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GOVERNMENT OF INDIAGOVERNMENT OF INDIAGOVERNMENT OF INDIAGOVERNMENT OF INDIA Ministry Of Electronics & Information TechnologyMinistry Of Electronics & Information TechnologyMinistry Of Electronics & Information TechnologyMinistry Of Electronics & Information Technology

STQC DirectorateSTQC DirectorateSTQC DirectorateSTQC Directorate ELECTRONICS TEST & DEVELOPMENT CENTREELECTRONICS TEST & DEVELOPMENT CENTREELECTRONICS TEST & DEVELOPMENT CENTREELECTRONICS TEST & DEVELOPMENT CENTRE 1111stststst & 2 & 2 & 2 & 2ndndndnd Floor, Central Block, Housefed Complex, Floor, Central Block, Housefed Complex, Floor, Central Block, Housefed Complex, Floor, Central Block, Housefed Complex,

Beltola Basistha Road, Dispur, GuwahatiBeltola Basistha Road, Dispur, GuwahatiBeltola Basistha Road, Dispur, GuwahatiBeltola Basistha Road, Dispur, Guwahati----781006781006781006781006

Phone : (0361)2221502 Tele/Fax : (0361)2224839 Email : etdcgw@stqc.gov.in Website : www.stqc.gov.in

TENDER DOCUMENT

For

Category ADVERTISED TENDER (TWO BID SYSTEM)

Item Name HIRING OF VEHICLE FOR OFFICIAL PURPOSE

Tender No. 4(28)/2012-AP/ETDC-GUW/IT/034

Issue Date 01-11-2017

EMD Amount * Rs.12,000/-

Closing Date 23-11-2017 at 11.00 hrs

Opening Due on 24-11-2017 at 11.00 hrs

• Submission as per clause 4.5 of Tender Document, EMD in original must be submitted before closing date/time.

• The EMD must be valid for at least 165 days from the date of closing of the tender.

A.O. (Officiating) For and On behalf of the President of India

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GOVERNMENT OF INDIA Ministry Of Electronics & Information TechnologyMinistry Of Electronics & Information TechnologyMinistry Of Electronics & Information TechnologyMinistry Of Electronics & Information Technology

STQC DirectorateSTQC DirectorateSTQC DirectorateSTQC Directorate ELECTRONICS TEST & DEVELOPMENT CENTREELECTRONICS TEST & DEVELOPMENT CENTREELECTRONICS TEST & DEVELOPMENT CENTREELECTRONICS TEST & DEVELOPMENT CENTRE 1111stststst & 2 & 2 & 2 & 2ndndndnd Floor, Central Block, Housefed Complex, Floor, Central Block, Housefed Complex, Floor, Central Block, Housefed Complex, Floor, Central Block, Housefed Complex,

Beltola Basistha Road, Dispur, Guwahati - 781006 TO ALL INTERESTED BIDDERS

INVITATION OF e-TENDER

Online Tenders through Central Public Procurement Portal (CPP Portal)

[http://eprocure.gov.in/eprocure/app] are hereby invited by the Director, Electronics Test & Development Centre (ETDC), Guwahati, for and on behalf of the President of India, from interested and eligible Bidders for the Services under the terms and conditions and schedule of requirements and specifications mentioned in the following Tender Document in the manner prescribed. Bidders are requested to kindly use, if required for specific documentation, the formats prescribed.

In case any clarification is required for filling the bid document or submitting the same, the prospective bidder may contact A.O.(Officiating), Tel no:(0361)2221502, e-mail id : etdcgw@stqc.gov.in on or before 17.11.2017.

Enclosures: 1) Chapter – I : Schedule of Requirements with EMD amount 2) Chapter – II : Specifications & Allied Technical Details 3) Chapter – III :Instructions to Bidders 4) Chapter – IV : Eligibility criteria & Scope of Works 5) Chapter – V : Price Schedule (To be filled by bidder) 6) Chapter – VI : Details of Compliance Matrix for Tendered Specification (To be filled by bidder) 7) Chapter – VII : List of customer base 8) Annexure-I : Declaration regarding debarment/black-list status (To be filled by bidder in Firms Letter Head) 9) Annexure-II : Model Bank Guarantee Format for furnishing EMD 10) Annexure-III : Model Bank Guarantee Format for furnishing PBG 11) Annexure-IV : Banking details of ETDC, Guwahati 12) Annexure-V : Checklist 13) Annexure-VI : Self Declaration format regarding availability of AC/Non-AC cars (To be filled by bidder in Firms Letter Head) 14) Annexure-VII : Self Declaration format regarding Driver of the vehicle (To be filled

by bidder in Firms Letter Head).

A.O. (Officiating)

Phone +91:(0361)2221502

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Chapter – I: Schedule of Requi rements with EMD amount

Requirement : Bids are required for the following services under this Tender. Tender Ref. No.: 4(28)/2012-AP/ETDC-GUW/IT/034 Tender Category: Advertised Tender (Two Bid System)

Sl. Item /Services Quantity EMD Reference/

No. Required Amount Remarks

in INR

1 HIRING OF VEHICLE FOR OFFICIAL PURPOSE

[01 (one) no. of vehicle]

12,000/- Chapter – II

Note: 1. Director, Electronics Test & Development Centre (ETDC), Guwahati, reserves the right to Change

Quantity and Addition/ Deletion of the services listed above without assigning any reason.

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Chapter – II: Specifications & Allied Technical Details

Specification of Stores / Services required:

Tendered Equipment / Standard Ref. No./ ACTE Ref No: Nil

Scope of Hiring of Vehicle Services

The details of the work involved are as under: 1. The bidder should be a well-established and experienced transport hiring entity [as defined in Chapter-III 1(e)] located at Guwahati and should fulfil the essential conditions mentioned below:-

a. The vehicle shall have comprehensive insurance and fitness as per RTA Rules. b. The vehicle should have valid commercial registration issued by competent authority of Govt of Assam. c. The bidder should have a good fleet of A/C cars and Non A/C cars (self declaration may be given as per

Annexure-VI). d. The vehicles and the cabs/taxi service shall conform to the requirements of Motor Vehicles Department, Government

of Assam. e. The bidder should have previous experience of providing vehicles on hire basis to Government Departments /

Undertakings / other reputed organizations. A copy of the customer/base with address and contact details during the last 3 years should be submitted.

f. The bidder should not have been black listed by any Central / State Government organizations during the past 3 years. A declaration to this effect may be given.

g. The bidder should have regular office at Guwahati with functional telephones for booking the requirements. h. The drivers deployed by the bidder should have valid driving licence. The driver should maintain proper professional

discipline, be courteous and gentle. The driver should wear uniform. The driver deployed should have sufficient knowledge about the roads / routes to the destination. (self declaration may be given as per Annexure-VII)

i. The vehicles should be in very good running condition, neat and clean, having comfortable and easy travelling from the point of view of internal fittings and fixtures including reliable door locking mechanisms, clean seat covers / towels etc.

j. Any toll, parking fee etc., shall be paid by the driver and may be included in the invoice / bill submitted for payment. 2. Hiring of vehicle is on requirement basis. The requirement may be within the city of Guwahati OR anywhere within Assam OR to neighbouring states in the NE Region. Therefore, the bidder should have vehicles with permit to cover these states also.

3. In case of non/reporting due to break/down of vehicle or any other reason, the agency will have to make immediate alternative arrangement under intimation to the user(s) of the vehicle and the authorized officer / staff of ETDC, Guwahati.

4. In the event of failure to provide such replacement as stated above, ETDC, Guwahati will be free to deduct the actual cost for making alternative arrangement. Strict care should be taken so that normal services are not disturbed / disrupted due to non/reporting of vehicles.

5. While performing duty, if a vehicle goes out of order, the bidder shall send the replacement within 30 minutes failing which ETDC, Guwahati shall be free to make alternative arrangements at the cost of defaulting bidder besides stopping the payment of service provided by the vehicle which went out of order during duty.

6. The vehicle should not be more than 3 years old. 7. Every starting & closing Km at ETDC office To & Fro should be recorded and endorsed by the officer/official traveling by the vehicle in the proper Log Book available with the vehicle.

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Chapter – III: Instructions to Bidders

1 Definitions In this Document, unless otherwise specified, the following definitions shall take effect. (a) “Purchaser” shall mean this Laboratory or any of it’s Subordinate

Establishment or Project Office; (b) “Importer” shall mean this Laboratory or any of it’s Subordinate Establishment

or Project Office, when the articles/ services are to be procured from overseas agencies, whether directly or through a duly authorized and registered Indian Agent;

(c) “End User” shall mean this Laboratory or any of it’s Subordinate

Establishment or Project Office or any of it’s sister Laboratories/ Centres or it’s HQrs./ any higher establishment;

(d) “Consignee” shall mean this Laboratory or any of it’s Subordinate

Establishment or Project Office in the city of Guwahati, Assam India. (e) “Bidder” shall mean a person or a body of persons, duly registered (with up-to-

date validation, whenever renewal is required) with the appropriate authorities, wherever such registration is required for pursuing the profession/ vocation/ trade/ commerce/ manufacturing etc., and having good track records of paying various Sales/Service/Value Added Taxes/ Excise/ Customs Duties, GST etc. to the appropriate authorities for a period to the satisfaction of the purchaser. A Bidder must have proven ability for supply of the stores/ undertaking the services, as the case may be.

(f) “Stores” or “Services” shall mean the goods/ services listed in the schedule

below and any inclusion/ exclusion/ value-addition shall be considered only with respect to the original specifications/requirements.

(g) “Bid” or “Tender” or “Offer” or “Quotation” shall mean a physical signed documented submission or response by the interested Bidder in the prescribed manner against the specified Tender Enquiry Notice or Request for Quotation floated by the Purchaser, whether by direct invitation letter or by authentic e-mail or website or newspaper publicity, subject to the restrictions as may be delineated hereunder.

2 Eligibility Criteria 2.1 Ownership The Bidder must be a registered Entity [as defined in Chapter-III 1(e)

above] or Firm/Organization according to the law of the country. 2.2 Credentials Bidders may preferably have proven track record in supplying the specified services and shall submit

a) Copies of Purchase Orders successfully executed in India in last 3(three) years. b) List of Clients in India

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3 Submission of Bids

3.1 Price of the Bid This Tender Document is Free of Cost.

Document

3.2 Availability of Bid Document

Irrespective of a Single or Limited Tender invitation or Two Bid Advertised Tendering, in all cases, the detailed bid document can be used/ downloaded from the website of theSTQC Directorate, Ministry of Electronics and Information Technology, Govt. of India, NewDelhi [http://www.stqc.gov.in] and also from the Govt. of India, Central Public Procurement Portal(CPP Portal)[http://eprocure.gov.in/cppp/].

3.3 Authenticity of

Bid Document Tenders hosted in STQC web site is only for wide circulation purpose and Tenders

hosted in CPP Portal is for e-Tendering and online bidding by any intending Supplier 3.4 Method of

Submission Bidders must submit their offers/bid(s) online through Central Public

Procurement Portal (CPP Portal) [http://eprocure.gov.in/eprocure/app], under TWO BID SYSTEM as detailed below. Kindly refer the procedures for submission of online bids as by Central Public Procurement Portal (CPP Portal) [http://eprocure.gov.in/eprocure/ app]. Uploaded Bids/ Documents must be duly ink-signed & Stamped on each page of the bid except printed technical literature/leaflets.

The E-Mail address of the Purchaser mentioned in this Tender Document is only for general communication purpose and Tenders shall not be sent to this address. All correspondence/corrigendum etc related to Tender, if required, shall be done through CPP Portal [http://eprocure.gov.in/eprocure/app] or e-mails only. Bidders are requested to follow the CPP Portal on regular basis.

4 Contents of the Bid

4.1 General Bids, under TWO BID SYSTEM, shall comprise of two numbers of covers for upload of the

following:

i) Cover No.1: Containing Covering Letter on the Firm’s Letterhead, enclosing the Bid, clearly Mentioning the Tender Reference. EMD / Bid Security with Techno-Commercial Bid

and other required details must be duly ink-signed & Stamped on each page. Kindly ensure that no price information shall be indicated in this Cover. However, Price Schedule (as per proforma given in Chapter-V with necessary information without price should be included and uploaded under this cover.

ii) Cover No.2: It should contain duly ink signed and stamped on each page the Price/Financial Bid as per the proforma given in Chapter-V of the Tender document and uploaded accordingly. Price/Financial Bid will be opened only if the Bidder qualifies in the Techno-commercial Bid evaluation.

4.2 Techno- Techno-commercial Bid (for all Technical and Commercial terms including price

Commercial Schedule without price information) must be submitted by the firm, together with the Bid: Specifications etc., in Cover No.1 with Tender reference particulars.

This part is to contain the relevant scope and allied commercial term details as required in terms of the tender enquiry documents.

Techno-commercial Bid should contain details of following Documents/ Information/ Confirmation, as mentioned in clause 4.3 & 4.4 of this Tender Document, to be submitted on Firm’s Letterhead beside all other things, if any:

4.3 Documents a) Name, Address and Particulars of the Bidder; b) Central Purchase Organization (e.g. DGS&D/NSIC) enlistment document(s), where required.

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c) Earnest Money Deposit in due manner for requisite amount. (Refer Chapter-I & Clause 4.5)

d) Duly filled price schedule (as per Chapter-V) with name(s) of main services being offered.

e) Copies of Supply Order /PO letters entered with the Govt. Departments etc., as proof of supplies alongwith a list of customers in INDIA may be provided.

f) Copy of Bidder’s (Firms/Company) Registration Certificate / Trade License etc.

g) Copies of Sales Tax/ GST etc./ PAN Card & Income Tax Returns; where

applicable, 4.4 Information/

Confirmation:

a) Details of Bank Account Information, viz., Bank Name, Branch Address, Account Number, IFS Code (for NEFT/RTGS), SWIFT Code (for FE Payments), MICR Code as well as PAN No. using the prescribed format.

b) Payment Terms – [Refer Chapter-IV] c) Payment method - [Refer Chapter-IV] & Undertaking / Declaration to accept

payments through Electronic Fund Transfer method [Refer Chapter-IV]. d) Offer Validity - 120 days from the date of closing of tender. [Refer Chapter-

IV] e) Acceptance for Submission of Performance Bank Guarantee (PBG) upon award

of contract [Refer Chapter-IV] f) Penalty / Liquidated Damages- acceptance, [Refer Chapter-IV]. g) Any other specific Commercial Terms & Conditions [Refer Chapter-IV]. All documents submitted shall be duly INK SIGNED & stamped by bidder for its acceptance.

Please note that for any of the above clauses, if not otherwise expressly

disclaimed/ mentioned in your quotation; our terms & conditions, shall be deemed to be accepted by you. The Purchaser may, at it’s discretion, opt to seek clarification on any of the above points from the bidders.

Important Note: In addition to above you are also requested to submit an undertaking on your letter head duly signed & stamped to confirm the acceptability of all Terms & Conditions of Tender Document.

4.5 Earnest Money

Deposit (EMD):

EARNEST MONEY DEPOSIT (EMD) or BID SECURITY as may be required herein

below, or any valid certificate of exemption, when the bidder intends to avail of exemption

from EMD submission, should be uploaded with the Techno-Commercial Bid in Cover. a) Bids without Earnest Money Deposit will not be entertained, until & unless a valid and acceptable reason with evidence, for not enclosing the EMD is submitted with the bid document.

b) The EMD should either be in the form of Fixed Deposit Receipt or Bank Guarantee (as per Annexure-II) from any Nationalized / Commercial Bank in favour of “PAO, MEITY, New Delhi”. The EMD must be valid for at least 165 days from the date of closing of the tender. EMD through cash or cheque is not acceptable. C) The Earnest Money of all unsuccessful bidder (except technically eligible L1 & L2 bidder) shall be returned to them without any interest, after the expiry of the final tender validity period but not later than 30 days after issue of Purchase Order and its acceptance by successful L1 bidder as per GFR norms. After this, the EMD of L2 bidder shall be returned at an early date and EMD amount of successful L1 bidder shall be returned only after receipt of PBG (as per (as per (as per (as per AnnexureAnnexureAnnexureAnnexure----III) III) III) III) from it. No interest will be payable to the supplier by the Purchaser on the EMD. d) Earnest Money Deposit is liable to be forfeited and bid is liable to be rejected if: ● The bidder withdraws or amends, impairs or derogates from the submitted bid in any respect within the validity period of bid, or within the period of validity of the Purchase/ Work Order, if placed in due conformity of the said tender.

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● If the bidder fails to furnish the acceptance of Purchase Order in writing within Three (3) weeks from the placement of the purchase order.

● If the successful bidder fails to furnish the Performance Bank Guarantee (PBG) (as

per Annexure-III) within four weeks’ time from the placement of the Purchase Order.

EMD in original must be submitted before closing date & time of tender

at ETDC, Guwahati, along with covering letter. Envelope must be marked with details of Tender No., Item name & closing Date/Time and covering letter shall be addressed to the Director, ETDC, Guwahati.

The Bid Security / Earnest Money Deposit so referred to above should be readily

available at the time of opening of the Tenders on the stipulated date and unless an

exemption is sought for with valid supporting documents, any isolated submission or a

delayed submission or attempt to submission after bid opening or expression of interest

for submission will not be treated as a valid submission of EMD.

An EMD instrument must be purchased after issue of and before closure of the Tender concerned and a pre-emptive buying of EMD instrument or a post- closing date issue of EMD will not be valid.

4.6 Price Bid PRICE BID should be submitted duly in the firm’s letterhead in Cover No.2, PRICE BID should be submitted duly in the firm’s letterhead in Cover No.2, PRICE BID should be submitted duly in the firm’s letterhead in Cover No.2, PRICE BID should be submitted duly in the firm’s letterhead in Cover No.2,

with Tender Refewith Tender Refewith Tender Refewith Tender Reference Particulars and mentioning the details of the applicable rence Particulars and mentioning the details of the applicable rence Particulars and mentioning the details of the applicable rence Particulars and mentioning the details of the applicable

Price breakPrice breakPrice breakPrice break----ups and taxes and duties/levies etc. for all the Options offered. All ups and taxes and duties/levies etc. for all the Options offered. All ups and taxes and duties/levies etc. for all the Options offered. All ups and taxes and duties/levies etc. for all the Options offered. All

the charges, tax components and payment of other statutory dues should be the charges, tax components and payment of other statutory dues should be the charges, tax components and payment of other statutory dues should be the charges, tax components and payment of other statutory dues should be

separately indicated itemseparately indicated itemseparately indicated itemseparately indicated item----wise as herwise as herwise as herwise as hereunder. For the guidance, refer Proforma eunder. For the guidance, refer Proforma eunder. For the guidance, refer Proforma eunder. For the guidance, refer Proforma

given given given given ChapterChapterChapterChapter––––V:V:V:V: PRICE SCHEDULE. PRICE SCHEDULE. PRICE SCHEDULE. PRICE SCHEDULE.

4.7 Cancellation of Tender

Any Tender may be cancelled at any time and a re–tender process may be

initiated by the Purchaser without assigning any reason whatsoever.

4.8 Change in Tendered Bids

In the offered Bids, No changes / alterations/overwriting is acceptable even if countersigned /attested by the bidder. Withdrawal / resubmission of offers/bid by a participating Bidder must be made by a dated ink-signed letter in the firm’s letterhead and submitted within the Closing Date of Tender submission.

For the cases of resubmission, the bidder must also submit withdrawal letter followed by the fresh bid positively, failing which both the offers shall be liable to be rejected.

A mere request for extension of closing date or for seeking clarification,

even if not responded, shall not tantamount an extension of time or suspension

of the tender process and a tender process shall continue in it’s normal course

unless a formal amendment or clarification is posted/published through the STQC

and/or CPP Portal. Publicity of such amendment or clarification through STQC

and/or CPP Portal shall be treated as sufficient communication to the intending

Bidders irrespective of the fact as to whether any individual communication is sent to

or received by them or not in time.

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5. Primary Documents to be submitted with Bid

The Bidder must not fail to submit the following documents, in absence of which, the Purchaser may not give any further opportunity for submission and continue to finalize selection on the basis of available information / documents:

a) EMD for specified amount in required manner, b) Techno commercial Bid and Price/Financial Bid as per the Clause-4 of Tender

document. c) Undertaking for accepting payment by EFT d) All Statutory documents Tax Registration Information for such taxes/duties

as are claimed e) Other documents, if applicable; need also be submitted beside the above (as

per Chapter-IV of Tender document positively)

6. Closing Date Duly completed Tenders should be uploaded online well before 11:00 Hours on the Closing Date as mentioned in this document.

7. Opening of Bids

Tenders shall be opened online at 11:00 hours on the Date following the Last Date of Submission of Bids (Closing Date) in presence of the bidders or their authorized representative(s) who may choose to attend on the specified date and time at the premises of the Purchaser with proper authorization letter and Identity proofs. The venue, date and time may be changed at the discretion of the Purchaser.

In the event of the date being declared as closed holiday for the purchaser’s office, the due date for the closing of the tender will be the following working day at the prescribed time.

8. Evaluation of Bids

Bids without valid EMD or EMD exemption proof shall be rejected. Bids as are not rejected would be treated as responsive bids and count for Technical evaluation.

The Purchaser shall have full right to seek clarifications from the participating Bidders at any stage after the opening the bids but before placing the Purchase Order.

Price bid of only technically qualified bidders will be opened. Any

communication in this regard will be published through CPP Portal and STQC

website.

Evaluation of the bids will be done on the basis of compliance of requirements as per

Chapter I to VII as below:

a ) compliance of eligibility requirements of the bidder; b) compliance with the tendered technical specifications of the services;

c) compliance with commercial including financial and other terms & conditions

of the tender; d) On the lowest price basis among eligible bidders on all above.

9. Selection of the Bidder

Selection of the Bidder will be done in accordance with the prescribed norms and rules of the Government of India. Canvassing in any manner will render a bidder disqualified for consideration, at any stage during the process of tender evaluation.

10 Results of Evaluation

The result of Tender evaluation will be published through CPP Portal and Award of contract will be published in CPP Portal and STQC website once the Purchase order is placed.

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Chapter – IV : Eligibility Criteria & Scope of Works

Item : HIRING OF VEHICLE FOR OFFICIAL PURPOSEItem : HIRING OF VEHICLE FOR OFFICIAL PURPOSEItem : HIRING OF VEHICLE FOR OFFICIAL PURPOSEItem : HIRING OF VEHICLE FOR OFFICIAL PURPOSE A. ELIGIBILITY CRITERIAA. ELIGIBILITY CRITERIAA. ELIGIBILITY CRITERIAA. ELIGIBILITY CRITERIA

1. The Agency should furnish attested copies of following documents (a) ESI/EPF/Service Tax Registration/GST Registration Certificates (as applicable) issued by competent authority. (b) Valid Commercial Registration of the vehicle issued by the competent authority. (c) Fitness certificate of the vehicle issued by the competent authority. (d) Trade license issued by the competent authority like Municipal Corporation. (e) PAN Card., (f) Firm’s Bank A/C details (Account No., Account Name, Bank, Branch Name & address, IFS code, MICR Code etc.) (g) Income Tax return for last three years (h) Copies of successfully executed orders/contracts entered with Govt. or reputed organizations at least for the period of three

years. (i) Organizational setup indicating total staff strength. (j) Validity of offer: At least 120 days from the date of closing of the tender.

2. Tender without documents as mentioned above/ incomplete tenders are liable to be REJECTED. This office reserves

the right to accept/reject any offer without assigning any reason thereof. 3. Details of the charges to be quoted as per the format given in Chapter-V. 4. Acceptance of all the terms & conditions of the Tender document.

B. SCOPE OF WORKS:

The details of the work involved are as under:

1. The bidder should be a well-established and experienced transport hiring entity [as defined in Chapter-III 1(e)] located at Guwahati and should fulfill the essential conditions mentioned below :- (a) The vehicle shall have comprehensive insurance and fitness as per RTA Rules. (b) The vehicle should have valid commercial registration issued by competent authority of Govt of Assam (c) The bidder should have a good fleet of A/C cars and Non-A/C cars (self declaration may be given as per Annexure-VI). (d) The vehicles and the cabs/taxi service shall conform to the requirements of Motor Vehicles Department, Government of Assam. (e) The bidder should have previous experience of providing vehicles on hire basis to Government Departments / Undertakings /

other reputed organizations. A copy of the customer/base with address and contact details during the last 3 years should be submitted as per Chapter-VII.

(f) The bidder should not have been black/listed by any Central / State Government organizations during the past 3 years. A declaration to this effect may be given as per Annexure-I.

(g) The bidder should have regular office at Guwahati with functional telephones for booking the requirements. (h) The drivers deployed by the bidder should have valid driving licence. The driver should maintain proper professional discipline, be

courteous and gentle. The driver should wear uniform. The driver deployed should have sufficient knowledge about the roads /

routes to the destination. (self declaration may be given as per Annexure-VII) (i) The vehicles should be in very good running condition, neat and clean, having comfortable and easy travelling from the point of

view of internal fittings and fixtures including reliable door/locking mechanisms, clean seat covers / towels etc. (j) Any toll, parking fee etc., shall be paid by the driver and may be included in the invoice / bill submitted for payment.

2. Hiring of vehicle is on requirement basis. The requirement may be within the city of Guwahati OR anywhere within Assam OR to neighbouring states in the NE Region. Therefore, the bidder should have vehicles with permit to cover these states also.

3. In case of non/reporting due to break/down of vehicle or any other reason, the agency will have to make immediate alternative arrangement under intimation to the user(s) of the vehicle and the authorized officer / staff of ETDC, Guwahati.

4. In the event of failure to provide such replacement as stated above, ETDC, Guwahati will be free to deduct the actual cost for making alternative arrangement. Strict care should be taken so that normal services are not disturbed / disrupted due to non/reporting of vehicles.

5. While performing duty, if a vehicle goes out of order, the bidder shall send the replacement within 30 minutes failing which ETDC, Guwahati shall be free to make alternative arrangements at the cost of defaulting bidder besides stopping the payment of service provided by the vehicle which went out of order during duty.

6. Vehicle should not be more than 3 (three) years old. 7. Every starting & closing Km at ETDC office To & Fro should be recorded and endorsed by the officer/official traveling by the vehicle, in the proper Log Book available with the vehicle.

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(C) The tender is subject to the following terms & conditions

(i) The agency shall not engage any sub-contractor or transfer the contract to any other person.

(ii) In normal courses, the contract can be terminated by this office by giving one month’s notice & by contractor by giving three months notice. In case the services of the contractor are not found satisfactory, the contract can be terminated without giving any notice.

(iii) The terms and conditions contained herein shall form part of and shall be taken as if they were included in contract agreement to be entered into by the agency.

(iv) The contractor shall take due care to comply with the provisions of the Contract Labour (Regulation & Abolition) Act 1970 including all other legal obligations, like policy changes made by the Government or legal amendments from time to time, during the period of contract.

(v) The contract shall remain valid for a period of one year. However, if required the contract can be extended further on mutual agreement after the expiry of the tenure on the same terms & conditions for a period not exceeding another 1 year.

(vi) Any personnel engaged by the Agency if found indulging in illegal and intolerable activities will be handed over to police or any other action deemed fit against him will be taken besides termination of the contract immediately. Agency shall be solely responsible for the conduct and behaviors of persons deployed by the agency.

(vii) The agency shall not replace the staff frequently without proper substitute & without prior permission.

(viii) The agency/contractor shall work under the overall supervision and direction of the officers authorized by Director of this office.

(ix) The agency will be responsible to comply with all labour legislations including social security, Service Tax, GST wherever applicable and such other statutory orders by Government/Municipality which may be in force from time to time.

(x) Any dispute regarding the contract shall be resolved through arbitrator to be nominated by Director in this office. The contract shall be subject to the Indian Law and the jurisdiction of the courts located in Guwahati.

(xi) Payment terms: Payment of the bill would be made on monthly basis on submission of Bill at the end of every month.

(xii) The office, in no manner, is liable for Security or Safety of the Driver. The sole responsibility for the safety and security of the Driver deployed for duty in the office lies with the contractor.

(xiii) ETDC, Guwahati will not be responsible for sickness, accident injury, death etc to the Driver deployed by the contractor. Any claim, arising during the discharge of the duties should be settled by the contractor only

(xiv) The contractor shall agree to the terms and conditions after studying and fully understanding the implications of implementing this contract.

(xv) Performance security: The supplier shall have to submit within 4 weeks of order a Performance Security/PBG (as per Annexure-III) @10% of the gross order value in equivalent INR duly executed in favour of “PAO, MEITY, New Delhi”, by a commercial bank in India recognized by RBI. (Banking details of ETDC, Guwahati is given in Annexure-IV)

(xvi) A fine of Rs.500/- (Rupees five hundred) only per instance shall be imposed and deducted from the contractor’s/ Agency’s bill if:

(a) The Driver is not found in proper uniform and displaying photo identity card. (b) The Driver is found indulging in smoking/drinking alcohol at the time of duty hours

and such Driver shall not be allowed to enter in the office premises in future. (c) The Driver is found sleeping during duty hours. (d) The Driver is found missing from the place of duty, for any reason. (e) The behaviour of Driver is found harsh/rude and non-cooperative towards the

staff. (f) The Driver is found performing the duty by submitting fake name & address. (g) The Driver does not perform his duty properly.

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Chapter–V: PRICE SCHEDULE

(To be filled by Bidder)

QUOTATION FOR HIRING OF VEHILCES BY ELECTRONICS TEST & DEVELOPMENT CENTRE (ETDC), GUWAHATI

1 Name of the bidder organization

2 Address of the bidder organization

Phone:

Fax:

3 Contact Details

Email:

4 Permit Reference / Registration Reference for running cabs / taxi service (copy of self attested document to be enclosed)

5 PAN number (copy of self-attested PAN card to be enclosed) (if it is in the individual

name, the status of the individual with reference

to the bidder)

6 Service Tax/GST Registration Number

7 Names of similar customer-base as

mentioned under scope of works in Chapter-IV

List as per Chapter-VII to be enclosed.

8 Declaration regarding not black-listed. Declaration as per Annexure-I to be enclosed.

9.1 Quote for local travel within Guwahati:

Non Air-conditioned Air-conditioned Sl

No

Type of vehicle (like TATA

Indica, Sumo, Innova, Bolero,

Honda City etc.) Basic fixed daily

rent (in INR)

charge rate per

KM (in INR) Basic fixed daily rent (in INR)

charge rate per KM (in INR)

1

2

3

9.2 Quote for outstation including neighbouring states of NE Region:

Non Air-conditioned Air-conditioned Sl

No

Type of vehicle (like

TATA Indica, Sumo,

Innova, Bolero,

Honda City etc.)

Basic fixed daily rent (in INR)

charge rate per KM (in INR)

Night halt charges (if any)(in INR)

Basic fixed daily rent (in INR)

charge rate per KM (in INR)

Night halt charges (if any) (in INR)

1

2

3

Signature of Authorised signatory Full Name:__________________

Designation:_________________ Mobile No.__________________

Page - 13

Chapter – VI: Details of Compliance Matrix for Tendered Specification

(To be filled by Bidder) (to be uploaded in Cover)

Details of Compliance Matrix for Tendered Specification of Stores / Services

Sl.No. Eligibility Criteria 1(a) to 1(j) of ‘A’ of Chapter-IV

Compliance to the requirement Yes/No

Reference Page No. of the document submitted for verification

(Authorized Signatory of bidder with Seal)

Page - 14

Chapter – VII

LIST OF CUSTOMER BASE – GOVERNMENT DEPARTMENTS, PSUs, REPUTED ORGANIZATIONS DURING THE LAST 3 YEARS

Sl.No. Name & Address of the organization Contact details of the relevant officer/staff

(Authorized Signatory of bidder with Seal)

Page - 15

Annexure –I

DECLARATION REGARDIDECLARATION REGARDIDECLARATION REGARDIDECLARATION REGARDING DEBARMENT/BLACKNG DEBARMENT/BLACKNG DEBARMENT/BLACKNG DEBARMENT/BLACK----LIST STATUSLIST STATUSLIST STATUSLIST STATUS

(To be filled by the bidder in Firms Letter Head)

I,…………………………………….(name),……………………….(status/designation) hereby

declare that …………………..(name of the cabs/taxi service) has not been debarred / black-listed by

any Government Departments/PSUs/reputed organization during the past three years.

Signature of Authorised signatory

Full Name:__________________

Designation:_________________

Mobile No.__________________

Page - 16

Annexure –II

MODEL BANK GUARANTEE FORMAT FOR FURNISHING EMD

Whereas ………………………………………………..………………………………………… (hereinafter

called the “tenderer”) has submitted their offer dated…………………………. For the supply of ………………………………………………………………………………….. (hereinafter called the “tender or bid”) against the purchaser’s tender enquiry No.

…………………………………………….. KNOW ALL MEN by these presents that WE ………………………………..………………. of

…………………………………………….. having our registered office at ……………………………………………………………. Are bound unto …………………….

(hereinafter called the “Purchaser) in the sum of ………………………………………………………………………..…………… for which payment will and truly to be made to the said Purchaser, the Bank binds itself, its

successors and assigns by these presents. Sealed with the Common Seal of the said Bank this…………… day of …………….20……

THE CONDITIONS OF THIS OBLIGATION ARE:

(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender.

(2) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity:-

B. If the tenderer fails to furnish the Performance Security for the due performance of the contract.

C. Fails or refuses to accept/execute the contract.

WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand thePurchaser will note that the amount claimed by it is due to it owing to the occurrence of one orboth the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.

……………………………. (Signature of the authorized officer of the Bank)

…………………………………………………………. Name and designation of the officer

…………………………………………………………. ………………………………………………………….

Seal, name & address of the Bank and address of the Branch

Page - 17

Annexure –III

MODEL BANK GUARANTEE FORMAT FOR FURNISHING PBG

To The President of India

WHEREAS………………(name and address of the supplier) ………………….…. (hereinafter called “the supplier”) has undertaken, in pursuance of contract no……………………………. dated …………. To supply (description of goods and services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of ……………… ………………………………. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from supplier before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until the ….. day of ………, 20……

……………………………. (Signature of the authorized officer of the Bank)

…………………………………………………………. Name and designation of the officer

…………………………………………………………. ………………………………………………………….

Seal, name & address of the Bank and address of the Branch

Page - 18

Annexure –IV

BANKING DETAILS of Electronics Test & Development Centre (ETDC), Guwahati

A. Details of Account Holder: Name of Office/Centre Electronics Test & Development Centre, Guwahati

Complete Address Electronics Test & Development Centre

Central Block, 1st & 2

nd Floor, HOUSEFED Complex,

Beltola Basistha Road, Dispur, Guwahati-781006

Assam

Name of Account Holder PAO, MEITY

Tel.No./Fax/email Tel: (0361) 222 1501/1502, Fax: (0361) 222 4839

Email: etdcgw@stqc.gov.in

B. Bank Account Details

Bank Name Bank of India

Branch Name with Complete Address 6, CGO Complex, Lodhi Road, New Delhi-110003

Bank Account No. 604820110000002

Type of Account Current

IFSC BKID0006048

MICR Code 110013052

RTGS/NEFT Branch is RTGS & NEFT enabled

Page - 19

Annexure –V

CHECK-LIST FOR SUBMISSION OF TENDERS

(To be filled by Bidder) (to be uploaded in Cover)

Sl.

No.

Documents/Information/Confirmation for compliance Document

Page No. of

the Bid

Complied

(Yes/No)

1 ESI/EPF/Service Tax/GST Registration Certificates from competent authority

2 Valid Commercial Registration of the vehicle issued by the competent authority

3 Fitness Certificate of the vehicle issued by the competent authority

4 Trade license issued by the competent authority like Municipal Corporation.

5 PAN Card.

6 Firm’s Bank A/C details (Account No., Account Name, Bank, Branch Name &

address, IFS code, MICR Code etc.)

7 Income Tax return for last three years

8 Copies of successfully executed orders/contracts entered with Govt. or reputed

organizations at least for the period of three years.

9 Organizational set up indicating total staff strength.

10 Validity of offer: At least for 120 days from the date of closing of the tender.

11 Details of the charges to be quoted as per the format given in Chapter-V : Price

Schedule.

12 Acceptance of “Scope of Works” laid down against B of Chapter-IV and all the

terms & conditions laid down against C of Chapter-IV.

13 Undertaking for accepting payment by EFT

14 All the declaration as per Annexure-I, VI & VII respectively in Firms

Letter Head

15 Uploaded bid documents duly INK signed and stamped on each page of

the bid

16 The bid should have Covering letter with identified Reference No. and

Date on the firms “Letter Head” enclosing the bid.

(Authorized Signatory of bidder with Seal)

Note: Please note that the Check-list is attached for the convenience of the bidders for submitting their bids. Therefore, bidders are required to refer the Tender Document carefully and submit the bids as per the terms and conditions mentioned therein, to meet the Tender conditions, which are very much essential requirement for evaluation of the bids submitted by the bidder.

Page - 20

Annexure –VI

DECLARATION REGARDING AVAILABILITY OF AC/NON-AC CARS

(To be filled by the bidder in Firms Letter Head)

I,…………………………………….(name),……………………….(status/designation) hereby declare

that …………………..(name of the cabs/taxi service) has a good fleet of AC and Non-AC cars

conforming to the requirements of Motor Vehicles Department, Government of Assam.

Signature of Authorised signatory

Full Name:__________________

Designation:_________________

Mobile No.__________________

Page - 21

Annexure –VII

DECLARATION REGARDING DRIVER OF THE VEHICLE

(To be filled by the bidder in Firms Letter Head)

I,…………………………………….(name),……………………….(status/designation) hereby declare

that ………………….. (name of the cabs/taxi service) shall deploy drivers having valid driving licence. The driver

shall maintain proper professional discipline, be courteous and gentle. The driver shall wear uniform. The driver deployed

shall have sufficient knowledge about the roads / routes to the destination at Guwahati or anywhere within Assam or

neighbouring states of NE Region.

Signature of Authorised signatory

Full Name:__________________

Designation:_________________

Mobile No.__________________