Getting to know us…Getting to know us…

And what we do in the Dean’s And what we do in the Dean’s Secretariat…Secretariat…

February 15February 15thth, 2008., 2008.

Meet StephanieMeet Stephanie

Ms. Stephanie Whitehouse (B.A. McGill ’06) joined the Dean’s Secretariat as the Acting Administrative Coordinator in 2007.

You can find her desk at: Dawson Hall, rm 217D 514-398-8972 casual.arts@mcgill.ca

Susan SharpeSusan Sharpe

Ms. Susan Sharpe, Assistant to the Dean

Susan’s office is located at: Dawson Hall, room 216

514-398-4216 susan.sharpe@mcgill.ca

Scholarships/PrizesScholarships/Prizes

Scholarships/Prizes to Graduating Students

• Memo listing all departmental awards is sent out to Chairs & Directors at the end of April.

Deadline to submit recommendations: May 10May 10thth

Scholarships/Prizes to Lower-Year Students

• Memo listing all departmental awards is sent out to Chairs & Directors at the end of May.

Deadline to submit recommendations: June 6thJune 6th

Question: Are the Advance Notices of these deadlines helpful?

AwardsAwards

Moyse Travelling ScholarshipMoyse Travelling Scholarship

This scholarship is awarded to a student for further studies at a British university worth $11,000.

A poster is sent to Chairs/Directors and AOs outlining the deadline and urging departments to encourage student application.

Deadline to submit nominations: April 1stApril 1st

AwardsAwards

H. Noel Fieldhouse Award H. Noel Fieldhouse Award forfor

Excellence in TeachingExcellence in Teaching

A memo is sent in early January to Chairs/Directors and AOs to provide procedures for nominating colleagues.

Nomination packages are reviewed and a winner is chosen by the Committee on Teaching.

Deadline to submit nominations: Mid-February each yearMid-February each year

AwardsAwards

Award of Excellence for Award of Excellence for AdministrativeAdministrative

And Support StaffAnd Support Staff

A memo is sent from the Dean in early March to all staff requesting nominations.

The award is intended to acknowledge outstanding performance and achievement of a staff member in the Arts Faculty.

Deadline to submit nominations: March 31stMarch 31st

AwardsAwards

Arts Graduate Student Teaching Arts Graduate Student Teaching AwardAward

• This award consists of 3 prizes for outstanding work and positive student feedback for Teaching Assistants.

• A memo is sent in mid-September to Chairs/Directors and AO’s outlining the nomination procedures.

Deadline to submit nominations: Normally early NovemberNormally early November

Building DirectorBuilding Director Duties of the Building Director include:

Responsible for safety, building problems and key allocation of Dawson Hall

Card Access: Input info into the LENEL card access system for Dawson Hall, Leacock, Peterson Hall and New Chancellor Day Hall

Lobby reservations: Coordinates reservations for events booked in the Leacock Lobby. (Arts Lobby-only bookings for formal university receptions or Moyse Hall events).

Responsible for ensuring general maintenance and cleaning is kept up in Dawson Hall.

Arts Section of CalendarArts Section of Calendar The Arts Section of the Undergraduate The Arts Section of the Undergraduate

Calendar revisions are done yearly by all the Arts Calendar revisions are done yearly by all the Arts Departments to give students the most up-to-date Departments to give students the most up-to-date information possible. information possible.

Departments are given their program sections Departments are given their program sections and courses to review and make changes to. The and courses to review and make changes to. The guidelines and deadlines for Calendar revisions are guidelines and deadlines for Calendar revisions are sent to AOs at the end of November. sent to AOs at the end of November.

There are normally 3-4 drafts involved and the There are normally 3-4 drafts involved and the last one is usually finalized by early February.last one is usually finalized by early February.Question: Is there a better way to ensure that Draft deadlines are respected?

The Life Cycle of a New Program

Ever wonder where new course/new program proposals go? And what committees have to approve it before it can be offered? Look below for the typical committee cycle a new course/new program must go through in order to be approved:

Screening Curriculum Faculty SCTP

Screening Committee

Screening Committee- Is a sub-committee of Curriculum Committee that reviews all submissions before they go on to Curriculum.

Minor changes to courses/programs (title changes, pre-req changes, description changes etc.) are approved and forwarded directly to SCTP. New courses/programs go on to Curriculum Committee.

Curriculum Committee

Curriculum meetings are bi-monthly meetings where new and major revisions to courses and programs are reviewed.

New programs are forwarded to Faculty for approval and then on to SCTP.

New courses are forwarded directly to SCTP for final approval.

Faculty meetings/SCTP FACULTY MEETINGS (monthly): Along with

normal business of the Faculty, reports of the Curriculum Cmte. are reviewed and approved.

SCTP: The final stage of approval; we deliver the SCTP major & minor reports to the SCTP secretary each month.

Something New & ExcitingSomething New & Exciting

ONLINE COURSE PROPOSAL/REVISION FORM

This is a pilot project now under the direction of Ms. Fiona Lees, Manager, Programs & Degree Evaluation.

*** For more information on participating in the pilot project, please contact Fiona at fiona.lees@mcgill.ca.

Questions?

THANK YOU!THANK YOU!