Getting from ideas to projects: providing support for project promotors 8th Basecamp Meeting Athens,...

Getting from ideas to projects:providing support for project promotors

8th Basecamp MeetingAthens, 10-5-2012

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RBM Challenge

2

1. Getting external stakeholders to commit to a common view of the future (stakeholder engagement)

· How to sensitise and convince stakeholders to focus on results?

· How to deal with the short term focus of politicians on tangible items (e.g. roads) whereas the Lisbon strategy deals with longer term, more intangible items (human capital, social inclusion)?

· How to ensure coherence between bodies within the funds to achieve results?

· How to take a broader view in order to capture synergies between different programmes?

· Other

2. Operationalising the common view of the future (strategic orientation and coherence)

· How to define results that are realistic, operational and for which the programme managers want to be held accountable?

· How to avoid data overload?

· How to measure performance (indicators)?

· Other

3. How to change organisational culture from input oriented to results oriented? (delivery planning)

· How to set up results oriented project formulation and appraisal systems? X

· How to deal with uncertainty (risk management)?

· How to ensure quality management of organisations?

· How to enhance organisational learning? X

· Other

4. Checking how we are doing and acting on it (M&E)

· How to ensure that results can be attributed to projects?

· How to ensure good quality of information?

· How to link finance to performance?

· Other X

Author / organisation:Sven JanssonTel: 08-579 171 14 Fax: 08-579 171 01 E-post: [email protected] Liljeholmsvägen 30B, 3 trBox 471 41100 74 Stockholm

Managing authority for The European Social Fund, and The European Integration Fund 2007 – 2013

Country / region: Sweden

Country and Organisation

3

Cooperation between structural funds

Social fund Regional fund

ESF-council TVV

MC

MC Monitoring Committée

MC

MC

OP Operative program

OP

OP

OP

OP

OP

OP

OP

RP

Regional plan RP

RP

RP

RP

RP

RP

RP

Structural fundpartnerships in

Each region

OP

• Oversees the implementation and guarantees quality and efficiency.

• Consist of representatives from authorities, non-profit organisations, labour organisations and universities.

The Monitoring Committee

Eight regions – eight plans

1. Övre Norrland2. Mellersta Norrland3. Norra Mellansverige4. Östra Mellansverige5. Stockholm6. Västsverige 7. Småland och Öarna8. Sydsverige

Head Office in Falun and Stockholm

• Each of the eight regions has a joint Structural Fund partnership for the European Social fund and the Regional Development Fund.

• It consist of elected representatives from municipalities and county councils, and representatives from labour organisations, county administrative boards, the Swedish Employment Service, other stakeholders and associations. The Sami Parliament (Sametinget) is also represented in the two northernmost regions.

• These partnerships are tasked with prioritizing the projects deemed eligible by the managing authorities.

Structural Fund Partnerships

ESF in Sweden 2007 - 2013

• SEK 6.2 billion, excluding national co-financing• Approximately 3000 projects

• 30 per cent, Skills provision (Priority axis 1)• 70 per cent, Increased labour supply (Priority axis 2)____________________________________• ESF is only a small part of all resources for employment

policy/social measures in Sweden

= • Opportunity for innovativ actions and development of new

methods

Priority 1: Skills provision• Employees• Private and public sector and social economy• 30% of the ESF in Sweden

• Targets Improve the adaptability and employability of

workers

Prevent long-term sickness leave

Combat discrimination

Priority 2: Increased labour supply• Unempolyed more than 1 year, ages 25-65• Unemployed more than 3 months, ages 16-24• 70% of the ESF in Sweden

• Targets Young Immigrants Long-term sickness leave.

Learning & Strategic Impact (SPEL)

Learning & Strategic Impact (SPEL)

Accessibility and Gender MainstreamingAccessibility and Gender Mainstreaming

Supporting projects and Thematic Groups - Support structure for the project implementation and impact

Project developmentProject developmentProject developmentProject development

Thematic GroupsThematic GroupsThematic GroupsThematic Groups

Thematic Groups in ESF 2007-2013

• Integration into Workinglife (Institute for Future Studies)The main focus is (re-) entry and integration into working life for people with foreign backgrounds, people with disabilities, and people who are long-term sick. WEB http://www.framtidsstudier.se/

• Theme Group Youth (Ungdomsstyrelsen)The main focus is on methods to counteract unemployment among young and strategies for the development of the transition between school & work. WEB http://www.temaunga.se/

• Workplace Learning & conversion (Luleå University of Technology)The main focus is the efforts of employees to meet future demands in the workforce through training, including work as a tool for learning, increased ability to cope with changes and validation of skills. WEB http://www.arbetsplatslarande.se/

• Business and entrepreneurship (Tillväxtverket)The main focus is how entrepreneurship and business can contribute to reducing exclusion in the workplace. This thematic group included social economy and entrepreneurship as a tool of empowerment and to counteract exclusion. WEBhttp://www.tillvaxtverket.se/huvudmeny/insatserfortillvaxt/tematiskgruppentreprenorskapochforetagande.4.21099e4211fdba8c87b800017388.html

• Equality & discrimination into Workinglife (Arbetsmiljöforum)This thematic group focuses on all forms of discrimination. This includes new methods to promote equal treatment/opportunities in employment and skills enhancement initiatives to improve skills in working life.WEB http://www.temalikabehandling.se/

The task for the thematic Groups

The task for the Thematic Groups is to develop, analyze and discuss the project results in order to affect more long term than the individual projects can do themselves.

The Thematic Groups will achieve the impact and influence audiences under the thematic area.

THE TASK FOR THE SUPPORT PROJECT ACCESSIBILITY

•Main purpose is to help projects to work with accessibility for people with functional disabilities.

•Example of support:•From a idea to make an ESF application for a pre-study •From the projects have received approval and started

HelpdeskWith consultants by telephone or e-mail support.

Regional coaches who support the Projects on the spot

•Responsible is the Swedish Authority Handisam in corporation with Swedish handicap organizations

•Further information in English http://www.tillgangligtprojekt.se/Processtod/About-us/

The task for the Support project Gender

• Initial talks and an introduction togender equality.

• Advice and ideas on how tointegrate a gender equality perspective into the projects.

• Basic training and workshops• in gender equality and gender• Mainstreaming

• ESF Jämt is the Swedish name of the County Administrative Board’s (Swedish regional Authority)

• 8 supporters including 1 national coordinator are working to make gender equality a central feature

• Further information in English www.esf.se/jamt

The task for the Process support – Project development

• The main purpose for this 8 regional project is to help projects in the beginning of the project and to create a idea to a application

• Most of the work is to create and develop the project idea with regard to the application

• Some support is to the project owner in connection with financial reporting.

• The projects is regional and have different contractors in each region.

• The steering and decisions of support to the projects are made of the director of regional ESF council

The task for the process support project for strategic impact and learning (SPeL)

• The process support has three main missions:

• 1. Methodological Support for projects

• 2. Stimulate Regional Learning

• 3. Additional dissemination of results

Examples of activities for methodological support:

-procurement and planning of ongoing evaluation

-communication and strategic impact-education of Steering Groups for Sustainable development work

-organization of learning processes in the project

Working methods is telephone, meetings with individual projects, networks, seminars, training, written guidance

Examples of measures for (regional) learning processes:

- link experiences of ESF projects to regional stakeholders- supporting regional seminars together with national thematic groups- activities with the regional structural fund partnerships

Working methods is mainly seminars and presentations

Examples of measures for supplementary dissemination of results:

-articles on the Web platform

- seminars and conferences which bring together projects or thematic groups

- input to government investigations

- publications

-Further information in English: http://www.spl.nu/om-oss-spl/in-english/

Summing upProcess support projects

•The main task is to provide the projects with the right guidance and tools• The support is free for the projects, but you must have a OK from the Authority (Swedish ESF council) •Support is offered on accessibility, gender mainstreaming, project development and strategic impact and learning. •Expert advice is provided here as to how these perspectives can be assured in the application and how they remain a natural aspect of the continuing project work.

How was this possible to implementin the program?

• In the ESF program:

Projects with special orientation in Priority axis

2 finance Thematic Groups about 8 million Euro

in 3 year + 25% in co-funding

Projects with a special orientation in Priority axis 2

aim at bringing together knowledge

within a subject area relevant to the programme,

work for this knowledge to be disseminated,

have an impact and facilitate the program in attaining

its objectives.

These are the 5 thematic projects in Sweden

How was this possible to implementin the program?

Projects with special orientation in Priority axis 1

Projects with special orientation in Priority axis 1 can focus on supporting processes.

Within the framework of such projects, knowledge and support can be provided to players working

with potential and ongoing ESF projects in Priority axis 1 or 2 in order to contribute to raising

quality in both preparatory and implementation phases. Support may consist of a dialogue and

other knowledge raising initiatives on the aims and contents of the program e.g. the criteria,

the objectives, strategic impact, follow-up and project evaluation, transnational work etc.

The investment for all support projects is about 20-25 million Euro

Scoring

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Rule of law

negativeneutral positive NA

-2 -1 0 1 2

XPractice is substantially hindering

improvements

Practice is somewhat hindering

improvements

Practice is not having any effect

Practice is having a modest effect

Practice is having a substantial effect

Transparency


-2 -1 0 1 2

Practice is substantially hindering

improvements


improvements




XResponsiveness:


-2 -1 0 1 2


improvements


improvements




X

Scoring

25

Consensus oriented


-2 -1 0 1 2


improvements


improvements




Equity and inclusiveness


-2 -1 0 1 2


improvements


improvements




Effectiveness and efficiency


-2 -1 0 1 2


improvements


improvements




X

Scoring

26

Accountability


-2 -1 0 1 2


improvements


improvements




Coherence


-2 -1 0 1 2


improvements


improvements




X

• Steering. MA must steer: ideally monthly meetings

especially in the beginning, ongoing discussion on

methods used and how they are performing

• Right and relevant partners : competence (especially

analytical capability for looking at potential of ideas

and for analysing results in their context) and relevant

network; consortium is crucial

• Request capability from MA: enough time, resources

and programme management competence especially

in terms of dealing with complexity

Crucial steps to take / pitfalls to avoid

Transferability

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It is not at all possible to adapt the

practice at all

Some elements of the practice can be

adapted

A substantial amount of the practice can be

adapted

The practice requires little adaptation: most elements can

be integrated directly

The practice can be fully integrated without adaptation

X

Getting from ideas to projects: providing support for project promotors 8th Basecamp Meeting Athens,...

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