Getting to Know Alfresco 4

Paul Hampton Director of Product Marketing

Maidenhead, UK Global Headquarters Atlanta, US Headquarters

Alfresco is now the largest open source content management company in the world.

Founded in 2005, with offices in London & Atlanta Over 3.5 million community downloads 250+ global channel partners 2,500 customers in 55 countries, including…

The Alfresco Platform

Document Management Records Management Web Content Services Enterprise Collaboration Open Source Platform

Alfresco is now the largest open source content management company in the world.

•  10 month average payback period •  $1.3 million in IT & training cost savings •  53% ROI in three years •  Flexibility and Open Standards praised

The cloud connected content platform.

Introducing…

A Tale of 3 Employees

Jeff Amy Jason

Jeff – Account Manager

•  Spends most of his day on the road

•  Needs access to a range of information

•  Needs to collaborate with other members of sales and marketing

Jeff

Redesigned User Interface

•  More room for preview

•  Toggle actions, properties, tags, etc.

•  Support more formats –  Preview Video and

Audio –  Support for Apple

iWork and Adobe files

Adding Content •  Support drag and drop

upload –  Drag from desktop –  Drop on to folders

•  Support drag and drop move –  Drag files to the folder tree,

folders or the breadcrumb

•  HTML5 enabled browsers Get D&D move screen shot off

Paul HH

Changing Content

•  Check out •  Save to desktop •  Navigate to find file •  Open the file •  Make changes •  Save changes •  Check-in •  Navigate to find file

•  Select Online Edit –  Alfresco launches client

application

•  Make Changes & Save –  Alfresco creates a new

version

•  Mac Office 2011 and Office 2010 Support

The Way Forward Old School

SharePoint Protocol

1) Edit Online Opens document directly in native application

2) Save Versions and updates directly in Alfresco

Provide Feedback – Like

•  Ability to ‘like’ content •  Sort content by

ratings –  Find highly rated

content

•  Comment counts –  See what has been

commented on

Follow Influential People

•  Use search to find people to follow

•  Activities – what are they doing

•  Find out who is following you

Notifications •  Proactive notifications

–  Email updates –  Activity feed, following and

WF tasks

•  Personal preferences –  Op-in/out

•  New activity dashlet –  Multiple options –  New filers

We Have an App for that… •  Find content

–  Browse sites and folders –  Search

•  View content –  View file information

•  Download to device –  Open in app

•  Favorites •  Send content to others •  Comment •  Upload content (WebDAV)

Integration with Other Apps •  Latest version 1.2 •  Support for

Quickoffice –  Download content to

Quickoffice –  Update content –  ‘Save Back’

•  Will see Alfresco add more integrations over time

Amy

Amy – Marketing Manager •  Uses Social

Marketing sites for the business

•  Needs to support a number of different social sites

•  Needs to publish ‘approved’ content

•  Need to work with marketing agencies

Social Publishing

•  Support two types –  Content –  Status updates

•  Support for –  Facebook, Twitter,

YouTube, LinkedIn, Slideshare and Flickr

–  Can be extended

•  Define ‘Channels’ –  Multiple channels for each

service

Publish

New BPM2.0 Workflow

Activiti in Alfresco •  Use Activiti and jBPM in

parallel (e.g. old vs. new WF’s) •  Compliant with BPMN 2.0

standard •  Graphical view in Share •  Workflow Designer ü  Open Standards ü  Visual Representation ü  Powerful engine

Alfresco in the Cloud

•  Easily collaborate with people outside the organization –  Multitenant network

support –  Invite people into your

network –  Share only the content

you want them to see

•  Free to sign up and use

•  Premium option for additional functionality and storage

http://cloud.alfresco.com/

Jason

Jason – IT Manager

•  Needs to support Alfresco deployments

•  Wants to get greater adoption

•  Needs to support more users

•  Looking for a system that is easy administer

Simpler Site Administration

•  Drag and drop setup / order of components

•  Rename components •  Brand sites •  Improved help

–  Default text –  Help bubbles

Web Admin Console •  License warnings

•  Admin console –  Tag and category managers –  Channels and Workflow

management

Enterprise

Community

Cloud-Scale Performance

•  10x faster* user dashboard queries

•  3-4x faster content uploads

•  25% faster loading the Document Library

•  50% faster loading Document Details

•  Better than linear scalability New Alfresco Index Server

* Improvements over Alfresco Enterprise 3.4

New Alfresco Index Server •  Customer can choose

–  Existing Lucene –  Alfresco Index Server

(based on Solr) •  Typical upgrade

process –  Install Alfresco 4.0 –  Configure SOLR –  Run Solr index –  Switch off Lucene

•  Provides more control over what gets indexed

•  Client support –  Alfresco Explorer –  Alfresco Share –  WebDAV –  FTP –  MS SharePoint –  CIFS

Lucene vs.. Solr

I

I

I

DB

FS

I

I

DB

FS

SOLR

Solr Indexing Lucene Indexing

Alfresco 4

•  A major new release –  Loads of new features

•  But Alfresco 4 is the platform for Cloud Connected Content

Drag n Drop, Parallel Upload, HTML5 Support, Sorting, Inline Edit,

iWork, Video, Audio, Rename, Branding, User

Guide, Help, Google Docs,Templates, Follow, Like, Email Notification, Activities,

Social Publishing, GeoTagging, Facebook, Twitter, YouTube, Flickr, Solr, Index Server, Activiti, Console Dashboard, Forms Service, Forms Service, Model Management, Extensibility

Desktop

Mobile Social Media Channels

Web Services Public Alfresco Cloud

Corporate Systems

Open Web APIs

CMIS JSR-168

Connectors

WebDAV CMIS CIFS

SharePoint Protocol

Open Web APIs CMIS

CMIS-based Alfresco Sync

CMIS WebDAV

QUESTIONS?