Good Presentation 771 (1)

8/8/2019 Good Presentation 771 (1)

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Doing a Good Presentation


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Bored Meeting


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Common causes of Ineffective

Presentations Failure to motivate the audience

Confusing structure

Gaps in logic

Excessive details

Poorly designed slides


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Presentation Development Steps

1. List your objectives

2. Define your audience

3. Determine your message

4. Organize your information

5. Design the look of your presentation

6. Create and assemble slides


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Step 1: List your Objectives

Why do you want to give this

presentation?

What do you hope to accomplish?

What do you want your audience to do?


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Step 2: Focus on The Audience

Who are they?

Focus on what your audience needs toknow - NOT what you know

Consider audiences level & interest

Decide what you want the audience to doas a result of the presentation


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Step 3: Determine the Message

List not more than three key points you wantyour audience to remember and built the

presentation around these points Tailor the points to the audiences technical

level; information needs and interest.

Modify the presentation for each newaudience


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Step 4:Organizing your Delivery -

General Tips

Announce your topic clearly

State your objective up front

Give an outline of your presentation in

your introduction

Use transitions at the beginning of each

major section


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Organizing your Delivery -

The OpenerTell them what you are going to say

Set the tone

Capture your audiences attention

Build rapport

Tailor your opener to your audience


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Examples of Openers

Greet and shock audience

Use humor

Be warm and friendly

Create verbal imagery

Issue challenge

Use a quote

Provide facts/figures

Throw out a question


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The MiddleSay it

Organize presentation around

three aspects of the subject

1._____________

2._____________

3._____________


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TheC

loseTell them what you just said

Summarize message

Repeat key points

Ask for action

Refer to your opener

End on a positive note


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Title 1

Key message 1

Outline 1

Context/Problem 1

Methodology 1

Key results 3-4

Recommendations (In Conclusion) 1-2

Recap (in summary) 1

Time Yourself

for Maximum ImpactOops!I dont havemuch time

left!

Impact

Impact

5 min


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Step 5: Design the Look

of your Presentation Choose style that supports the tone

Apply the same style to each slide

Follow the KISS rule Keep It Short and Simple

Use short words and short phrases (6 x 6)

BE CONSISTENT!


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Style Elements

TFont and size

j bullet style

use ofcolor

Use of

Capitalization

Use thesame:


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Step 6: Why Visuals?

Visuals are powerful tools because they:

increase understanding

save time

enhance attention

promote attentiveness

help control nervousness


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Style: To Read or Not To Read?

Do not read your entire presentation

Sometimes read key parts for

emphasis

impact

accuracy

Write your notes in oral language


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Style: Building Rapport

Make eye contact

Use humor carefully Communicate sincerity through gestures

and facial expressions


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Style: Voice

Project your voice(speak to the back of the room)

Vary your voice

Pause for emphasis

Speak slowly & Remember to breathe!


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Style: Appearance and Manners

Dress appropriate for audience

Face your audience, not the screen

Avoid distracting gestures

Use a pointer to help guide the audience


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Style: Tailor your Nerves into

Confidence Prepare

(Know the room, audience, material)

Relax

Visualize yourself giving your presentation

Realize that people want you to succeed


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Preparation is Key!

Know the material well

Learn about the audience

Prepare an outline and notes

Practice in advance

Visit location beforehand

(formal presentations)


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Remember the KISS Rule

Keep It Short and Simple

Key points onlyOne idea per overhead

Short words, short phrases

Strong statements: active voice

Round off numbers


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To Sum Up...

Connect with your audience through...

1. Preparation

2. Organizing your delivery

3. Style, voice & appearance

4. Tailoring nervous energy

POST IT!

Good Presentation 771 (1)

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