GLA/ARMA Chapter Meeting

22000011

November 2001Vol. 2001 No. 3

InsidePresident s Message 3UCR Ext. Public Policy 6GLA Lending Library 8ICRM 8Oct. Meeting Recap 11Seeking Presenters 11

GLA/ARMAChapter Meeting

November 14, 2001

"Robotic File PullingIn A Commercial Records Center:

The Secrets of Accessing1200 Active Files per day

Hear Noeleta Lacey of Advanced Records Management, Inc. tell usabout mobile racking systems, complete vault environment withdoor and elevator access, and robotic active file picking of a stag-gering 1100-1200 files per day.

Visit us online for more details:www.arma-gla.org

Stop waiting in line to Register for GLA Chapter Meetings.Save Time & Money!

GLAs Annual Pass allows participants to prepay for all 10 Chapter Meetings in advance.Pay $250 for all 10 meetings at a cost savings of up to $100. And you will be pre-regis-tered for every meeting. No refunds are given for missed meetings but a colleague fromthe same company may attend in Annual Pass holder s place.

Regular Chapter Meeting prices are as follows:

$30 pre-registered to GLA members$35 without pre-registration to GLA members

Pay $250 for all 10 meetings and save time and money.

G L A ’ S A N N U A L P A S S

GLA News & Views / November 2001 2

Jim’s CornerBy James Higdon

GLA ARMA President

President s Message

There are two positions that we wouldlike to fill this year and am asking yourhelp: Public Relations & Education.Both are equally important. AsEducation Director, your responsibilitieswould be to plan our Fast Track sessionearly next year and be responsible forpulling together some of our strong, localprofessionals to speak to the member-ship. Our Public Relations Directorwould focus on contacting vendors tosupport GLA by either advertising on thewebsite, News & Views or possiblysponsoring an upcoming event. If weare unable to fill either of these two posi-tions this year, the chance that next yearwill be a year of "catch-up" instead of ayear of progress increases. Please con-tact me if you are interested or knowsomebody interested at: [email protected]. I can guarantee that you willenjoy getting to know some this year sgroup while you give a little back to thechapter. It is a great opportunity to makenew friends and make a dent at thesame time.

I hope to see all of you soon.

It is very exciting that the Director ofArchives and Records Management forthe J. Paul Getty Trust has become anactive member in our chapter and more-over, is hosting the December meetingat the Museum. This has been a work inprogress for the last three months:allowing us to use their wonderful site,providing the speakers, the parking, thesecurity, and the wine. No doubt this willbe an unforgettable event for GLA.However, due to increased security con-cerns, we will all have to be registered inadvance through the website. The tar-get date to have December s ChapterMeeting detailed posted is mid-November. Please check ARMA-GLA.ORG for the details and spread theword.

I would like to take this month s columnspace to talk about the GLA Board. Thisyear s group of seventeen people, havebeen a delight to work with and I lookforward to each meeting because ofthem. A few members officially joinedthe group late this year, in August andothers as late as this month. It is nevertoo late to volunteer!


GLA News & Views / November 2001

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UCR Extension Public Policy ProgramsNovember 2, 2001Effective Principles for CodeEnforcementAnalysis of municipal code enforcement,using both civil and criminal law reme-dies. Topics include the police powerdoctrine; management of code enforce-ment; investigation of cases; warrants,search and seizure; selection of admin-istrative, criminal and civil remedies; typ-ical code enforcement actions anddefenses to them. Riverside, California, UCR Extension Center, 1200 University Avenue. University of California, Riverside Extension$144(909) 787-4111X1616/[email protected]/www.UCRExtension.net

January 25, 2002Administrative Search Warrants: An Update for ProfessionalsThis seminar focuses in detail on theadministrative search warrant processand is intended for code enforcementprofessionals — including code enforce-ment officers, fire code investigators,building inspectors, environmentalhealth and safety inspectors, fish andgame inspectors, and food and agricul-

tural inspectors, etc. — who must adhereto the legal standards and proceduresestablished for administrative searchwarrants which are similar to thoseestablished for criminal warrants.Riverside, California, UCR Extension Center, 1200 University AvenueUniversity of California, Riverside Extension$85(909) 787-4111X1616/[email protected]/www.UCRExtension.net

February 28, 2002Effectively Using the CaliforniaPublic Records ActAnalysis of the California Public RecordsAct found in California GovernmentCode Sections 6250-6270, including thehistory and purpose of the Act andreview of the most recent changes inboth statutory and case law.Riverside, California, UCR Extension Center, 1200 University AvenueUniversity of California, Riverside Extension$144(909) 787-4111X1616/[email protected]/www.UCRExtension.net

6


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Stop waiting in line to Register for GLA Chapter Meetings.Save t ime & Money .

G L A s Annual Pass

GLAs Annual Pass allows participants to prepay for all 10 Chapter Meetings in advance. Pay$250 for all 10 meetings at a cost savings of up to $100. And you will be pre-registered for everymeeting. No refunds are given for missed meetings but a colleague from the same company mayattend in Annual Pass holder s place.

Regular Chapter Meeting prices are as follows:

$30 pre-registered to GLA members$35 without pre-registration to GLA members

Pay $250 for all 10 meetings and save time and money.


GLA ARMA Lending LibraryThe GLA ARMA Lending Library ishoused at Sony Pictures Entertainment(SPE). Library materials are availablefor check out by any GLA ARMA mem-ber. Materials may be borrowed forthree weeks at a time. After that, theitems are to be returned to SPE.Borrowers are responsible for paying forthe return mailing costs.

To request materials or a list of libraryitemsContact Barbara Cross by e-mail [email protected]. or by phone (310) 244-8803.

Provide the following information: Name,Company, Address, Phone No., E-mailAddress, Title of Library Item andBarcode No.

To return materials (borrowers areresponsible for return mailing costs)Send to:Barbara CrossDirector Records & InformationManagementCohn-215Sony Pictures Entertainment10202 W. Washington Blvd.Culver City, CA 90232

To donate materialsContact Barbara Cross by e-mail orphone to make arrangements for trans-fer of item(s). Please donate only current, relevantmaterials.Donated materials become the propertyof GLA ARMA and will not be returned.

(see next two pages)

Institute of Certified Records Managers (ICRM)Seminar in the Works!

Following in the tradition of the Southwest Region of ARMA, Orange County ARMA isplanning a seminar to be held during Strategic Information Management Month (SIMM)in April 2002. There will be two tracks, Basic and Advanced. Classes are being consid-ered for the following areas:

1. Application Process2. Parts I — V of CRM Test3. Part VI of CRM Test — With a sample test that gets graded4. Test taking strategies5. ICRM Recertification Process

More information will follow in the January, 2002 Newsletter. In the meantime, if youwould like to receive more information on the Institute of Certified Records Managers(ICRM), please go to their website at www.icrm.org. To participate in the seminar or toreceive more information about this event, please contact Barbara Volkov at714.528.9977, or by e-mail at [email protected].

GLA New & View / November 2001 9

Book TitleItem

#

1

Author Year Barcode

AIIM ’99 Atlanta Conference Handbook, Monday,April 12, 1999

AIIM International 1999 871003

2 AIIM ’99 Atlanta Conference Handbook, Wednesday,April 12, 1999


3 ARMA International - Overview of Records andInformation Management

Dr. Mark Langemo, Dr.Roger Bloomquist

1985 871020

4 ARMA International - Overview of Records andInformation Management

AIIM International 1985

5 Bridging Records, Information & Knowledge: ProceedingsBook, ARMA International 44th Annual Conference


6 Cases on Information Technology Management inModern Organizations

Editors: Jay Liebowitz,Mehdi Khosrowpour

1997 871008

7 City of Pasadena Council Meeting, April 25, 1994:GLA/IIMC Seminar Proclamation

GLA/ARMA 1994 871019

8 Computer Technology and Social Issues G. David Garson 1997 871007

9 Converting From A Manual System to an AutomatedSystem


10 CRM Handbook Institute of CertifiedRecords Managers (ICRM)

1998 871011

11 Electronic Document Imaging Systems: Design,Evaluation and Implementation

William Saffady 1994 63295

12 Filing Systems: Alpha Filing Systems: ARMAStandards; Retention Requirements


13 GLA-ARMA Members Professional Presentation Tool- Accompanying Overhead Presentation

GLA/ARMA 1994 63301

14 GLA-ARMA Members Professional Presentation Tool- Accompanying Slide Presentation

GLA/ARMA 1994 63302

15 GLA-ARMA Members Professional Presentation Tool- Accompanying Overhead Presentation

GLA/ARMA 1994 63298

16 Greater Los Angeles Chapter of ARMA International -Site Seller Presentation Scripts

GLA/ARMA 1994 63299

Current Library Listing


17 Greater Los Angeles Chapter of ARMA International -Site Seller Presentations Overview

GLA/ARMA 1994 63300

18 Harvesting Experience: Reaping the Benefits ofKnowledge

Jan Duffy 1999 871001

19 How To Develop & Promote Successful Seminars &Workshops

Howard L. Shenson 1990 871022

20 Information Systems Innovation and Diffusion: Issuesand Directions

Tor J. Larsen, EugeneMcGuire

1998 871006

21 Information Systems Outsourcing Decision Making: AManagerial Approach

Leon de Looff 1997 871010

22 Information Systems Success Measurement Edward J. Garrity, G.Lawrence Sanders

1998 871009

23 Log Book - Inventory Your Archive Boxes: Save Timeand Money: Information Kit and Videocassette

871013

24 Managing Electronic Records, 2nd Edition William Saffady 1998 871012

25 Measuring Information Technology Investment Payoff:Contemporary Approaches

Mo Adam Mahmood,Edward J. Szewczak

1999 871005

26 Micrographic Systems, 3rd Edition William Saffady 1990 63293

27 Organizing and Archiving Files and Records onMicrocomputers

John T. Phillips 1992 62900

28 Overview of Records and Information Management ARMA International 871014

29 Overview of Records and Information Management(3 cassette tapes)

ARMA International 1986 871018

30 Recordkeeping Requirements Donald S. Skupsky 1989 63290

31 Records Management Correspondence Course -Sessions I - IV


32 Records Management Correspondence Course -Sessions V - XV


33 Records Management Handbook Ira A. Penn, et al 1989 63292

GLA News & Views / October 2001 11

October Meeting RecapTodd Farr ([email protected]), the principalof Daisy Gibson Elementary School, pre-sented "Maximizing Your LeadershipQualities" at the October Chapter meeting —if you weren t there, you missed a thought-provoking evening. He discussed six quali-ties of adaptive leadership, which includecreating a climate of trust and a healthyempowering environment. He also showeda United Way video "Tool Kit for a NewMillennium." He mentioned the "FISH" phi-losophy, an upbeat look at the novel work ofSeattle s famous Pike Place fish market.The fish market is a "must" stop for localsand tourists alike because the employees"toss" your selection, with a lot of loud andlively banter, and they "work" at having funto liven up the day for everyone withinearshot. In brief, the "Fish" philosophy is"choose your attitude, play, make their day,and be present". As one who s visited themarket, first as a tourist and then later as alocal, I can promise that you will likely buyfish, and you will definitely remember theexperience. For more information visitwww.fishphilosophy.com.

Farr also showed portions of a captivating

"60 Minutes" (November 2000) interviewwith Jack Welch, General Electric s CEOand author of the current bestseller, Jack.Welch is regarded as our country s #1 CEO,with all others running only a distant second.His story and philosophy are fascinating,and incidentally, he s donating his $7M pro-ceeds from the book to charity. He believescompanies must annually "discard" (layoff)the lowest performing 10% of their employ-ees to be competitive. Keeping theseemployees does a disservice not only to thecompany s bottom line, but also to the peo-ple themselves and to the other companiesthat could better utilize their skills — certain-ly an interesting view. For more informationon General Electric visit ge.com.

If you want to know more about Jack Welch,or any of the other interesting informationFarr shared, I suggest you "beg, borrow orsteal" one of the CDs which he generouslyprovided everyone that evening. It includesmany of the tools used in his presentation,including the Welch interview. My insideinformation is that Jim Higdon, our fearlessChapter president, has some extras to sharewith the first few of you who request one.

Seeking Presenters for 2002 Conference

ARMA International is seeking experts who can speak to the current challenges and opportuni-ties facing the profession of records and information management as well as to those issues thatare on the horizon--offering strategies, ideas, and lessons-learned to help promote the successof our profession.

With an eye on the future and a continued commitment to our mission, the 2002 conference willfocus on concrete solutions and strategies enabling information professionals to leverage thevalue of records, information, and knowledge as corporate assets and as contributors to organi-zational success.

To submit a proposal, go to: http://www.arma.org/osps/index.cfm. To recommend a presenter or topic to be covered, please contact me:

Linda Joshua - [email protected] International 2002 Conference Program Committee

Lynette AllenChapter MeetingsRecords Supervisor at Proskauer RoseLLP, past president of GLA ARMA, andactive member of GLA ARMA andLRMA since [email protected]

Paul GarciaRecruitmentRecords Manager for Silver &Freedman, APLC. and over 12 yearslegal Records [email protected]

Trudi TroppHistorianManager of Records & Facilities ofFoley and Lardner, over 20 years ofLegal Records Management, Presidentof LRMA and GLA Chapter member of10 [email protected]

Barbara NyeCommittee MemberBarbara E. Nye, CRM, have served onthe GLA Board since 1995, includingserving as Chapter President in 1998-1999. Her carreer has spanned 25 yearsand she is now a principal in IctusConsulting, which provides services inall areas of records and informationmanagement. [email protected]

GLA ARMA Board of Directors2001-2002

Barbara Cross, CRM, MLSTechnology DirectorDirector, Record and InformationManagement at Sony PicturesEntertainment with over 14 years expe-rience in records management; formerCRM Liaison and Education Director forthe Greater Los Angeles Chapter ofARMA. GLA ARMA 2001 ChapterMember of the [email protected]

Pilar McAdamCorresponding SecretaryRecords Manager at Boeing SatelliteSystems (formerly Hughes Space andCommunications), a manufacturer ofcommunications satellites, experiencein technical, administrative and busi-ness support functions over the last 25years. [email protected]

Jan Hodges, CRMChapter ConferenceCorporate Records Manager for Mattel,Inc with over 20 years experience inrecords management.. ARMA membersince 1981 and past President of GLAARMA [email protected]

Patricia WarrenChapter ConferenceSupervisor, Records & DocumentImaging Corporate RecordsManagement for Mattel, Inc. with over18 years experience in records & infor-mation management; CRM candidate,former past president of GLA ARMA, 2time GLA Chapter Member of the Year,and past ARMA InternationalConference Program CommitteeMember. [email protected]

Juanita Skillman CRM, FAICommittee MemberRecords Manager for Orange CountySanitation District. Treasurer, ARMAInternational,Past President of GLA and OrangeCounty Chapters, over 20 years experi-ence in various area of Records andInformation [email protected]

Kay Schardein, CRMCommittee MemberRecords Manager with The BoeingCompany. She joined ARMA in 1988and is past President of the Rio GrandeChapter in Albuquerque. She has over15 years of experience in environmentalrecords and retention scheduling in var-ious settings — state and federal agen-cies and private [email protected]

Jim Bennett- CRM [email protected]

ARMA International4200 Sommerset Drive, Suite 215Prairie Village, KS 66208Ph: 800-422-ARMAFx: 913-341-3742www.arma.org

GLA ARMA1525 Aviation Boulevard, Suite 355Redondo Beach, CA 90278www.arma-gla.org

Return Service Requested

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James HigdonPresidentOperations Director West Coast forUniscribe; a company offering innovatedocument solutions for all types ofindustry; background includes develop-ing and supporting a wide range ofrecords and information managementoperations and significant systems/inte-gration experience. [email protected]

Judy ShieldsVice President President ElectRecords Supervisor for Lyon & LyonLLP, Director of Placement andRecruiting for the past two years andGLA ARMA 2001 Chapter Member ofthe [email protected]

Cynthia J. Nunes, MLSTreasurerPrincipal and Lead Information SystemsConsultant for Ictus Consulting, LLC.(http://www.ictus.com), has over 12years of experience in the development,design, implementation, and deploy-ment of information management sys-tems; formerly Web Manager for theARMA International Pacific Region,establishing their web site; also servedas Web Manager for the Greater LosAngeles Chapter (1998-2000). GLAChapter Member of the Year [email protected]

George DalingerRecording SecretaryOwner of LightstreamTechnologies Inc., a companyoffering information managementsolutions using the technologies ofDocument Management, Workflow,Forms Processing and ERM/COLDto reduce costs and increase cus-tomer [email protected]

GLA/ARMA Chapter Meeting

Documents

Transcript of GLA/ARMA Chapter Meeting