ROAD ACCIDENT FUND NON COMPULSORY BRIEFING SESSION RFP /2013/00021
GMA - RFP - 2010 Transport Services - Briefing - 5 Feb 10
description
Transcript of GMA - RFP - 2010 Transport Services - Briefing - 5 Feb 10
SPECIAL EVENT PUBLIC RANSPORT SERVICES FOR 2010 FIFA WORLD CUP
RFP Ref. GMA/PTS/2010/01/001
Information Meeting - 5 February 2010
On behalf of the Department of Roads & Transport
RFP Ref. GMA/PTS/2010/01/001
Introduction
purpose of the RFP is to obtain proposals for the
provision of road-based public transport services
for the 2010 FIFA World Cup within the Gauteng
Province,
on a commercial basis,
for passengers travelling between the OR Tambo
International Airport and Lanseria Airport, and
inter-city public transport hubs in the Cities of
Joburg and Tshwane
RFP Ref. GMA/PTS/2010/01/001
Services Required 700 000 international visitors, with 400 000 visitors
simultaneously in RSA 50 000 bus and coach trips done in the busiest 2 weeks Road-based public transport service required for General
Spectators and mostly visitors to Gauteng during the 2010 FIFA World Cup tournament
Operating Period for the services will be from 4 June 2010 to 14 July 2010
The Service shall be operated daily (Mondays to Sundays) from at least 05:00 in the morning with the last trips departing not earlier than 21:00 in both directions
15% of the seats shall be provided in the two peaks each, 09:00 - 11:00 and 17:00 - 19:00.
RFP Ref. GMA/PTS/2010/01/001
Benefits of Participation Access to loading and off-loading facilities at major
transport facilities. GMA negotiated dedicated access to such facilities, which would be conveniently located and signed for passengers.
The Contractor will be viewed by Government as an accredited public transport operator, in terms of the dissemination of information to the market.
The GMA will provide the Contractor with a letter or certificate certifying that it had been appointed in terms of a contract for an application for temporary operating licences. (regulation 87/2009 in terms of section 96 of the NLTA (5/2009))
RFP Ref. GMA/PTS/2010/01/001
Routes and Destinations
ORTIA and the Tshwane CBD; ORTIA and Sandton; ORTIA and the Joburg CBD; Lanseria Airport and the Tshwane CBD; Lanseria Airport and Sandton; and Tshwane CBD and Sandton.
Important to note: GMA may decide to exclude the route between ORTIA and Sandton after conclusion of negotiations with Bombela
RFP Ref. GMA/PTS/2010/01/001
Passenger Forecasts Indicative passenger numbers provided in
Schedule 3 are estimates only However, the GMA does not guarantee passenger
numbers. Operating schedules/timetables for the Services
must be developed, either based on the estimated numbers given in Schedule 3 or Bidders are to provide a motivation.
Bidders must commit to have vehicles available to run according to the operating schedules/timetables agreed with the GMA.
RFP Ref. GMA/PTS/2010/01/001
Passenger Forecasts
-12
-11
-10
-9 -8 -7 -6 -5 -4 -3 -2 -1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 350
20000
40000
60000
80000
100000
120000
140000
160000
Series1
Event Public Transport Demand Profile per Day
RFP Ref. GMA/PTS/2010/01/001
Passenger Forecasts
0:00
2:00
4:00
6:00
8:00
10:0
012
:00
14:0
016
:00
18:0
020
:00
22:0
00
50
100
150
200
250
Core Period
From ORTIATo ORTIA
Time of day
Pass
enger
dem
and
RFP Ref. GMA/PTS/2010/01/001
Structure of the RFPDocumentation Content
Main RFP document
* Glossary of terms (paragraph 1)* Introduction (paragraph 2)* Structure (this paragraph 3)* Terms and conditions (paragraph 4)* RFP process administration (paragraph 5)* Operational Requirements (paragraph 6)* BEE (paragraph 7)
Schedule 1 * Forms (which address the evaluation criteria)
Schedule 2 * Documentation and information submission checklist
Schedule 3 * Further technical specifications for Event Transport Services: Corridor-specific information
Schedule 4 * General Conditions of Contract
RFP Ref. GMA/PTS/2010/01/001
Conditions
Bidder shall either be a Black Enterprise or a joint venture with Black Enterprise, where the Black Enterprise holds at least 25% Active Equity
Bidder shall either be an Enterprise owned by minibus taxi operators or a joint venture, where taxi operators have a minimum of 30% participation
Contractor(s) shall be obliged to provide a performance guarantee of at least R1 000 000 from a bank
Bidders are to indicate their preparedness to contribute to the Social Investment Fund (SIF) and the extent to which they are prepared to contribute (Form 14)
General Conditions of Contract (Schedule 4)
RFP Ref. GMA/PTS/2010/01/001
Vehicles
All vehicles must conform to the requirements and regulations of the Road Traffic Act, 1989 or applicable legislation and applicable SABS specifications.
All vehicles also shall conform to the following requirements: No vehicle with a hard seat is acceptable
Not older than 5 years at the time of the event
The body should be dent free
Certificate of Fitness (COF) not older than 6 months prior to the start of event.
RFP Ref. GMA/PTS/2010/01/001
Fares & Ticketing Indicative fares are provided in Schedule 3 No financial support from any organ of state Fare revenue should cover all costs associated with
rendering the service Bidders should indicate fares per corridor Form 10. Contractor will be responsible for:
bookings ticket vending at or in close proximity of Hubs fare collection and revenue management
No cash shall be handled on vehicles and all tickets shall be sold prior to boarding
Any other means of selling tickets will be encouraged, i.e. off-site vending through third parties, internet, etc.
RFP Ref. GMA/PTS/2010/01/001
Penalties
Services will be monitored by an independent entity(ies), i.e. Supervising and Monitoring Firm (SMF)
Traded off against guarantee
Penalties will be imposed for Failing to provide specified trips Providing trips that depart late Vehicle breakdowns and replacement vehicles not
provided under certain conditions
RFP Ref. GMA/PTS/2010/01/001
Hubs• Bidders are to base proposals on the following
assumptions relating to Hubs:– Host Cities will provide electricity and water, ablution
facilities and general way-finding.– Host Cities will provide general security, cleaning and
management services.– Host Cities will provide adequate space for loading, off-
loading and staging of vehicles.– Host Cities will not provide space for extensive holding of
vehicles, depot facilities or sleeping grounds• Contractor to make arrangements for all facilities and/or
offices related to the operation of the Service, including facilities ticket selling, service information, customer care, operations management and rest areas for drivers
RFP Ref. GMA/PTS/2010/01/001
Other Operational Matters (1)
The operator may, in consultation with the SMF, hold a trip back where the demand is less than 30% (thirty percent) passengers of the seating capacity of the vehicle. This is not applicable for the last schedule trip on a Day.
Contractor will be required to make available at least an additional 10% spare fleet (on short “call’) over-and-above the planned fleet, to cater for incidents such as breakdowns, congestion, unexpected increases in demand and/or other contingency requirements
RFP Ref. GMA/PTS/2010/01/001
Other Operational Matters (2)
Contractor to make arrangements for depots, workshops and sleeping grounds, including refuelling, servicing and mechanical back-up
Dissemination of information on the Service, shall be the primary responsibility of the Contractor
Information kiosks, customer care, help desks and signage shall be provided at all Hubs by the Contractor
Service is operated from airports, Bidders to make adequate allowance for luggage and provide information on how it to be accommodate, Form 15
Passenger Liability Insurance – clarity to be provided in Briefing Note
RFP Ref. GMA/PTS/2010/01/001
RFP Anticipated Timetable
Action Date
Publication of RFP 29 January 2010
Information Meeting 5 February 2010
Submission of Proposals 16 February 2010
Clarification, site inspection, due diligence 22 to 24 February 2010
Recommendation of Preferred Bidder(s) to GMA
1 March 2010
Issue of draft contract to Preferred Bidder(s) 5 March 2010
Negotiations (if required) Up to contract award
Finalise Contract 12 March 2010
Contract Award 14 March 2010
Commencement of Service 4 June 2010
Termination of Service 14 July 2010
RFP Ref. GMA/PTS/2010/01/001
Correspondence
All enquiries or correspondence must be in
writing
It may only be directed to the GMA’s
procurement representative
Mr Moagi Molefabangwe
GMA Offices
Tel: (011) 298 4907
e-mail address: [email protected]
RFP Ref. GMA/PTS/2010/01/001
Proposal Submission
Proposals must be placed in the Tender Box, at the
office of the GMA
12th Floor, 1066 ABSA Building, 25 Prichard Street,
Johannesburg,
On or before 11:00 am on Monday, 16 February
2010
Late Proposals will be received and marked as late
and may, at the GMA’s sole discretion, be
considered
RFP Ref. GMA/PTS/2010/01/001
Certificate of Attendance
Remember!
It is essential to have Form 2: Certificate of Bidder’s Attendance at the Information Meeting SIGNED after the meeting.
RFP Ref. GMA/PTS/2010/01/001
Thank You
Questions?