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40SC Royal Online Mtg8/72014

8PM, CT

Agenda

1) Brief Goto Mtg Instructions

2) Welcome

3) Member Points Trackinga) on-time renewal, expiration dates (IMMEDIATE CHANGES)c) expired members attending events, royal responsibilityb) Rosters in on time

4) Sharing Facebook

5) Queen’s Email Accountsa) use and access to

6) Technical Troubleshooting a) online assistance

Agenda (cont.)

7) Leadership & Discretion at Events

8) Insurancea) event and accident insurance

9) Queen’s Resource Page

10) Royal Retreat (reservation deadline Sept 10th)

11) 40S Cowgirl Angels

12) Closing, Open Q&A

Welcome!

New Royals in Burson, CA

Queen Stephanie Wells

Princess Alicia Harmon

Fearless Fillies

New ChapterWild Bunch, Delta, UtQueen Teresa Harris

Thank you for attending our online meeting!!

New ChapterSilver Saddle Divas, Beavercreek, ORQueen Debbie DelorenzoPrincess Cheryl Deahn

New Princess in Salem, ORTootie MartinCapital City Cowgirls

Sad goodbye to our Arizona &

Enterprise, OR Chapters.

Member Points Tracking

First Priority—On-time RenewalsRule Change: effective immediatelyMembers will be issued a renewal date based on the actual date of renewal. Any events attended during lapse in membership will not count.

(expired members need to be reminded they are currently expired by Royal Court)

If a member renews at the event then that event will count.

Nearly impossible to backtrack as it effects more than just that expired member

Member Points Tracking

Event Rosters include a slot to enter expiration date of members.(Have members fill this out)

We need YOUR help!Queens/Princesses or responsible chapter members need to verify and remove any expired members from the roster BEFORE they are sent to headquarters.

Member Points Tracking

40SC has posted more that 375 events so far this year. That is 375 rosters!

Event Rosters are to be mailed to headquarters in Texas 14days after the event.

Rosters may be scanned and emailed to rosters@40somethingcowgirls.com You will receive a confirmation email that your roster was received.

We will not continue to accept late rosters.

Facebook: Share, Share, Share

2,647 People reached

The more activity a page has the higher FB values that page and is likely to suggest it to people with similar interests.

Facebook: Share, Share, Share

When you are the admin on a FB page here is where you can change who you are posting from.

This also applies to sharing. You can also tag friends to a comment or a post by posting by “myself” and tagging a friend in the comment section of the FB post.

Facebook: Share, Share, Share

By clicking on this small arrow you can choose who you will be using Facebook as. (your page or yourself)

This enables you to post to another PAGE as your 40SC page. ie> say AQHA page….to promote your chapter

Queen’s Email Account

All Queen’s are issued a 40 Something Cowgirls email account to protect your personal information.

HQ uses this email address for all communications and updates to the Queen or Princess (if the princess has been issued a separate address)

HQ also used this address in any communications with the public, ie.AdvertisingPosting on FacebookReplying back to an inquiry about your Chapter

This is also the address your Dropbox link to your membership list is sent.

Technical Troubleshooting

Call or email Headquarters immediately

We can provide you with online assistance

We can remotely help you with your computer and programs.

This is why we are here!!

Leadership & Discretion

You would be surprised as to what gets back to Headquarters!!!Don’t let it be YOUR Chapter!!!!

As a chapter you are representing 40 Something Cowgirls

Irresponsible behavior puts us all at risk

Discourage members that have no regard for others in the chapter

Complaints, Complaints not a good thing

Insurance: EVENT

Event Insurance now available for mounted events as required by a particular venue.

This is insurance for spectators and the complex or the venue. Event insurance DOES NOT cover participants.

HQ requirements:Schedule interview about event with HQ Submit application with descriptionSubmit $82, per day of event that needs covered

Insurance: Accident

$10,000 Accident insurance per member, deductible may apply

For Members only, attending 40SC events.

$20 per member

Proposed to be included in annual membership fee. Annual membership fee will be raised to $65 to cover insurance for members.

Will be discussed at the Royal Retreat. Does not apply at this time to international members.

Royal Retreat!

Deadline for registration is Sept 10th

40 Something Cowgirls Angels

No longer sending to National Charities

Charity fund for membership specific

Calendar profits will go into fund

To benefit members of 40SC

Application process is in the works

Chapters may fundraise for this fund as well

Q&A

Thanks for attending!!!

Hope to see you at the Royal Retreat!!October 16-20th, 2014