! 1!

!

!Happy!Days:!Enniskillen!International!Beckett!Festival!!

Job!Description!and!Person!Specification!

General!Manager!!

Terms!&!Conditions!

Position!Title:!General!Manager!

Contract:!Fixed!three!year!term!!

Probationary!period:!Three!months!

Salary:!27,000!C!30,000!p.a.!depending!on!experience!

Responsible!to:!Founding!&!Artistic!Director!

Line!Managing:!Freelance!&!Contract!Staff!&!Volunteers!

Base:!Belfast.!The!position!will!be!sited!in!Enniskillen!for!an!extended!period!in!the!Summer!months!leading!up!to!and!including!the!period!of!the!Beckett!Festival!in!July/August.!

Hours:!40!hours!per!week!with!some!evening!and!weekend!work!

Annual!Leave:!20!statutory!leave!days!per!annum!plus!designated!N.I.!bank!holidays!

Annual!Festivals!&!Events!within!portfolio:!Happy!Days:!Enniskillen!International!Beckett!Festival!!July/August;!A!Wilde!Weekend!!May!Bank!Holiday!Weekend!in!Enniskillen;!Lughnasa!International!Friel!Festival!!August!in!Belfast!and!Donegal.!

Expected!Start!Date:!September!2015!

! 2!

!

The!Appointment!

The!Happy!Days:!Enniskillen!International!Beckett!Festival!(HD!EIBF)!is!recruiting!a!dynamic,!meticulous!and!resourceful!General!Manager!with!excellent!interpersonal,!financial,!organisational!and!communication!skills.!!

The!successful!applicant!will!play!a!key!role!in!the!delivery!of!HD!EIBF!and!its!new!sister!festivals,!A"Wilde"Weekend"and!the!Lughnasa"International"Friel"Festival.!Working!with!a!small!team!yearCround,!the!role!requires!an!individual!who!has!the!capacity!to!inspire!and!work!within!large!and!small!teams!and!has!a!passion!for!delivering!arts!events!of!the!highest!calibre.!

Flexibility!is!essential!as!the!successful!applicant!will!be!required!to!work!evenings!and!weekends!particularly!around!festival!times!typically!in!May!and!August.!Time!in!lieu!will!be!given!for!additional!hours!worked,!subject!to!agreement!with!the!Founding!&!Artistic!Director.!

The!Organisation!

HD!EIBF!manages!three!festivals,!each!of!which!probe!and!celebrate!the!life!and!works!of!three!artists!Samuel!Beckett,!Oscar!Wilde!and!Brian!Friel.!Working!within!a!biofestival!model,!conceived!and!directed!by!Founding!Director,!Sean!Doran,!the!festivals!explore!each!artists!works,!aesthetic,!social!and!civic!influences!through!a!multiCartform!platform!that!celebrates!the!biography!of!the!artist!with!many!events!sited!in!unusual!venues.!

HD!EIBF!is!a!not!for!profit!organisation!and!a!registered!charity.!HD!EIBF!is!funded!by!the!Arts!Council!of!Northern!Ireland,!the!Fermanagh!&!Omagh!District!Council,!Tourism!Northern!Ireland!and!the!T.S.!Eliot!Estate!with!strong!support!from!teams!of!local!volunteers!in!Enniskillen.!

Role!

The!General!Manager!is!integral!to!the!successful!creation!of!three!worldCclass!biofestivals!in!Northern!Ireland.!Managing!the!daily!operations!of!the!organisation,!its!events,!projects!and!programmes,!this!is!a!challenging!position!best!suited!to!an!individual!with!a!commitment!to!delivering!worldCclass!arts!practice!within!Northern!Ireland.!!

Applications!

Applications!including!two!referee!nominations!should!be!sent!to!GMrecruitmentEIBF15@gmail.com!

Deadline:!Applications!to!be!submitted!no!later!than!5pm!on!Friday!18!July!2015!

Notification:!Shortlisted!candidates!will!be!notified!by!25!July!2015!

Interviews:!Interviews!will!be!held!in!Enniskillen!in!the!week!commencing!Monday!3!August!2015!

Enquiries:!Please!contact!Sean!Doran,!Founding!&!Artistic!Director!if!you!have!any!questions!about!the!position.!Email!GMrecruitmentEIBF15@gmail.com!or!telephone!028!6632!9474!and!ask!for!Heather!in!the!Enniskillen!Festival!Office.!

Process:!HD!EIBF!is!an!Equal!Opportunities!Employer!

!

! 3!

!

Role!Description!

Main!Duties!

Operations!Management!

Responsible!for!the!day!to!day!management!of!the!HD!EIBF!offices!and!its!administrative,!database!and!record!keeping!systems!

Manage!all!contractual!agreements!with!festival!artists!including!ensuring!monitoring!and!compliance!with!contracts!

Oversee!all!operational!requirements!of!each!of!the!festivals!including!early!liaison!with!festival!artists,!agents!and!production!staff!to!manage!initial!technical!and!logistical!requirements!

Develop!in!house!policies!to!ensure!the!workplace!complies!with!best!practice!&!Charity!Commission!guidelines!including!Health!and!Safety!&!Equal!Opportunity!policies!

Responsible!for!the!liaison!with!festival!venues! Responsible!for!the!overall!logistical!operations!of!all!festival!events!!

Human!Resources!

! Responsible!for!the!HR!function!including!development,!communication,!implementation!

and!review!of!employment!practices!and!policies! Manage!the!recruitment!and!contracts!for!freelance!staff!and!act!as!line!manager!for!key!

administrative,!development!and!production!staff!! Liaise!closely!with!the!Volunteers!Manager!to!ensure!appropriate!support!systems!for!

volunteers!and!interns! Support!the!Founding!&!Artistic!Director!to!develop!a!dynamic!and!supportive!team!

environment!with!effective!communication,!staff!management!and!feedback!systems!

Finance!

Working!closely!with!the!Founding!&!Artistic!Director,!develop!budgets!for!each!of!the!festivals!&!produce!regular!financial!reports!for!the!Board!

Responsible!for!the!day!to!day!management!of!EIBFs!financial!systems!including!invoicing,!bookkeeping,!managing!creditors!and!debtors!and!payroll!and!VAT!in!close!consultation!with!the!EIBF!accountants!

Manage!and!monitor!a!detailed!EIBF!cashCflow!! Manage!appropriate!insurances!including!Public!&!Employers!Liability,!Building!and!

Contents!insurance!

! 4!

!

Stakeholder!Management!

Work!in!partnership!with!the!Founding!&!Artistic!Director!to!manage!effective!relationships!with!HD!EIBFs!key!funding!partners!including!ACNI,!Fermanagh!&!Omagh!District!Council,!Tourism!NI!and!T.S.!Eliot!Estate!

Ensure!compliance!with!conditions!of!all!ACNI!grant!and!other!funding!partners!including!the!timely!production!of!documentation!and!reports!

Develop!collaborative!relationships!with!new!partners!and!stakeholders,!local!venues!and!organisations!including!representation!of!EIBF!at!appropriate!meetings!and!events!

Liaise!closely!with!the!Board,!to!manage!Statutory!obligations!of!the!Charities!Commission!of!Northern!Ireland!and!other!relevant!regulatory!authorities!

Liaise!closely!with!local!communities!and!volunteers!to!develop!local!engagement!with!the!festivals!

!

Marketing,!Communications!&!Development!

Source!new!forms!of!income!including!completion!of!applications!to!trusts,!foundations!and!funding!agencies!

Support!the!Founding!&!Artistic!Director!and!Board!to!identify!and!develop!relationships!with!potential!sponsors!

Manage!box!office!systems!and!requirements!for!each!of!the!festivals!! Manage!the!optimal!promotion!of!the!festivals!through!social!media!presence!and!online!

networks! Working!with!the!Founding!&!Artistic!Director,!manage!the!completion!of!Festival!brochures!

and!associated!print!material!including!liaison!with!designers!&!printers! Commission,!approve!and!distribute!all!other!marketing!and!promotional!materials!as!

required! Manage!the!EIBF!database!system!ensuring!its!functions!as!an!optimal!marketing!and!

promotional!tool!

!

Person!Specification!!

!

Essential!Criteria!

Minimum!three!years!experience!working!at!a!management!level!in!the!creative!industries! A!track!record!of!successful!staff!management!experience!! Excellent!interpersonal!skills!including!the!ability!to!manage!a!team!and!work!with!creative!

practitioners! Strong!written!and!verbal!communication!skills!including!the!ability!to!communicate!with!

staff,!artists,!general!public,!funders!and!stakeholders!

! 5!

A!track!record!of!responsible!fiscal!management!including!managing!budgets,!cashCflow!forecasts,!reporting!and!meeting!financial!targets!

Excellent!organisational!skills!with!an!attention!to!detail!and!an!ability!to!manage!multiple!priorities!and!deadlines!

A!flexible!approach!to!problem!solving!and!an!ability!to!create!practical!solutions!to!creative!challenges!!

Flexibility!during!periods!of!high!work!demand!and!the!ability!to!work!on!weekends!and!evenings!

Competency!in!IT!including!standard!office!software! A!passion!for!the!arts!and!for!delivering!quality!arts!practice!

Desirable!Criteria!

Experience!of!managing!arts!or!cultural!festivals! Experience!of!managing!an!Arts!Council!funded!or!arts/cultural!charity! A!successful!track!record!in!fundraising!and!sponsorship! Professional!experience!within!the!Northern!Ireland!arts!sector!

!

!

!

!