GFAS_Comprehensive_Wildlife_Operational_Application_March_2010

8/7/2019 GFAS_Comprehensive_Wildlife_Operational_Application_March_2010

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Global Federation of Animal Sanctuaries

As you type in each grey box, it will disappear and you will have plenty of space.Your answers will be in blue, for ease of review.

Self-Assessment of

(Name of Sanctuary)

for Accreditation of WILDLIFE Sanctuaries(including Avian, Reptile, Primate and/or Other Wildlife Species)

Version:March 1, 2010

2010 Global Federation of Animal Sanctuaries

CONFIDENTIALITY

Any information on this form will be kept confidential within GFAS and by GFAS Board,staff and volunteers with the necessary exception that suspected animal neglect, cruelty,abuse or other illegal activity will be reported to the appropriate authority(ies).

GFAS will list on its website and elsewhere all sanctuaries that SUCCESSFULLY completeVerified status or Accredited status, and confirm that status and the date of the last siteinspection in response to specific inquiries.

GFAS will, WITH YOUR EXPLICIT PERMISSION, also release your ratings/goals tofoundations, donors, etc. for the purposes of helping your sanctuary to obtain funding.

Several foundations have indicated that having this information would greatly increasetheir likelihood of awarding a grant to help a sanctuary meet its goals. However, GFAS willnot release your ratings/goals without first seeking your explicit permission to do so.

Please help us improve this form by sending us any suggestions you have!


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Global Federation of Animal Sanctuaries Accreditation

Accreditation of WILDLIFE Sanctuaries(including Avian, Reptile, Primate and/or Other Wildlife Species)

TABLE OF CONTENTS

RATINGS DEFINITIONS: PLEASE READ CAREFULLY.......................................2

REQUIRED DOCUMENTS................................................................................4

SECTION ONE: ADMINISTRATION.................................................................5

GOVERNING AUTHORITY...............................................................................5

FINANCE.....................................................................................................11

EDUCATION & OUTREACH...........................................................................17

STAFFING....................................................................................................21

SECTION TWO: FACILITIES, SECURITY, SAFETY..........................................30PHYSICAL FACILITIES.................................................................................30

SECURITY / SAFETY....................................................................................37

SECTION THREE: GUIDELINES AND VETERINARY MEDICAL PROGRAM........47

GUIDELINES................................................................................................47

VETERINARY MEDICAL PROGRAM...............................................................60

SECTION FOUR: ANIMAL CARE APPLICATION.............................................79

CERTIFICATION OF ASSESSMENT................................................................80

RATINGS DEFINITIONS: PLEASE READ CAREFULLY

Adequate

For the most part, or even in entirety, the goal is being met, thoughthere are some deviations from the guidelines. Deviations are notimperative enough or substantial enough to warrant less than adequate.However, there may be opportunities to nonetheless note some goals tobe completed within an achievable time frame.

Accreditation of WILDLIFE Sanctuaries 2(including Avian, Reptile,Primate and/or Other Wildlife Species)


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Distinctive

Your sanctuary facility is a good fit with the guidelines, which are met orexceeded. There are virtually no deviations that are noteworthy. There is agreat comfort level in stating your sanctuary facility is meeting orexceeding the guidelines for this goal, and therefore certainly

meeting the goal.

Exemplary

Your sanctuary facility is meeting the goal and the guidelines for that goal,and exceeding what is typical within the sanctuary field. Your sanctuary israising the bar for this goal. (Note: For some goals that are rather cutand dry, this may not be an appropriate rating.) In those cases in whichthe rating given is exemplary, it should be readily apparent to anyknowledgeable observer why the rating was given. Your sanctuary iscreating better tools, procedures, or conditions worth replicating in this

arena.

Less Than Adequate At This Time

For the most part, the goal is not being met. Deviations from theguidelines are critical and/or substantial. Your sanctuary facility plans toengage in some short and/or long term planning and significantimprovements in order to be able to meet this goal at an adequate orhigher level in the future.



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REQUIRED DOCUMENTS

This is a list of all the documents requested as attachments as you go through theapplication. Weve listed them here in one spot to make it easier to make sure you

submit all of them. If you have any questions or need help, dont hesitate to contactPatty Finch at 1-928-472-1173.

Whenever possible, we prefer to receive these as email attachments([email protected] ) or as faxes (1-866-822-4278). Otherwise, please mailto our AZ office at PO Box 501, Payson, AZ, USA 85547.

All documents are kept confidential, of course.

Governing Authority

1. Proof of non-profit status

2. Proof of ownership or copy of leasing agreement

3. Contingency plan

4. List of Board of Directors members with occupation and number of years onBoard

5. By-Laws and amendments

6. Sample of Board meeting dates for a typical year

7. One set of Board minutes

8. A copy of your grievance procedure

9. Conflict of interest policy

10. A copy of your ethic complaints procedures (if part of your grievance procedure,so note)

11. Copy of current licenses and permits

12. Statement from a veterinarian or government official, who has been to thefacility, stating that these are all the necessary licenses and permits required forthe animals housed at the facility

13. A copy of your strategic plan

Financial

1. Most recent 990 (or equivalent) or, if available online, note where

2. Most recent annual operating budget

mailto:[email protected]:[email protected]


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3. Long term financial projections (e.g., projected expenses and income in fiveyears)

4. Most recent Statement of Financial Position, Statement of Activities, andStatement of Cash Flows

5. Description of financial stability and reserves or challenges

6. Proof of checking account (such as a voided check)

7. Repayment schedules for any personal loans to the Sanctuary

Safety and Security

1. A copy of complete firearm policies, unless not applicable

2. A copy of First-aid Plan, including sample pre-prepared forms for local hospital

3. A copy of disaster preparedness plan

SECTION ONE: ADMINISTRATIONPertinent items not evaluated under this section are found in

Sections two, three, or four to reduce redundancy

TOPICS: Governance, Finance, Education and Outreach, Staffing

GOVERNING AUTHORITY

Note: This particular area (along with Finances) requires quite a few attachments. Double-sided

or scanned copies are fine. We recognize the time required for making copies and appreciateyour cooperation. (These are areas of particular interest to foundations, so you may want to makeelectronic copies [scans] to have on hand for grant applications.)

SANCTUARY STRUCTURE

1. Business Structure

GOAL: The Sanctuary has legal nonprofit status.

Guidelines to help you determine your sanctuarys levels of success in meetingthis goal, although there may be other acceptable ways of achieving this goalthat you are utilizing, which can be noted in the comment section:

Legal Designation

Sanctuaries located in the United States or its territories have501(c)3 status as described in Section 170(b)(1)(A)(vi), Internal



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Revenue Code 1986, and its subsequent amendments. Sanctuaries inall other countries have the equivalent designation in the country ofregistration.

Please rate your sanctuarys level of success in meeting this goal:

GOVERNING AUTHORITY:Sanctuary Structure: Business Structure

CompleteNot complete Other

Please attach separately:1. Documentation proving nonprofit status (in the US, the latest IRS determination letter).

Comments if any:

2. Ownership of Land & Property

GOAL: Sustainability of the Sanctuary and property is ensured.


Ownership / Leasing

All property is held in the name of the sanctuary as eitherowner or lessee. (Note: Thus if your sanctuary is on personal property

[e.g., housed in someones home or on their land], there needs to bea lease agreement put in place that meets all the criteria listed below.)

If property is leased, a long-term (ten years or longer)contractual lease is in place, with a written plan of alternativescenarios for the sanctuary location at the end of that lease.

Your sanctuary has placed in effect a contingency plan for thecontinuance of your sanctuary and lifetime care of its animals shouldthe founders or director meet their demise or become incapable ofcontinuing the daily operations of the sanctuary.

Please rate your sanctuarys level of success in meeting this goal:GOVERNING AUTHORITY:Sanctuary Structure: Ownership of Land & Property

Adequate Distinctive ExemplaryLess than adequate at this time Other:



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Please attach separately:

1. Documentation to prove terms of ownership or lease (and the alternative scenarios

regarding plans for after the end of any lease)

2. Documentation regarding the contingency plan

Please describe below in the grey box any possible exceptions at your sanctuary to the above

guidelines. (GFAS recognizes that exceptions can be allowable or even appropriate in a givensituation, if the intent of the goal is still met.) Ratings other than distinctive (distinctivemeans your sanctuary has no deviations from the guidelines above) must be explained:

3. Board of Directors

GOAL: The Board of Directors organizes themselves and carries outtheir duties in an appropriate, legal and responsible manner and hasappropriate relationships with staff and volunteers.


Board of Directors

A Board of Directors is in place with a minimum of 3 members,where at least one board member is not a family member.

The Board of Directors has organized itself in a manner thatallows its duties to be carried out in a timely and responsible mannerand in accordance with all relevant non-profit regulations.

Bylaws, as required by law, have been developed and adoptedas the general policies and rules that govern your sanctuary and definethe Boards composition and structure.

The Board of Directors meets on a regular basis and minutesare kept. The members of the Board of Directors are informed of theirlegal obligations and accept responsibility for self-regulation,accountability, and ethical practice of your sanctuary. The Board alsoaccepts responsibility for sound financial management and oversight.

Relationships with Staff The Sanctuary Director is responsible for assuring that yoursanctuarys official documents are appropriately maintained orsafeguarded.

The lines of communication between the Director and theBoard are clearly defined.



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The Board is structured so that its relationship to theprofessional staff is clearly understood and adhered to.

There is a written grievance process that is clearlycommunicated to the staff and volunteers; includes an alternatepathway if the normal person to whom one should take concerns isnon-responsive or the focus of the concern; and allows for fair, promptand meaningful resolution

Please rate your sanctuarys level of success in meeting this goal:GOVERNING AUTHORITY:Sanctuary Structure: Board of Directors



1. A list of your Board of Directors, current occupation (if any) and number of years on

the Board

2. A copy of your By-Laws and amendments

3. A sample of Board meeting dates for a typical year

4. One set of Board minutes

5. A copy of your grievance procedure

Please describe below in the grey box any possible exceptions at your sanctuary to the aboveguidelines. (GFAS recognizes that exceptions can be allowable or even appropriate in a givensituation, if the intent of the goal is still met.) Ratings other than distinctive (distinctivemeans your sanctuary has no deviations from the guidelines above) must be explained:

PROFESSIONAL ETHICS

4. Ethics

GOAL: The Sanctuary policies and actions of the Board and staffreflect adherence to a high code of professionalism and ethics.

Guidelines to help you determine your sanctuarys levels of success in meeting

this goal, although there may be other acceptable ways of achieving this goalthat you are utilizing, which can be noted in the comment section:

Ethics

A code of ethics/code of conduct for your sanctuary has beenadopted by the Board of Directors and addresses the core values of:integrity, openness, accountability, service and charity, and reinforcesstandards of professional behavior. (Note: The Board is ultimately



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responsible for the conduct of sanctuary employees and othersaffiliated or associated with the organization.)

All personnel associated with your sanctuary have agreed toadhere to the code of ethics/code of conduct. (Note: It is theresponsibility of all sanctuaries and their staff to be vigilant and awareof the potential for misconduct, maintain high ethical standards anddemonstrate a strong sense of professionalism.)

Your sanctuary has a Conflict of Interest policy.

Business and related activities are conducted in a professionalmanner, with honesty, integrity, compassion and commitment, realizingthat an individual's behavior reflects on the sanctuary community as awhole. (Note: In recognition that some animals are used for food, andsanctuaries are in the business of protecting animals, all sanctuariesshould ensure that their sanctuary events are conducted in a manner

that is consistent with their mission.)

The sanctuary Director has developed a process wherebyemployees, volunteers or others associated with your sanctuary areallowed to file ethics complaints. Any such complaints are brought tothe attention of the Board.

Your sanctuary interacts with other sanctuaries in a respectfuland professional manner.

Please rate your sanctuarys level of success in meeting this goal:GOVERNING AUTHORITY:Professional Ethics: Ethics


Please attach separately:1. A copy of your Conflict of Interest policy.

2. A copy of the process by which ethic complaints can be filed (If this is part of your grievance

procedure, so note)

Please describe below in the grey box any possible exceptions at your sanctuary to the above

guidelines. (GFAS recognizes that exceptions can be allowable or even appropriate in a givensituation, if the intent of the goal is still met.) Ratings other than distinctive (distinctivemeans your sanctuary has no deviations from the guidelines above) must be explained:

PERMITS AND LICENSES



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5. Permits and Licenses

GOAL: The Sanctuary has all legally required licenses and permitsfor the animals it takes in.


Permits and Licenses

Your sanctuary has obtained and maintains all permits andlicenses required under city, county, state/province, country andinternational laws and statutes for each animal accepted by thesanctuary.

Copies of all relevant permits and licenses are maintained andavailable for inspection.

Please rate your sanctuarys level of success in meeting this goal:GOVERNING AUTHORITY: Permits and Licenses: Permits and Licenses


Please attach separately:1. A copy of current licenses and permits regarding animals2. A statement from a veterinarian or government official, who has been to your facility,stating that these are all the necessary licenses and permits required for the wildlifehoused at your facility


STRATEGIC PLANNING

6. Strategic Planning

GOAL: The Sanctuary has at least a one-year strategic plan, toprovide a structure upon which to base the fundamental actions thatguide and shape operations.




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Strategic Plan

Your sanctuary has a Strategic Plan in place that provides astructure within which fundamental actions of the sanctuary are basedto shape and guide sanctuary operation. (Note: Strategic plans vary,but for a sanctuary might include items such as: mandates for the

sanctuary; development and clarification of mission and values;external and internal environment assessment; identification of issues;strategy development to address issues; description of the sanctuaryin the future, methods for evaluation and timeline for review andrevision.)

Please rate your sanctuarys level of success in meeting this goal:GOVERNING AUTHORITY: Strategic Planning: Strategic Planning



1. The current strategic plan


FINANCE

Note: This particular area (along with Governing Authority) requires quite a few attachments.Double-sided or scanned copies are fine. We recognize the time required for making copies andappreciate your cooperation. (These are areas of particular interest to foundations, so you maywant to make electronic copies [scans] to have on hand for grant applications.)

FINANCIAL RECORDS AND STABILITY

7. Finance Plan and Budget, Financial Reports, andDemonstration of Financial Stability



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GOAL: The Sanctuary has a financial plan for near-term and long-term financial projections and maintains an annual operating budget;keeps accurate and complete financial records; and demonstratesfinancial stability.


Financial Plan and Budget

Your sanctuary has a financial plan for the near-term and forlong-term financial projections.

The projected budget includes a line item for capitalimprovements, or is noted elsewhere in the financial plans.

The projected budget includes a line item for ongoing

maintenance to maintain your sanctuary and ensures all animalenclosures are kept in good repair, or is noted elsewhere in thefinancial plans.

An annual Operating Budget exists and reflects estimatedfuture expenditures. (Ideally, the annual operating budget includesexpenses related to staffing salaries and benefits, overheadexpenses, supplies, capital improvements, etc. and provides anadequate reserve for emergencies.)

Ideally, periodically the estimated budget is compared to the

actual expenses of your sanctuary and where necessary, appropriateadjustments are reflected in future estimated expenditures.

Financial Reports

Detailed, accurate periodic financial reports on financialposition, activities, and cash flows are kept on file and available forpublic review. Thus, your sanctuary produces on a regular basis (atleast annually) the following financial statements: Statement ofFinancial Position (also known as the Balance Sheet), Statement ofActivities (also known as the Statement of Revenues and Expenses orOperating Statement or Income Statement or Profit and LossStatement), and Statement of Cash Flows. Other pertinent

information, such as loan amortization schedules, and leasecommitments are also maintained and updated at least annually.

Copies of IRS Forms 990 and other tax documents, such asexempt status determination letters, are kept on file with your othersanctuary documents and are available for public review. Ideally, anaccountant, CPA, or other individual experienced with nonprofitaccounting practices is consulted to assess financial policies andpractices, to oversee the preparation of financial statements, and to



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verify the information in the IRS Form 990 and other tax reports priorto their filing.

Ideally, generally accepted accounting principles are followedfor nonprofit organizations as prescribed by the Financial AccountingStandards Board (FASB), or in the case of sanctuaries outside theUSA, the equivalent accounting regulations based upon the country ofoperation.

Audited annual Financial Statements as applicable(recommended for larger sanctuaries) are made available for publicreview.

Demonstration of Financial Stability

Ideally, your sanctuary maintains cash reserves equal to atleast three months of those operating costs essential to the propercare and welfare of your sanctuary animals.

Ideally, though not required for an adequate rating, yoursanctuary maintains profiles with at least one recognized publiccharity evaluation service, such as Charity Navigator or BetterBusiness Bureau.

Please rate your sanctuarys level of success in meeting this goal:FINANCE: Financial Records and Stability: Finance Plan and Budget, Financial Reports,

and Demonstration of Financial Stability


Please attach separately:1. Your most recent 990 (or equivalent). Or, if available online, please note where.2. Your most recent annual operating budget3. Long term financial projections (e.g., projected expenses and income in five years)4. Your most recent Statement of Financial Position, Statement of Activities, andStatement of Cash Flows5. A description of your financial stability and reserves or challenges

If you need samples of any of these documents, contact GFAS.


8. Banking Responsibilities



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GOAL: The Sanctuary maintains a bank account, keeps personalbusiness completely separate from sanctuary business, and hascomplete records of all contributions, petty cash, and personal loansto the sanctuary. All contributions are promptly deposited and

receipts are provided appropriately and legally.


Banking Responsibilities

There is a checking account registered in your sanctuarysname.

Personal business is kept completely separate from thesanctuarys business.

If your sanctuary is being funded through personal loans, loandocuments are signed and maintained in the accounting record.Repayment schedules are developed and adhered to.

All contributions are properly documented and promptlydeposited. Donors are provided with receipts in accordance with IRSregulations (or the equivalent outside the US).

If petty cash is kept on hand, transactions are documentedand receipts are kept on file substantiating the related expenditures.

Please rate your sanctuarys level of success in meeting this goalFINANCE: Financial Records and Stability: Banking Responsibilities


Please attach separately:1. Proof of checking account (such as a voided check)2. Repayment schedules for any personal loans to the sanctuary




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FUNDRAISING

9. Fundraising

GOAL: Fundraising is conducted in a legal and ethical manner.


Fundraising

Fundraising techniques conform to 501(c) 3 regulations andconform to the spirit as well as the letter of all applicable laws andregulations.

Fundraising activities are conducted with honesty and integrity.

All fundraising puts the charitable mission of the sanctuaryabove personal gain.

All fundraising activity is consistent with the humane care andwelfare of your sanctuary animals.

All fundraising and soliciting materials are accurate andcorrectly reflect the sanctuary's mission and use of solicited funds.

Your sanctuary ensures proper stewardship of charitablecontributions, including timely reports on the use and management offunds. Restricted funds are expended in accordance with donor'sintentions. Explicit consent by the donor is obtained before alteringrestrictions or conditions of a gift.

Fundraising expenses are reasonable and total fundraisingexpense is disclosed on the Statement of Activities and the IRS Form990.

Fundraisers ensure that all information provided to donors isaccurate and complete. Any statements about the taxable nature of

donations indicate that each donors tax situation should be taken intoconsideration before deductions are claimed.

Please rate your sanctuarys level of success in meeting this goal:FINANCE: Financial Records and Stability: Fundraising

Adequate Distinctive Exemplary



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Regardless of your rating, please include in your comments below:1. A descriptive list of the insurance your sanctuary carries, including company, amount ofcoverage provided and deductable, and renewal date.

Please describe below in the grey box any possible exceptions at your sanctuary to the aboveguidelines. (GFAS recognizes that exceptions can be allowable or even appropriate in a given

situation, if the intent of the goal is still met.) Ratings other than distinctive (distinctivemeans your sanctuary has no deviations from the guidelines above) must be explained:

EDUCATION & OUTREACH

EDUCATION PROGRAMS

11. Education Programs

GOAL: Education programs are thoughtfully designed and overseento promote a humane ethic, with careful respect and protection of allaspects of the individual welfare of the animals involved, with publicsafety ensured as well.


Staffing

The Education Program is under the direction of qualifiedstaff/volunteers as determined by the Executive Director.

Purpose

Your sanctuary strives to educate the public.

The Education Program is designed to promote awareness,empathy, and respect for all life through education and advocacyinsofar as resources permit, and ideally conveys consistent verbal andvisual messages that accurately portray the issues surrounding whyindividual animal resides at the sanctuary, the species' natural historyand conservation status, and how the highest welfare of eachindividual animal is ensured.



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Ideally your sanctuary has a written Education and OutreachPolicy that articulates and evaluates program benefits.

Ideally, the Education Program is evaluated on an annualbasis by your Director for effectiveness and content

Animals in Education Programs

Your sanctuary ensures that any wildlife incorporated intoeducation programs (for instance through a webcam) are treated in arespectful, safe manner that does not misrepresent or degrade theanimals. Ideally, sanctuaries with education programs that involvewildlife have a written policy in place that clearly identifies how andwhich animals are to be incorporated in the education program.

All wild animals are not to be taken off the grounds of yoursanctuary for incorporation in the education and outreach program. Asan alternative, whenever possible, your sanctuary utilizes non-

invasive educational methods/tools, by means of audio-visualpresentations, webcasts, or other forms of multi-media. Exceptions foreducation may be allowed as approved by the appropriate decision-making body of your sanctuary based on mandatory permitrequirements (when it is felt there is no other feasible alternative, suchas the use of a webcam, for meeting the requirements) and based onthe temperament of the particular animal involved. In no case doessuch use cause distress for the animal, nor put animals or humans atrisk.

Any use of wildlife (on tours, in print or video) for educationand outreach programs accurately and respectfully portray the

animals and at all times consider the welfare of the animals and thesafety of humans. Naturally, the animals are not used asentertainment, which of course includes the performance of tricks forpublic display.

Please rate your sanctuarys level of success in meeting this goal:EDUCATION & OUTREACH: Education Programs: Education Programs


Regardless of your rating, please include in your comments below:1. A description of any educational programs that incorporate use of the sanctuaryanimals.




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TOURS

12. Tours

GOAL: Any tours are conducted in a careful manner that minimizesthe impact on the animals and their environment, does not causeanimals stress, and the animals have the ability to seek undisturbedprivacy and quiet.


Tours Non-guided tours are prohibited.

All tours are conducted to minimize the impact on the wildlifeand their environment.

Wildlife are provided the opportunity to escape from publicview, ideally at any time. Animals are not in enclosures or habitatsspecifically designed to minimize their privacy and all wild animalshave the ability to seek undisturbed privacy and quiet.

Animals that are easily stressed are excluded from tours.

Any educational tours conducted are ideally part of acomprehensive education and outreach policy.

Groups are of a size that allows for close monitoring and varybased on the size and staff of your sanctuary.

All tours prohibit the public from any physical contact with theanimals residing at the sanctuary.

All animals are confined within a secure environment.

Public feeding of sanctuary animals is not allowed.

Please rate your sanctuarys level of success in meeting this goal:EDUCATION & OUTREACH: Tours: Tours



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OUTREACH TO OTHER SANCTUARIES AND THE COMMUNITY

13. Outreach

GOAL: The Sanctuary staff are appropriate advocates for animalprotection and animal welfare and work cooperatively with other

sanctuaries, and ideally carry out an appropriate plan forinvolvement in the community.


Outreach to Other Sanctuaries

Your sanctuary collaborates with other sanctuaries wheneverpossible, keeping the animals' welfare as the first priority. (Forinstance, if another accredited sanctuary can provide a moreappropriate lifelong environment for an individual animal then the twosanctuaries collaborate to see that the animal is placed in the bestpossible environment; best practices are shared; etc.).

Community Relations

Ideally your sanctuary has guidelines on appropriate culturaland political behavior when interacting with the community andensures employees, volunteers, and visitors follow these guidelines.

Ideally your sanctuary is actively involved in community affairs.

Please rate your sanctuarys level of success in meeting this goal:EDUCATION & OUTREACH: Outreach to Other Sanctuaries and the Community: Outreach




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STAFFING

GENERAL STAFFING

14. Overall

GOAL: There is a sufficient number of staff and volunteers,adequately supervised, to provide humane care, with clear job dutiesand equitable compensation.


Size A sufficient number of qualified employees or volunteers areemployed or enlisted by your sanctuary to provide the appropriatelevel of care for the sanctuary wildlife and to ensure adequatesupervision of all employees. (Note: Staff to animal ratio will varygreatly given the nature of the facility and the type of animals.)

A list is maintained of all staff/volunteers authorized to workwith the wildlife, ideally indicating lines of responsibility and levels ofexpertise, training, and qualifications.

Ideally, background checks are performed on all potential

employees prior to hiring to screen for any criminal activity includingdrug abuse, animal cruelty and violence or any other activity that mayplace your sanctuary, animals, or employees at risk.

Salary

Ideally staff receives fair compensation commensurate withtheir skills. At a minimum, each salary complies with generally



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accepted standards of compensation for employees of the sanctuary.

Job Descriptions

There is a clear management structure within your sanctuary,which is communicated to all employees.

Ideally, written job descriptions are given to all staff membersproviding a clear description of their duties and clearly definingemployee responsibilities.

Ideally there are distinct delineations between various jobswithin your sanctuary.

Please rate your sanctuarys level of success in meeting this goal:STAFFING: General Staffing: Overall



15. Manuals

GOAL: Each employee has a current and understandable operatingmanual with daily procedures. Also in place are written specific careprocedures for each species, and sometimes for each individualanimal. Ideally there is also an employee manual for each employee.


Employee Manual

Ideally, an employee manual is given to all new employees.Ideally, every employee keeps a copy, and the employees filecontains a signed statement that he/she has received and understoodthe manual.

Ideally, the employee manual includes information pertainingto: personnel practices, employee benefits, leave of absence, sickleave, personal appearance and conduct, environmental concerns,



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filing complaints, and performance evaluation.

Ideally, the employee manual is updated as necessary andemployees are advised of any changes.

Operating Manual

A standard operating procedure manual is available on thepremises and in a location accessible to the staff at all times.

The employees file contains a signed statement that he/shehas read and understood the manual, and ideally each employeereceives his/her own copy.

The manual is kept updated and reflects any changes inprocedures or policies that are made.

The manual contains a detailed outline of all daily procedures.

Care procedures for each species are written down (either inthe manual or elsewhere) and include detailed information specific tothat species or individual.

Please rate your sanctuarys level of success in meeting this goal:STAFFING: GENERAL STAFFING: Manuals



16. Employee Training and Continuing Education

GOAL: Training and supervision are carried out in a manner to

insure the highest and safest level of care for the animals, includingduring unforeseen changes in personnel.


Training Requirements



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New employees participate in a probationary training periodsuitable to the species in question under the strict supervision of afully trained senior staff member before working directly with wildlife atyour sanctuary.

At least one staff member and backup are trained in allaspects of animal care for all species housed at the sanctuary toensure an experienced care-giver is always available to care for allanimals in case of personnel changes; and that staff member andbackup are noted in writing.

Continuing Education

The sanctuary Director ideally ensures that plans forcontinuing education to improve animal care and managementtechniques are in place.

Continuous in-house staff training and development ideally is

offered including such topics as: animal husbandry, animal welfare,health and safety, first aid, action in emergencies or escapes orillness, safety procedures, emergency euthanasia, basic sampling forhealth monitoring and diagnosis, food hygiene, disease prevention.

Ideally, relevant literature is available to all staff as part of theircontinuing education.

Please rate your sanctuarys level of success in meeting this goal:STAFFING: General Staffing: Employee Training and Continuing Education



SAFETY TRAINING

17. Safe Handling Training

GOAL: Staff are trained in species-specific safe handlingtechniques/practices and report any limitations they may develop.

Guidelines to help you determine your sanctuarys levels of success in meeting



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this goal, although there may be other acceptable ways of achieving this goalthat you are utilizing, which can be noted in the comment section:

Safe Handling Training

All staff are trained in appropriate manual restraint techniquesfor the species they care for.

Staff signs a form that clearly states they have been fullytrained in these procedures. The signed form is kept in theemployee's file.

Staff persons report any medical conditions or physicallimitations, which may hinder their ability to care for animals in a safeand competent manner. (Note: Failure to do so may representmisconduct.)

Please rate your sanctuarys level of success in meeting this goal:STAFFING: Safety Training: Safe Handling Training



18. Emergency Training

GOAL: Staff participates in ongoing training for all types ofemergency training, and emergency plans are coordinated with thelocal communitys emergency services.


Emergency Training

All staff participates in ongoing training on all emergency,escape, disaster preparedness, and first aid injury and illnessprocedures. Ideally these drills are held at a minimum of every 6months. Staff demonstrates their knowledge of all emergencyprotocols, policies, and procedures.



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Please rate your sanctuarys level of success in meeting this goal:STAFFING: Safety Training: Emergency Training



19. Firearm Training

GOAL: If applicable, appropriate staff are identified for weaponstraining, receive documented and up-to-date training, and staffparticipate in regularly scheduled firearm drills.


Firearm Training(Note: This may be waived when firearms are not needed or used.)

Senior managers or board members of your sanctuary (ideallythree) determine staff identified for weapons training. (Note:Collaboration with local law enforcement on procedures to determinemost qualified individuals is strongly encouraged.)

Every person licensed and equipped to use a firearmundergoes training and stays up to date on all protocols and policies.

All staff qualified to use firearms undergo periodic refresher

training and practice. Such training is recorded and the records aremade available for inspection.

Staff sign a form that clearly states they have been fullytrained in firearm procedures. The signed form is kept in theemployee's file.

All staff participates in regularly scheduled firearm drills.



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Please rate your sanctuarys level of success in meeting this goal:STAFFING: Safety Training: Firearm Training



20. Zoonotic Disease Training

GOAL: Staff participate in ongoing and documented training forzoonotic diseases, and all staff and active volunteers are informedwhen a zoonotic disease occurs at the Sanctuary.


Zoonotic Disease Training

Employees have adequate training to understand the potentialrisk of disease transmission including potential sources of disease,modes of disease transmission, and clinical signs associated with

disease.

Emergency procedures pertaining to the possible transmissionof such diseases through bites, scratches and bodily fluids are postedin clear view for all staff.


All staff and active volunteers are informed when a zoonotic

disease occurs at your sanctuary.

Please rate your sanctuarys level of success in meeting this goal:STAFFING: Safety Training: Zoonotic Disease Training

Adequate Distinctive Exemplary



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Less than adequate at this time Other:Please describe below in the grey box any possible exceptions at your sanctuary to the aboveguidelines. (GFAS recognizes that exceptions can be allowable or even appropriate in a givensituation, if the intent of the goal is still met.) Ratings other than distinctive (distinctivemeans your sanctuary has no deviations from the guidelines above) must be explained:

VOLUNTEER AND INTERNSHIP PROGRAMS

21. Volunteer and Internship Programs

GOAL: Volunteers and Interns are appropriately supervised, andthose playing an integral role in the Sanctuary receive the employeemanuals, training and safety protocols.


Volunteer and Internship Programs

Any volunteers/interns and community workers have a specificemployee/staff member assigned with directing their recruitment,training and supervision.

All work performed by volunteers/interns and communityservice workers is under the direct supervision of an assigned

employee of your sanctuary.

Any volunteers/interns and community service workersallowed to work with or around animals do so only under theappropriate level of supervision of a fully trained animal care-giver.

Volunteers/interns who play an integral role in your sanctuaryare treated as an employee would be treated, regarding manuals,training, and safety.

Only fully trained animal care-givers work with potentially

dangerous animals.

Please rate your sanctuarys level of success in meeting this goal:STAFFING: Volunteer And Internship Programs: Volunteer and Internship Programs




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SECTION TWO: FACILITIES, SECURITY, SAFETYPertinent items not evaluated under this section are found in

Sections one, three, or four to reduce redundancy

PHYSICAL FACILITIES

OVERALL APPEARANCE OF FACILITIES

22. Overall Appearance of Facilities

GOAL: The premises, tools, equipment, animal records, andhazardous materials are appropriately kept clean and safe, and theSanctuary is located in an appropriate place.


Sanctuaries

Your sanctuary is committed to maintaining a safe and healthyenvironment for all employees, volunteers, visitors and wildlife.

Your sanctuary is maintained in good condition, and conformsto health and safety practices as outlined by OSHA or equivalentinternational occupational safety organization/agency.

Premises (buildings and grounds) are kept clean and in goodrepair in order to protect employees, volunteers, visitors and wildlifefrom injury and to facilitate appropriate animal care.

Materials and equipment are safely stored when not in use.

There is an effective system in place for inspection andmaintenance of tools and equipment.

Location

The location of your sanctuary does not pose any unduehazards and minimizes risk from natural disasters (e.g. flood zone,riverbed). If not, please include explanation and contingency plan.



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Your sanctuary is located in an area that is removed fromheavily developed areas to the extent possible. If you are near heavilydeveloped areas, please include an explanation of how this is dealtwith.

Record-Keeping

A secure location is identified where animal records (i.e.,acquisition, transport, medical, welfare assessment reports) areprotected from fire, flood, and other hazards. (Note: Backed up offsitestorage and web-based storage of electronic records is one method.)

Also to be stored securely are governance documents,financial records, and permits and licenses

Provisions are made for long-term archiving in a secureformat. A regularly backed-up copy should be stored in a separatelocation. Storage via an online service is also recommended.

Other reports to have filedo Inspection Reports

o USDA Inspection Reports

o Local and State Agency Inspection Reports

o Accrediting Organization Inspection Reports

o International documents

o Other Animal Documentation

o Police Reports pertaining to specific animal

o Complaints pertaining to specific animal

o Animal Escape reports

Please rate your sanctuarys level of success in meeting this goal:PHYSICAL FACILITIES: Overall Appearance of Facilities:

Overall Appearance of Facilities


Regardless of your rating, please include in your comments below:1. Any applicable explanations requested under Location.




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WATER

23. Water

GOAL: Water supplies are checked daily, receptacles kept clean, and

drainage is rapid and complies with all regulations/laws.


Water

Water receptacles are cleaned, filled and water lines checkedfor normal operation on a daily basis.

A suitable method is provided to rapidly eliminate excesswater.

Your sanctuarys method of drainage complies with applicableFederal, State, and local laws and regulations relating to pollutioncontrol or the protection of the environment.

Regular water and soil quality testing will be conducted.

Enclosures are checked annually for potential watercontamination and soil contaminants.

Please rate your sanctuarys level of success in meeting this goal:PHYSICAL FACILITIES: WATER: Water



LIFE SUPPORT AND LIGHTING

24. Life Support and Lighting



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GOAL: There is adequate and reliable power, with back up andlighting for tasks.


Life Support Systems

Adequate and reliable electric power, potable water, watersupplies and plumbing are available on the premises.

An emergency power system, such as a generator, is in placein the event of a power outage.

Lighting

There is adequate light for employees to perform their duties.

Please rate your sanctuarys level of success in meeting this goal:PHYSICAL FACILITIES: Life Support and Lighting:

Life Support and Lighting



HAZARDOUS MATERIALS HANDLING

25. Hazardous Materials Handling

GOAL: Hazardous materials are appropriately handled according toOSHA requirements and all other regulations and laws, andprotective clothing and other equipment in isolation units are not

used elsewhere, and waste is taken care of appropriately.


Hazardous Materials Handling

The method for disposal of sewage, toxic/hazardous materials,garbage, and animal wastes follows all guidelines for hazardous



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materials.

All OSHA requirements are met.

All hazardous materials are labeled with the name of the

contents, appropriate hazard warnings, and the name and address ofthe manufacturer as provided on the Material Safety Data Sheets(MSDS Sheets).

Material Safety Data Sheets for each hazardous material towhich employees may be exposed, are kept in the area where thematerials are stored. Employees are made aware of, have access toand understand how to interpret the MSDS Sheets.

All employees utilizing hazardous materials are appropriatelytrained in the use of, and made aware of the potential hazards ofusing these materials.

Protective equipment is utilized where required, such asworking with hazardous chemicals and potentially infectious animals.

Accumulations of trash is placed in designated areas andcleared as necessary to protect the health of the animals, staff,volunteers, visitors and the surrounding environment.

Protective clothing and utensils used by staff in the isolationarea is used, cleaned and stored only in that area.

Your sanctuary considers the potential risks of releasingparasites, diseases or non-native plants and animals through effluentwater and other routes.

Provision is made for the safe and legal removal and disposalof animal and food wastes, bedding, dead animals, trash and debris.

Disposal facilities are so provided and operated to minimizerodent and insect infestation, odors, and disease hazards whilecomplying with applicable international, federal, state, and local lawsand regulations relating to pollution control or the protection of theenvironment

Please rate your sanctuarys level of success in meeting this goal:PHYSICAL FACILITIES: Hazardous Materials Handling: Hazardous Materials Handling




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ANIMAL ENCLOSURES

26. Security

GOAL: Proper security measures are in place to safely containanimals at all times, and there is a 24-hour security system in place.


Security

Entry and exit to the enclosures of dangerous animals isthrough a system of double gates, with sufficient space between toallow each gate to be securely closed prior to opening the other.

Entry and exit to the enclosures of flighted birds is through safetycatch doors or the equivalent.

For very large enclosures into which vehicles enter, the doublegates are located far enough apart to allow the vehicle to be

completely enclosed into the area with both gates secured beforeentering the enclosure.

Your sanctuary has 24-hour systems in place to minimize therisks of theft, malicious damage or release of wildlife by intrudersentering the grounds.

Your sanctuary has a key control system which is designed toensure only qualified staff are allowed into certain areas of thesanctuary, such as dangerous animal enclosures.

An adequate number of clearly visible safety signs, providingwarning by means of a symbol, words or a combination of symbol andwords, are displayed at each enclosure containing any species ofhazardous animal who is likely to cause injury.

Please rate your sanctuarys level of success in meeting this goal:PHYSICAL FACILITIES: Animal Enclosures: Security



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27. Perimeter Fencing and Inspections, Maintenance

GOAL: Perimeter fencing is designed to discourage unauthorizedentry, with suitable exits, and any enclosures in need of repairs isimmediately repaired or replaced, or animals are relocated.


Perimeter Fencing

The perimeter boundary, including access points, is designed,constructed, and maintained to discourage unauthorized entry and sofar as is reasonably practicable, as an aid to the safe confinement ofall animals within your sanctuary.

Exits through the perimeter fence are suitably located andadequately designated and secured.

Each exit from your sanctuary is kept clear and is capable ofbeing easily opened from the inside to allow the release of staff.

All such gates are capable of being closed and secured toprevent the escape of wildlife and entry of unauthorized animals andvisitors.

Safety signs on any electrified section of the perimeter fenceare easily visible.

Maintenance and Inspections A regular program of sanctuary maintenance is in place.

Any enclosure in need of repair is immediately repaired orreplaced, or the animals are relocated to a secure enclosure.

Please rate your sanctuarys level of success in meeting this goal:



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PHYSICAL FACILITIES: Animal Enclosures:Perimeter Fencing and Inspections, Maintenance



SECURITY / SAFETY

EMERGENCY PLANS

28. Emergency Response and Plans and Protocols

GOAL: There are appropriate written disaster preparedness plans inplace, needed information is posted, drills are held, and appropriatecoordination takes place with community emergency services.


Emergency Plan

Your disaster preparedness plan has taken into account allnecessary animal handling under situations of extreme stress.

Emergency information is posted throughout your sanctuaryindicating emergency contacts and phone numbers including local

sheriff's department, local police department, fire department,attending veterinarian, sanctuary director, supervising staff members,location of nearest hospital and other important information.

A detailed outline of communication lines, procedures andlocations of all exits and entrances to the sanctuary are clearlydefined and known by the entire staff. Maps are posted throughout the



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sanctuary indicating the best evacuation route.

Protocol for Cooperation with Community Emergency Services

All emergency plans are coordinated with local communityemergency services as appropriate including fire, police, hospitals,and ambulance services. Appropriate community personnel andagencies are aware of any dangerous and venomous animals housedat the sanctuary.

Please rate your sanctuarys level of success in meeting this goal:SECURITY / SAFETY:Emergency Plans: Emergency Response and Plans and Protocols


Please attach separately:1. Copy of disaster preparedness plan


ESCAPED ANIMAL PLAN

29. Escaped Animal Plan

GOAL: A detailed and appropriate escaped animal protocol, forregular and off-hours, is in place and understood by employees andlocal emergency services, including a clear communication system;and any escapes are detailed in reports.


Escaped Animal Plan for Dangerous Animals

A detailed escaped animal plan is in place and is reviewed andunderstood by all employees. Employees are trained in performing allnecessary duties in case of an emergency.

The escaped animal plan is shared with local emergencyservices such as the sheriff department, fire department, and police



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department.

Your escaped animal emergency protocol includes thefollowing:

o The emergency plan clearly defines the chain of

command in an emergency situation.o There is a notification hierarchy, indicating who to

contact first, second, third and so on in case of an escape.(Note: This includes the sanctuary Director, supervisors,veterinarian, police department, fire department, sheriffdepartment, and animal control, as applicable.)o Your communication system is implemented allowing

for clear communication with staff of all pertinent animalinformation including the type of animal escaped by species,age, sex and location of the animal(s).o Clear plans and routes for personnel safety are plotted

and displayed throughout your sanctuary.o

All escapes are recorded and detailed reports made.

A plan is developed for possible animal escapes occurringduring off-hours, when staff is not immediately available.

Please rate your sanctuarys level of success in meeting this goal:SECURITY / SAFETY:Escaped Animal Plan: Escaped Animal Plan



DANGEROUS ANIMAL SAFETY PROCEDURES

30. Dangerous Animal Safety Procedures

GOAL: There are specific policies and procedures in place for thesafe management of dangerous animals, including but not limited todouble gates, staff not entering into enclosures with dangerousanimals and working in teams.




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FIREARM POLICY

31. Firearm Policy

GOAL: There is an appropriate firearm policy, including identified

personnel, training, drills and proper care and storage of firearms.


Firearm Policy(Note: Not applicable for all sanctuaries, e.g., when firearms are not neededor used.)

Where appropriate, a firearm policy exists in compliance withall applicable laws; and personnel qualified to use firearms areidentified, as outlined in Staffing, and made known to your sanctuaryemployees.

Also as noted in Staffing the personnel licensed andequipped to use a firearm partakes in ongoing training programs,regular drills and practices, as well as maintenance of the firearms.

Firearms, ammunition and darting equipment, where provided,is available for immediate use, used by licensed and trained operatorsonly, cleaned and maintained as recommended by the manufacturer,and kept securely under lock and key when not in use or undermaintenance.

All equipment is cleaned after each use, maintained in goodworking order and tested on a regular basis as outlined in thesanctuarys firearm policy.

Please rate your sanctuarys level of success in meeting this goal:SECURITY / SAFETY:Firearm Policy: Firearm Policy


Please attach separately:1. A copy of your complete firearm policies, unless not applicable.




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CHEMICAL RESTRAINT POLICY

32. Chemical Restraint Policy

GOAL: There is an appropriate chemical restraint policy, incompliance with all applicable regulations/laws, training on safe andhumane chemical restraint of all animals at the Sanctuary andappropriate maintenance and storage of chemical restraintequipment procedures in place.


Chemical Restraint A written policy for the humane chemical restraint and safecapture of the species housed at your sanctuary is in place and incompliance with the Drug Enforcement Agency (or comparableagency outside the US) to include:

o Training and certification in the equipment, humane

chemical restraint, immobilization process, and the use ofdrugs for veterinarian purposes or emergencies.o Procedures listing at a minimum those persons

authorized to administer animal drugs, situations in which theyare to be utilized, location of animal drugs in a safe and secureplace, and those persons with access to them, and an

emergency procedure in the event of accidental humanexposure.

Your sanctuary maintains appropriate records and logs forall controlled drugs used.

All controlled drugs are obtained from the attendingveterinarian and are locked in a double safe as required by theDrug Enforcement Agency (or comparable agency outside theUS).

Expired drugs are marked as such and stored separately.All expired drugs are discarded in accordance with the USDA andDEA, and any existing state and local regulations (or comparableagency regulations and/or laws outside the US).

Qualified personnel partake in appropriate trainingprograms on the safe and humane use of chemical restraint,immobilization equipment and procedures for all species housed



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Less than adequate at this time Other:Please describe below in the grey box any possible exceptions at your sanctuary to the aboveguidelines. (GFAS recognizes that exceptions can be allowable or even appropriate in a givensituation, if the intent of the goal is still met.) Ratings other than distinctive (distinctivemeans your sanctuary has no deviations from the guidelines above) must be explained:

STAFF FIRST AID

34. Staff First Aid

GOAL: An appropriate first-aid plan is in place, in writing, andincludes trained staff, pre-prepared forms for local hospitals,especially for dangerous animals and those who present a risk for

transmission of zoonotic disease and retroviral or potential retroviralprimates.


Staff First Aid

A first-aid plan is defined, written and accessible to all staff onthe premises.

Staff is trained in basic first aid.

Written instructions are provided for staff on the provision ofemergency health care and the procedures to be followed in the eventof an incident involving any animal (especially dangerous animals andthose which present risk for transmission of zoonotic disease) and avisitor or staff member. These instructions include immediate action tobe taken and required information on a pre-prepared form forforwarding to the local hospital.

First-aid stations that are readily and easily accessible atanytime are located throughout your sanctuary.

Ideally, at least two full-time staff members are trained andcertified to perform CPR. A list of CPR certified staff is identified to allsanctuary employees and volunteers.

Separate instructions, if applicable, are provided pertaining toaccidents involving retroviral or potential retroviral primates. Theseinstructions include immediate action to be taken and requiredinformation on a pre-approved form for forwarding to the local



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hospital.

Please rate your sanctuarys level of success in meeting this goal:SECURITY / SAFETY:Staff First Aid: Staff First Aid


Please attach separately:1. A copy of your First-aid Plan, including sample pre-prepared forms for your localhospital


SECURITY

35. Security

GOAL: Staff is available at all times to respond to emergencies,appropriate fire extinguishers and alarms are in place and in workingorder, weather is monitored, a veterinarian is on call, and all physicalfeatures of the Sanctuary are designed and maintained to ensure the

safety of the wildlife.


Sanctuary

A qualified senior staff member or the sanctuary director liveson the sanctuary grounds.

At least one trained and qualified staff member or trained

volunteer is on the sanctuary grounds at all times, and a staff memberis immediately reachable via telephone, radio or pager, 24 hours aday, 7 days a week.

The CEO/Director is available to your sanctuary on a full-timebasis (40 hours per week). Staff has various means to contact theCEO/Director at all times in case of emergency.



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Adequate fire extinguishers and alarms are installed, regularlytested, maintained in good working order and the staff is trained intheir use. Fire alarms can automatically be heard from the permanentresidence.

As noted in emergency plans your sanctuary has a system inplace to provide early warning of severe temperature extremes andweather patterns. This

GFAS_Comprehensive_Wildlife_Operational_Application_March_2010

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