Global Mailing System Full

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GLOBALMAILING SYSTEM (GMS)

CONTENTS

1. ABSTRACT

2. INTRODUCTION

3. DESIGN PRINCIPLES & EXPLANATION

3.1. MODULES

3.2. MODULE DESCRIPTIOIN

4. PROJECT DICTIONARY

4.1. UML DIAGRAMS

4.2. DATA DICTIONARY

5. FORMS & REPORTS

5.1. I/O SAMPLES

6. BIBILIOGRAPHY


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1. ABSTRACT

This project GLOBALMAILING SYSTEM aims of providing a good

communication interface for the organization. It can cut down the time of

employees spend on routine communication tasks. Its successful

implementation makes easy the job of employees in the organization.

The basic problem is that the employees in the organization

communicate or make correspondence only through post, as their units are

located in remote areas. This method of communication is very slow in

nature and it is not reliable.

Therefore the solution for this problem is to develop a

communication channel that meets the need of the organization. Basically,

the computerized solution is for improving the services as well as self-

efficiency of the computer.

The objective of the system is for meeting the needs of the

employees in the organization for communicating with each other within

their units. This application provides basic requirements such as Mail

management, File transfer and instant messaging. It also has enhancedfeatures like web browsing and utilities.

The GLOBAL-mailing System is very user-friendly application.

Only certain applications like system monitoring instant messaging, chatting

between two users needs a little training.


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2. INTRODUCTION

This company has different departments situated in different locations.

It has four offices and three sites (factory). These are situated at different

places and have a minimum distance of 15 Km.

The basic problem is that they communicate or make

correspondence only through post as their units are located in remote areas.

This method of communication is very slow in nature and it is not reliable.

Therefore the solution for this problem is to develop a communication

channel that meets the need of the organization. Basically, the computerized

solution is for improving the services as well as self-efficiency of the

computer.

This project GLOBAL MAILING SYSTEM aims at providing a good

communication interface for the organization. It can cut down the time of

employees spend on routine communication tasks. Its successful

implementation makes easy the job of employees in the organization.

This application provides facilities like mails, instant messages and allows

employees to communicate more effectively, and access the resources they

need to maximize their day-to-day productivity. It provides fast and better

access to up-to-date information.

MAIL:


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GLOBAL mailing facility allows organizations with simple GLOBALnet

to exchange emails internally with the need of an Internet connection, in

which

(a) Usually text is transmitted,

(b) Operations include sending, storing, processing, and receiving

information,

(c) Users are allowed to communicate under specified conditions, and

(d) Messages are held in storage until called for by the addressee.

(f) Users are allowed chating with company enmployee

GLOBAL Mailing System is the system which is used to establish

online communication among the employees of an organization at different

branches and within the organization between the departments. The

employees of the organization can send mails to each other in the working in

different departments at different locations.

The purpose of GLOBAL Mailing System is, an employee of a

company can send and receive mails only in that organizations Local Area

Network or Wide Area Network. It will work like Internet mailing system for

this GLOBALnet.

PURPOSE:

The purpose of this document is to describe all the external

Requirements of the GLOBAL Mailing System. It also describes interfaces for

the system it is:

1. To serve as a basis for the users to confirm that the results of the study

phase are acceptable to them.

2. To serve as a basis for the design phase of the project.

3. To serve as a basis for monitoring the progress of the entire project with

reference to the GLOBAL Mailing System.


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4. To serve as the basis for the acceptance testing of the application system

with reference to the functional requirements.

5. To document the functions, the proposed system is to perform without

actually going into the implementation details.

SCOPE:

This document describes the requirements of the system. It is meant

for use by the developers, and will also be the basis for validating the

final system. Any Changes made to the requirements in the future will

have to go through a formal change approval process. The developer is

responsible for asking for clarifications where necessary and will not make

any alterations without the permission of the client.

3. DESIGN PRINCIPLES & EXPLANATION


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3.1. MODULES

This project consists of two modules.

1. Administration Module.

2. Mailing Module.

3. Security

4. Fileexhange

3.2. MODULE DESCRIPTIOIN

Administrator:

In administrator module we have five options.

1. Generate User.

2. Delete User.

3. Check Mail.

4. Send Mail.

5. Show Users

6. Chating

When the administrator select the option generate user, he will creates

a new user id and password for the new user. When the administrator

selects the option Delete User, he will delete an existing user if not

necessary.

When the administrator selects the send mail option, then the form

will be opened for sending mail. Then the admin send mail to any other user

who has a user id in the organization. In check mail option, the admin check

for the mails. If the user has any mails, then the mails are displayed. He will

check the mails and delete the unnecessary mails. If the user has no mails

then the message No Mails is displayed. . When the admin selects the show

users option, then the number of users who are currently logged on is


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displayed. This page automatically refreshes after every 5 seconds to give

the current users list.

Normal User:

In user module we have two options.

1. Send Mail.

2. Check Mail.

3. Chating

4. Send Files

When the user selects the send mail option, then the form will beopened for sending mail. Then the user can send mail to any other user who

has a user id in the organization. In check mail option, the user can check

for the mails. If the user has any mails, then the mails are displayed. He will

check the mails and can delete the unnecessary mails. If the user has no

mails then the message No Mails is displayed.


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4. PROJECT DICTIONARY

4.1. UML DIAGRAMS

USE CASE DIAGRAM

Login Process

User Check

Process

Mail CheckProcess

Other Options

Branch

User Admin

Organization


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CLASS DIAGRAM

User Login

User Details

Normal

User

Admini

strator

Mails

Enter

hasAccessing


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STATE DIAGRAM

Check ID

Do:

CompareID

Check UID

Do: User id/

Admin id

Unacceptable

ID

Do: Repeat Create:New User

Initiate:

Mails,

Check

Administrator

OkUser ID

ID not ok


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SEQUENTIAL DIAGRAM

Musers Mails

User

(User id, password)

User Request

Mails Access Report


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MuserNew User

User Request

New User Details

(User id,Password)

Admin

user


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4.3. DATA DICTIONARY

Table name: Genrate UsersDescription: contains all existing users in the organization.

Field Name DataType and SizeEmp_name Varchar(30)

User_id Varchar(30)

Address Varchar(30)

password Varchar(20)

Birthday Date

Gender bool

Country Varchar(30)

Phonenumber Number

Date_of_joining Date

Qualification Varchar(10)

Security_Que Varchar(20)

Ans Varchar(10)

Table Name: inboxDescription: contains all mails send by the users.

Field Name DataType and Size

Userid Varchar(30)Sender Varchar(30)

Mail Varchar(max)

Mdate Date

Mailid Varchar(50)

Subject Varchar(50)

status bool

Attachments Varchar(50)

Table Name: RoomDescription: Contains all the user currently logged on.

Field Name Data Type and Size

Roomid Varchar(30)

UserId Varchar(30)


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Table Name: Chat_MessageDescription: Contains all chating between employees .

Field Name Data Type and Sizeid Varchar(30)

userid Varchar(30)

Text Varchar(max)

Timestamp Date

Roomid Varchar(30)

Table Name:CreateContactDescription:Contains employee contact.

Field Name Data Type and SizeName Varchar(30)

Primary_email Varchar(30)

Who_added Varchar(30)

Table Name:Message sentDescription:Contains all sent message by employees

Field Name Data Type and SizeMessage_id Varchar(30)

Accepter Varchar(30)

Message Varchar(max)

Time_date date

subject Varchar(30)

Who_send Varchar(30)


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5. FORMS & REPORTS

5.1. I/O SAMPLES


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6. BIBLIOGRAPHY

1. C.J.Date-

An Introduction to Database System---Narosa Publications-

1998

2. David Cockmen-

Oracle Database Development

- Tech Media - 1997

3. Joseph Schmuller-

Teach Yourself UML in 24 Hours

- Techmedia

Publications-1999

4. Pankaj Jalote-

Integrated Approach to

Software Engineering

-Narosa

Publication- 1998

5. Orielly-

Java Servler Pages


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6. Patrick Naughton, Herbert schildt-

The Complete Reference Java2

TATA Mc

-GRAW HILL Edition, 1998

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