GL Functional Overview

8/13/2019 GL Functional Overview

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GL - Functional Overview - I


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Contents Page

Contents Page No

1) Overview . 04

2) Implementation Flow Chart - Create Set of Books 06

3) Responsibilities . 08

4) Set of Books Components ... 09

5) Accounting Flex-field Structure ... 10

6) Value Sets ... 12

7) Segment Values Definition ... 138) Parent and Child Values ... 14

9) Security Rules . 16

10) Cross Validation Rules .. 17

11) Period Type and Accounting Calendar 18

12) Currency . 19

13) Define Set of Books 20

14) Implementation flow chart - Define Accounts 22

15) Summary Accounts 23

16) Implementation flow Chart - Define Controls 24

17) Account Aliases .. 25

18) Budgetary Control Groups . 26


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Contents Page

ContentsPage No

19) Encumbrance Types . 2720) Oracle General Ledger - Other Modules 2821) Oracle General Ledger Accounts Cycle .. 2922) Journal Entries .. 3023) Revaluation . 3224) Translation . 3325) Consolidation . 3426) Recurring Journals 3627) Mass Allocation Journals .. 3728) Document Sequencing 3829) Budgeting 3930) Financial Statement Generator (FSG) .4231) General Ledger Desktop Integrator (GLDI) 44


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Overview...

ActualAccountingInformation

JournalEntry

FY97 PLANJan-97 to Dec-97

Sales... CC100

Finance...CC200

Manipulate Account ing Information

AccountBalances

EncumbranceAccountingInformation

BudgetAccountingInformation

Reports

Online

Review

Account ing Information

General Ledger

Oracle General Ledger is a comprehensive Financial Management solution that dramaticallyenhances

financial controls, data collection and financial reporting throughout your enterprise.


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Overview

Central Repository

Oracle General Ledger is the central repository of accounting information, receiving

transactions from both Oracle and non-Oracle sub-ledgers.

ProjectAccounting

Fixed Assets

WIP Transact ionsInventory Transact ions

Purchasing

AccountsReceivable

AccountsPayable

CostManagement

Depreciat ionAsset Transact ions General

Ledger

Revenue

Adjustments

Invoices

Payments

InvoicesCash Receipts

AccruedReceipts


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Define Responsibilities

Create Set Of Books

Implementation Flow Chart- Create Set of Books

Create Set Of Books Define Accounts Define Controls

Define Value Sets

Define FlexfieldStructure

Define Segment

Values

Define SecurityRules

Step 1

Step 2

Step 3

Step 4

Step 5

Define CrossValidation Rules

Define Period Types

Define AccountingCalendar

Define Currencies

Define Set OfBooks

Step 6

Step 7

Step 8

Step 9

Step 10


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Responsibilities

A responsibility in Oracle Applications determines the privileges available to user

General Ledger User:

Cannot change any Setup Options

Cannot Post Journal EntriesCannot see the Financial StatementsCan only enter Journal Vouchers

General Ledger Super User:

Can change any Setup Options

Can Post Journal EntriesCan see the Financial StatementsHas the option to exercise any valid

option in Oracle General Ledger


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01-021-011-00000-000-50146-000-00001-011-011-00000-000-50120-000-00001-031-011-00001-000-50136-000-00001-041-011-00000-000-50136-000-000

01-051-011-00000-000-50146-000-000

1 2 3 4 5 67 8 9 10 11 12

13 14 15 16 17 1819 20 21 22 23 24

25 26 27 28 29 3031

INR

Functional

Currency

AccountingCalendar

AccountingFlexfield Structure

ISB Set OfBooks

Set Of Books Components

Assign Assign

A Set of Books is a Group of Companies or Funds that share the same Accounting Flex-field Struc

Calendar and Functional Currency.


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Accounting Flex-field Structure

Company

Format:Char

MaximumSize: 2

Validation:Independent

Department

Format:Char

MaximumSize: 3


Account

Format:Char

MaximumSize: 5


Accounting Flex-fieldSegments Company Department Account

BalancingSegment

Cost CenterSegment

Natural AccountSegment

Value Sets


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Value Sets

Company

Format:Char

MaximumSize: 2


Department

Format:Char

MaximumSize: 3


Account

Format:Char

MaximumSize: 5


Value Sets are defined to specify the types of values which can be used for Each AccountingFlexfield Segment

Each Segment in the Accounting Flex-field Structure will be assigned a Value Set

l fi i i


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Segment Values Definition

Company

Format:Char

MaximumSize: 2


Department

Format:Char

MaximumSize: 3


Account

Format:Char

MaximumSize: 5


Accounting Flex-field

Segments Company Department Account

BalancingSegment

Cost CenterSegment

Natural AccountSegment

Value Sets

SegmentValues

0102

001002

1010120101

P t d Child V l


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Parent and Child Values

Parent Values

Total Assets

Child/

Parent Values Fixed Assets Current Assets

Land Buildings

Cash Bank StockChild Values

No limit to number of levelsNo limit to number of entities on each level

P t d Child


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Parent and ChildValues

Parent Values :

Assign ranges of Child values to Parent Values

No Posting is done to Parent Values

Budgets are not entered directly for Parent Accounts

Child Values :

Post journals directly to Child segment values

Enter Budgets directly to Child Segment Values

Natural Account Segment values are to be qualified as Assets, Liabilities, Ownership/Stock,Revenue or Expenses

S u it


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SecurityRules

Control Access to ranges of Accounting Flex-field Segment values by defining Security Rules andassigning them to responsibilities

Cross Validation


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Cross ValidationRules

Prohibit invalid combinations of Accounting Flex-field Segment values using Cross Validation Ru

Revenue - MBAAdministration

Department Account

Period Type and Accounting


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Period Type and AccountingCalendar

An Accounting Calendar consists of Accounting Periods associated with a PeriodType

Period types control the number of Accounting Periods per fiscal year. Period typescould be Month, Quarter, Year etc.,

Accounting Calendar

Name Type Year Period Qtr From To

Jan-99 Month 1999 1 1 01-Jan-99 31-Jan-99Feb-99 Month 1999 2 1 01-Feb-99 28-Feb-99Mar-99 Month 1999 3 1 01-Mar-99 31-Mar-99Apr-99 Month 1999 4 2 01-Apr-99 30-Apr-99May-99 Month 1999 5 2 01-May-99 31-May-99

Dec-99 Month 1999 12 4 01-Dec-99 31-Dec-99


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Currency

Oracle Applications has predefined all ISO Currencies

Indian Rupee is also Predefined by Oracle Applications

The Symbol for Indian Rupee is INR.

Define Set of Books


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01-021-011-00000-000-50146-000-00001-011-011-00000-000-50120-000-00001-031-011-00001-000-50136-000-00001-041-011-00000-000-50136-000-00001-051-011-00000-000-50146-000-000

1 2 3 4 5 67 8 9 10 11 12

13 14 15 16 17 1819 20 21 22 23 2425 26 27 28 29 30

31

INR

FunctionalCurrency

AccountingCalendar

Accounting Flex-field Structure

ISB Set OfBooks

Define Set of Books

Assign Assign

A Set of Books is a Group of Companies or Funds that share the same Accounting Flex-field Struct

Calendar and Functional Currency

Define Set of Books


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Define Set of Books

Enable Budgetary Control to implement Budgeting and Encumbrance Accounting

Allow Suspense posting to automatically post out of balance journals to a SuspenseAccount

Implementation Flow Chart - Define Accounts


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Create Set Of Books

Implementation Flow Chart Define Accounts

Create Set Of Books Define Accounts Define Controls

Enter Chart ofAccounts

Define AdditionalInter company

Accounts

Step 11

Step 12

Step 13

Define AdditionalSuspenseAccounts

Step 14

Define SummaryAccounts

Summary


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yAccounts

All AssetsRollup Group

All Assets

Level 2Rollup Group

Fixed Assets Current Assets

Land Buildings

Cash Bank StockChild Values

Use Summary Accounts to view financial information at Summary Level

Define rollup groups to capture different summary levels for each Accounting Flex-field SegmentAssign related parent values to rollup groups. Use Rollup groups when creating summary account

Implementation Flow Chart


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Create Set Of Books

p

Define Accounts Define Controls Define Controls

Define Short HandAliases

Define Journal

EntrySources

Step 15

Step 16

Step 17

Define JournalEntry

Categories

Define Units ofMeasure

Define BudgetaryControl Groups

Step 18

Step 19

Define EncumbranceTypes

Set Up Autopost

Step 20

Step21

Step 22

Index AccountingFlexfield Segments

Define SystemControls

Set Profile Options

Step 23

Step 24

Account


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Aliases

Sample Shorthand Aliases

Alias Accounting Flex-field Structure(Co-Dep-Site-Proj-Act-Acc-Buf1-Buf2)

Cash 01-021-001-00000-000-13101-000-000

Travel 01-011-001-00000-000-50101-000-000

Revenue 01-031-001-00000-000-30201-000-000

A Shorthand alias is a simple code that represents a partial or complete Accounting Flex-field

Use Shorthand aliases to reduce flex-field entry keystrokes and maximize productivity and acc

Budgetary Control Groups


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1) Do not perform budgetary control

on transactions comingfrom the Chairmans office

2) Perform absolute budgetary controlon invoices, but allow override forcertain Accounts Payable users ofINR 10000

3) Perform advisory budgetarycontrol for all requisitionsfrom purchasing

Requi-

sitions PurchaseOrders

FUNDS CHECK LEVELNone

Invoices

FUNDS CHECK LEVELAbsoluteOverride Amount 10000 INR

PurchaseOrders

FUNDS CHECK LEVELAdvisory

Requisitions

Encumbrance Types


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ISB Set Of

Books

1) The user department creates arequisition for new equipment Requisition----- ----------- -----

2) The Purchasing Departmentcreates a Purchase Order

to order the new equipment

Purchase

Order----- ----------- -----

3) The Purchasing Departmentreceives an invoice for the equipmentfrom the vendor

Invoice----- ----------- -----

Post a Commitment Encumbrance Journal

Reverse the Commitmentand post an ObligationEncumbrance Journal

Reverse the Obligationand post an ActualPayables Journal

Oracle General Ledger - OtherM d l


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Modules

Oracle General Ledger shares information with Oracle Financial and manufacturing sub-ledge

GeneralLedger

Cost Management Accounts Payable

Accounts Receivable

Purchasing

Project Accounting

Fixed Assets

Order Entry

Set Of BooksExchange RatesJE SourcesJE Categories

Set Of BooksExchange Rates

Set Of BooksExchange Rates

Set Of BooksExchange RatesJE SourcesJE CategoriesSet Of BooksExchange Rates

Set Of BooksJE SourcesJE Categories

Set Of BooksJE SourcesJE Categories

Oracle General Ledger Accounting Cycle


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Define Set of Books

Open Accounting Period

Enter Manual JournalEntries

Setup JournalImport

Define RecurringJournals

Define Mass Allocations

Import Journals usingJournal Import

Correct Journal Import

Error Journals

Import Journals using

Journal Import

Create RecurringJournals

Review Unposted Journals online and in Standard Accounting Reports

Create Mass

Allocation Journals

Correct Errors

Post Journals

Define Financial Statements and Perform Online Inquiries

Reverse Journals

Journal Entries ...


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Name : January RevenuesPeriod: Jan-02

Batch

Name: Rent #1Currency: INR

Category : Rent-Land

Name: Rent #2Currency: USD

Category : Services

Name: Rent #3Currency: CND

Category : Repacking

Cash 10,000Land Revenue 10,000

Cash 10,000Service Revenue 10,000

Cash 10,000Repacking Revenue 10,000

Journal

Entry

JournalLines

A Journal Batch may contain an unlimited number of Journal Entries

A Journal Entry may contain an unlimited number of Journal Lines

Journal Entries


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EnterJournals

Supply

ExchangeRate

Yes

No

Is the

Journal EntryCorrect?

No

ReviewJournals

PostJournals

ForeignCurrency?

When posting to earlier open periods, actual balances roll forward through thelatest ever-opened period

Is theJournal Entry

Correct?

No Mark Journalfor

Reversal

GenerateReversal

Journal Voucher

PostJournals

GenerateReports

GenerateReports

Yes

Revaluation


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The exchange rate difference arising out of revaluation is posted to Unrealized Gain/LossAccount

USD

Foreign Currency

INR

Functional Currency

Converts to

R E V A L U E

USD

Foreign Currency

INR

Functional Currency

Converts to

Translation


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Oracle General Ledger translates Balance Sheet and Income Statement Accounts as perFASB 52

INR INR

T R A N S L A T E

USD USD

INR

USD

Functional Currency

Foreign Currency

Consolidation...


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Oracle General Ledger enables you to consolidate one or more sets of books into anotherfor reporting purposes

C O N S O L I D A T E

Subsidiary 1Set of Books



ParentSet of Books

Consolidation


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Verify Subsidiary Sets of Books

Verify Parent Set of Books

Define Consolidation

Run Consolidation

Request and Purge ConsolidationAudit Details

Post Consolidation Batch

1

2

3

4

5

6

Run Consolidation Reports 7

Recurring Journals


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Create Recurring Journals for transactions that occur every Accounting Period

Create three types of Journals using Recurring Journals

O Skeleton Journals

Enter accounts onlyDo not enter a formula to create skeleton journals

Each generation produces journal entries with no journal line amountsEnter journal Line amounts using Enter Journals form

O Standard Journals

Enter Accounts and Constant AmountsEnter a formula using constants to generate recurring standard journalsEach generation produces a journal with identical Journal line amounts

O Formula Journals

Enter Accounts and variable amountsEnter a formula using Accounting Flexfields as arguements

Massallocation Journals


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Define a single formula to allocate amounts across a group of Balancing Segment values, depart etc.,

Allocate Amounts

Total Rent Expense

FinanceDept

AdminDept

ITDept

AdmissionDept


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Budgeting ...


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A Budget consists of periods, accounts and amounts

Anatomy of a Budget

Name : ISB02PLAN

Apr-01 To Mar-02

52110 ---- INR 10000052220 ---- INR 200000

Periods

Amounts

Accounts

Budgeting


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Define budgets, assign accounts to budget organizations, and record budget amounts using differenforms

PeriodsUse Define Budget form

AccountsUse Define Budget]Organization form

Amounts

Use various forms to enter,calculate and transfer budgetamounts

ISB02PLAN

FinanceDept

ITDept

J EFinance Dept INR

100000IT Dept INR 200000

ISB02PLANApr-01 to Mar-02

Finance Dept -- INR 100000IT Dept -- INR 200000

Budgeting ...


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Determine Degree of Control

Define Budgets

Enter Budgets

Review and Correct Budgets

Freeze Budgets

Report on Budgets

1

2

3

4

5

6

Budget Accounting Cycle :

Financial Statement Generator


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Define Row Sets

Define Column Sets

Define Content Sets

Define Row Orders

Define Display Sets

1

2

3

4

5

Create Customized financial reports on account balances using the Oracle General Ledger

Financial Statement Generator (FSG)

A

Financial Statement Generator


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Autocopy Report Components

Define Reports

Define Report Sets

Autocopy Reports andReport Sets

Request Reports andReport Sets

6

7

8

9

10

A

General Ledger Desktop Integrator


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The GL Desktop integrator is a spreadsheet based tool for entering Budget

amounts, entering journals, and running financial reports

GL Desktop Integrator operates within Microsoft Excel, allowing you to take full

advantage of familiar Excel functionality while seamlessly integrating with Oracle

General Ledger

GL Functional Overview

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