Global Affairs Canada · !Armoured vehicles !Personal ProtecFve Equipment (Gas masks, bulletproof...
Transcript of Global Affairs Canada · !Armoured vehicles !Personal ProtecFve Equipment (Gas masks, bulletproof...
Global Affairs Canada
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Specialized Procurement in support of Diplomacy and Security
June 6, 2017
Global Affairs Canada at a glance
! Over9500employees(3,631Canada-basedstaffand6,012locallyengagedstaff)
! 3Ministers(ForeignAffairs,Trade,InternaFonalDevelopmentandLaFrancophonie)
! 5Canadianregionaloffices(Vancouver,Calgary,Toronto,Montreal,Halifax)
! Presencein112Countries 2
Global Affairs Canada at a glance (2)
! 179Officesabroad" 78Embassies" 22Highcommissions" 35Consulates" 44Otheroffices(consularagencies,
mulFlateralmissions,etc.)
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Procurement Environment 3centresofexperFseresponsibleforprocurementoperaFons:! InternaFonalDevelopmentContracFngServices:Responsiblefor
contracFnginsupportofGAC’smandaterelatedtointernaFonalassistance(formerCIDA).
! MissionsProcurementOperaFons:Responsibleformost
procurementabovetheNAFTAlimitsforCanada’smissionsaroundtheworld,andrealpropertyrelatedcontracFng.
! DomesFcProcurementOperaFons:ResponsibleforallHQprocurement,andprocurementofcontrolledcommodiFesthatarerequiredbytheenFredepartment(HQandmissions),suchassecuritygoods/equipment,andIM/ITgoodsandservices.
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Procurement Environment (2) ThedomesFcprocurementoperaFonsdivisioniswheretheprocurementofsecurityequipmentandpromoFonalgoodsinsupportofCanada’sdiplomacyarehandled.SomekeycommodiFes/servicesGACprocure:
! PromoFonalItems" Napkins" Flags/Pins" MapleProducts" Books(condolencesbook,guestbook)" Lanyard" BusinessCards
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Procurement Environment (3) ! Armouredvehicles! PersonalProtecFveEquipment(Gasmasks,bulletproofvests,etc.)
! SecurityEquipment(X-Raymachines,blastresistantdoors,securitylocks,etc.)
! ExpertwitnessesandacademicexperFse! AccommodaFonandEventsplanning! GicBanks! Artwork
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Sourcing Strategy
! ForpromoFonalgoodsandgicitems,tradiFonalcompeFFveprocurementisocenused.
! Sole-sourcecontractsareissuedforuniquegicsandartworks.
! Forsecurityequipment,compeFFvecontracFngthroughPSPCisalwaysfirstandforemostchoice." ArmoredVehiclesSO" X-rayMachinesContracts
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Involvement of Partners Commoditymanagers,financialmanagementadvisors,securityofficersandmanyothersallplayanimportantroleintheprocurementprocess,similartootherFederalDepartmentsandAgencies.Receiving,Shipping,andLogisFcsarehoweververyImportantfuncFonsatGAC,duetotheDepartment’sInternaFonalpresenceandrequirementforthegoods,promoFonalgoodsandsecurityequipmenttobeshippedonanon-goingbasisallovertheworld.
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Receiving, Shipping & Logistics OncegoodsarereceivedbyGlobalAffairsCanadaat
manyofitslocaFonsandwarehousesintheNCR,GACuse3modesofDiplomaFclogisFcalshippingmechanisms;! DiplomaFcAirFreightUnclassified(WhiteBag)
Service! IntegrityDiplomaFcBagService(ITequipmentand
fromHQtoMissiononly);! ClassifiedDiplomaFc(RedBag)Service;
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Diplomatic Air Freight Unclassified (White Bag) Service
• Diploma(cAirFreightServicesareusedbyGACandOtherGovernmentDepartments(OGD)forthetransmissionofinformaFonandassetsidenFfiedasUnclassifiedandProtectedAtotheMissionsabroad.
• AwhitecanvasbagisnormallyusedfordiplomaFcairfreighttotheMissionsabroadanddedicatedinternaFonaldesFnaFons.
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Integrity Diplomatic Bags Shipped from HQ IntegritybagsaretobeopenedbyCanadaBasedStaff(CBS)only.TheycontainProtectedAmaterialandareincludedinUnclassified(white)DiplomaFcBags.ThismethodwascreatedtoallowITmaterialtobesentinmorerapidfashion.TheintegrityBagprovidesa“TamperEvident”soluFontosafeguardshipmentsdesFnedforsensiFveareasatMissions.
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Diplomatic Courier Service Classified Accompanied Red Bag • Diploma(cCourierServiceisusedforthetransmissionofmaterial,informaFonand
assetsclassifiedasProtectedB,ProtectedC,Confiden(al,SecretorTopSecret.Shipmentofelectronicequipmenttobeusedwithinsecurityzoneandhighsecurityzone,mustbedonethroughDiplomaFcRedBag.
• TheclassifiedmaterialisaccompaniedbyanDiplomaFcCourierfromthemomentit
leavesthepointoforigin(Headquartersoramissionabroad)unFlamandatoryhand-to-handtransferoccursatdesFnaFonpoint
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Recent interesting Procurement 1
OlympicMikens:InthecontextoftheUSPresidenFalInauguraFoninJanuary2017,theCanadianEmbassyinWSHDCneededalargequanFtyofOlympicMikensforDiplomaFcandpublicrelaFonspurposes.! MulFpleissuesandchallengesencountered.
" OnlyavailablethroughtheHudsonBayCompanyandrequiredapproval/agreementoftheCanadianOlympicCommikee(COC)forsale.
" AcontractneededtobesetupbyPSPC.HBCOlympicSalesandHBC-BramptonwherethestockpileofMikensresidesdidnothaveaPBN.
" HBCremainedfirmonthetermofpaymentsandpressuredforacquisiFoncardspurchaseratherthanformalcontract.
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Recent interesting Procurement 2
MeeFngtheGovernment’sprioritytobring25,000Syrianrefugeesin2015-2016.! EstablishanurgentcontractforSecurityTraining
oftheemployeesdeployed;EmergencycontracFnginaccordancewithTBContracFngPolicy
! MulFplecontractsforlaptops,blackberries,paper,toners,etc.
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Recent Interesting procurement 3
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EvenwhentheprocurementiswelldoneandrespondedtoacriFcalneedforthesafetyandsecurityofCanadiansdeployedoverseas,challengescansFlloccur.
Challenges
ChallengesthatocenresultininteresFngprocurement! Officialvisits! PoliFcalunrests/war/terrorism! InternaFonalevents! MajorCanadiancelebraFons! OrganizaFonalchanges! InternaFonalprocurement
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Partnership Opportunity
GlobalAffairsCanadaisconsideringpartnershipwithotherGovernmentDepartmentstoestablishcommonsupplyinstrumentstocoverforspecificcommodiFes.Whatdoyouprocurethatissimilartoourneeds?WouldyouliketoexplorecollaboraFveprocurementtogether?
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Questions?
MinhKhaiTrinh(Mr.)Director,DomesFcProcurementOperaFons(AAC)200PromenadeduPortageGaFneau,QCK1A0G2T:(343)203-1279Minh-Khai.Trinh@internaFonal.gc.caGlobalAffairsCanadaGovernmentofCanada
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