Interview Guide

Global Internship Programme

Teaching Candidate Name ___________________________ Candidate Email ____________________________ Candidate Phone ___________________________ Interviewer Name __________________________ Interview Date _____________________________

Preparation Checklist Make sure you have reserved a room where you can conduct the interview, and ensure the applicant knows how to get there

1. Make sure there is a glass of water, a pen and paper in the interview room.

2. Review application questionnaires, resume (curriculum vitae), motivation letter and online test results.

3. Note down key questions with regards to the application.

4. Prepare ‘Profile, motivation & expectation’ assessment.

ü Profile: read through the student criteria questions and make sure you know the ideal EP profile for the this sub product

ü Motivation: read through the motivation questions ü Expectation setting: read through the expectation setting questions and make sure

you know the expectations from your side (type of job, type of company, country partners, duration, process)

ü NOTE: in the motivation and expectation setting section; you include the leadership development aspect!

ü You will ask what they want to learn ü You will explain that AIESEC is aiming to develop young people’s leadership

through the exchange experiences we provide

5. Prepare competency assessment ü Read the competency definitions and main characteristics ü Read through the questions and modify based on the candidate’s experience ü Decide if the order of the questions should be changed; develop additional

questions if necessary

6. Prepare technical skills assessment

7. Estimate the time needed to cover each section of the Interview Guide.

Outline for Interview Opening 1. Greet the candidate, giving your name and position. 2. Explain the interview's purpose:

ü To acquaint interviewer and candidate. ü To learn more about the candidate's background and experience. ü To help the candidate understand the position and organization.

3. Describe the interview plan:

ü Questions around applications ü Profile, Motivation & Expectation assessment ü Competency assessment

o Candidate will be tested on Adjustability, Pro-active Learning, Team player, Sense of Responsibility and Communication

4. Give key tips & insights:

ü Indicate you will be taking notes ü If at any point of time you do not know a question, you can say so and we will come

back to that question later ü If clarification of a question is needed, don’t hesitate to ask ü Try to answer honestly to show who you really are

5. Inform candidate about the approximate duration of the interview 6. Ask the candidate if her or she has any questions before you start the interview

Profile of the Student You need to know the following information:

ü Background (study & grades) ü Work Experience ü Languages ü Skills

1. Get the data from the application form and/or the opportunity portal 2. Ask clarification questions around the profile of the student

ü Could you describe shortly what your study entails? ü What were your key responsibilities in your job? ü What experience do you have in these skills?

3. Ask follow up questions if you want to know more about their specific experience

ü What was your key learning from your work experience? ü What the most challenging in your studies? ü What have you been most proud of?

IMPORTANT: Ideal EP profile for the Teaching sub-product

Background No specific background required. Background in language studies is an advantage.

Work experience No specific work experience required.

Experience in facilitation or teaching is an advantage.

Languages Excellent English level (B1 and higher) is required.

Skills N/A Notes:

Motivation & Expectations of the Student You need to know the following information:

ü General context the student is in ü Motivation for an internship with AIESEC ü Expectations regarding type of job, company, country, duration, process

You need to give the following information:

ü Expectations regarding type of job, company, country, duration, process 1. Get the information from the application package 2. Ask clarification questions around the motivation of the student

ü What is your current situation? (finding a job, study etc) [ASSESS CONCIOUSNESS OF LEADERSHIP DEVELOPMENT]

ü What are your strengths and what are your weaknesses? ü What do you want to get out of an internship with AIESEC? What do you want to

learn/develop? ü What kind of internship are you looking for? (Regarding type of job, company, country,

duration, process) 3. Set expectations with the student based on your reality taking into account type of job, company, country, duration, process

IMPORTANT: Key expectations for the Teaching sub-product

Leadership development

Internship with AIESEC is a leadership development experience, pro-active learning

and developing yourself through this experience, with support from AIESEC in your

personal and professional development.

Type of Job English language teacher, foreign language teacher, subject teacher

Type of company Language institutes or centers, schools

Countries Explain top supplying countries and key country partners

Duration 3 months, 6 months, 12 months

Process Explain the exchange process (how raised, EP

manager, communication, how matching, preparation, support abroad, timeline etc.)

Notes:

Competency Assessment Adjustability Ability to adapt to external changes without compromising performance; adjusting conduct to fit changed circumstances, expectations, and / or customs while upholding professional efficacy.

Main characteristics

-- Try to understand change -- Approaches change or newness positively -- Adjust behavior

Planned Questions 1. Tell me about a situation in which you had to adjust quickly to a significant change in your life at home, at school, in a team or amongst friends. How did the change affect you? What did you do? 2. Did you ever face going from working independently to being a member of a team? Tell me how you dealt with the differences. What was the biggest challenge? What were the results? 3. Working with people from diverse backgrounds can be challenging. Tell me about a time when you faced a significant challenge working with people from different backgrounds. What did you do? What was the result? Circumstance\Opportunity Reaction Effect Score Adjustability: ______

Pro-active Learning Recognizing and identifying areas for increased learning. Continuously developing a knowledge base, staying abreast with important advancements to strengthen professional expertise. Implementing acquired knowledge in daily tasks and skills.

Main Characteristics

-- Actively stays abreast with important developments -- Increases knowledge base -- Recognizes areas for increased learning -- Stretches outside the comfort zone -- Applies knowledge

Planned Questions 1. We've all worked on projects when we felt confused or overwhelmed. Tell me about a

time when that happened to you. 2. Tell me about a part of a job had that was easier for you to learn than for others to

learn. How did you accomplish this? 3. Tell me about the most recent software program you've learned. How did you learn to

use it? Circumstance\Opportunity Reaction Effect Score Pro-active Learning: ______

Pro-active Learning Recognizing and identifying areas for increased learning. Continuously developing a knowledge base, staying abreast with important advancements to strengthen professional expertise. Implementing acquired knowledge in daily tasks and skills.

Main Characteristics

-- Actively stays abreast with important developments -- Increases knowledge base -- Recognizes areas for increased learning -- Stretches outside the comfort zone -- Applies knowledge

Planned Questions 1. We've all worked on projects when we felt confused or overwhelmed. Tell me about a

time when that happened to you. 2. Tell me about a part of a job had that was easier for you to learn than for others to

learn. How did you accomplish this? 3. Tell me about the most recent software program you've learned. How did you learn to

use it? Circumstance\Opportunity Reaction Effect Score Pro-active Learning: ______

Team player Optimizing professional relationships, remaining positive and open to others; collaborating with others in order to realize objectives.

Main Characteristics

-- Creates working relations by means of showing genuine interest, valuing others input, and stimulating interaction -- Optimizes professional relationships to facilitate collaboration -- Maintains positive attitude, open to new ideas and critique -- Seeks a compromise, willing to sacrifice own interests/ideas -- Cooperates in order to realize these goals

Planned Questions 1. Can you give me an example of a time that you work together very well in a team?

What was your contribution? 2. Have you ever sacrificed your self for the good of the team? How did you handle? 3. Have you ever made a crucial change in a team to unite the team towards the goal you

were striving for? Circumstance\Opportunity Reaction Effect Score Team Player: ______

Sense of Responsibility Understanding the importance of their contribution to the whole, delivering on your promise, feeling the sense of urgency and responsibility to be accountable to others.

Main Characteristics

-- Understands the consequences of not fulfilling their responsibility -- Acts to ensure responsibilities are being fulfilled under all circumstances -- Is trustworthy and delivers on promises -- Takes immediate action if a responsibility will not be fulfilled

Planned Questions 1. Can you give an example of a time you had a big responsibility, and the actions you took

to ensure you delivered on that promise? 2. Tell me about a time you were unable to fulfil your responsibilities. What happened and

how did you respond? 3. Can you give one or two examples of smaller actions you took which demonstrate your

sense of responsibility? Please explain why. Circumstance\Opportunity Reaction Effect Score Sense of Responsibility: ______

Communication Clearly conveying information and ideas to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Main Characteristics

-- Organizes the communication -- Maintains audience attention -- Adjusts to the audience -- Ensures understanding -- Adheres to accepted conventions -- Comprehends communication from others

Planned Questions 1. Can you give an example of time you communicated a message effectively to a group?

What did you do? What key elements did you take into consideration? 2. Tell me about a time you were challenged in how to communicate with a certain person

or group? What happened and how did you try to improve your message? 3. Can you give an example of a time when you used an alternative method of

communication to make sure your target audience understood the message? Circumstance\Opportunity Reaction Effect Score Communication: ______

Closing the Interview 1. Introduce the last question. ‘I am going to ask a question that I'd like you to think about for a few minutes before answering. While you're thinking, I'll review my notes to see if there is other information that I need.’ The question is:

Why should you be considered for this position? (Opportunity to evaluate the candidate's selling skills & self-awareness).

2. Review notes. -- While the candidate is thinking about the question, review your notes to identify any area where more information is needed, or information needs clarification. 3. Last answer -- Ask for the candidate's answer to the last question. 4. Additional questions -- Ask any additional questions based on the review of your notes. 5. Tell the candidate the interview is over. 6. Explain the candidate the next steps in the process -- When candidate will be hearing the results -- When candidate will then have first meeting with EP manager -- What will happen in that meeting

Post-interview Instructions Assess profile, motivation and expectations 1. Compare profile with ideal profile and give a rating 2. Compare the expectations with the expectations from our side and give a rating Use the following rating for the profile and expectations:

1 Very misaligned 2 Not so aligned 3 Fairly aligned 4 Really aligned 5 Extremely aligned Assess competencies 1. Identify complete examples throughout the interview 2. Categorize examples into the appropriate competencies. (sometimes examples might be good, but demonstrating another competency) 3. Indicate whether each example is effective (+) or ineffective (-). 4. Determine the rating for each competency.

Record it on the line on the bottom of the page. Use the following scale: 1 Much less than Acceptable 2 Less than Acceptable 3 Acceptable 4 More than Acceptable 5 Much more than Acceptable Make a final assess based on the review above. Options:

1. Select the right EP! 2. Realign expectations and then select EP 3. Second interview for more in depth competency assessment 4. Reject the student because of mismatch in profile, expectations or competencies

Extra observations