GIS Newsletter MAPPING HOUSING - ODC Ltd › wp-content › uploads › 2018 › 09 › ... ·...

MAPPING HOUSING

Issue 3 GIS Newsletter

Gi4 Housing is a forum for Social Housing Providers to share best practice through the use of GIS and the many benefits it brings by improving work practices, saving time and cutting costs.

Set up by a few housing GIS Officers wanting to encourage wider use of GIS, the group is free to join. They currently run through LinkedIn and Slack or you can follow via Twitter as well as holding seminars where members get together and share their experiences.

Gi4 Housing is just as useful if you don’t have GIS and want to find out more. You will get lots of advice and help whether its about what system to get, what tasks can be done, what data can be used etc.

Join online through the links below or for more information contact Steve Litchfield [email protected]

Plymouth 03 Orbit Group 04 Trafford 06

A look at GIS and how it can assist Housing Associations both small and large

• Are You Re-Tendering your Grounds Maintenance /

Estate Services next year?

• Have You recently merged with another social

housing provider or looking to in the next twelve months and want to look how you can bring the two GM Services together?

• Are You thinking about bringing your Grounds

Maintenance in-house?

• Would you like to improve your Grounds Mainte-

nance DLO by scheduling work with more insight?

If any of the above applies to you then now is the time to think about capturing your Grounds Mainte-nance data and holding it in a GIS. GIS enables you as an organisation to see exactly what land you own, and therefore what you should and should not be maintaining as well as providing accurate figures for the amount of grass to be cut or number of hedges to face. Having this information can also assist in re-calculating GM Service charges for your tenants.

Social housing clients have reported savings of up to 15% on GM

tenders following data capture work before going through the

tender process.

@gi4housing

Search for Gi4 Housing

Gi4housing.slack.com

mailto:[email protected]

In January, Rick Thompson was invited to pre-

sent at the NHMF conference in Birmingham.

The subject was ‘Take the Guesswork out of

Mapping Your Data’ and looked at analysing

NPV data, where to site new developments

amongst many other tasks.

ODC attended the Gi4 Housing seminar in

Manchester (see below) and will be visiting the

SFHA show in Glasgow in early June.

ODC are next exhibiting at Housing 2018 from

26th June to 28th June at Manchester Central

on stand G45.

01993 851053 [email protected] www.odc.co.uk | Mapping Housing

ODC On the Road

ODC were proud to sponsor the Gi4 Housing Seminar held in Sale, Manchester in April. A mixture

of housing associations, some with GIS, some without, came together with the industries leading

suppliers to discuss the latest developments and share ideas. Topics covered included the new

Geo-Spatial Commission set up after the 2017 budget, using GIS to keep a diverse organisation

who are spread across the country all on the same page, along with some live demonstrations of

how Asset Managers can make informed decisions when their data is presented.

ODC are pleased to support

the SFHA by becoming a

Commercial Associate. This

will allow members to ben-

efit from the experience

ODC has gained from their work with over 40

housing associations across the UK.

Asset Management and Maintenance Exhibition 2018 Stand 22 October 17-18 BCEC, Birmingham Homes 2018 Stand H25 November 28-29 Olympia, London

Consistent Delivery Of Services

“We required this map to help us understand the travel implications to ensure consistent

delivery of our services to current and future tenants.

Thank-you for everything you’ve done to help – this has been an extremely interesting pro-

ject to be a part of and I will be interested to see how these maps are used in the longer

term.“ Hannah Berry- Asset Data Officer


The Customer:

Plymouth Community Homes

The Task: Identifying travel implications

to ensure consistent service delivery.

The Data: Plymouth Property Points Data

(Geocoded to Address Base) and Open

Street Maps

Method:

The Plymouth Property Points were

visually analysed to create a selection of

properties at the edges of the stock.

These outer property points were used to

create Drive Time Areas through

ArcOnline. Drive Time Areas are driven by

algorithms analysing the UK road network

for routes. Through these it was possible

to create areas representing different

distances you could cover from the

properties within a set amount of time

(e.g. 10 minutes, 60 minutes).

Result:

With the areas produced, it is possible to see

how far one can travel from the outer most

properties within a given time frame and how

this may affect service delivery.

Testimonial:

Orbit Group: GIS In Strategic Asset Management


At the last Gi4

Housing Meeting

held in

Manchester in

April Steve

Litchfield, Senior

GIS Analyst and

Matt Willcox,

Senior Portfolio

Manager at Orbit

Group presented

on how GIS is being used across

asset management for strategic

insight.

Here we take a look at some of

the key benefits for Orbit.

GIS is at the heart of what Orbit

do and is used extensively

within the Asset

Management department

for assisting with their

Portfolio's and Core

strategies.

GIS assists Orbit with Multi

Criteria Decision Analysis

utilising Internal Data such

as Property locations, NPV

and building type etc.

“Geographic Information accessibility is on the

increase, perfect for querying multiple datasets for

spatial analysis.”

And combining this with External data such as Third

party market information, transport links (existing and

planned) as well as Local Plans.


In the last 6 months there have been 28 different GIS projects for the team at Orbit.

These have assisted in various areas including Asset Management such as:

• Portfolio / Core

Strategy in

identifying

areas for

development /

rationalisation

• Stock Swaps

• Office Strategy

• Potential

Mergers and

Acquisitions

The maps on the right

show how many of

the external datasets

have been utilised to

establish land prime

for development

• GIS Involved with many SAM Projects

• Uses a wealth of internal / external datasets

• Allows the business to move forward with a coherent strategy


Reducing Environmental Impact

“As a social landlord we have a responsibility to reduce our impact on the environment. We can use this

information to work out an accurate calculation of our CO2 emissions based on those who drive into

work. Once we know what our impact is we can work out the best way of making improvements, such as

a car share or low-emission vehicle leasing scheme.”

Natalie Hyde– Neighbourhood Lead

The Customer:

Trafford Housing Trust

The Task: Staff Location Analysis, Drive

Distance Areas.

Aim: Identifying the potential for car

shares or staff car leasing to reduce

environmental impact.

The Data: THT Staff Postcodes, Open

Street Maps & OS Codepoint Open

Method:

The Trafford Staff Postcodes were

matched to OS Codepoint Open.

These points were used to create

Drive Distance Areas through

ArcOnline. Drive Distance Areas are

created through algorithms that

analyse the UK road network. This

can then produce a polygon showing

how far you can drive within a certain

distance. This is following roads,

rather than as the crow flies.

Result:

These polygons can enable a visual analysis of

where car sharing schemes could potentially be

considered. To accompany the visual aid, the num-

ber of staff within each band (5, 10, 20 or 30 miles)

was counted and printed with the final output PDF.

Testimonial:

Loreburn joins the GIS revolution


Loreburn Housing

Association are

based in Dumfries

and have just over

2800 properties. Chief Executive

Lorraine Usher saw the benefits GIS

could bring to Loreburn following a

conversation with ODC at the Housing

Show in Manchester. Capturing their

grounds maintenance data will bring

immediate cost savings when the GM contract is next let but Loreburn will also gain from the

many other benefits GIS offers. Buying a GIS and employing a GIS specialist can be a significant

investment so Loreburn have signed up for one of ODC’s Managed Services (the first in Scotland

to do so) whereby Loreburn have access to ODC’s cloud-based GIS allowing them to view their

data but its ODC’s GIS experts that run it. It’s a simple idea that allows Social Housing Providers

to piggy back on ODC’s GIS expertise at a fraction of the cost of doing it all inhouse with the risk

and expense that involves.

ODC’s Rick Thompson, himself a former GIS Officer at Trafford Housing Trust said: “It was

always felt that unless a Social Housing Provider had at least 10,000 properties they wouldn’t be

able to afford to run GIS. ODC now have a number of Social Housing Providers with less than that

number and Loreburn is the latest example to prove that size is not a barrier to progress.”

“I’ve been really impressed with the ease of use of

the GIS and being able to view our data in such a

clear way is going to help us in all manner of ways

in the future. This will improve our rent affordabil-

ity by improving processes, reducing our overhead

costs and giving our tenants better value for their

rent, something that is really important to

Loreburn.”

“I’ve been really impressed with the ease of use of the GIS

and being able to view our data in such a clear way is

going to help us in all manner of ways in the future. This

will improve our rent affordability by improving processes,

reducing our overhead costs and giving our tenants better

value for their rent, something that is really important to

Loreburn.”

Lorraine Usher Chief Executive Loreburn Housing Association


Ask C

raig

Craig Godwin is Managing Director of ODC and has

been in the GIS industry since 1987 having worked

with well over 40 Social Housing Providers

assisting them to benefit from digital mapping.

Do you have a question you’d like to ask Craig? If so please email him at

[email protected]

ODC Bampton Business Centre

North Signals House, Weald

Bampton

Oxfordshire OX18 2ET

@OxfordDCLtd

Search for Oxford

Data Consultancy

“Craig, we have just over 1000 properties and I’m struggling to see how GIS

can help us, especially with the cost of the system and someone to run it”

“Being honest, you are at the lowest end where you can justify the investment

purely on saving tangible costs but there are many benefits beyond just

saving pennies. We’re aware of the costs which is why we developed our

Managed Service Package which includes our Cloud based GIS and we run it

for you. Read the article on page 5 with Loreburn who don’t have many more

properties than yourselves.

“I have heard that some companies have received significant compensation

due to electricity pylons located on their land. Is it true that this is possible

without incurring any up front costs, and even once the offer from the

electricity companies has been received, we are not obligated to accept?”

“That’s correct. Some providers of social housing have already received settle-

ments in the hundreds of thousands of pounds and it is usual for the analysis

to be done for free and without any obligation to accept the electricity com-

panies offer. ODC uses GIS for part of the analysis which allows efficient

searching to establish quickly the likelihood of compensation being due”

“Hi Craig, I have found this newsletter very informative. Do you have a

mailing list to email the latest innovations in GIS?”

“Yes we do, but due to the recent changes in legislation we do need your

explicit consent to keep your email. Please email me at [email protected] with

the subject line ‘Please add me to your Mailing List’

GIS Newsletter MAPPING HOUSING - ODC Ltd › wp-content › uploads › 2018 › 09 › ... ·...

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