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Government Industry Committee Updates March … Elliott.pdf · Government & Industry Committee...
Transcript of Government Industry Committee Updates March … Elliott.pdf · Government & Industry Committee...
IndustryTeam
Government&IndustryCommitteeUpdatesMarch2016
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Government&IndustryCommitteeUpdatesApril2016
PresentedbyTanyaElliott
AnalystWarehouse,LLC
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§ QuintonWilkes(L-3Communications)
§ TanyaElliott(AnalystWarehouse)
§ PeggyMartin(Boeing)
§ StevenBurke(LockheedMartin)
§ JeremyWendell(NorthropGrumman)
§ CarlaPeters-Carr(NorthropGrumman)
§ SusieBryant(Raytheon)
§ SheilaGarland(BallCorporation)
§ ReneHaley(IndustrialSecurity Integrators,LLC)
TheJPASIndustryTeam(est.2004)
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https://www.classmgmt.com/home/index.aspLogintoMembersonlysection,select“Q’sTips”frommenu
§ AforumtoassisttheIndustrialSecuritycommunitywithadditionalguidance,training,andapplicationforuseofgovernmentdatabasesandprocessesaffectingindustry
§ LocatedinmembersonlysectiononNCMSwebsite§ E-maillinkstoIndustryTeammembers§ E-maillinkstoaskquestionsre:JPASandSWFT§ HotTopics§ UpcomingTraining
NCMSBoardofDirectorsIndustrialSecurityProfessionalsCertified(ISP)Gov’t &IndustryCommitteeChairIndustryTeamSubcommitteeChairNCMSPresidentialAwardWinnerNISPACMember
Q’ s Tips
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Thisisthepagetobookmark:: www.dmdc.osd.mil/psawebdocs
§Alerts,notices,userguideresources,etc.arepostedhere
§Ifunabletologinviaabovelink,trythefollowinglinkthattakesyoutoJPASDisclosurepage:
https://jpasapp.dmdc.osd.mil/JPAS/JPASDisclosure
§ For Customer support you can contact:
§ DMDC Contact Center 800-467-5526
§ Or:§ DSS Call Center 888-282-7682
DMDCWebsite
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§ JPASAccountRequestProcedures(7/23/2015)§ JPASAccountManagementPolicy(7/23/2015)
§ ProceduresGoverningUseofJPASbyclearedContractors§ AppendixA:ofJPASAccountManagementPolicy
§ JPASPointsofContact(IndustryPMOs)§ QuintonWilkes,L-3Communications– [email protected]§ TanyaElliott,AnalystWarehouse– [email protected]
Note:Information isupdatedperiodically,socheckoftenforupdates
JPASDocumentation
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PersonnelSecuritySystemAccessRequest(PSSAR)(RequiredforJPAS,eQIPpermissions, andSWFT)
Note:CompletedPSSARsshouldbesubmittedtoappropriateAccountManagerorDMDCContactCenterasoutlinedinPSSARProcedures.Page3ofPSSARprovidesdetailedinstructionsforcompletion.
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SystemAccessRequest(SAR)(RequiredforISFD)
§ ISFDSAR-relatedcorrespondenceshouldbesubmittedasfollows:§ Fax:(703)493-8965§ e-mail:[email protected]
§ USmail:DoD SecurityServicesCenter10430FurnaceRoadSuite101Lorton,VA22079
§ TheSARcanbeobtainedfromtheDSS/ISFDWebpage
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§ ClearanceRequirements§ TheminimumrequirementforJPASaccessisSecreteligibility.Levels2,3and8requireanSSBIatminimum
§ TrainingRequirements§ JCAVS/CyberAwareness/PII
§ PersonnelSecuritySystemAccessRequest(PSSAR)Form§ UsePSSARdatedSep2013,previousversions(includingSep2013DRAFT)willberejected
§ InitialaccountsforPrimaryAccountManagers- sendtoDMDCContactCenter§ Subsequentaccounts– sendtoappropriateJPASAccountManager
§ LetterOfAppointment(LOA)§ RequiredforALLIndustryAccountManagersinadditiontothePSSAR§ Recommendation:ItisagoodpracticeistohaveasecondpersonwithaJPASAccount
Note:AccountManagersareresponsibleformaintainingPSSARformsandinitial trainingcertificates(incaseofauditorincident)
JPASAccountRequirements
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§ InactiveAccountDeletionPolicy§ InordertocomplywithCYBERCOMTASKORD13-0641,JPAS/SWFT/DCIIhasdecreased
theinactiveaccountdeletiondeadlinefrom90daysto45.Thischangewillnotaffectthecurrent30dayaccountlockduetoinactivity.Usersshouldremembertologinevery30daystopreventanyinterruptioninaccess.Thisenhancementiscurrentlyplannedtobeimplementedon9March2014.
§ TheJPASAccountManagerPolicy andPolicyUpdates hasbeenupdatedtoreflectthismodification.Pleasenote,onlyDoD CommonAccessCardholderswillbeabletoaccesstheoriginalCYBERCOMtaskorder.
Note:IfyoudonotlogintoJPASatleastevery30days, yourJPASwillbecomeinactiveandyouwillneedtoprovidecurrenttrainingcertificatestogetitreactivated
JPASTIMELINES
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DataQualityInitiatives
DQIDQI ActionTakenActionTaken RecordsImpactedRecordsImpacted
ServicingandOwningRelationship (68982): Identifiesindividualswithnoowning/servicingrelationshiporseparationdateinJPAS.
Postaseparationdatebasedonlastactionandpotentiallyarchiverecordifover2yearsold.
174,049
EligibilitydeterminationdoesnotsupportAccess(597) (i.e.secreteligibilitywithTSaccess): Identifiesindividualswithaccessatahigherlevelthanwhattheeligibilitysupports.
RemovesaccessandnotificationsenttoSMO/FSO(oradministrativelydebrief).
4,911
Incident Reports:IndividualshaveeligibilityinJPASANDhasseparatedfromDoD. (JPASwillnotallowtherecordtocloseuntiltheopen incidenthasbeenresolved).
RemoveeligibilityandcloseincidentreportwithastatementinJPASnotingtheIncidenthasnotresolved.
1,594
DSSOverduePRMessagingtoSMO(76557):AftervalidatingoverduePR’s,DSSinitiateda“MessagefromCAF”notifyingSMO’stheyhadanapplicantoverdue fortheirPR’sand givingthem30daystoinitiateaPRthroughe-QIPforthatindividual.
SendmessagetoSMO’s,andifactionsarenotcompletedwithin30daysofreceiptofmessage,DSSadministrativelywithdraweligibilityinJPAS.
47,559
§Note: Key Management Personnel are not included in DQI scripts
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DQIcont.
DQIsNote:IfanyDQIsinerror,pleasecontactPSMO-I• NoServicing/OwningSMO
• Result:ReducedIndustryClearancesfrom~1.2Mto~940K
• OverduePRs• Result:ReducedOverduePRsfrom~51Kto~4KinJan
• DowngradeActionPendingonOverduePRs• AccountManager
• MusthavetwolistedinJPAS
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WhenyoulogintoJPASandclickthe“Iagree”button,youareconsentingtothetermsanduseoftheJPASapplication.PleasemakenoteofsomethemisusesofJPAS:
§ Sharingusername,password,CACorPIVcardsand/orassociatedPINnumberstoaccessthesystem
§ Allowingnon-clearedindividualstoaccessthesystem§ LeavingJPASapplicationunsecuredwhileloggedin§ AllowingotherstoviewdataontheJPASscreenthatdonothavetheproper
authorization§ ProvidingprintoutsofJPASscreenwithoutproperauthorization§ QueryingtheJPASapplicationfor‘celebrityrecords’§ QueryingtheJPASapplicationforyourownrecord§ Enteringtestor“dummy”SSNsintoJPAS§ Enteringfalseorinaccurateinformationintothesystem§ Initiatinginvestigationsforsubjectswhoyouhavenotowning/servicingrelationship§ QueryingtheJPASapplicationforinformationyouhavenoneedtoknowtoconductyour
officialduties.
CommonMisusesofJPAS
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• JPASv5.6.3.0(deployedonSaturday,12March2016)– CannotCheckYourRecord– Cannotsubmitavisitonyourself– CannotcheckyourselfunderNotification
Note:Informationonareportarenotconsideredamisuse
CommonMisusesofJPAS(con’d)
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PersonnelaregrantedaccesstoJPASforthespecificpurposeofverifyingeligibilityanddeterminingaccesstoclassifiedinformationoftheirservicemembers/employeesand/orvisitors.ThereisnootherauthorizeduseofJPASorJPASrecords.§ Theguidancetomilitary,DoD andnon-DoD civilianJPASusersdoesnotapplytoNISPJPAS
industryusersregardingJCAVSPersonSummaryScreenPrintouts.§ IndustryJPASusersshouldcontinuetofollowtheNISPOM,andtheguidanceinIndustrial
SecurityLetter(ISL)2010-01datedJanuary28,2010,article#5.
(NISPOM6-104a)ReleaseofJPASrecords.JPAS,asaU.S.Governmentinformationsystem,containsofficialgovernmentrecords.TheinformationinJPASmustbeprotectedfromunauthorizeddisclosureandusedonlyforauthorizedpurposes.ContractorpersonnelmayonlyusetheirJPASaccountstomanagetheaccessrecordsoftheircompany’semployeesandconsultants,andtoverifytheaccesslevelsandemploymentaffiliationsofincomingvisitorswhorequireaccesstoclassifiedinformation.Contractorpersonnelarenotauthorizedto,andmaynot,releaseprintedorelectroniccopiesofJPASrecordstoanypersonorentity.TheappropriateU.S.Governmentreleaseauthority(commonlyinanagencyPrivacyActOffice) isresponsibleformakingreleasedecisionsregardingallJPASrecordsinaccordancewiththePrivacyActof1974.
Note:ClarificationRegardingJCAVSPersonSummary ScreenPRINTOUTS:www.dss.mil/about_dss/news/20140527.html
JPASPrintouts
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§ IfaGovernmentAgencyasksforaprintout,pleasenotifyyourDSSIndustrialSecurityRepresentative(ISR)sothatDSScanaddresstheissuewiththatagency.
§ ContractorsecurityfunctionscanbeaccomplishedwithoutprintingfromJPAS.– IfavisitrequiresaccesstoclassifiedinformationandJPASisnotavailabletoverifythevisitor's
personnelsecurityclearance(PCL)level,avisitauthorizationlettermaybeused.ReferenceNISPOMparagraph6-104b.
– Contractorsmaycontinuetoinformemployeesofthestatusoftheireligibility andaccesstoclassifiedinformation,thedateoftheirlastinvestigation,andconsultwithemployeesregardingtheirpersonalinformationinordertomaintainaccurateaccessrecordsinJPASinaccordancewithNISPOMparagraph2-200b.
– Asareminder,allJCAVSprintoutsmustbeprotectedfromunauthorizeddisclosureandinaccordancewiththerequirementsforprivacy/sensitiveinformationandForOfficialUseOnly(FOUO), PrivacyActof1974.PrivacyActrequestsmustbemadeaccordingtotheJPASSoRN RecordAccessprocedures.
ReleaseofJPASRecords
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§ TheDataCorrectionChecklistcanbeusedtoassistJPASuserswithgettingPIIinformationupdatedonsubjectswithanactiveorpriorDoDaffiliation.TheserecordshavebeenpopulatedwithaDoDElectronicDataInterchangePersonNumber(EDIPN)thatislocatedundertheSSNfieldinJPAS.
§ PleaseutilizetheJPASDataCorrectionChecklist asatooltoassistSO/FSOwheretoupdatetheCitizenshipinformation.Pleaseseetheprior9July2014updateforadditionalinformation.
§ Fordetailedinformationongettingtheserecordsupdated,pleasegotothefollowingJPASDataCorrectionChecklistlink:
https://www.dmdc.osd.mil/psawebdocs/docRequest/filePathNm=PSA/appId=560/app_key_id=1559jsow24d/siteId=7/ediPnId=0/userId=public/fileNm=JPAS+Data+Correction+Checklist.pdf
Note:YoucanalsoaccessthisinformationfromthePersonnelAssurancescreen
JPASDataCorrectionChecklist
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PhoneNumbers:§ PleaseensuretheSMOphonenumberisaccurate
Example:(123)-456-1234
SMOEmailAddress:§ AllemailaddressesintheSMOEmailAddressFieldneedtobeupdatedwithoutname,phone,rank,title,orextrawording.i.e.,[email protected];[email protected](;).
SMOData
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§ DMDCpublishesaquarterlynewsletterthatisaccessiblefromtheJPASloginscreen:https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=JPAS
DMDCNewsletter
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DSSKnowledgeCenter• Provides customersupportforsystemaccessissues, personnel securityinquiries, facilityclearances,
CDSE/STEPP, InternationalandPolicyservices.• TheKnowledgeCentercanbecontactedviaphone:
– Phone:(888)282-7682– HoursofOperation:Monday- Friday8:00AMto6:00PMEST (Closedonweekendsandallfederal
holidays)– SystemAccessIssues– Option 1
• e-QIP&GoldenQuestions• ISFD,OBMS,NCAISS• STEPP
– PersonnelSecurityInquiries• e-QIP&GoldenQuestions• Research, RecertifyorUpgrade• IncidentReport orSecurityViolation• Unacceptable CaseNotices• OverseasorCONUS
– FacilityClearanceInquires(ISFDVerification)– (Option3)– OBMS(Option4)– CDSE/STEPP– (Option5)– International(Option6)– Policy– (Option7)
• NISPOMPolicyInquiries• NISPOMPolicyEmail• International Assurance/Visits/LAA
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FunctionsofthePSMO-I
• e-QIPSubmissions
• e-Fingerprints
§PCL Oversight
• InterimClearances
• PCLEligibility/Access
§Personnel Clearance
§Processing • PeriodicReinvestigations
• IncidentReportTriage
§Continuous Evaluation • Non-disclosure
Agreement(SF-312)
• ClearanceSystemRecordsDataManagement
§Interim Suspension
• NISPPCLITSystemRequirements
• TriageOutreachProgram
§Industry Liaison
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§ UseofPKICertificates– Pleasenotethatitiswrongfultowillinglyuseanotherindividual'sPKIcertificateforauthentication/logontoJPASasthecertificateisthedigitalrepresentationofanotherperson'sidentity.ThisisconsideredtobeamisuseoftechnologyandwillresultinasecurityincidentandpotentiallypermanentdebarmentfromhavingaJPASaccount.
§ DeletedJPASAccounts– IfyourAccountwascreatedunderapreviousSMOthatyoupreviouslyseparatedfrom,theJPASAccountwillbedeleted.PleaseensureyouraccountisassociatedwithyourexistingSMO.§ Denied,Revoked,Suspendedoranyotherunfavorableeligibility§ Noowningand/orservicingSMO§ Separatedcategories§ Inactivityof45days
§ NOTestor“Dummy”SSNsinJPAS– JPASisaDoDSystemofRecord;inputtingtestor“dummy”SSNsintothesystemisaviolationofsystempoliciesandisSTRICTLYprohibited.IfyouinputtestSSNsintoJPAS,youraccountwillbeterminatedandamisuseoftechnologyincidentwillberecordedonyourJPASrecord.
PolicyUpdates
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STATELAWSIMPACTINGCLEAREDEMPLOYEES§ StateLawsandImpactstoFederalSecurityClearances/Eligibility:
§ Therehasbeensomeinquiry astorecentchangestostatelawsandthepotentialeffectonfederalsecurityclearances.Pleasenotethatregardlessofstateleveldecriminalizationorlegalizationofschedule 1narcoticpossession oruse, itisstillaFederalleveloffenseandsubjecttolitigationundertheControlled SubstancesAct(USCTitle21).Beyondthelegalissues, useofcontrolledsubstancesmayhaveanegativeimpactonthegovernment’s riskmodelforallowingaccesstoclassifiedmaterials.SOs/FSOs should reportallsubstanceabuseissues viathesecurityincidentprocess.
§ IndustrialSecurityLetter(ISL)2006-02,alsoprovidesguidanceonsubstanceabusereporting forindustry.
§ Foradditional informationonrecentstatelegalizationofmarijuanaandthelackofimpacttoFederallaw,pleaseseethefollowing links:§ http://www.whitehouse.gov/ondcp/state-laws-related-to-marijuana
§ http://www.justice.gov/dea/druginfo/ds.shtml
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BreakinAccessvs.BreakinService§ BreakinEmployment–Whenaclearedcontractorterminatesemploymentofanemployee
witheligibilityforaccesstoclassifiedinformation§ Debrief,Separate,Out-process
§ BreakinAccess– Whenaclearedemployeenolongerhasarequirementtoaccessclassifiedinformation§ Debrief,Separate,Out-process
§ Contractorsshould continue tosubmitadverseinformation reportsaslongastheemployeehaseligibility
§ Annual securityrefresher trainingisNOTrequired
§ BreakinAccess– Whenaclearedemployeenolongerhasarequirementtoaccessclassifiedinformationbutthereisareasonableexpectationtheymayinthefuture§ Debrieffromaccess,maintainowning relationship untilaseparationactionisnecessary
§ Contractorsshould continue tosubmitadverseinformation reportsaslongastheemployeehaseligibility
§ Annual securityrefresher trainingisrequired
Guidance dated April10.2014isposted toDSSwebsite:http://www.dss.mil/documents/Posting_for_Contractors_-_Managing_PerSec_Records_in_JPAS.pdf
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ScatteredCastlesVersion2• ScatteredCastlesJPASFeed
– JPASfeedsScatteredCastles– NoScatteredCastlesfeedintoJPAS
• Version2ScatteredCastleswillhaveupdatedUserLevels– Level10adjudication– Level20Areasecurityofficers/FSOs– Level30Foreign/DomesticSiteSecurity– Level40VisitorControl– Level50Industry– Level60Non-SecurityProfessional
• Version2targeteddateSeptember2015– WorkingwithOPMtohaveCVSdatauploadedintoScattered
Castles
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DSSNews/UpdatesispostedperiodicallytotheDSSwebsite.Pleasecheckinperiodicallyatthefollowingwebsite:http://www.dss.mil/index.html§ InformationontheuseofJPAS (DSSNews7/15/14)
IndustrialSecurityLetter(ISL)2006-01,article#3,advisedcontractorsthattheDepartmentofDefensedesignated theJointPersonnelAdjudicationSystem(JPAS)asitssystemofrecordforcontractoreligibilityandaccesstoclassifiedinformation.InaccordancewithNISPOMparagraph2-200b,contractorsareresponsible forannotatingandmaintaining theaccuracyoftheiremployees'accessrecordsinJPAS.
TheDefenseManpowerDataCenter(DMDC)establishesprocessesandprocedures fortheuseofJPAS.Inorder tomaintainaJPASaccount,contractorsmustcomplywithDMDC'sprocessesandprocedures relatedtoaccountmanagement, controlofJPASinformation, andsystemusewhichcanbefoundontheDMDCwebsiteat:https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=JPAS
DSSNews/Updates
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§ SF312s(DSSNews7/22/14)SF-312sforIndustryshouldbemailedtothePersonnelSecurityManagementOfficeforIndustry's(PSMO-I's). Theiraddressis:
7556TeagueRoad,Suite500,Hanover,MD21076orFaxtheSF-312sto:571-305-6011Email:[email protected]
§ ReportingConductInvolvingMarijuana(DSSNews7/16/14)ClearedContractorsinstatesthathaveenactedlawsauthorizingthemedicaluseofmarijuana,orinstatesthathaveenactedlawsauthorizingtheuse,possession,production,processinganddistributionofmarijuana,are requiredtoreportuse,possession,production,processing,ordistributionofmarijuanaasadverseinformationinaccordancewithNISPOMparagraph1-301a.
DSSNews/Updates(cont)
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§ ContinuousEvaluation(CE)- ContinuousevaluationiscurrentlybeingconductedbytheDODCAF- NoactionisnecessarybytheCAFiftherearenoissuesfound- FSO/SecurityManagerwillnotknowtheCEwasconductedunlesstheCAFdeterminesthereareissuesresultingfromtheCEcheck
§ KMPCategoriesinJPAS- IndustrywillcreateaContractorCategoryinitially- AllKMPcategorieswillbeupdatedinJPASfromafeedfromISFD– ISFDandJPASinterfaceupdatedon1June– KMPcategoriesadded(~2K)/modified(~13K)throughISFD/JPASinterface
– Interfacerunsnightly
DSSNews/Updates(cont)
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IncidentReportingFeb2015
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2000Active Incidents in Industry
Jan-15
Feb-15
Mar-15
Apr-15
May-15
Jun-15
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Dec-15
Jan-16
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• AsofFebruary2016,thecurrentOPMinvestigationinventoryis464.8K– Inventoryoffieldworkintensivecasescontinuetoincrease.
• Currentinvestigationtimelines:• SSBI– 230days• SSBIPR– 275days• PhasePR– 204days• T3– 74days• T3R– 75days
(Note: T3andT3RaretheinvestigationtypesforSecretleveleligibilityandrespectivereinvestigation)
OPMInvestigationInventory/Timelines
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ImplementationofFederalInvestigativeStandardsTieredInvestigations
• Threebasicreasonsforconductingbackgroundinvestigations–NationalSecurity– accesstoclassified
• – Suitability/Fitnessforgovernmentemployment• – PersonalIdentityVerificationinsupportofcredentialing•Homeland
SecurityPresidentialDirective12(HSPD-12)• - Physicalaccesstofacilitiesandorlogicalaccesstosystems
• ***Effective24October2015,usersmaynoticetheTier3investigationsversusNACLC/ANACIwhenreviewinginvestigativeinformationinJPAS***
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ImplementationofFederalInvestigativeStandardsTieredInvestigations(cont’d)
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Tier3/3RImplementation
§Source: DMDC Webinar, October 2015
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NewInterimClearanceProcess
• ReviewSF-86• InvestigationScheduled• ReviewNationalDatabases• ReviewFingerprintresults
InterimClearanceRequirements:
• OPMtestinge-DeliveryoftheAdvancedNACwiththeSF-86• DISSPMOworkingoningestofOPMproductfore-Interimmodule
‾ CATSV.4estimateddeploymentendofJune/earlyJul• Next:DSSwilldualtestmanualandautomatedsolution• DSSwillimplement30daysafterfavorabletesting• Willsendnotificationto industrypriortoimplementation
Status:
AdvanceNAC
• InterimPCLgrantedwith increasedconfidenceinclearedworkforce• ReducedRisk
Results:
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DOD CAF• ClearanceAdjudicationTrackingSystem(CATS)--Casemanagementsystem,
trackingdecisionmaking• ProjectedCAFRolloutforCATSVersion4– November2016:• WHS• Navy• AirForce• Industry• Army• JointPersonnelAdjudicationSystem(JPAS)--isthesystemofrecordfortheDoD
PersonnelEligibilityandAccessDatabase.• ClearanceVerificationSystem--OPMauthoritativedatabaseforrecording
HSPD-12andSuitabilitydeterminations.
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DOD CAF Cont…
• KeyCommunicationviaInformationTechnology:•Research,Recertify,andUpgradeInvestigations(RRU’s)--JPASapplication
usedbyDoDactivitiestorequestinformationfrom,orreportinformationto,theDoDCAFregardinganindividual'ssecurityclearanceeligibility.
•IncidentReports--JPASapplicationusedbyDoDactivitiestoreportinformationtotheDoDCAFregardingbehaviorthatmaywarrantfurtherCEPaction.
•ContinuedEvaluationProgram(CEP)--Oncetheinitialfavorableeligibilitydeterminationhasbeenmade,theindividualfallsundertheContinuousEvaluationProgram--thecontinualassessmentofanindividualforretentionofasecurityclearanceorcontinuingassignmenttosensitiveduties.
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DOD CAF Cont…
• DoDCAFtoimprovecommunicationwithSecurityOfficersDoD-wide:• LeveragingPSMO-Iexpertiseand“best-practices”• QuarterlySecurityProfessionalsNewsletter• AlignmentofCallCenterSupportOperations(CAF,PSMO-I,DSS,DOHA,
DMDC)• -Standardizationofcommunicationsbetweenfield,PSMO-I,DoDCAF,and
DMDC• FSOCallCenterSupportPilot• SelectedConsolidatedCenters,smallcompaniesandconsultant
committees• InProgresssince(July2015)
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DOD CAF Cont…
• Transferof4thEstateSCIAdjudicationsfromDIACAFtoDoDCAF:• ComponentcoordinationnearcompleteImplementation(TBD)• CommunicationsPlanto4thEstateCustomers–UnderjointDIA/DoD
CAFdevelopment• CommonCorrespondence:•DoDCAFstandardizedadjudicatorletters(SOR,LOD,reconsideration,• etc)tobeimplementedNLT4thQTR2015• “Look&feel”issomewhatdifferent;contentremainsthesame• SupersedesformerDOHA,Army,Navyandother“legacy”CAFletters
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eQIPUpdatee-QIPisnowoperational forIndustryTheOfficeofPersonnelManagement(OPM)madenumerous changestoincreasethesecurityofthee-QIPsystem.Theseimprovements enhancepasswordprotections, securetransmissionofdatawithintheapplication, andimplement protectionsagainstexternalthreats.Theenhanced securityprocessincludes anewPIN,named"RegistrationCode."Prioritizationofinvestigationrequests should belimitedtoinitialinvestigations, unless periodicreinvestigationrequestismission criticalorKMP.(Note:Thisprocesswillremaininplaceuntilanautomatedsolution betweene-QIPandJPASisimplemented.)Inorderforexistingapplicantsornewapplicantstologontoe-QIP, FSOsmustfollowtheseinstructions:
Existinge-QIPIndustryApplicants (applicants in-processwhene-QIPwastemporarily suspended):FSOmustvalidatetheapplicantstillrequiresabackgroundinvestigationtoaccessclassified information.Ifnot,postaseparationdateinJPASandnofurtheractionisrequired.Ifyes, eithersubmitanRRU(Research)toDoDCAF-INDorcontacttheDoDSecurityServices CallCenter(888)282-7682torequeste-QIPAuthenticationReset.(Pleaseselectonlyonemethod)
NewInitiations ofIndustryApplicants: Ifanewapplicantisneededtosupport aclassified contract,FSOcaninitiateapplicantinJPASand,untilfurthernotice,submit anRRU(Research)toDoDCAF-INDorcontacttheDoDSecurityServices CallCenter(888)282-7682torequeste-QIPRegistrationCode.(Pleaseselectonlyonemethod)
WayAhead: DMDCandOPMworkingaJPASmessagesolutionbetweene-QIPandJPAS
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ClicktosigneQIP
Eliminate…Remainthesame…
• UserID&passwordlogincapability(NoPKICertrequired)
• FillingouttheSF-86
• SubmittingtheSF-86toFSOandPSMO-I
• PrintingandSigning
• Scan,Mail,Fax,Upload• OPMRejects:
– Wrongdate(format)– Signaturesoutsidethelineorunreadable
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ClicktosigneQIP
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NationalIndustrialSecurityProgram(NISP)ContractClassificationSystem(NCCS)
DD254§ DSSisdevelopingaDD254electronicdatabasesystem§ NCMSiscoordinatingwithNISPPACtocreateaDD254WorkingGroup
tohelpdefineadditionalrequirementsandbetatestthesystem§ 30personnelfrom20differentcompanieshavebeenidentifiedtoparticipateinthe
WorkingGroup
§ DD254AutomatedSystemwillallowallProgramManagers,ContractingOfficersandFSOstocreate,monitor,anddistributeDD254s§ WillalsoallowPrimestodistributeDD254toSubselectronically
§ Initialimplementationtentativelyprojectedforreleasein2016§ BetatestingstartedMay2015
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JPAS,SWFT,DCII,andnon-Industrye-QIPcallcenterfunctionshavetransitionedfrom theDSSCallCenterto theDMDCContactCenter.
DMDCContactCenter:• ContactInformation
– 1-800-467-5526– [email protected]– [email protected]
• MenuOptions:1– JPAS2– e-QIP(Non-Industry)3– SWFT4– DCII5– PersonnelSecurityInquiry6– GeneralInquiry/ContactCenter
Information
CallCenterTransition
DSSKnowledgeCenter:• ContactInformation
– 1-888-282-7682– [email protected]
• MenuOptions HaveChanged
ClickherefortheDMDCPSSARClickherefortheDSSSAR
DoD CAFCallCenter:• ContactInformation
-RRUor-“ContactUs”submitquestionstotheirwebsitehttp://www.dodcaf.whs.mil
• MenuOptions:5– Industry
PSMO-ICustomerService:Email/Onlinereceivedviamailboxat:[email protected]
SeenextpgforsendingsecuredocstoDMDC
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JPASPresentandFuture
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JPASPresentandFuture
JPASToday
JointAccessManagementSystem(JAMS)+
JointClearanceAccessVerificationSystem(JCAVS)
=JointPersonnelAdjudicationVerification
System(JPAS)
JPASFuture
CaseAdjudicationTrackingSystem(CATS)+
JointVerificationSystem(JVS)
=DefenseInformationSystemsSecurity(DISS)
JVSisthesystemthatwillreplaceJPAS
(Scheduledfor2016)
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§Pre“GoLive” §Post“GoLive”
§Legend
§Jan16 §Feb16 §Mar16 §Apr16 §May16 §Jun16 §Jul16 §Aug16 §Sep16
§GAT§2/10- 3/24
§EUE§4/29- 6/6
§UserProvisioning§3/2– Go-Live
§AirForce8/8
§Navy9/12
§Army10/3
§Industry11/14
§UserProvisioning
§Oct16 §Nov16
§TurnoffLegacySystems1/14/17
DISSDeploymentOverview6/27Go-Live
§Suitability&HSPD-1210/24
§Dec16 §Jan17
§WHS6/27
§SMOPhase3FinalReview6/3
§SMOPhase2Review4/27
§SMOPhase1Review3/21
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• AhierarchymappingwasprovidedtoeachcomponentleadonMonday,29February• Thisdocumentisthebaselinefromwhicheachgroup’shierarchywillbebuiltinDISSfollowing thephasedvalidationapproach(below)
• ChangesareinevitableandthePMOispreparedformultipleroundsofrefinementbeforeandafterrollout
NextSteps:• PMOwillestablishmeetingswitheacheachcomponentleadinsupportofaphasedapproachasfollows:• Phase1– IdentifyHierarchyManager(s)andAccountManagers• Phase2– IdentifyfieldofficesandassociatefieldofficeswithparentSMOs• Phase3– Applyfinalpre“golive”changestothehierarchymapping
Hierarchy Management/User Roles & Descriptions
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ContactInformation
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Industry Team PMOs
Quinton Wilkes – Team [email protected]
Tanya [email protected]
SWFT Industry Sub Team
Sheila [email protected]
Security Consultant Sub TeamDiane [email protected]
Industry Sub TeamSusie [email protected]
Steven [email protected]
Carla Peters-Carr [email protected]
Jeremy [email protected]
Peggy [email protected]
Rene [email protected]
JPASIndustryTeamContactInformation
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§ DMDC: https://www.dmdc.osd.mil/psawebdocs/
§ JPASHomepage:https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=JPAS
§ DSSwebsite:http://www.dss.mil/
§ DEERSwebsite:http://www.military.com/benefits/tricare/defense-enrollment-eligibility-
reporting-system-deers.html
§ SWFT:https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=SWFT
§ ISFD:http://www.dss.mil/diss/isfd.html
• STEPP:http://www.cdse.edu/stepp/index.html
• NCMS:https://www.classmgmt.com/Home/
• DoDCAF:http://www.dodcaf.whs.mil
Useful Websites
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