted

Financial Proposals proposals the technical scores obtained by their Technical

(only for QCBS, Proposals, and shall notify those Consultants whose

Fixed Budget Proposals did not meet the minimum qualifying mark or

Selection, and were considered non responsive to the RFP and TOR, that

Least-Cost their Financial Proposals will be returned unopened after

Selection) completing the selection process. The Client shall

simultaneously notify in writing Consultants that have

secured the minimum qualifying mark, the date, time and

location for opening the Financial Proposals. Consultants’

attendance at the opening of Financial Proposals is

optional. The opening date shall be set so as to allow

interested Consultants sufficient time to make

arrangements for attending the opening.

8.5 Financial Proposals shall be opened publicly in the

presence of the Consultants’ representatives who choose

to attend. The name of the Consultants and the technical



scores of the Consultants shall be read aloud. The

Financial Proposal of the Consultants who met the

minimum qualifying mark will then be inspected to confirm

that they have remained sealed and unopened. These

Financial Proposals shall be then opened, and the total

prices read aloud and recorded.

8.6 The Evaluation Committee will correct any computational

errors. When correcting computational errors, in case of

discrepancy between a partial amount and the total amount,

or between word and figures, the formers will prevail. In

addition to the above corrections, as indicated under para.

3.6, activities and items described in the Technical Proposal

but not priced, shall be assumed to be included in the prices of

other activities or items. In case an activity or line item is

quantified in the Financial Proposal differently from the

Technical Proposal, (i) if the Time-Based form of agreement

has been included in the RFP, the Evaluation Committee shall

correct the quantification indicated in the Financial Proposal

so as to make it consistent with that indicated in the Technical

Proposal, apply the relevant unit price included in the

Financial Proposal to the corrected quantity and correct the

total Proposal cost, (ii) if the Lump-Sum form of agreement

has been included in the RFP, no corrections are applied to

the Financial Proposal in this respect.

8.7 In case of QCBS, the lowest evaluated Financial Proposal

(Fm) will be given the maximum financial score (Sf) of 100

points. The financial scores (Sf) of the other Financial



Proposals will be computed as indicated in the Data Sheet.

Proposals will be ranked according to their combined

technical (St) and financial (Sf) scores using the weights (T

= the weight given to the Technical Proposal; P = the

weight given to the Financial Proposal; T + P = 1) indicated

in the Data Sheet: S = St x T% + Sf x P%. The firm

achieving the highest combined technical and financial

score will be invited for negotiations.

8.8 In the case of Fixed-Budget Selection, the Client will select

the firm that submitted the highest ranked Technical

Proposal within the budget. Proposals that exceed the

indicated budget will be rejected. In the case of the Least-

Cost Selection, the Client will select the

lowest proposal among those that passed the minimum

technical score. In both cases the evaluated proposal

price according to para. 5.6 shall be considered, and the

selected firm is invited for negotiations.

9. Negotiations 9.1 Negotiations will be held at the date and address indicated

in the Data Sheet. The invited Consultant will, as a pre-

requisite for attendance at the negotiations, confirm

availability of all Professional staff. Failure in satisfying

such requirements may result in the Client proceeding to

negotiate with the next-ranked Consultant.

Representatives conducting negotiations on behalf of the

Consultant must have written authority to negotiate and



conclude an Agreement.

Technical 9.2 Negotiations will include a discussion of the Technical

negotiations Proposal, the proposed technical approach and

methodology, work plan, and organization and staffing,

and any suggestions made by the Consultant to improve

the Terms of Reference. The Client and the Consultants will

finalize the Terms of Reference, staffing schedule, work

schedule, logistics, and reporting. These documents will then

be incorporated in the Agreement as “Description

of Services”. Special attention will be paid to clearly

defining the inputs and facilities required from the Client to

ensure satisfactory implementation of the assignment. The

Client shall prepare minutes of negotiations which will be

signed by the Client and the Consultant.

Financial 9.3 If applicable, it is the responsibility of the Consultant,

negotiations before starting financial negotiations, to determine the tax

amount to be paid by the Consultant under the Agreement.

The financial negotiations will reflect the agreed technical

modifications in the cost of the services. Financial

negotiations can involve the remuneration rates for staff or

other proposed unit rates if there is a revision of scope or if

the bid rate exceeds the available budget.

Availability of 9.4 Having selected the Consultant on the basis of, among

Professional other things, an evaluation of proposed Professional staff,

Staff/experts the Client expects to negotiate an Agreement on the basis

of the Professional staff named in the Proposal. Before



agreement negotiations, the Client will require assurances

that the Professional staff will be actually available. The

Client will not consider substitutions during agreement

negotiations unless both parties agree that undue delay in

the selection process makes such substitution unavoidable

or for reasons such as death or medical incapacity. If this

is not the case and if it is established that Professional

staff were offered in the proposal without confirming their

availability, the Consultant may be disqualified. Any

proposed substitute shall have equivalent or better

qualifications and experience than the original candidate

and be submitted by the Consultant within the period of

time specified in the letter of invitation to negotiate.

Conclusion of 9.5 Negotiations will conclude with a review of the draft

The Agreement. To complete negotiations the Client and the

negotiations Consultant will initial the agreed Agreement. If negotiations

fail, the Client will invite the Consultant whose Proposal

received the second highest score to negotiate an

Agreement.

10. Award of 10.1 After completing negotiations the Client shall award the

Agreement Agreement to the selected Consultant and promptly notify

all Consultants who have submitted proposals. After

Agreement signature, the Client shall return the unopened

Financial Proposals to the unsuccessful Consultants.

10.2 The Consultant is expected to commence the assignment



on the date and at the location specified in the Data

Sheet.

11. Confidentiality 11.1 Information relating to evaluation of Proposals and

recommendations concerning awards shall not be

disclosed to the Consultants who submitted the Proposals or

to other persons not officially concerned with the process,

until the publication of the award of Agreement. The undue

use by any Consultant of confidential information related to

the process may result in the rejection of its Proposal and may

be subject to the provisions of the Consultant Selection

Guidelines relating to fraud and corruption.



DATA SHEET

Refer Particulars

1.1

Name of the Client: Directorate of Archaeology & Museums, Government of Khyber Pakhtunkhwa.

Method of selection: QUALITY and COST BASED SELECTION (QCBS)

1.2

Financial Proposal to be submitted together with Technical Proposal (sealed in separate envelops):

Yes No

Name of the assignment is: Hiring of Consultant for Detailed Architecture, Archaeological &

Engineering Designing for development of Nine Key Archaeological Sites/ Museums in Khyber

Pakhtunkhwa.

1.3 A pre- bid/proposal conference will be held: Yes No

The Pre-Proposal Conference will held on 26th December, 2019 in Peshawar.

1.4

The Client will provide the following inputs and facilities:

i. All related available & Reports data

ii. notify a dedicated Technical staff as a Coordinator

1.5 The Client envisages the need for continuity for downstream work:

Yes No

1.12

Proposals must remain valid for 90 days after the submission date,

2.1

Clarifications may be requested in writing by authorised representative not later than 7 days before the

submission date.

The address for requesting clarifications is

DIRECTOR

DIRECTORATE OF ARCAHEOLOGY & MUSEUMS PESHAWAR MUSEUMS BUILDING PESHAWAR



3.1

Proposals shall be submitted in the following language:

English

3.2

Consultants may associate with other Consultants: Yes No _

3.3 CVs of the individuals should contain details on conduct of relevant assignments in the past five years.

3.4

Amounts payable by the Client to the Consultant under the Agreement to be subject to all local taxation:

YesNo ___

Taxes are deducted at source from payment to the Consultants unless they have Tax Exemption

Certificate.

Payment to be made in PKR.

3.5 The date of exchange rate is: Not applicable

4.1

Consultant must submit an Original with 02 Copies of the Technical Proposal and Original of Financial Proposal. In case of any discrepancy, hard copy of the document would be referred to as the Original prevailing Proposal.

4.2

The Proposal submission address is

DIRECTOR

DIRECTORATE OF ARCAHEOLOGY & MUSEUMS

PESHAWAR MUSEUMS BUILDING PESHAWAR

Phone # 091 9211194, 9211488

FAX # 0919210690

Proposals must be submitted no later than the following date and time:

7th January 2020 before 02:00 PM.



5.1 Expected date of Start 20th January,2020

5.2

Eligibility Criteria

The Applicant must meet the following eligibility criteria in order to be consider for evaluation process.

S.N. Particular Yes No 1 Registered with PEC or PCATP (Lead Firm) 1.1 All Partners must be registered with PEC or PCATP 2 Registration with taxation authority (Income & Sales Tax) 3 Legally incorporated in Pakistan 4 Applicant is not blacklisted by federal or provincial authority

5.2a

Evaluation Criteria is described hereunder:

EVALUATION CRITERIA

Evaluation will be based on all the criteria regarding the Personal Capabilities, Qualifications,

inception report, Methodology & Work Plan as demonstrated by the Consultant’s responses in

the forms attached to this letter. The Client reserves the right to waive minor deviations, if these

do not materially affect the capability of a Consultant to perform the contract. The experience

and resources of the Sub-Consultant shall not be taken into account in determining the

compliance of the Consultant with the qualifying criteria. However, Joint Venture/Associates’

experience and resources shall be considered. Consortium or Association of firms will be

considered for similar treatment as in case of Joint Venture. The evaluation criteria model is

provided as follow

Note:

The proposal of those Consultant whose score at least sixty five (65%) percentage of the Marks will be

declared as “Technically Responsive Consultant” and will be eligible for Financial Opening. The further

detailed technical evaluation criteria for each head is given as follows:

Sr. No. Category Marks

1.

Firms Proficiency, Organizational Structure,

Certification, Active Tax Payer, Financial

Soundness & Audited Financial statements for

last three Years

10

2. Relevant Experience & Past Performance 35

3. Personnel Capabilities (Presentation) 20

4. Inception Report, Approach and Methodology 35

Total: 100



5.2b

TECHNICAL EVALUATION CRITERIA

S. No Evaluation Parameters Category

Marks

A. Firms Background & Proficiency (10)

1

i. Name, Address, telephone Number, fax & email of the

firm (1.0)

10

ii. Organization Structure of the firm (1.0)

iii. PEC Firm/Company Registration Certificate (02)

iv. PCATP Firm/Company Registration Certificate (01)

v. Audited Financial Statement for the last 3 Years (2.5)

vi. Active Tax Returns (2.5)

B. Experience & Past Performance (30)

2

i. Archaeology & heritage based projects done (7.5 Marks

for each Project) (15)

35

ii. Satisfactory Completion Certificate for Archaeology &

heritage based projects (2.5 Marks for each project) (05)

iii. Interior décor based Projects Done (2.5 Marks for each

project) (05)

iv. Landscape, Hardscape & Infrastructure Planning,

Designing & Development based projects

(2.5 Marks for each project) (05)

iv. General Nature Projects Done (01 Marks for each

project) (05)



C. Key Personnel/ Qualification & experience (20)

3

i. Project Architect Minimum 06 years’ experience

(05 Marks)

> 02 Marks BS Architecture

> 01 Marks for MS Architecture

> 02 Marks for relevant experience

25

ii. Project Archaeologist Minimum 06 years’ experience

(05 Marks)

> 02 Marks B Archaeology

> 01 Marks for Master Degree

> 02 Marks for relevant work experience

iii. Interior Décor Architect

Minimum 06 years’ experience

(05 Marks)



> 02 Marks for relevant Work experience

iv. Landscape & Hardscape Architect

Minimum 06 years’ experience

(05 Marks)




v. Project Engineer Minimum 06 years’ experience

(05 Marks)

> 02 Marks BS Civil

> 01 Marks for MS Engineering


D. Approach & Methodology/ Work Plan (30)

4

i. Inception report (10)

30 ii. Approach & Methodology (10)

iii. Work Plan (5)

iv. Activity Schedule (5)



Technical Proposal - Standard Forms

The technical Proposal to be submitted as per the below mentioned standards forms

TECH-1 Technical Proposal Submission Form

TECH-2 Consultant’s Organization and Experience

A Consultant’s Organization

B Consultant’s Experience

TECH-3 Comments or Suggestions on the Terms of Reference and on Counterpart Staff and

Facilities to be provided by the Client

A On the Terms of Reference

B On the Counterpart Staff and Facilities

TECH-4 Inception Report for the Assignment

TECH-5 Description of the Approach, Methodology, and Work Plan for Performing the

Assignment

TECH-6 Team Composition and Task Assignments

TECH-7 Curriculum Vitae (CV) for Proposed Professional Staff

TECH-8 Work Plan & Activity Schedule

TECH-9 Completion & Submission Reports

TECH-10 Work Plan & Time Schedule

TECH-11 Key Personnel Task Assignment



TECH-1-Technical Proposal Submission Form

[Location, Date]

To:

DIRECTOR Directorate of Archaeology & Museums Peshawar Phone # 091 9211194, 9211488 Fax: 0919210690

Dear Sir,

We, the undersigned, offer to provide the services for Hiring of Consultant for Detailed Architecture, Archaeological & Engineering Designing & Site Supervision for

development of Nine Key Archaeological Sites/ Museums in Khyber Pakhtunkhwa. in

accordance with your advertisement dated 8th December, 2019 and our Proposal. We are

hereby submitting our Proposal, which includes this Technical Proposal, and a Financial

Proposal sealed under a separate envelope1.

We are submitting our Proposal in association with: [Insert a list with full

name and address of each associated Consultant]2

We hereby declare that all the information and statements made in this Proposal are

true and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e.,

before the date indicated in Paragraph Reference 1.12 of the Data Sheet, we undertake to

negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to

the modifications resulting from Agreement negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to the assignment not later than the date indicated in Paragraph Reference 5.1 of the Data Sheet.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:



TECH-2-Consultant’s Organization and Experience

A - Consultant’s Organization

[Provide here a brief description of the background and organization of your firm/entity and each associate for this assignment.]

B - Consultant’s Experience

[Using the format below, provide information on each assignment for which your firm, and each

associate for this assignment, was legally contracted as a corporate entity or as one of the major

companies within an association, for carrying out consulting services similar to the ones

requested under this Assignment and as per the weightage criteria for concerned category

project marks.. Please provide Client’s certification and/or evidence of the contract agreement.]

Assignment name:

Value of the agreement (in current PKR):

Component of Assignment as per Evaluation

Criteria

Country:

Location within country:

Duration of assignment (months):

Name of Client:

Total No of staff-months (by your firm) on the

assignment:

Start date (month/year):

Completion date (month/year):

Value of consultancy services provided by your

firm under the agreement (in current PKR or

US$):



Name of associated Consultants, if any:

No of professional staff-months provided by

associated Consultants:

Name of senior professional staff of your firm involved and functions performed (indicate

most significant profiles such as Project Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:



TECH-3-Comments ON TORS

(COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE AND ON COUNTERPART STAFF AND

FACILITIES TO BE PROVIDED BY THE CLIENT)

A - On the Terms of Reference

[Present and justify here any modifications or improvement to the Terms of Reference you are

proposing to improve performance in carrying out the assignment (such as deleting some

activity you consider unnecessary, or adding another, or proposing a different phasing of the

activities). Such suggestions should be concise and to the point, and incorporated in your

Proposal.]

B - On Counterpart Staff and Facilities

[Comment here on counterpart staff and facilities to be provided by the Client according to

Paragraph Reference 1.4 of the Data Sheet including: administrative support, office space, local

transportation, equipment, data, etc.]



TECH-4- Design Intervention Report

(Design Interventions Report for the Assignment)

[Design Intervention report is key components of the Technical Proposal that will assess the quality and outcome of the design for each site . You are suggested to present a brief design intervention report for each of the key archaeological sites/ Museums in Khyber Pakhtunkhwa]

i) Design Intervention.

For evaluation of this aspect of the consultant, Design interventions

proposed by the consultant to carry out the assignment is further sub-

divided in to:

1. Innovativeness of the planning features for key archaeological

sites/ Museums

2. Innovativeness of the Designing features for key

archaeological sites/ Museums



TECH-5-Approach and Methodology

(Description of Approach, Methodology, and Work Plan for Performing the Assignment)

[Technical approach, methodology and work plan are key components of the Technical Proposal. You are suggested to present your Technical Proposal (50 pages, inclusive of charts and diagrams) divided into the following chapters:

i) Approach and Methodology.

For evaluation of this aspect of the consultant, Approach and Methodology

proposed by the consultant to carry out the assignment is further sub-

divided in to:

1. Planning approach for key archaeological sites/ Museums

2. Designing Approach for key archaeological sites/ Museums

3. Execution Supervision for key archaeological sites/ Museums



TECH-6-Team Composition and Task Assignments

Professional Staff

Name of Staff CNIC No.. Firm Area of Expertise Position Assigned Task Assigned



TECH-7-Curriculum Vitae (CV) for Proposed Professional Staff

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. CNIC No (if Pakistani): or Passport No:

6. Education :

Degree Major/Minor Institution Date (MM/YYYY)

7. Membership of Professional Associations:

8. Other Training[Indicate significant training since degrees under 6 - Education were obtained]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:

10. Employment Record[Starting with present position, list in reverse order every employment held by staff member since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]:

Client Position From (MM/YYYY) To (MM/YYYY)



11. Detailed Tasks Assigned as per Component of Evaluation

[List all tasks to be performed under this assignment with separate heading ]

12. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned as per

evaluation criteria

[Among the assignments in which the staff has been involved, indicate the following

information for those assignments that best illustrate staff capability to handle the tasks listed

under point 11.]

1) Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:




Year:

Location:

Client:


Positions held:



Year:

Location:

Client:


Positions held:


[Unroll the project details group and continue numbering (4, 5, …) as many times as is

required]

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes myself, my qualifications, and my experience. I understand that any wilful

misstatement described herein may lead to my disqualification or dismissal, if engaged.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:



TECH-8-WORK PLAN / ACTIVITY SCHEDULE

ITEM OF WORK ACYIVITIES

MONTHLY PROGRAME (BAR CHART FORMAT)

1 2 3 4



TECH-9-COMPLETION & SUBMISSION REPORTS

Reports Date



TECH-10-WORK PLAN AND TIME SCHEDULE FOR KEY PERSONNEL

S.No POSITION MAN-MONTHS

Months (In Form of Bar Chart)

1 2 3 4 n

Activities Duration:

Signature ________________

(Authorized Representative)

Full Name ________________

Designation ________________

Address

________________



TECH-11-COMPOSITION OF THE TEAM PERSONNEL AND THE TASK TO BE

ASSIGNED TO EACH TEAM MEMBER

1. Technical/ Managerial Staff

Name Position Task Assignment

2. Supporting Staff

Name Position Task Assignment



FINANCIAL PROPOSAL STANDARD FORMS



FIN-1-Financial Proposal Submission Form

[Location, Date]

To:

DIRECTOR

Directorate of Archaeology & Museums

Peshawar

Phone # 091 9211194, 9211488

Fax: 0919210690

Dear Sir,

We, the undersigned, offer to provide the consulting services for Hiring of Consultant

for Detailed Architecture, Archaeological & Engineering Designing & Site Supervision for

development of Key Archaeological Sites/ Museums in Khyber Pakhtunkhwa. in accordance with

your Request for Proposal dated 8th December, 2019 and our Technical Proposal. Our attached

Financial Proposal is for the sum of [Insert amount(s) in words and figures1]. This amount is exclusive of

the taxes, which shall be identified during negotiations and shall be added to the above amount.

Our Financial Proposal shall be binding upon us subject to the modifications resulting

from Agreement negotiations, up to expiration of the validity period of the Proposal, i.e. before the date

indicated in Paragraph Reference 1.12 of the Data Sheet.

No commissions or gratuities have been or are to be paid by us to agents relating to this

Proposal and Agreement execution.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:



FIN-2-Financial Proposal Submission Form (Design Phase)

Design Phase Financial Proposal

S.No.

Description of Site

Description of Work

Consultancy Cost in PKR.

1

Peshawar Museum, Peshawar

Detailed Architecture,

Archaeological &

Engineering Designing

2

Archaeological Site Jaulian, Haripur

3

Archaeological Site Ranigat Bunner

4

Archaeological Site Barikot, Swat

5

Archaeological Site Takht Bhai

6

Archaeological Site Jamal Garhi

7

Archaeological Site Shahbaz Garhi

8

Archaeological Site Therreli

DESIGNING PHASE TOTAL COST (PKR).

Authorized Signature:____________________________________________________.

Name and Title of Signatory: ______________________________________________.

Name of Firm: ________________________________________________________.

Address: _____________________________________________________________.

Stamp/Seal:___________________________________________________________.



FIN-3-Financial Proposal Submission Form (Supervision Phase))

Supervision Phase Financial Proposal

S.No. Description of Site Description of Work Consultancy Cost in PKR.

1


Detailed Site

Development

Supervision

2


3


4


5


6


7


8


DESIGNING PHASE TOTAL COST (PKR).



Name of Firm: ________________________________________________________.

Address: _____________________________________________________________.

Stamp/Seal: ___________________________________________________________.



FIN-4-Financial Proposal Submission Form (FINANCIAL SUMMARY)

SUMMARY OF COST

DESIGN & SUPERVISION

S.No.

Description

Consultancy Cost in PKR.

1

Detailed Architecture,

Archaeological & Engineering Designing

2

Detailed Site Development Supervision

(DESIGNING + SUPERVISION) TOTAL COST (PKR).



Name of Firm: ________________________________________________________.

Address: _____________________________________________________________.

Stamp/Seal: ___________________________________________________________.



Terms of Reference



Description of the Services

Terms of Reference

Introduction

i. The Government of Khyber Pakhtunkhwa has undertaken a project

"Development of Key Archaeological Sites/ Museums in Khyber

Pakhtunkhwa” This project is being funded by the Government Khyber

Pakhtunkhwa under the supervision of Directorate of Archaeology & Museums

Khyber Pakhtunkhwa.

The larger project aims at:

i. Development of key archaeological sites of Khyber Pakhtunkhwa to

enhance religious tourism in the province.

ii. Conservation, Preservation & restoration of cultural heritage in Khyber

Pakhtunkhwa, including the key archaeological sites/ Museums of

Khyber Pakhtunkhwa.

iii. Upgrading the existing sites to state of the art international standard

archaeological sites.

iv. Promotion of national and international tourism in the province.

v. Social and economic uplift of the resident population of Khyber

pakhtunkhwa through job creation, skills development and vocational

training, the promotion & development of significant features

archaeological sites will establish the way for appropriate small scale

businesses development.

2. The larger project is intended to substantively and positively transform

the key archaeological sites as per international standards.



Objective

The objectives of consulting services are to assist the client for Detailed Architecture,

Archaeological & Engineering Designing & Site Supervision for development of Key

Archaeological Sites/ Museums in Khyber Pakhtunkhwa.

1. Detail survey of sites 2. Test and investigation of components of project.

3. Detailed designing and drawing of various components of project. The consultant will prepare PC-I, detailed engineering drawings, design, calculations, BOQ, contract agreement, specification for the construction of the building and providing all necessary facilities, requirements in building.

4. Submission of complete bidding documents of various components of projects 5. Tender assistance. 6. Design review. 7. Contractors bids evaluation (technical/financial) 8. Full time top construction supervision and detailed supervision. 9. Overall project monitoring and evaluation. 10. Reporting and responding. 11. Power point presentation to competent authority and proposed models. 12. Follow up instructions of competent authority/executing agency and ToRs. 13. All assignment carried by consultant under the ToRs shall be to the entire satisfaction of

client and any alteration, modification, addition, or amendment etc deemed necessary by the client would be carried out by the consultant at his own expenses until these are formally approved by the competent authority.

14. Quality and quantity assurance. 15. Developing and ensuring quality/quantitatively, assurance mechanism as per

requirement.

Specific scope of consulting services (wherever applicable) is described in this scope of the Consultant’s Agreement will be authorized by client at rates and conditions to be mutually agreed.

A. Design & Construction Supervision of Building.

(a) Detailed Design of Projects:

i) To carry out detail design of all key archaeological sites and their concerned drawings.

ii) To prepare land acquisition plans, if there is any land acquisition required for the project.

iii) To prepare reports for submission to client. iv) To prepare Master plans for each archaeological site. v) To prepare detailed architecture Plan for each archaeological site vi) To prepare detailed archaeological plan for each archaeological site vii) To prepare detailed interior Design for museums sites viii) To prepare Landscape & Hardscape infrastructure for each archaeological site ix) To prepare detailed infrastructure development plan for each archaeological site x) To prepare detailed illumination designing for each archaeological site.



(b) Detailed Designing

i) To designed the key archaeological sites of Khyber pakhtunkhwa

S.No.

Archaeological Sites

1


2


3


4


5


6


7


8


ii) To carry out topographic surveys, including horizontal and vertical alignments and cross-sections, establishments of horizontal control point, quadrants points and permanent reference beacons required for detailed engineering designed to enable construction quantities to be calculated to an accuracy of (+) (-) five percent.

iii) To assesses cross drainage requirements and propose improvements to existing infrastructures of the archaeological sites.

iv) To prepare detail architecture archaeological &engineering designs and bill of quantities, and calculate detail cost estimate for Civil Works, broken down it to foreign (direct and indirect) and local components as well as taxes and custom duties.

v) To develop engineering cost estimate for state of the art development of each archaeological site/ Museum.

vi) To prepare appropriate contract packages, talking in to account the location of the project and size of the contracts.

vii) To update the realistic site development schedules showing the anticipated progress of work and expenditure for the contract package in conjunction with client. The schedule will reflect seasonal climatic effects at the work site.



(c) Tender Assistance

i) To prepare bid documents for each package, with specific provisions to minimize disruption / damage to the environment and local settlements dues to construction.

ii) To prepare contract drawings, sections, architecture, archaeological conservation & preservation plans & infrastructural plans and others.

iii) To assist client in pre-qualification of contractors, if required.

iv) To prepare invitations to bid and evaluate bids received, with preparation of evaluation reports.

(d) Construction Supervision

i) To review and authenticate the design of the project.

ii) To give the order to commence the work and issuing variation orders to the contractors, both after consultation with client.

iii) To approve the contractor’s work program, method statements, sources of materials etc.

iv) To investigate the suitability of locally available construction materials and where necessary locate new quarries and borrow pits and assess the quality and quantity of materials and hauling distance.

v) To check systematically the progress of the works.

vi) To approve and / or issuing working drawings, approving the setting out of the works giving instructions to the contractors and proceeding amendment and variation.

vii) To verify and correct the as-built drawings supplied by the Contractor.

viii) To take / verify measurements and keeping appropriate records of these, which are to be in computer based form.

ix) To maintain a day by day project diary, correspondence and other which shall record all events pertaining to the administration of the contract requests from and orders given o the contractor and any other information which may be at a later date be or assistance in resolving queries arising in connection with execution of the works.



x) To supervise the contractor in all matters concerning safety and care of the works.

xi) To direct the contractor to carry out all such work as may be necessary in the opinion of the Engineer to avoid or to reduce the risk in case of any emergency affecting the safety of life or of the works or of adjoining property and advise client thereof as soon thereafter as is reasonably practicable.

xii) To arrange monthly review meeting with contractors, client and other fora.

xiii) To examine and attend the measurement of any work which is about to be covered or put out of view before permanent work is placed thereon and or to examine and attend the measurement of the completed works in the prescribed form.

xiv) To carry out generally all the duties of the Architect/ Engineer as specified in the Consultation contract.

xv) To issue necessary notices to the contractor as may be required under the construction contract..

xvi) To inspect the work as appropriate intervals during the defects liability period and issuing the defects liability certificate.

xvii) To process the Contractor’s possible claims.

xviii) To monitor environmental issues during the construction period, ensuring minimum disruption / damage to the environment and local settlements by approval of the Contractors work statement / methodology including monitoring the impact of construction works on the environment and local settlements and providing information to client and the District Government in the Monthly Progress Report.

xix) To issue a variation order, which has financial implications subject to prior approval in writing of client?

xx) Accord of Technical Sanction shall be the responsibility of the design consultant which shall be vetted by supervisory consultant.

xxi) To determining extension of time, subject to prior approval of client.

xxii) To advise client with respect to carrying out the works follows an approval to arbitration or litigation relating to the work.

xxiii) To prepare presentation of the project & present the same ay any forum as required & assist the Deptt: is such matters are & when required by client or any Deptt: concern.

xxiv) To check the contractor’s accounts, invoices, IPCs, claims and other statements with respect to all aspects of financial regulatory correctness and the contract.

xxv) To advise client on all matters relating to the execution of the contract including providing advice on processing of contractor’s claims, if any.



xxvi) To recommend to client any liquidated damages to be claimed from the

Contractor or other actions which should be taken against the contractor under the construction contract.

xxvii) To inspect the performance of the works with regard to workmanship and compliance with the specifications and to order, to supervise or perform tests on materials and other work and to approve or disapprove the contractor’s work and if appropriate, his plant ant equipment.

xxviii) To certify work volume and Interim Certificates for payments.

xxix) To certify completion or part or all of the works prepare punch list for payment to the contractor.

xxx) To order tests of material and of completed works and ordering removal of material or works, which do not comply with specified requirements.

xxxi) To order, if required, the uncovering of completed work and or the removal and substitution of proper materials and / or work.

xxxii) To inspect the work during the maintenance period and issuing the maintenance certificate.

xxxiii) To assist in the transfer of the Project from the contractor to client.

xxxiv) Overall Project Monitoring

i) To support client to carry out the overall project monitoring and feedback.

ii) To establish system for recording data and statistics for such monitoring.

iii) To collect required data and undertake other relevant surveys before construction and immediately after completion of each road for monitoring.

iv) To prepare quarterly progress report in accordance with the format agreed by client.

v) To prepare monthly progress report.

vi) To provide client with complete records and approved Contractor’s as-build drawing for the works.

To prepare completion report for the Project, including information on a contract-

wise basis in a form acceptable to client and carry out Project Benefit.

Monitoring and Evaluation before and after civil works construction in

accordance with the agreed format.

Project completion

After completion of project in all respect, the consultant shall prepare PC-IV on

Specified format & ensure / process its approval from client Deptt: within two-weeks.



KEY PERSONNEL

CONSULTANCY SERVICES FOR DESIGN & DETAIL CONSTRUCTION SUPERVISION OF DEVELOPMENT OF KEY ARCHAEOLOGICAL SITES/ MUSEUMS OF KHYBER

PAKHTUNKHWA

Estimated Man months of key and other personnel

For Design Phase.

Sr.No. Detail of Key Personnel MM

1 Team Leader 5

2 Architect 5

3 Archaeologist 5

4 Interior Design Architect 5

5 Landscape/ Hardscape Architect 5

6 Civil/ Infrastructure Engineer 5

7 Quantity Surveyor 5

8 Surveyor 3

9 Computer Operator 5

10 Draftsman 15



KEY PERSONNEL

CONSULTANCY SERVICES FOR DESIGN & DETAIL CONSTRUCTION SUPERVISION OF DEVELOPMENT OF KEY ARCHAEOLOGICAL SITES/ MUSEUMS OF KHYBER PAKHTUNKHWA

Estimated Man months of key and other personnel

For Supervision Phase.

Sr.No. Detail of Key Personnel MM

1 Team Leader 12

2 Architect 24

3 Archaeologist 24

4 Interior Design Architect 12

5 Landscape/ Hardscape Architect 12

6 Civil/ Infrastructure Engineer 12

7 Quantity Surveyor 12

8 Surveyor 12

9 Draftsman 24

GOVERNMENT OF KHYBER PAKHTUNKHWA. · Valid Certificate of registration with PEC, PCATP & ISO. IV....

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Transcript of GOVERNMENT OF KHYBER PAKHTUNKHWA. · Valid Certificate of registration with PEC, PCATP & ISO. IV....