Getting Started with The Connectory - Amazon S3...The Connectory Getting Started Guide Updated:...
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The Connectory Getting Started Guide Updated: 11/27/17 Page 1 of 7 Getting Started with The Connectory This free, online program directory connects STEM-rich, youth-serving programs to families and the general public, as well as to other like-minded organizations. The Connectory is managed by the National Girls Collaborative Project. The Connectory is a place for provider programs to network, share resources, and collaborate on projects, as well as promote activities, camps, workshops, and community events to parents, caregivers, and the other members of the general public. How to Join: Overview 1. Create Your Account: Go to the Provider Portal on The Connectory website and click the Sign Up Now button. You will be asked to enter your first name, last name, e-mail address, and to create a username and password. You will receive an e-mail within two minutes, asking you to confirm your e-mail address to complete registration. If you do not receive an e- mail within five minutes, please contact: [email protected]. 2. Add Your Program Information: This is your organization or overarching program, for which you will be entering details. In most cases you will have a single program. Remember: Program listings can only be searched by other provider programs. 3. Add Your Opportunities: These are your time- bound STEM events (workshops, afterschool programs, summer camps, etc.) to be published for parents, caregivers, and anyone who visits The Connectory. NOTE: Bulk upload option available – contact us at [email protected]. 4. We Review & Publish. Please note that once you create a program and opportunities, they are sent to us for review. During this 24-to-48-hour window they will not be visible on the site. Programs vs. Opportunities? Our definitions may not match yours – this can cause confusion when entering data. • Program: Providers and organizations that offer STEM opportunities and are listed on the Partner Search page, which is only viewable by other program providers and aids in collaboration. • Opportunity: Summer camps, workshops, career fairs, competitions, and other time-bound STEM events. These can be seen by families and the general public on The Connectory.
Transcript of Getting Started with The Connectory - Amazon S3...The Connectory Getting Started Guide Updated:...
The Connectory Getting Started Guide Updated: 11/27/17 Page 1 of 7
Getting Started with The Connectory This free, online program directory connects STEM-rich, youth-serving programs to families and
the general public, as well as to other like-minded organizations. The Connectory is managed
by the National Girls Collaborative Project.
The Connectory is a place for provider programs to network, share resources, and collaborate
on projects, as well as promote activities, camps, workshops, and community events to parents,
caregivers, and the other members of the general public.
How to Join: Overview
1. Create Your Account: Go to the Provider Portal on The Connectory website and click the
Sign Up Now button. You will be asked to enter your first name, last name, e-mail address,
and to create a username and password.
You will receive an e-mail within two minutes, asking you to confirm your e-mail address to
complete registration. If you do not receive an e-
mail within five minutes, please contact:
2. Add Your Program Information: This is your
organization or overarching program, for which
you will be entering details. In most cases you
will have a single program. Remember: Program
listings can only be searched by other provider
programs.
3. Add Your Opportunities: These are your time-
bound STEM events (workshops, afterschool
programs, summer camps, etc.) to be published
for parents, caregivers, and anyone who visits
The Connectory. NOTE: Bulk upload option
available – contact us at [email protected].
4. We Review & Publish. Please note that once
you create a program and opportunities, they are
sent to us for review. During this 24-to-48-hour window they will not be visible on the site.
Programs vs. Opportunities?
Our definitions may not match yours – this
can cause confusion when entering data.
• Program: Providers and organizations
that offer STEM opportunities and are
listed on the Partner Search page, which
is only viewable by other program
providers and aids in collaboration.
• Opportunity: Summer camps,
workshops, career fairs, competitions,
and other time-bound STEM events.
These can be seen by families and the
general public on The Connectory.
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How to Join: Step-by-Step Directions
Create Your Account
1. Go to the Provider Portal page on the website and click the Sign Up Now button.
2. You will be asked to enter your first name, last name, e-mail address, and to create a
username and password.
3. You will receive an e-mail within two minutes, asking you to confirm your e-mail address
to complete registration. Check your spam filter since many e-mails get sent there. If you
do not received an e-mail within five minutes, please contact us at
4. When you click on the “confirm your ownership” link in the e-mail, you will be taken to
your profile page to fill in your title, phone number, address (PLEASE use the
autocomplete feature – start typing your city, if needed, and find your address in the
drop-down list), and an optional profile photo. Click the Save button when you are done.
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Add Your Program
1. After you save your profile information, click the
Add New Program button on the next screen
to get started.
NOTE: You may add program/provider
info later by clicking the + quick-add
shortcut in the top menu or from your
Dashboard page.
2. Enter basic information about your overarching
program on the New Program/Provider
screens, clicking the Continue button to move
to the next screen.
Required fields are bolded:
• Program/Provider Name
• Description
• Logo
• Online Program: Yes/No
• Year Established
• Program Reach
• Total Youth Served
• Program Focus – select all that apply
• Website URL
• Social media accounts – Facebook, Twitter, LinkedIn, Google, YouTube, Instagram
• Program Contact name, address (PLEASE make sure to include country), and
other contact details, if not you
3. Please note that once you add or edit a
program, it is sent to us for review. During this
24- to-48-hour window the program will not be
visible on the site.
4. You will receive an e-mail confirmation that we
received your program submission, and then
another email confirmation once it has been
reviewed.
If you experience any difficulties, please e-mail [email protected] and someone will assist
you as soon as possible.
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OPTIONAL: Add More Program/Provider Details
If you are interested in collaborating with other programs or joining a statewide STEM network,
enhance your program profile with additional provider and organization details.
1. Click the orange pencil next to the Add More
Program/Provider Details at the bottom of
the program review screen.
If you choose to skip this step, you may add
information later by selecting Dashboard in
the top menu and then editing your program.
2. Enter the additional information about your
overarching program on the New
Program/Provider screens, clicking the
Continue button to move to the next screen.
These are the additional fields, none of which
are required:
• Affiliation
• Non-profit/501(c)(3) status:
Yes/No
o Tax ID (if yes)
• Annual budget
• Number of Staff Members
• Youth Served (added during
initial program entry)
• Girls Served Annually
• Boys Served Annually
• Free or Reduced Lunch %
• Focused on serving youth with
disabilities: Yes/No
• Student Ethnicity – % boxes
• Larger organization: Yes/No
o Organization Name
o Mission
o Website
o Organization Contact
details, if not you
• Needed Resources
• Available Resources
• Collaboration Interests
• Populated Served
• Service Delivery Format
• Current Evaluation Process
3. Please note that once you add or edit a program, it is
sent to us for review. During this 24- to-48-hour
window the program will not be visible on the site.
4. You will receive an e-mail confirmation that we
received your program submission, and then another
email confirmation once it has been reviewed.
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OPTIONAL: Connect with VolunteerMatch
Are you a non-profit Program Provider in the United
States that is already using VolunteerMatch? If so, you
can link that account with your Connectory account with
the simple click of a button.
After you've linked accounts, visitors to The Connectory
will see when your program needs volunteers – and
they can click to view details on the VolunteerMatch site
about when and where they can help.
NOTE: Visit www.volunteermatch.org to learn more
about this free resource for non-profit organizations and
to create an account.
1. Log in to the Connectory’s Provider Portal and check your program’s address – it
must have “United States” in the country field in order to link with VolunteerMatch .
2. Click on the three dots and then select Link With VolunteerMatch from the drop-down
menu.
3. Follow instructions provided in the text box. If you run into any trouble, do not hesitate to
contact us at [email protected].
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Add Your Opportunities
Use the following directions to add individual camps, workshops, or other STEM events. If your
program offers a half-dozen or more of these opportunities, you may want to consider using our
bulk upload option. Contact us at [email protected] and we will send you a customized
spreadsheet to complete.
1. After you finish adding your program/provider
details, you can immediately add STEM events
you want families and caregivers to see. Click the
Create an Opportunity link on the program
review screen.
NOTE: You may add opportunities later by
clicking the + quick-add shortcut in the top
menu or from your Dashboard page.
2. Enter information on the New Opportunity
screens, clicking the Continue button to move to
the next screen.
Required fields are bolded:
• Program/Provider
• Opportunity Name
• Description
• Opportunity Type
• Opportunity Location details, if not the same as your overarching program
• Date & Time
• Cost
• Available scholarship, if not free
• Opportunity Focus
• Age
• Attention details, if opportunity is geared to a specific audience
• Language
3. Please note that once you add or edit an opportunity, it
is sent to us for review. During this 24- to-48-hour
window the opportunity will not be visible on the site.
4. You will receive an e-mail confirmation that we received
your program submission, and then another email
confirmation once it has been reviewed.
If you experience any difficulties, please e-mail [email protected] and someone will assist
you as soon as possible.
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Glossary
• Opportunity: Summer camps, workshops, career fairs, competitions, and other time-bound STEM events. These can be seen by families and the general public on The Connectory. Opportunity types include: Afterschool Program, Community Event, Competition, Conference, Drop-In Program, Fair/Festival, Field Trip, In School Program, Mobile Program, Online, Overnight, and Summer Camp.
• Organization: The lead entity for a program. In many cases, the program and organization are one and the same and you can leave this optional field blank. You would use this field, for example, if you are part of a larger organization (such as a university or museum) that has more than one department that offers STEM programming and events.
• Partner: The process of networking, sharing resources, and collaborating on projects with other program providers and organizations. You can search for partners by collaboration interest, resources, and in the Provider Portal.
• Program: Providers and organizations that offer STEM opportunities. Programs are
listed on the Partner Search page, which is only viewable by other program providers
and there to aid collaboration.
• Resource: “Resources Available” and “Resources Needed” are fields you can search when looking for partners in the Provider Portal. By “resources,” we mean the assets that programs have or are looking for, such as girls interested in STEM, STEM curriculum, and a computer lab.
• Widget: This free, simple application allows other websites to add instant access to our vast database of programs, events, organizations, and partners throughout the country. Basic customization such as size and location fields are offered as part of the embeddable code.
