Governing Board Meeting - Deer Valley Unified School … with a disability may re quest reasonable...

Governing Board Meeting

September 24, 2013 Regular Meeting 7:00 p.m. Graduating lifelong learners who will successfully compete, lead, and positively impact the world.

Deer Valley Unified School District No. 97 20402 North 15th Avenue Phoenix, Arizona 85027

Telephone: (623) 445-5000

Adoption of the

Agenda

P U B L I C N O T I C E

REGULAR MEETING OF THE GOVERNING BOARD Tuesday, September 24, 2013

7:00 P.M. District Office Training Facility 20402 N. 15th Avenue Phoenix, Arizona

AGENDA The Board reserves the right to change the order of items on the agenda, with the exception of Public Hearings. The Board may take action in open meeting on any item that was the subject of the Executive Session held at this Board Meeting. All business not transacted by 8:30 p.m. will be carried over, at the discretion of the chair, to the agenda of the next Regular Governing Board meeting. A copy of the Board Packet is available for inspection at the desk of the District receptionist during District business hours. 24 hours prior to the day of the meeting. Persons with a disability may request reasonable accommodations by contacting (623) 445-5003. Requests should be made as early as possible to allow time to arrange the accommodations. 1. CALL TO ORDER 2. PRESENTATION OF COLORS Deer Valley High School

PLEDGE OF ALLEGIANCE Air Force JROTC Color Guard 3. ROLL CALL 4. ADOPTION OF THE AGENDA 5. AWARDS, ACHIEVEMENTS AND RECOGNITIONS

A. Radio Disney R.E.A.D.S. Program Award 6. REPORTS A. Governing Board The Governing Board Members may give a report on any of the following:

• Site Visits • Governmental Relations • Conferences • Meetings • Agenda Item Requests

B. Superintendent Dr. James R. Veitenheimer

1. Summary of Current Events

C. Administrative Leadership and Services Krista Anderson 1. Boundary Change Process for the Communities Affected

by the Repurposing of Desert Winds Elementary School

D. Curriculum, Instruction and Assessment Dr. Gayle Galligan 1. Mandarin Program and Teaching Team 2. Partnership for Assessment of Readiness for College and Career

(PARCC) Field Test

7. OLD BUSINESS A. Approve the Renewal of Fourth Amended Intergovernmental Agreement (IGA) for Valley

Schools Insurance Trust Pursuant to Section 5 of the IGA B. Approve the Renewal of First Amended Intergovernmental Agreement (IGA) for Valley

Schools Employee Benefits Trust Pursuant to Section 5 of the IGA C. Approve the Renewal of Third Amended Intergovernmental Agreement (IGA) for Valley

Schools Workers’ Compensation Pool Pursuant to Section 5 of the IGA

Agenda for the Regular Board Meeting September 24, 2013 Page 2 of 2

8. CONSENT AGENDA – (Motion by Exception)

A. Approve the Minutes for the Regular Governing Board Meeting on September 10, 2013 B. Approve Human Resources Changes C. Approve Payroll Voucher #6 in the amount of $7,116,950.27, for Fiscal Year 2013-14 and Expense

Vouchers on the Voucher Summary Sheet in the amount of $2,564,187.53 for Fiscal Year 2013-14 (The Voucher Report is available for inspection in the Fiscal Services Department during District business hours, 24 hours prior to the meeting.)

D. Approve Donations E. Approve Addenda Contracts F. Authorization to Enter into Additional Cooperative Purchasing Contracts for Fiscal Year 2013-14 G. Approve Bids/Proposals

1. RFP #13-004-5 Discount for Promotional, Appreciation Awards, Team & Miscellaneous Apparel 2. RFP #13-016-3 Parking Lot Sweeping Services

H. Approve Amendment #4 to the Intergovernmental Agreement between Deer Valley Unified School District and Arizona Department of Economic Security (ADES) for the Transition from School to Work (TSW) Program, Closing Out an Old Year Agreement

I. Approve Amendment #1 to the Intergovernmental Agreement between Deer Valley Unified School District and Arizona Department of Economic Security (ADES) for the Transition from School to Work (TSW) Program, Adding the New Year Budget to the Agreement

J. Approve Amendment #2 to the Intergovernmental Agreement between Deer Valley Unified School District and Arizona Department of Economic Security (ADES) for the Transition from School to Work (TSW) Program, Adding the Requirement of Conducting Background Checks for Employment

K. Student Travel (Educational Development) 1. Approve travel for students from Mountain Ridge High School to attend the CTE DECA Western

Region Leadership Conference being held in Phoenix, Arizona from November 14, 2013 through November 16, 2013

2. Approve travel for students from Deer Valley High School to attend the Arizona Thespian Festival being held in Phoenix, Arizona from November 22, 2013 through November 23, 2013

3. Approve travel for students from Deer Valley High School to attend the Haleakala National Park, Kalaholu Observatory, Hana Forest Reserve, Maui Ocean Center Aquarium located in Maui, HI from March 15, 2014 through March 21, 2014

4. Approve travel for students from Las Brisas Elementary School to attend the Sea World Adventure Camp being held in San Diego, CA from April 30, 2014 through May 2, 2014

9. ACTION

There are no action items.

10. PREVIEW A. School Based Health Care Center at Sunrise Elementary School

11. PUBLIC COMMENTS - (Public comment forms are available in the lobby of the boardroom and must be submitted prior to the meeting) The Board desires to hear the viewpoints of citizens throughout the District. While constructive criticism is welcomed and appreciated, persons speaking during public comments should refrain from using individual names or making personal attacks. The Board also recognizes its responsibility for proper governance of the schools and therefore the need to conduct its business in an orderly and efficient manner. In accordance with the Arizona Open Meeting Law, the Governing Board cannot discuss or take any action on items not listed on the agenda. Public comments shall not exceed 30 minutes in total with individual speakers limited up to three (3) minutes each.

12. FUTURE MEETINGS AND DATES TO REMEMBER October 4, 2013 – Staff Development – Early Release for Students

October 8, 2013 – Regular Governing Board Meeting October 14, 2013 – Fall Break Day, Schools and District Office Closed October 17-18, 2013 – Parent/Teacher Conferences – Early Release K-12 13. ADJOURNMENT

Aw

ards, Achievem

ents&

Recognitions

Form revised 2/7/11

DEER VALLEY UNIFIED SCHOOL DISTRICT #97

BOARD AGENDA ITEM Please provide information listed below when submitting items intended for the consideration of the Governing Board to be placed on the official agenda of the meeting of the Board.

Date assigned for Board consideration: Policy Reference A.R.S. Reference

EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – No action required. Submitted by Heidi Vega Dr. James R. Veitenheimer Public Relations Manager Superintendent

TOPIC: Awards, Achievements and Recognitions

A. Radio Disney R.E.A.D.S. Program Award

Stetson Hills 1st grade student, Carter Daly, won the Radio Disney R.E.A.D.S. Program grand prize of a Dance Party for the entire school. Students in K-8 could keep a log of their summer reading, turn it in during the North Valley Family Nights at The Shops at Norterra, and get entered for prizes for every four books read.

September 24, 2013

None

None

Green Form

Governing B

oardR

eport

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – No action required. Submitted by Dr. James R. Veitenheimer Superintendent

TOPIC: Governing Board Report

The Governing Board Members may give a report on any of the following:

• Site Visits • Governmental Relations • Conferences • Meetings • Agenda Item Requests

September 24, 2013

BEDB

38-431.02

Green Form

Superintendent'sR

eport

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – No action required. Submitted by Dr. James R. Veitenheimer Superintendent

TOPIC: Superintendent’s Report

1. Summary of Current Events

September 24, 2013

None

None

Green Form

Adm

inistrativeLeadership and Services R

eport

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – No action required. Submitted by Krista Anderson Dr. James R. Veitenheimer Associate Superintendent Superintendent

TOPIC: Administrative Leadership and Services Report

1. Boundary Change Process for the Communities Affected by the Repurposing of Desert Winds

Elementary School

Mrs. Krista Anderson will present the process the district will utilize to determine the boundary changes for campuses affected by the repurposing of Desert Winds Elementary School beginning in the 2014-2015 school year.

September 24, 2013

None None

Green Form

Curriculum

, Instructionand A

ssessment

Report

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – No action required Submitted by Dr. Gayle Galligan Dr. James R. Veitenheimer Associate Superintendent Superintendent

TOPIC: Curriculum, Instruction and Assessment Report

1. Mandarin Program and Teaching Team

Ms. Michelle Medved will report on the Mandarin Program and Teaching Team.

2. Partnership for Assessment of Readiness for College and Career (PARCC) Field Test

Dr. Gayle Galligan will give an update on the PARCC Field Test.

September 24, 2013

None None

Green Form

September 16, 2013

PARCC 1400 16th Street NW, Suite 510 Washington, DC 20036 RE: 2014 PARCC Field Test Dear Members of the PARCC Governing Board: Deer Valley Unified School District requests that your Board, along with our State Board and the Department of Education, immediately engage with Pearson, the PARCC Field Test administrator, to readjust the test window for the 2014 Field Test to minimize its impact on students in Arizona and specifically in Deer Valley. Our greatest concern relates to the AIMS assessment this spring. AIMS is our State’s mandated assessment for this year and next. Our students must pass it to graduate from high school. Our teachers receive performance pay based on their students’ AIMS results. Our schools and the district as a whole receive letter grades based on our students’ AIMS results. Accordingly, the AIMS assessment must be given primary importance among assessments that our schools administer during the year. As a school district, we believe there will be an unnecessary, negative impact on our state test results if the 2014 PARCC Field Test is administered in close proximity to the AIMS assessment. Our schools are being directed to administer the PARCC Field Test during the ten school days immediately prior to the AIMS test. PARCC is expected to make significant demands on students’ time and energy. Due to its anticipated difficulty, many students may feel dispirited and reluctant to attempt a second standardized test. We believe the timing of the PARCC Field Test will negatively impact our AIMS results. These ten school days are the worst time period possible to require local education agencies along with their teachers and students to break away from class time to take a pilot standardized assessment. With these challenges in mind, we respectfully request that the Arizona testing window be adjusted due to the AIMS assessment. We request that the test window do one of the following: Move the Performance Based Assessments (PBA) to February or delay the PBA to after the administration of the AIMS assessment when the End of Year field test assessments will be administered. Sincerely, Dr. James R. Veitenheimer DVUSD Superintendent

Old B

usiness7.A

.

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – Submitted by Jim Migliorino Dr. James R. Veitenheimer Associate Superintendent Superintendent

TOPIC: Approve the Renewal of Fourth Amended Intergovernmental Agreement (IGA) for Valley

Schools Insurance Trust Pursuant to Section 5 of the IGA

Description – This Intergovernmental Agreement (IGA) was last approved in 2005. The agreements need to be renewed pursuant to Section 5 prior to the end of the initial ten year term which is 05/19/15. Valley Schools will begin member renewals for FY 2014-15 in the early fall of 2013, therefore, this IGA needs to be renewed prior to the commencement of this process. Pursuant to Section 5, this would be a routine renewal since there are no changes to the IGA.

September 24, 2013

That the Governing Board approve the renewal of Fourth Amended Intergovernmental Agreement (IGA) for Valley Schools Insurance Trust pursuant to Section 5 of the IGA.

None

15-382/11-952

Green Form

Form revised 2/7/11





TOPIC: Approve the Renewal of First Amended Intergovernmental Agreement (IGA) for Valley

Schools Employee Benefits Trust Pursuant to Section 5 of the IGA


September 24, 2013

That the Governing Board approve the renewal of First Amended Intergovernmental Agreement (IGA) for Valley Schools Employee Benefits Trust pursuant to Section 5 of the IGA.

None

15-382/11-952

Green Form

Form revised 2/7/11





TOPIC: Approve the Renewal of Third Amended Intergovernmental Agreement (IGA) for Valley

Schools Workers’ Compensation Pool Pursuant to Section 5 of the IGA


September 24, 2013

That the Governing Board Approve the renewal of Third Amended Intergovernmental Agreement (IGA) for Valley Schools Workers’ Compensation Pool pursuant to Section 5 of the IGA.

None

15-382/11-952

Green Form

Consent

Agenda

Form revised 5/31/11

0DEER VALLEY UNIFIED SCHOOL DISTRICT #97



EXECUTIVE SUMMARY:

(continued on next page)

TOPIC: CONSENT AGENDA – Items 8.A. through 8.K.

A. Approve the Minutes for the Regular Governing Board Meeting on September 10, 2013 B. Approve Human Resources Changes C. Approve Payroll Voucher #6 in the amount of $7,116,950.27, for Fiscal Year 2013-14 and Expense

Vouchers on the Voucher Summary Sheet in the amount of $2,564,187.53 for Fiscal Year 2013-14 (The Voucher Report is available for inspection in the Fiscal Services Department during District business hours, 24 hours prior to the meeting.)

D. Approve Donations E. Approve Addenda Contracts F. Authorization to Enter into Additional Cooperative Purchasing Contracts for Fiscal Year 2013-14 G. Approve Bids/Proposals

1. RFP #13-004-5 Discount for Promotional, Appreciation Awards, Team & Miscellaneous Apparel

2. RFP #13-016-3 Parking Lot Sweeping Services H. Approve Amendment #4 to the Intergovernmental Agreement between Deer Valley Unified School

District and Arizona Department of Economic Security (ADES) for the Transition from School to Work (TSW) Program, Closing Out an Old Year Agreement

I. Approve Amendment #1 to the Intergovernmental Agreement between Deer Valley Unified School District and Arizona Department of Economic Security (ADES) for the Transition from School to Work (TSW) Program, Adding the New Year Budget to the Agreement

September 24, 2013 None None

Green Form

Form revised 5/31/11


BOARD AGENDA ITEM

Continued CONSENT AGENDA:

REQUESTED BOARD ACTION – Submitted by Tiffany Meskimen Dr. James R. Veitenheimer Governing Board Secretary Superintendent

J. Approve Amendment #2 to the Intergovernmental Agreement between Deer Valley Unified School

District and Arizona Department of Economic Security (ADES) for the Transition from School to Work (TSW) Program, Adding the Requirement of Conducting Background Checks for Employment

K. Student Travel (Educational Development) 1. Approve travel for students from Mountain Ridge High School to attend the CTE DECA Western

Region Leadership Conference being held in Phoenix, Arizona from November 14, 2013 through November 16, 2013

2. Approve travel for students from Deer Valley High School to attend the Arizona Thespian Festival being held in Phoenix, Arizona from November 22, 2013 through November 23, 2013

3. Approve travel for students from Deer Valley High School to attend the Haleakala National Park, Kalaholu Observatory, Hana Forest Reserve, Maui Ocean Center Aquarium located in Maui, HI from March 15, 2014 through March 21, 2014

4. Approve travel for students from Las Brisas Elementary School to attend the Sea World Adventure Camp being held in San Diego, CA from April 30, 2014 through May 2, 2014

That the Governing Board approve Consent Agenda Items 8.A. through 8.K.

Green Form

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – Submitted by Tiffany Meskimen Dr. James R. Veitenheimer Governing Board Secretary Superintendent

TOPIC: Approve the Minutes for the Regular Governing Board Meeting on September 10, 2013

See attached the Minutes for the Regular Governing Board Meeting on September 10, 2013.

September 24, 2013

That the Governing Board approve the Minutes for the Regular Governing Board Meeting on September 10, 2013.

None None

Green Form

UNAPPROVED

MINUTES FOR THE REGULAR MEETING OF THE GOVERNING BOARD Tuesday, September 10, 2013 - 7:00 P.M. District Office Training Facility 20402 N. 15th Avenue Phoenix, Arizona 1. CALL TO ORDER Mr. Gorman, President, called the meeting to order at 7:02 p.m. 2. PLEDGE OF ALLEGIANCE Mr. Gorman asked for a moment of silence in honor and remembrance of September 11, 2001. 3. ROLL CALL Ms. Agosta, Mr. Bayer, Mr. Gorman, Mr. Gregoire, and Mrs. Ordway were present. 4. ADOPTION OF THE AGENDA

Mrs. Ordway motioned to adopt the Agenda. Mr. Gregoire seconded the motion. Mr. Gorman amended the motion to adopt the Agenda moving Action Items 9 A., B., and C. to Preview Items 10. A., B., and C. Ms. Agosta seconded the motion. The motion carried (4-0-1).

5. AWARDS, ACHIEVEMENTS AND RECOGNITIONS A. Tony Komadina Outstanding Athletic Program for Girls Award The Governing Board recognized Mountain Ridge High School for being a recipient of the

Tony Komadina Outstanding Athletic Program for Girls Award. B. Perfect AIMS Scores

The Governing Board recognized the following students for earning a perfect/top score on the 2012-13 Arizona's Instrument to Measure Standards (AIMS): Payton Jundt, 4th grader at Las Brisas; Ethan Donahey, 3rd grader at Copper Creek; Aiden Bowers, 3rd

grader at Highland Lakes; Makenzie Randall. 7th grader at West Wing. C. Back to School Donations

The Governing Board recognized Aviation Communication & Surveillance Systems, LLC for their donation of 500 supply filled backpacks to 12 Title I schools.

6. REPORTS A. Governing Board

Ms. Agosta attended the Mountain Ridge HS football game and the Arizona School Board Association (ASBA) Law Conference. Mrs. Ordway attended the Boulder Creek High School football game, the ASBA Law Conference and the ASBA Delegate Assembly.

B. Superintendent Dr. Veitenheimer updated the Governing Board on the Student Advisory Council September 5 meeting and the Interfaith Council September 10 meeting.

C. Administrative Leadership and Services 1. Administrative Evaluation Process Mrs. Krista Anderson, Associate Superintendent of Administrative Leadership and

Services, gave a report on the Administrative Evaluation Process. Senior Leadership has worked with campus administrators to answer questions

regarding this process. 2. Early Childhood Education Overview Mrs. Patti Kirkland, Early Childhood Manager, presented the annual Early Childhood

Report. Deer Valley has 22 developmental preschools. The 3 year old classroom was discontinued due to sequestration. Deer Valley School District has the best attendance rate.

D. Curriculum, Instruction and Assessment 1. Kindergarten Blended Day Mrs. Barbara Ervin, Community Education Manager, gave an update on Blended Day

Kindergarten. The Curriculum, Instruction and Assessment Department and the Community Education Department determine the curriculum for the blended Kindergarten model.

2. Common Core Dr. Gayle Galligan, Associate Superintendent of Curriculum, Instruction and

Assessment, introduced the Curriculum, Instruction and Assessment Specialists Ryan Schoonover, Amy Diekman and Jennifer Buchanan who gave an update on Curriculum, Assessment and Common Core in Deer Valley.

UNAPPROVED Minutes for the Regular Board Meeting September 10, 2013 Page 2 of 3

E. Fiscal and Business Services

1. Student Enrollment Mr. Jim Migliorino, Associate Superintendent of Fiscal Services, reported student enrollment through August 29, 2013 was 32,948 with a 3.5% reduction in comparison to the same time frame in the previous school year.

2. District Financial Mr. Migliorino reviewed the Maintenance & Operations (M&O) report for the month ended August, 2013.

7. OLD BUSINESS A. Approve the School Facilities Board Fiscal Year 2014 Capital Plan Mrs. Ordway motioned that the Governing Board approve the School Facilities Board Fiscal Year

2014 Capital Plan. Ms. Agosta seconded the motion. The motion carried (5-0). B. Approve ADM Group as the Architect for the Sunrise Modernization Project and Approve

Orcutt Winslow as the Architect for the Village Meadows Modernization Project Mrs. Ordway motioned that the Governing Board approve ADM Group as the Architect for the Sunrise Modernization Project and approve Orcutt Winslow as the Architect for the Village Meadows Modernization Project. Mr. Gregoire seconded the motion. The motion carried (5-0).

8. CONSENT AGENDA – (Motion by Exception) Mrs. Ordway motioned that the Governing Board approve Consent Agenda Items 8.A. through 8.H. Mr. Gorman seconded the motion. The motion carried (5-0). A. Approve the Minutes for the Special and Regular Governing Board Meetings on August 27,

2013 and the Special Governing Board Meeting on August 28, 2013 The Governing Board approved the Minutes for the Special and Regular Governing Board Meetings on August 27, 2013 and the Special Governing Board Meeting on August 28, 2013.

B. Approve Human Resources Changes The Governing Board approved Human Resources changes. A copy is attached to the official

minutes. C. Approve Payroll Voucher #5 in the amount of $7,034,168.06, for Fiscal Year 2013-14 and

Expense Vouchers on the Voucher Summary Sheet in the amount of $4,571,344.15 for Fiscal Year 2012-13, and $23,208,336.44 for Fiscal Year 2013-14

Approve Payroll Voucher #5 in the amount of $7,034,168.06, for Fiscal Year 2013-14 and Expense Vouchers on the Voucher Summary Sheet in the amount of $4,571,344.15 for Fiscal Year 2012-13, and $23,208,336.44 for Fiscal Year 2013-14.

D. Approve Donations The Governing Board approved donations, on behalf of the district, in the amount of $6,770. E. Approve Addenda Contracts The Governing Board approved Addenda Contracts. A copy is attached to the official minutes. F. Authorization to Enter into Additional Cooperative Purchasing Contracts for Fiscal Year

2013-14 The Governing Board gave the Administration authorization to enter into Additional Cooperative

Purchasing Contracts for Fiscal Year 2013-14. G. Authorization to Enter into Additional Sole Source Purchases for Fiscal Year 2013-14 The Governing Board gave the Administration authorization to enter into Additional Sole Source

Purchases for Fiscal Year 2013-14. H. Student Travel (Educational Development)

1. The Governing Board approved travel for students from Barry Goldwater High School to attend the CTE DECAlympics being held in Heber, Arizona from September 20, 2013 through September 22, 2013.

2. The Governing Board approved travel for students from Barry Goldwater High School to attend the FBLA Leadership Camp being held in Prescott, Arizona from September 26, 2013 through September 28, 2013.

3. The Governing Board approved travel for students from Mountain Ridge High School to attend the University of Arizona Jazz Dance Festival being held in Tucson, Arizona from October 4, 2013 through October 6, 2013.

4. The Governing Board approved travel for students from Barry Goldwater High School to attend the AIA State Team Tournament Chess being held in Tucson, Arizona from November 1, 2013 through November 2, 2013.

5. The Governing Board approved travel for students from Village Meadows to attend the Science Field Trip being held in Peoria, Arizona from December 5, 2013 through December 6, 2013.

UNAPPROVED Minutes for the Regular Board Meeting September 10, 2013 Page 3 of 3

9. ACTION ***Action Items A. B. and C. were moved to Item 10 Preview at the Adoption of the Agenda

A. Approve the Renewal of Fourth Amended Intergovernmental Agreement (IGA) for Valley Schools Insurance Trust Pursuant to Section 5 of the IGA

B. Approve the Renewal of First Amended Intergovernmental Agreement (IGA) for Valley Schools Employee Benefits Trust Pursuant to Section 5 of the IGA

C. Approve the Renewal of Third Amended Intergovernmental Agreement (IGA) for Valley Schools Workers’ Compensation Pool Pursuant to Section 5 of the IGA

10. PREVIEW A. Preview the Renewal of Fourth Amended Intergovernmental Agreement (IGA) for Valley

Schools Insurance Trust Pursuant to Section 5 of the IGA Mr. Migliorino stated that the IGA with Valley Schools Insurance Trust will expire in 2014 and the

Board will be asked to renew the fourth amendment to the IGA. There are no changes to the IGA which was last approved in 2005. The District savings through the IGA with Valley Schools were in excess of $2,000,000. There are 13 districts who participate in the Valley Schools Insurance Trust. The district last solicited offers from other carriers in 2005.

Ms. Agosta requested that the items regarding Valley Schools be moved to preview, as she felt a 10 year approval deserved discussion. She is concerned with the administration of the trusts, as all authority is approved by the Management Group. She asked that the Board consider some mechanism to bring authority of the trusts back to the Board of Trustees or the member districts or both, to have an administrator other than the Valley Schools Management Group. She does not want to blindly approve the administration without giving member districts, or the trustees of each group, any other options.

Mr. Gregoire stated that the previous Governing Board voted to add a DVUSD representative to the Valley Schools Board of Trustees. Other districts have reviewed the terms of the agreement and he believes the District saves money and should continue with the agreement.

B. Preview the Renewal of First Amended Intergovernmental Agreement (IGA) for Valley Schools Employee Benefits Trust Pursuant to Section 5 of the IGA

Mr. Migliorino stated that the IGA with Valley Schools Employee Benefits Trust will expire in 2014 and the Board will be asked to renew the first amendment to the IGA. There are no changes to the IGA which was last approved in 2005. There are 3 districts who participate in the Valley Schools Employee Benefits Trust.

C. Preview the Renewal of Third Amended Intergovernmental Agreement (IGA) for Valley Schools Workers’ Compensation Pool Pursuant to Section 5 of the IGA

Mr. Migliorino stated that the IGA with Valley Schools Workers’ Compensation Pool will expire in 2014 and the Board will be asked to renew the third amendment to the IGA. There are no changes to the IGA which was last approved in 2005. There are 3 districts who participate in the Valley Schools Workers’ Compensation Pool.

11. PUBLIC COMMENTS There were no Public Comments. 12. FUTURE MEETINGS AND DATES TO REMEMBER September 13, 2013 – Staff Development – Early Release for Students September 24, 2013 – Regular Governing Board Meeting

October 8, 2013 – Regular Governing Board Meeting October 14, 2013 – Fall Break Day, Schools and District Office Closed 13. ADJOURNMENT

The meeting adjourned at 8:42 p.m.

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – Submitted by Chuck Hoover Dr. James R. Veitenheimer Associate Superintendent Superintendent

TOPIC: Approve Human Resources Changes

New Hires Resignations/Terminations Leaves Transfers/Reassignments

Administrative - 1 - - Certified 4 6 5 8 Classified 35 16 6 90 Exempt - - 1 - VIP Assignments - - - - Substitutes: Certified 6 - Classified 8 - Rationale – This is a routine agenda item for the Governing Board to approve all Human Resource changes. Per District policy GCG/GDG, all Substitutes are to be presented to the Governing Board for approval. Fiscal Impact – N/A Legal Review – N/A

September 24, 2013

That the Governing Board approve the Human Resources Changes.

GCG/GDG 15-502

Green Form

Board Date 09.24.2013

Page 1 of 6

HUMAN RESOURCES CHANGES NEW HIRES - CERTIFIED Fisher, Kelly CE 0.5 RTI Behavior Spec. Effective 09/05/13 Martinez, Lindsey GP 1.0 Special Education Effective 09/11/13 Owens, April DW 1.0 Title I RTI Behavioral Specialist Effective 09/17/13 Smith, Russell BGHS 1.0 Earth Science Effective 09/16/13 NEW HIRES - CLASSIFIED Aguirre, Martha DW Monitor-2.0 hrs./ Effective 09/17/13 Crossing Guard-.50 hr. Baca, Kimberly BE C.S. Assistant-1.5 hrs. Effective 09/09/13 Backus, Carolyn PH Crossing Guard – 2.5 hrs. Effective 09/05/13 Beltran, Georgina DVMS F.S. Worker II-4.0 hrs. Effective 09/18/13 Bolt, Darren HLS Custodian II-8.0 hrs. Effective 09/16/13 Bowling, John VM Instructional Assistant-6.75 hrs. Effective 09/11/13 Caylor, Alan TR Bus Driver-6.0 hrs. Effective 09/09/13 Cheslik, Debra DO Interpreter I-6.75 hrs. Effective 08/30/13 Conaway, Linda BGHS Clerk II-8.0 hrs. Effective 09/11/13 Dykes, Amy WW Clerk I-8.0 hrs. Effective 09/09/13 Giglio, Matthew SS C.S. Assistant-3.0 hrs. Effective 09/10/13 Gilbert, Deborah WW F.S. Worker II-3.0 hrs. Effective 09/04/13 Hancock, Kylie DW Paraprofessional-6.5 hrs. Effective 09/09/13 Heap, Dennis TR Bus Driver-6.0 hrs. Effective 09/09/13 Hubbard, Robin DMS Paraprofessional-6.75 hrs. Effective 09/16/13 Khy, Ariel BCHS Paraprofessional-6.75 hrs. Effective 09/16/13 Luttjohann, Susan SR Instructional Assistant-4.0 hrs. Effective 09/05/13 Matthews, Timothy LB Crossing Guard-2.0 hrs. Effective 09/09/13 Monti, Barbara DE Paraprofessional-6.5 hrs. Effective 09/03/13 Moriarty, Nancy VM Instructional Assistant-6.75 hrs. Effective 09/10/13 Nelson, Matthew CC C.S. Assistant-1.5 hrs. Effective 09/16/13 Prater, Linda DVMS Paraprofessional-6.75 hrs. Effective 09/06/13 Primc, Marcus LB Crossing Guard-2.0 hrs. Effective 09/09/13 Ribordy, Janice PM Monitor – 2.0 hrs. Effective 09/04/13 Sammon, Michael BCHS Monitor II-8.0 hrs. Effective 09/09/13 Schaefer, Kelly DO Paraprofessional-6.75 hrs. Effective 09/04/13 Schmidt, Donna DVHS F.S. Worker II-2.5 hrs. Effective 09/09/13 Seidman, Lora AN C.S. Assistant-4.0 hrs. Effective 09/16/13 Smith, Robert WW Custodian II-8.0 hrs. Effective 09/04/13 Srock, Karen DO Clerk III-8.0 hrs. Effective 09/01/13-PRP Trevino, Michael MRHS Monitor II-8.0 hrs. Effective 09/23/13 Vakameilalo, Lupe DE F.S. Worker II-2.5 hrs. Effective 09/09/13 Wendt, Colin LS C.S. Assistant-5.0 hrs. Effective 09/10/13 White, Yvonne BE Monitor-2.0 hrs./ Effective 09/10/13 Crossing Guard-1.5 hrs. Williams, Jacqueline SH C.S. Assistant-1.5 hrs. Effective 09/10/13


Page 2 of 6

RESIGNATIONS/NON-RENEWALS/TERMINATIONS – ADMINISTRATIVE Kennedy, Sheri BCHS 1.0 Assistant Principal Effective 09/12/13 RESIGNATIONS/NON-RENEWALS/TERMINATIONS – CERTIFIED Alderman, Kelly DVHS 1.0 Science Effective 09/30/13 Campbell, Elizabeth DO 1.0 Academic Facilitator Effective 09/17/13 Gupton, Katherine HLS 1.0 Math Effective 09/30/13 PRP Pelzel, Melinda DMS 1.0 Special Education Effective 09/25/13 Watson, Jennifer HMS 0.6 Exploratory Effective 09/27/13 Woodgate, Lisa DO 1.0 Speech Language Pathologist Effective 09/10/13 RESIGNATIONS/NON-RENEWALS/TERMINATIONS – CLASSIFIED Adams, Frances SOHS CTE Paraprofessional Effective 10/31/13 Amado, Wanda HLS Crossing Guard Effective 09/11/13 Anderson, Linda DO Maintenance V Effective 09/30/13 PRP Bowling, John VM Instructional Assistant Effective 09/13/13 Chik, Patrick TR Bus Driver Effective 09/13/13 Finlon, Thomas BGHS Custodian II Effective 08/30/13 Fowler, Robert DVMS F.S. Worker II Effective 09/17/13 Hatfield, Connie DO Network PC Tech IV Effective 09/13/13 PRP Morris, Joleen TR Bus Assistant Effective 09/06/13 Patane Jr., William BE Custodian II Effective 09/05/13 Ruecklies, Sven BCHS Custodian II Effective 09/23/13 Sandoval, Benita AH C.S. Assistant Effective 08/09/13 Sindorf, Lynn MRHS Paraprofessional Effective 09/19/13 Soja, Marie WW C.S. Assistant Effective 08/28/13 Sosa, Maria VM Custodian II Effective 08/30/13 Vadovich, Stephanie CS Paraprofessional Effective 09/13/13 LEAVES – EXEMPT Juhas, Kristin DO 1.0 Occupational Therapist 08/19/13-09/09/13 FMLA/MED LEAVES – CERTIFIED Carder, Stephanie SH 1.0 Special Education 08/07/13-09/06/13 PERSONAL REV Kimbrough, Jennifer BGHS 1.0 Math 08/07/13-01/02/14 MEDICAL EXT Neveux, Emily VM 1.0 5th Grade 09/17/13-11/04/13 FMLA/MAT Russell, Dana SH 1.0 6th Grade 09/09/13-05/23/14 FMLA/MED INTER Woodwell, Cheryl ME 0.5 Gifted/ 08/12/13-09/02/13 FMLA/MED/ DO 0.5 Gifted 09/03/13-05/23/14 FMLA/MED INTER LEAVES – CLASSIFIED Atkinson, Gloria TR Bus Driver 08/26/13-10/21/13 FMLA/MED Barela, Rebeca DO Admin Assistant 09/09/13-11/08/13 FMLA/MAT Ortega, Sylvia BGHS Maintenance 09/03/13-09/20/13 FMLA/MED/EXT Rayes, Saptorini DW Paraprofessional 09/04/13-09/18/13 WORKER’S COMP See, Pamela SS Paraprofessional 08/10/13-09/09/13 FMLA/MED


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LEAVES – CLASSIFIED –(Continued) Willard, D. Denice NC Paraprofessional 09/15/13-10/25/13 FMLA/MED TRANSFERS/REASSIGNMENTS-CERTIFIED-(change in compensation) Axelrod, Eric DSMS 1.0 Technology DSMS 1.2 Technology Carder, Stephanie SH 1.0 Special Education DSMS 0.6 Math Kelly, Bridget BCHS 1.0 Language Arts BCHS 1.2 Language Arts McWhortor, Ronda BGHS 1.0 Language Arts BGHS 1.2 Language Arts Roberts, Mark DSMS 1.0 Woodshop DSMS 1.2 Woodshop Smirniotis, Cynthia BCHS 1.0 Language Arts BCHS 1.2 Language Arts TRANSFERS/REASSIGNMENTS-CERTIFIED-(no change in compensation) Leckliter, Kristina CE 1.0 ELD CE 0.5 Reading Specialist/ 0.5 Reading Riegle, Kevin DVHS 10. Physical Education DVHS 0.4 CTE- Sports Medicine/ 0.6 Physical Education TRANSFERS/REASSIGNMENTS-CLASSIFIED-(change in compensation) Abel, Kolette CS C.S. Assistant-4.0 hrs. CS C.S.Assistant-4.0 hrs./ AN Monitor-2.0 hrs. Abney, Veronica SH F.S. Worker II-2.5 hrs. SH F.S. Worker II-2.5 hrs./ Instructional Asst.-4.0 hrs. Alvarez, Yesenia CE Crossing Guard-2.0 hrs./ CE Crossing Guard-2.0 hrs./ Monitor-2.0 hrs. Monitor-4.0 hrs. Angulo-Cano, Elda TR Bus Driver-7.75 hrs. TR Bus Driver-8.0 hrs. Arana, Rebecca TR Bus Driver-6.25 hrs. TR Bus Driver-6.0 hrs. Atkinson, Gloria TR Bus Driver-7.0 hrs. TR Bus Driver-6.75 hrs. Backus, Carolyn PH Crossing Guard-2.5 hrs. PH Crossing Guard-2.0 hrs./ Monitor-2.0 hrs. Baker, Kimberli TR Bus Driver-7.0 hrs. TR Bus Driver-6.5 hrs. Baruti, Jacinta BCHS F.S. Worker II-2.75 hrs. BCHS F.S. Worker II-5.0 hrs. Beckham, Daniel NC C.S. Assistant-4.5 hrs. NC C.S. Assistant-4.5 hrs./ Monitor-1.0 hr. Beecher, Jill TR Bus Driver-6.25 hrs. TR Bus Driver-6.75 hrs. Bellinger, Gail TR Bus Driver-6.75 hrs. TR Bus Driver-6.5 hrs. Busen, Hugo TR Bus Driver-6.0 hrs. TR Bus Driver-7.75 hrs. Cage, Frankie TR Bus Assistant-7.25 hrs. TR Bus Assistant-6.25 hrs. Campbell, Kimberly TR Bus Driver-6.0 hrs. TR Bus Driver-7.0 hrs. Canelli, Julia TR Bus Assistant-7.0 hrs. TR Bus Assistant-6.5 hrs. Clark, Margaret TR Bus Assistant-7.5 hrs. TR Bus Asssistant-6.75 hrs. Clinton, Monte TR Bus Driver-6.0 hrs. TR Bus Driver-7.5 hrs. Cooper, William TR Bus Driver-6.25 hrs. TR Bus Driver-6.5 hrs. Cowan Jr., Carroll TR Bus Driver-7.75 hrs. TR Bus Driver-7.25 hrs. Dahlquist, Mary Lou TR Bus Driver-7.75 hrs. TR Bus Driver-7.5 hrs. D’Amico, Janelle TR Bus Driver-7.5 hrs. TR Bus Driver-6.5 hrs. Dasani, Reena WW C.S. Assistant-1.5 hrs. WW C.S. Assistant-4.0 hrs.


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TRANSFERS/REASSIGNMENTS-CLASSIFIED-(change in compensation)-(Continued) Delarosa, Rosemarie SS Crossing Guard-.75 hr./ SS Monitor-2.0 hrs. Monitor-2.0 hrs. Dils, Kayla TR Bus Assistant-6.0 hrs. TR Bus Assistant-6.25 hrs. Dixon, Jordan SH C.S. Assistant-4.0 hrs. SH C.S. Assistant-8.0 hrs. Doering, Jean TR Bus Driver-7.25 hrs. TR Bus Driver-7.5 hrs. Epstein, Jamie SOHS F.S.Worker II-6.5 hrs. PH Accounting Clerk I-8.0 hrs. Fishburne, Michael TR Bus Driver-7.75 hrs. TR Bus Driver-8.0 hrs. Foulks, Wanda TR Bus Driver-7.5 hrs. TR Bus Driver-6.5 hrs. George, Andrea CE Clerk I-4.0 hrs. CE Clerk I-4.0 hrs./ CE Title I Parent Liasion-3.0 hrs. Guglielmi, Joseph TR Bus Driver-7.25 hrs. TR Bus Driver-7.0 hrs. Hamilton, Josephine TR Bus Driver-6.25 hrs. TR Bus Driver-6.0 hrs. Hatton, Carla TR Bus Driver-7.25 hrs. TR Bus Driver-7.75 hrs. Heath, Buck TR Bus Driver-8.0 hrs. TR Bus Driver-7.75 hrs. Heath, Linda TR Bus Driver-7.0 hrs. TR Bus Driver-7.25 hrs. Helm, Marina TR Bus Driver-7.25 hrs. TR Bus Driver-7.0 hrs. Housley, Kelly TR Bus Driver-6.5 hrs. TR Bus Driver-6.75 hrs. Hudak, Tamara MS Monitor-2.0 hrs. MS Monitor-2.0 hrs./ C. S. Assistant-4.0 hrs. Jenkins, Tina LS C.S. Assistant-2.25 hrs. LS C.S. Assistant-4.0 hrs. Jones, Donald TR Bus Assistant-6.5 hrs. TR Bus Assistant-7.5 hrs. Jones, Judy TR Bus Assistant-7.5 hrs. TR Bus Assistant-7.25 hrs. Koch, Theresa LS Crossing Guard-2.0 hrs./ LS F.S. Worker II-4.0 hrs. F.S. Worker II-4.0 hrs. Langley, Steven TR Bus Driver-7.5 hrs. TR Bus Driver-6.0 hrs. Laurido, Delia TR Bus Driver-7.75 hrs. TR Bus Driver-7.25 hrs. Lobrutto, Erin SV C.S. Assistant-6.5 hrs. SV C.S. Assistant-5.0 hrs. Long, Carol TR Bus Assistant-7.25 hrs. TR Bus Assistant-6.75 hrs. Lowe, Linda HMS Monitor-2.0 hrs. HMS Clerk I-4.0 hrs. Mancine, Bertha CE Paraprofessional-6.75 hrs. CE Paraprofessional-6.75 hrs./ CE Title I Parent Liasion-1.0 hr. McCormick, Barbara DE Crossing Guard-2.5 hrs. DE Crossing Guard-2.5 hrs./ C.S. Assistant-1.5 hrs. Messinger, Janene TR Bus Driver-7.5 hrs. TR Bus Driver-7.75 hrs. Miner, Larry GP Custodian II-8.0 hrs. DO Maintenance I-8.0 hrs. Moore, Monnie TR Bus Driver-6.25 hrs. TR Bus Driver-6.5 hrs. Morris, Jordan TR Bus Driver-6.25 hrs. TR Bus Driver-6.5 hrs. Morris, Michel DC C.S. Assistant-1.5 hrs. DC C.S. Assistant-5.5 hrs. Mouer, Jan TR Bus Assistant-7.25 hrs. TR Bus Assistant-7.0 hrs. Musselman, James TR Bus Driver-7.75 hrs. TR Bus Driver-7.5 hrs. Musser, Michele GP C.S. Assistant-1.5 hrs./ GP C.S. Assistant-1.5 hrs./ Monitor-.50 hr./ Monitor-.50 hr./ Paraprofessional-5.0 hrs. Paraprofessional-.50 hrs./ Instructional Asst.-4.0 hrs.


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TRANSFERS/REASSIGNMENTS-CLASSIFIED-(change in compensation)-(Continued) Northrup, Gregory TR Bus Driver-6.75 hrs. TR Bus Driver-6.5 hrs. Olson, Deborah TR Bus Assistant-6.0 hrs. TR Bus Assistant-6.5 hrs. Parent, Kathy TR Bus Assistant-6.5 hrs. TR Bus Assistant-7.0 hrs. Pedersen, Maria SV Crossing Guard-1.5 hrs./ SV Instructional Asst.-2.0 hrs. Instructional Assistant-2.0 hrs. Peebles, Nadine BCHS F.S. Worker II-5.0 hrs. BCHS Paraprofessional-6.75 hrs. Plante, Lawrence TR Bus Driver-8.0 hrs. TR Bus Driver-7.75 hrs. Preston, John TR Bus Driver-6.5 hrs. TR Bus Driver-6.75 hrs. Primc, Marcus LB Crossing Guard-2.0 hrs. LB Crossing Guard-2.0 hrs./ Monitor-2.0 hrs. Radina, Brad TR Bus Assistant-7.25 hrs. TR Bus Assistant-7.5 hrs. Reed, Janice TR Bus Assistant-7.25 hrs. TR Bus Assistant-7.0 hrs. Rocchio, Janet HLS C.S. Assistant-1.25 hrs./ HLS C.S. Assistant-1.5 hrs./ Monitor-.50 hrs. Monitor-.50 hrs./ C.S. Assistant-4.0 hrs. Rodriguez, Guadalupe DW Custodian II-4.0 hrs. DW Custodian II-4.0 hrs./ ES F.S. Worker II-2.0 hrs. Rossi, Carrie TR Bus Assistant-6.75 hrs. TR Bus Assistant-7.25 hrs. Ruiz, Marjorie LS C.S. Assistant-2.25 hrs. LS C.S. Assistant-3.5 hrs. Saunders, Benjamin DMS C.S. Assistant-5.0 hrs. DMS C.S. Assistant-8.0 hrs. Schwander, Gayle NC Instructional Assistant-7.0 hrs. MS Title I Instr. Asst-6.75 hrs. Sharma, Jyoti BCHS C.S. Assistant.-5.5 hrs. BCHS C.S. Assistant-4.5 hrs. Sheldon, Glenn TR Bus Driver-8.0 hrs. TR Bus Driver-7.0 hrs. Sidebottom, Julie TR Bus Driver-6.0 hrs. TR Bus Driver-6.75 hrs. Tersakian, Kimberly TR Bus Driver-6.0 hrs. TR Bus Driver-6.25 hrs. Torgerson, Gina TR Bus Assistant-7.25 hrs. TR Bus Assistant-6.75 hrs. Valenta, Debra GP C.S. Assistant-1.5 hrs./ GP C.S. Global Expl. Asst-3.25 hrs. C.S. Global Expl. Asst-3.25 hrs./ Monitor-1.0 hr./ Monitor-1.0 hr Paraprofessional-3.5 hrs. Vallilli, Robert TR Bus Driver-6.75 hrs. TR Bus Driver-7.5 hrs. Walsh, Stephanie SV Paraprofessional-6.75 hrs. SV Paraprofessional-6.75 hrs./ C.S. Assistant-1.25 hrs. Westerness, Randy TR Bus Driver-7.0 hrs. TR Bus Driver-7.5 hrs. Whitney, Kristi DW C.S. Assistant-6.0 hrs. DW C.S. Assistant-7.0 hrs. Wright, Rick TR Bus Driver-7.5 hrs. TR Bus Driver-7.25 hrs. Yeager-Bognar, Helen SH Custodian II-5.0 hrs./ DVMS Monitor-6.0 hrs. ES F.S. Worker II-2.0 hrs. TRANSFERS/REASSIGNMENTS-CLASSIFIED-(no change in compensation) Romo, Gilbert MRHS Custodian II-8.0 hrs. CC Custodian II-8.0 hrs. Gallardo, Flor MS Paraprofessional-6.75 hrs. ME Paraprofessional-6.75 hrs. Gilcrease, Kelly DS Paraprofessional-6.75 hrs. DO Paraprofessional- 6.75 hrs. Williams, Timothy DE Custodian II-8.0 hrs. GP Custodian II-8.0 hrs.


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SUBSTITUTES

(“At will” employees; no right to continued employment) CERTIFIED Adelson, Kimberly DeSimore, Julia Long, Scott Baird, Andrew Irvine, James Vournas, Mary CLASSIFIED Bradley, Gordana Jansch, Cassaundra Merkle, Gabrielle Ellis, Derrick Johnson, Kristina Morris, Jennifer Feldmann, Becky Lowe, Eric

V O U C H E R S

Copy of the vouchers available upon request

(The Voucher Report is available for inspection in the Fiscal Services Department during District business hours, 24 hours prior to the day of the meeting.)

Form revised 2/7/11





TOPIC: Approve Donations

Description – Attached is a summary list of donations that have been given to various schools. Rationale – According to A.R.S. 15-342 and District policy KCD, the board must approve all donations received by the district. Fiscal Impact – The total amount being approved at this time is $2,699.60. The total received for the 2013-14 school year is $23,574.57.

September 24, 2013

That the Governing Board approve donations, on behalf of the district, in the amount of $2,699.60.

KCD 15-342

Green Form

Form revised 2/7/11





TOPIC: Approve Addenda Contracts

Description – Attached is a listing of the award of compensation for duties assigned to staff district wide for the current year. This list is reflected by categories. Rationale – The Governing Board must approve all addenda contracts pursuant to A.R.S. §15-502. Fiscal Impact – The attached list shows the amount requested for each addenda contract. A copy of the addenda list will be attached to the official minutes.

September 24, 2013

That the Governing Board approves the addenda contracts in the attached listing.

None 15-502

Green Form

Form revised 2/7/11





TOPIC: Authorization to Enter into Additional Cooperative Purchasing Contracts for Fiscal Year

2013-14

Description – It is recommended that the Governing Board authorize the Administration to purchase from the attached list of vendors using cooperative purchasing contracts and develop miscellaneous blanket purchase agreements for the 2013-14 fiscal year. This is a list of additional anticipated cooperative purchases for FY 2013. By approving these vendors and amounts now, we are able to process requisitions without delay. These are only estimates and total purchases may be lower. If total purchases appear as if they will exceed these amounts, we will request additional approval at a future board meeting. Rationale – According to State Board of Education Rules and Regulations and District policy, the board must approve all contract purchases over $50,000. In order to ensure continuity in the payment of ongoing expenses, the Governing Board is being asked to authorize the Administration to proceed with contracts to these suppliers as the need arises. From time to time, it may be necessary to come to the Governing Board with additional cooperative purchase contracts not on this list. Fiscal Impact – Funds for these contract purchases have been included in the District’s expenditure budget for the 2013-14 school year.

September 24, 2013

That the Governing Board give the Administration authorization to enter into Additional Cooperative Purchasing Contracts for Fiscal Year 2013-14.

DJE/DJB-R

None

Green Form

Form revised 2/7/11





TOPIC: Approve RFP #13-004-5 Promotional, Appreciation Items, Team and Miscellaneous

Apparel

Description – This Request for Proposal was issued due to the annual total amounts for some vendors exceeding the bid threshold. Our schools’ clubs, sports teams, award programs, etc. need a large number of vendors from which to select a huge variety of items. The award is for the Fiscal Year 2013-14 with the option to renew annually for four additional years. Notices of the proposal were mailed to seven hundred twenty-seven (727) vendors. Responses were received from forty-two (42) vendors. Rationale – Proposals were evaluated and awarded to the top 23 vendors meeting the required specifications. The district has followed procurement practices as outlined in Article 10 of the Arizona Administrative Code (School District Procurement). Fiscal Impact – The estimated annual District wide expenditure will be $250,000.

September 24, 2013

That the Governing Board approve the vendors listed on the solicitation results offering a discount-off Catalog Pricing for the purchase of Promotional, Appreciation Items, Team and Miscellaneous Apparel for Fiscal Year 2013-14, renewable annually for up to four years, through Fiscal Year 2017-18.

DJE/DJB

15-213

Green Form

Form revised 2/7/11





TOPIC: Approve RFP #13-016-3 Parking Lot Sweeping Services

Description – These services are needed to provide sweeping of parking lots at all elementary and middle schools, MDC and the District Office. The contract is for Fiscal Year 2013-14 with option to renew annually two additional years. Notices of the proposal were mailed to six (6) vendors. Responses were received from two (2) vendors. The original award was made to Desert Sweeping & Striping, LLC and approved at the August 13, 2013 Board Meeting. This contract was canceled by the vendor because they could not meet the district’s specification requirements. Award is recommended to the vendor who ranked second highest in the proposal evaluations, Sunstate Sweeping. Rationale – Proposals were evaluated and awarded to the vendor meeting the required specifications. The district has followed procurement practices as outlined in Article 10 of the Arizona Administrative Code (School District Procurement). Fiscal Impact – The estimated annual District wide expenditure will be $40,000.

September 24, 2013

That the Governing Board award a contract to Sunstate Sweeping, for Parking Lot Sweeping Services per RFP #13-016-3, for Fiscal Year 2013-14 with optional annual renewal for two (2) additional years, through 2015-16.

DJE/DJB

15-213

Green Form

Form revised 2/7/11





TOPIC: Approve Amendment #4 to the Intergovernmental Agreement between Deer Valley

Unified School District and Arizona Department of Economic Security (ADES) for the

Transition from School to Work (TSW) Program, Closing Out an Old Year Agreement

Description – This agreement is for a cooperative program for the provision of Transition from School to Work services to students enrolled at all five district high schools. This amendment changes the expiration date and closes out the agreement. All contract obligations have been met. Rationale – This is a routine agenda item. According to A.R.S. 15-342 the District can enter into agreements with other governmental agencies.

September 24, 2013

That the Governing Board approve Amendment #4 to the Intergovernmental Agreement between Deer Valley Unified School District and Arizona Department of Economic Security for the Transition from School to Work Program, closing out the agreement.

None 15-342

Green Form

Form revised 2/7/11





TOPIC: Approve Amendment #1 to the Intergovernmental Agreement between Deer Valley Unified School

District and Arizona Department of Economic Security (ADES) for the Transition from School to

Work (TSW) Program, Adding the New Year Budget to the Agreement

Description – This agreement is to continue a cooperative program for the provision of Transition from School to Work (TSW) services to students enrolled at all five district high schools. This amendment adds the Budget for the period from 7/1/13 through 6/30/14, in the amount of $1,114,779 to the agreement. Rationale – This is a routine agenda item. According to A.R.S. 15-342 the District can enter into agreements with other governmental agencies.

September 24, 2013

That the Governing Board approve Amendment #1 to the Intergovernmental Agreement between Deer Valley Unified School District and Arizona Department of Economic Security for the Transition from School to Work Program (TSW), adding the new year budget to the agreement.

None 15-342

Green Form

Form revised 2/7/11





TOPIC: Approve Amendment #2 to the Intergovernmental Agreement between Deer Valley Unified School

District and Arizona Department of Economic Security (ADES) for the Transition from School to

Work (TSW) Program, Adding the Requirement of Conducting Background Checks for Employment

Description – This agreement is to continue a cooperative program for the provision of Transition from School to Work (TSW) services to students enrolled at all five district high schools. This amendment adds the requirement of conducting background checks for employment. Rationale – This is a routine agenda item. According to A.R.S. 15-342 the District can enter into agreements with other governmental agencies.

September 24, 2013

That the Governing Board approve Amendment #2 to the Intergovernmental Agreement between Deer Valley Unified School District and Arizona Department of Economic Security for the Transition from School to Work Program (TSW), adding the requirement of conducting background checks for employment.

None 15-342

Green Form

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – Submitted by Krista Anderson Dr. James R. Veitenheimer Associate Superintendent Superintendent

TOPIC: Approve Student Travel

1. Approve travel for students from Mountain Ridge High School to attend the CTE DECA Western Region Leadership Conference being held in Phoenix, Arizona from November 14, 2013 through November 16, 2013.

2. Approve travel for students from Deer Valley High School to attend the Arizona Thespian Festival

being held in Phoenix, Arizona from November 22, 2013 through November 23, 2013. 3. Approve travel for students from Deer Valley High School to attend the Haleakala National Park,

Kalaholu Observatory, Hana Forest Reserve, Maui Ocean Center Aquarium located in Maui, HI from March 15, 2014 through March 21, 2014.

4. Approve travel for students from Las Brisas Elementary School to attend the Sea World Adventure

Camp being held in San Diego, CA from April 30, 2014 through May 2, 2014.

September 24, 2013

That the Governing Board approve the student travel.

None None

Green Form

Deer Valley Unified School DistrictGoverning Board Meeting

September 24, 2013OUT OF VALLEY OR OVER NIGHT STUDENT TRAVEL

SchoolDate(s) of

Travel Name of Event Location

Fiscal Impact at no Cost to

District Description Rationale

Mountain Ridge High School

11/14/13 -11/16-13 CTE DECA Phoenix, AZ

Western Regional Conference

To further develop the objectes of DECA.

Deer Valley High School

11/22/13-11/23/13

Arizona Thespian Festival Phoenix, AZ Arizona Thespian Festival

Workshops, AIA competitions, performances, scholarship auditions.

Deer Valley High School 3/14/14-3/21/14 Maui, HI

Haleakala National Park, Kalaholu Observatory,

Hana Forest Reserve, Maui Ocean Center Aquarium

To experience marine biology and earth science activities, labs and

lessonsthat are unattainable in the classroom.

Las Brisas Elementary 4/30/14-5/2/14

Sea World Adventure Camp San Diego, CA Camp

To participate in various specialized classes that explore the world of

marine animals and their adaptation.

Preview10.A

.

Form revised 2/7/11




EXECUTIVE SUMMARY: REQUESTED BOARD ACTION – No action required. Submitted by Krista Anderson Dr. James R. Veitenheimer Associate Superintendent Superintendent

TOPIC: Preview of School Based Health Care Center at Sunrise Elementary School

A. School Based Health Care Center at Sunrise Elementary School

Mrs. Krista Anderson will give a preview of the proposal to add a health center at Sunrise Elementary School and how it will meet the needs of the community.

The Board will be asked to approve the resolution at the October 8, 2013 Board Meeting.

September 24, 2013

None None

Green Form

Future Meetings

and Dates

BOARD CALENDAR REMINDER

2013-14 School Year

October 8 7:00 p.m. - Regular Governing Board Meeting

October 14 Fall Break Day - Schools and District Offices closed

November 11 Veterans Day - Schools and District Offices closed

November 12 7:00 p.m. - Regular Governing Board Meeting

November 26 7:00 p.m. - Regular Governing Board Meeting

November 28 - 29 Thanksgiving Recess - Schools and District Offices closed

December 10 7:00 p.m. - Regular Governing Board Meeting

December 23 - January 3 Winter Break - Schools and District Offices closed

January 14 7:00 p.m. - Regular Governing Board Meeting

January 20 MLK Day - Schools and District Offices closed

January 28 7:00 p.m. - Regular Governing Board Meeting

February 11 7:00 p.m. - Regular Governing Board Meeting

February 17 Presidents Day - Schools and District Offices closed

February 25 7:00 p.m. - Regular Governing Board Meeting

March 11 7:00 p.m. - Regular Governing Board Meeting

March 17 - 21 Spring Break - Schools and District Offices Closed

March 25 7:00 p.m. - Regular Governing Board Meeting

April 8 7:00 p.m. - Regular Governing Board Meeting

April 18 Spring Break Day - Schools and District Offices closed

April 22 7:00 p.m. - Regular Governing Board Meeting

May 13 7:00 p.m. - Regular Governing Board Meeting

May 26 Memorial Day – Schools and District Offices closed

May 27 7:00 p.m. - Regular Governing Board Meeting

June 10 7:00 p.m. - Regular Governing Board Meeting

June 24 7:00 p.m. - Regular Governing Board Meeting

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