Glenn Kirksey| June 2014 U.S. Department of Education Software Vendors Webinar EDE Suite Update for...

Glenn Kirksey| June 2014

U.S. Department of Education

Software Vendors Webinar

EDE Suite Update for Software Vendors

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The EDE Suite Update will is designed to provide a quick recap for programmers of the changes being implemented in June on ED Express Release 3 and Direct Loan Tools Release 14 for the 2014-2015 cycle.

We will also provide a quick summary of the enhancements currently planned for 2015-2016 cycle.

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Important Dates

• June 23, 2014 – ED Express 2014-15 Release 3

• June 30, 2014 – DL Tools Release 14

• January 2, 2015 (draft) – ED Express 2014-15 Rel.1

• Updates to Global, Apps, Common, and Packaging modules

• March 20, 2015 (draft) – ED Express 2015-16 Rel. 2

• Updates to Direct Loan (including TEACH) and Pell modules

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EDExpress 2014 – 2015 (R3): June 23, 2014• Updates in support of COD Origination

Fee/Interest Rebate Percentage clean-up efforts• Updates in support of new Subsidized Usage

Limit Applies rules (SULA) • Updates to Financial Aid Shopping Sheet

DL Tools 2014 – 2015 (R14): June 30, 2014• Support for new SULA data elements

Upcoming Releases for EDESuite

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EDExpress 2014-2015 (R3)

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Starting June 23, 2014, ED Express (R3) will allow schools to import a new message class generated by COD as part of an annual origination fee clean-up effort (CROFyyOP).

• Express will support CROFyyOP file import for cycle years 14-15 and forward.

COD Origination and Interest Rebate Percentage Acknowledgement

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Express (R3) will be updated to support import of COD’s new SULA Calculation Acknowledgement file (CRSUxxOP).

Subsidized Usage Limit Applies (SULA) Updates

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Express functionality for Direct Loan External Add and External Change files will be updated in R3 to allow schools to import the new “School-reported” program information fields from another system:

• Program Credential Level• Published Program Length (Weeks/ Months / Years)• Special Program • Weeks Program Academic Year• Subsidized Usage Limit Applies flag• Enrollment Status • Payment Period Start Date • Program CIP Code


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Express’ functionality for importing Direct Loan External Add and External Change files will also be updated to support import of values for the new Program Profile Code field on Express.• Program Profile Codes enable Express schools to set up a short

cut to data entry for several of the School-Reported Program Information Fields.

• Once established via COD Setup in Express, Program Profile Codes are read by Express upon import, and Express “pushes” the appropriate values for several of the School-Reporting Program Information fields to the origination record.

• Note: CIP code, Enrollment Status, Payment Period Start Date, and Sub Usage Limit Applies are not part of a Program Profile.


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Express – Import – Direct Loan External Change file

Functionality will be updated to support import of change data for CIP, Payment Period Start Date, and Enrollment Status for actual disbursements.• Actual Disbursement change transactions will be marked using

Express’ “action type” field.• Express will support import of new “Action Type” values

associated with disbursements via External Change files (C, T, S respectively), so that these transactions can be properly exported to COD.


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TEACH Grant External Add/Change file

• Express – Import – TEACH Grant External Add/Change file functionality will also be updated to support import of CIP and Enrollment Status.


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COD Common Record Support:

• Express (R3) will include the new “School-reported” program information fields on COD Common Record request files, and will (re)import those tags upon receipt of Response files.

• Express (R3) will import all new “COD-Calculated” SULA tags received from COD via Response files.• Academic Year Length • Actual Subsidized Usage Period • Anticipated Subsidized Usage Period• Calculated Published Program Length Years


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(COD Calculated SULA fields, continued)• Loan Period Length • Maximum Subsidized Eligibility Period• Remaining Actual Sub Eligibility Period • Remaining Anticipated Subsidized Eligibility Period • Sum Anticipated Subsidized Usage Periods• Anticipated Non Credential Teacher Certification Subsidized Usage Period• Actual Non Credential Teacher Certification Subsidized Usage Period• Remaining Actual Non Cred Teacher Cert Sub Eligibility Period• Remaining Anticipated Non Credential Teacher Certification Subsidized Eligibility Period• Sum Anticipated Non Credential Teacher Certification Subsidized Usage Periods


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(COD Calculated SULA fields, continued)• Subsidized Usage Limit Applies• Sum Actual Subsidized Usage Periods• Sum Actual Non Credential Teacher Certification Subsidized Usage Periods• Sum Actual Subsidized Usage Period• Sum Actual Non Credential Teacher Certification Subsidized Usage Period


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TEACH Rebuild

• Import of the TEACH Rebuild will be updated to import data for two new fields from the file’s disbursement record – CIP code and Enrollment status.

• No changes in file length


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Setting Up File Exports To Another System (Export External File)

Tools – File Formats – Direct Loan will be updated to add all of the previously referenced School-Reported Program Information Fields and COD-Calculated Fields.

Tools – File Formats – TEACH will be updated to add:• CIP Code field (for origination and disbursement)• Enrollment Status (disbursement)


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• Updates to edit logic for Express 2014-2015 R3 affect not only origination and disbursement functions for Direct Loans and TEACH in EDExpress, but also file imports.

• Combination system developers should be aware of the following edits updates.

(SULA) Updates: Edits

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Direct Loan Edits 5005, 5010, 5015, 5020, 5030, 5040 were added for all Sub, Unsub, Grad PLUS, PLUS loans to ensure none of the School-Reported Program Information fields (see previous slides for list) are appropriately populated.

Additional edits around change records were added (ex. 3076, 3077) and others updated (ex. 2010, 3042) in support of the new SULA fields.

*A detailed list of all updated Express edits can be found in the COD Technical Reference, Volume 3, Section 4, upon final posting in June.


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TEACH edits will be updated to ensure that CIP Code and Enrollment Status fields are not left blank.

5011 and 5012

Description: These edits occur if the CIP Code (edit 5011) or Enrollment Status (edit 5012) field is blank in the External TEACH Grant Data file and you select the “Include Records in Next Document Submission?” checkbox in the EDExpress TEACH Grant import dialog box. Both field values are required before a TEACH Grant record is ready for export to the COD System.

Resolution Steps: Add the CIP Code or Enrollment Status value to the External TEACH Grant Data file.

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Direct Loan Tools 2014 (R14)

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SULA UpdatesDirect Loan Rebuild Feature (Origination record)Will be updated to be able to import new file length (1200), and the following new fields on origination record:

• Calculated Published Program Length*Note: This is not necessarily the Published Program Length (Weeks,

Months, Years) originally sent to COD

• Weeks Program Academic Year• Special Programs• Program Credential Level• Subsidized Usage Limit Applies• Actual Sum Non Credential Teacher Certification Program Subsidized Usage Period

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SULA UpdatesDirect Loan Rebuild Feature (Origination record cont’d)

• Actual Non Credential Teacher Certification Program Subsidized Usage Period• Actual Subsidized Usage Period• Maximum Subsidized Eligibility Period• Remaining Actual Subsidized Eligibility Period• Sum Actual Subsidized Usage Period• Remaining Actual Non Cred Teacher Cert Sub Eligibility Period

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SULA Updates

Direct Loan Rebuild Feature (Disbursement record)

Direct Loan Tools’ DL Rebuild feature will also be updated to import the following fields from the disbursement record of the DL Rebuild for Sub, Unsub, PLUS, Grad PLUS loan types:• Enrollment Status • Program CIP Code• Payment Period Start Date

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Coming In 2015-2016• FISAP Reports added to the App Express

module

• More likely to come - stay tuned!

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Contact Information• Feedback? Comments?

Glenn Kirksey ([email protected])

Thank You!

Glenn Kirksey| June 2014 U.S. Department of Education Software Vendors Webinar EDE Suite Update for...

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