Goodbye Snail Mail,Hello Email

Presented by Julie Rhea

Reference Librarian

Email: What is it?

Electronic MAILThe transmission of text messages from the sender to the recipient

Source: PC Magazine Encyclopedia http://www.pcmag.com/encyclopedia/

How does Email work?A simplified explanation…Sender

Service Provider

Recipient

Internet

Service Provider

12

3

TermsSender – the person sending the message Recipient – the person receiving the messageInternet – a global network of networksService Provider – provides software and server space to deliver and receive the message

Web-based – provides addresses to anyone for free as long as you have access to the Internet. Examples: Yahoo!, Gmail, Hotmail etc.ISP (Internet Service Provider) – provides internet service plus several addresses for a fee. Examples: SBC Global and Comcast

Sign Up DemonstrationSign up or Create Account

Sign Up DemonstrationRegister

Sign Up Demonstration

Accessing Email

If you are signed on

If you need to sign in

Type in the address or, if you don’t know the address, search for “the name of your service provider + mail” ie. yahoo mail

Email

Basic Email TermsNew or Compose

Create an email messageCheck Mail or Inbox

Lists the messages sent to youDrafts

Message created but not sentSent

Lists the messages you sentSearch Mail

A way to find an old message

Basic Email TermsSpam

Message that is not requested generally for the purpose of advertising

**DO NOT OPEN THESE** (unless you know the sender)

*Must Empty the Spam to erase completely*

TrashDeletes a message

*Must Empty the Trash to erase completely*

ContactsAn address book

FoldersOrganizes messages

Basic Email Terms

To open the message double click or, in other words, press the mouse button twice in rapid sucession

Basic Email Terms

DeleteMessage is sent to Trash

ReplyRespond to a message

ForwardSends a message received to another person

Basic Email Terms

Down/Up Arrows Down Arrow takes you to the previous message Up Arrow takes you to the next message

SpamAllows you to mark a message as spam

MoveAllows you to place the message into a

folder

Basic Email Terms

PrintCreates a paper replica of your message

Actions Allows the user quick and easy access to maneuver the message

Creating a Message

Click New, Reply or Forward to create a message

Creating a Message

Email Addressusername@domainname ie. reference@deerfieldlibrary.org*Notice there are NO spaces*

To:Must have an address More than one address requires a comma or semi-colon depending on your service provider

Creating a Message

Cc:Carbon copy

BCc:Blind Carbon copy

Subject:A descriptive word or few with the gist of the

messageBody:

The area in which the message is typedSend:

Enables the message to go to the recipient

AttachmentsAttach:

Allows for a file to be sentFile types • Word processor • Spreadsheets• PDFs • Audio files• Image files (jpeg, gif, bmp etc)

Size LimitsAttachments being sent or received cannot

exceed the maximum limit offered by the service provider

ie. Yahoo email = 10 MB, Gmail = 25 MB

Attachments

Attachments

Attachments

AttachmentsOpening Attachments

Do NOT open or download any files from an unknown senderYou may need to save the file to your computer if it will not open from the message

Help Services – Yahoo!

Help Services - Gmail

Caution!Watch for viruses

Do NOT open a message or links from an unknown senderWatch the address ie. bankofamerica.scamcompany.com

Protect your Privacy!ALWAYS log out or sign out of your email accountRemember the Service Provider has access to your accountDo NOT send important information such as account or social security #s through your accountYour bank will NEVER ask you to send private information via email

BE ALERT

Thank you!

Contact Reference with any further comments or questions!

Direct: 847.580.8933Email: reference@deerfieldlibrary.org