GESA AGW 2019agw2019.org.au/wp-content/.../07/...GESA-AGW-2019.pdf · The social highlight is the...

EXHIBITION HOURS Sunday & Monday 08:00 – 18:00 Tuesday 08:00 – 16:00

Supporting Organisation:

GESA AGW 2019

Sponsorship & Exhibition Opportunities

Sunday, 8 September – Tuesday, 10 September 2019 Adelaide Convention Centre

The Universe Within

Contents

Welcome ..................................................................................................... 1

About GESA ................................................................................................. 2

Sponsor/Exhibitor Benefits ......................................................................... 2

2018 at a Glance ......................................................................................... 3

GESA AGW 2019 Scientific Program ........................................................... 4

GESA AGW 2019 Exhibition ........................................................................ 4

Sponsorship Opportunities ......................................................................... 5

Platinum Sponsorship Package ...................................................... 6

Gold Sponsorship Package ............................................................. 7

Silver Sponsorship Package ............................................................ 8

Additional Sponsor Opportunities .................................................. 9

Evening Symposia .......................................................................... 11

Exhibitor Packages .................................................................................... 12

Not For Profit Organisations ..................................................................... 14

GESA AGW 2019 Passport Competition ................................................... 14

Floor Plan .................................................................................................. 15

Exhibition .................................................................................................. 16

Further Information .................................................................................. 17

GESA AGW 2019 Sponsor and Exhibitor Application Form...................... 18

Terms and Conditions ............................................................................... 21

SPONSORSHIP AND EXHIBITION PROSPECTUS

AGW 2019 — The Universe Within

to contents Adelaide, South Australia | GESA AGW 2019 | 8–10 September 2019 1

GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA | AUSTRALIAN GASTROENTEROLOGY WEEK 2019

GESA AGW 2019 Scientific Program Committee Jane Andrews SPC ChairGolo Ahlenstiel Liver RepresentativeAnil Asthana Young GESA RepresentativeFiona Bailey GESA CEO Georgia Hume IBD RepresentativeHelen Jurgens GENCA Representative

Eric Lee Endoscopy Representative Kate Muller Liver RepresentativeScott Nightingale Paediatric RepresentativeEd Shelton IBD RepresentativeNathan Subramaniam Research Committee Representative

A message from Jane Andrews, Chair, GESA AGW 2019 SCIENTIFIC PROGRAM COMMITTEE

We cordially invite you to join us for GESA’s Australian Gastroenterology Week 2019 from Sunday, September 8 to Tuesday, September 10 at the Adelaide Convention Centre, where we will also be celebrating GESA’s 60th Anniversary!

We are pleased to announce our Bushell Lecturer will be Professor Martin J. Blaser, the Henry Rutgers Chair of the Human Microbiome, Professor of Medicine and Pathology, and the Director of the Center

for Advanced Biotechnology and Medicine at Rutgers University, USA. Professor Blaser has a long and impressive history in microbiome research – starting well before it became fashionable! He has a well-deserved international profile especially with regard to Campylobacter species and Helicobacter pylori. Moreover, in 2015 he was named in the TIME Top 100 Most Influential people in the world and is also the author of several acclaimed books for the general reader including Missing Microbes: How the overuse of antibiotics is fuelling our modern plagues.

Professor Blaser will set the stage for our exciting three-day program incorporating synergistic themes covering scientific and educational lectures, symposia, free papers and poster presentations. We continue the tradition of our Young Investigator Awards, showcasing the cutting-edge research carried out by emerging researchers in Gastroenterology and Hepatology. The theme for 2019’s meeting is “The Universe Within”.

I am also very pleased to confirm that based on very positive 2018 delegate feedback, we will once again offer 2 sessions dedicated to General Practitioners, Basic Physician Trainees, Generalist Physicians and other interested Healthcare Professionals. The sessions entitled “GP/Generalist Gastroenterology and Hepatology Update” parts 1 and 2, will take place on Sunday, 8 September 2019.

Naturally the program would not be complete without the GESA AGW Dinner. The 2019 Dinner will be the primary focus of GESA’s 60th Anniversary celebrations and will feature an amazing band, lots of dancing, fine food and wine and the mandatory photo booth. Did I also mention there will be dancing!

Adelaide is bursting with culture, flavours, events and entertainment. It’s the party state and therefore the perfect location for GESA to celebrate its 60th Anniversary.

GESA AGW continues to be the focal point of GESA’s activities and I welcome your active participation. On behalf of the Scientific Program Committee, I invite you to join us at GESA AGW 2019.

JANE ANDREWSChair, GESA AGW 2019 Scientific Program Committee

2 Adelaide, South Australia | GESA AGW 2019 | 8–10 September 2019

About the Gastroenterological Society of Australia The Gastroenterological Society of Australia (GESA) is the peak membership organisation for health care professionals and researchers working in the fields of gastroenterology and hepatology.

The Society sets, promotes and continuously improves the standards of clinical practice, training, research and patient care in gastroenterology and hepatology in Australia.

As the chief advocacy group, GESA works with the Federal and State Departments of Health and other policy setting oganisations.

Your Sponsor/Exhibitor Benefits

to contents

Reach more than 1,200 delegates over 3 days

Raise your profile in the gastroenterology and hepatology community by showing your support for this vital meeting

Reinforce relationships with clients and develop new contacts throughout the meeting with lunch and tea breaks all being held in the exhibition hall

Discover current innovations and challenges for those working in these fields and identify how your organisation may be able to address them

A comprehensive promotional campaign will be undertaken in the lead up to GESA AGW 2019 to ensure your organisation can be represented as a key supporter for the meeting. Your early commitment will give you an advantage


Inflammatory Bowel Diseases

Liver Diseases and Transplantation

Nursing

Colorectal and Small Bowel Diseases

Functional GI and Motility Diseases

Education and Training

Basic Science

Technologies and Procedural Innovations

Paediatric GI

Professional Area of Interest



2018 at a Glance

295

192

139

106

52

44

39

39

30

2928

23

181818

15 13Biliary Tract Diseases

Cancer

Stomach

Esphogeal Diseases

Microbiome in Gastrointestinal and liver Diseases

Pancreatic Diseases

Obesity and Nutrition

Health Care Delivery, Economics and Practice Management

3 Day Event

Attendees: 1633

Pure Delegates: 1229

Abstract Submissions: 352

Sessions: 60

NSW = 399

QLD = 357

VIC = 345

O/Seas = 92

SA = 88

WA = 62

NZ = 38

ACT = 35

TAS = 17

Attendees by State

GESA AGW 2019 Scientific ProgramThe GESA AGW 2019 Scientific Program will feature;

► Bushell Lecturer — Professor Martin J. Blaser

► Trans-Tasman Lecture

► Distinguished Research Prize

► Outstanding Clinician Award

► Young Investigator Awards (YIA)

► Free Paper Sessions

► Posters Of Merit

► AGEA Video Forum

► Finishing School

► GP/Generalist Gastroenterology & Hepatology Update

The social highlight is the GESA AGW 2019 Dinner, which is scheduled for Monday, 9 September 2019.

GESA AGW 2019 ExhibitionThe GESA AGW 2019 Exhibition will be open during the hours of;

Sunday, 8 September 2019 08:00 – 18:00

Monday, 9 September 2019 08:00 – 18:00

Tuesday, 10 September 2019 08:00 – 16:00

4 Adelaide, South Australia | GESA AGW 2019 | 8–10 September 2019 to contents




Sponsorship Opportunities

Number of packages available 5

Exhibition floor space (raw) 12m × 6m 9m × 6m 6m × 6m

Coffee Cart Option (at your expense) — —

Delegate Catering Option (at your expense & 1 catering item only)

Company profile listed on GESA AGW 2019 website and link to your website 500 words 350 words 200 words

Logo acknowledgement on the GESA AGW 2019 website homepage & App with link to your website

Your strip advertisement(s) located within the GESA AGW 2019 Newsletter 2 1 1

Push notification(s) (max 200 characters) via AGW App 2 1 1

Logo recognition on all conference main holding slides

Availability of GESA AGW 2019 logo for use on your GESA approved material

Platinum Logo

Gold Logo

Silver Logo

Satchel inserts (A4 double-sided flyer or small item) 2 2 1

Staff registrations (in staff member name) Includes: morning tea, lunch and afternoon tea, and entry to conference sessions

(where seats available). Excludes entry to GESA AGW 2019 Dinner14 10 8

Additional staff registrations can be purchased at the exhibitor rate of $100/per person/per day

Tickets to the GESA AGW 2019 Dinner 3 2 1

Recognition on the Exhibition Hall entrance feature

Platinum Gold Silver

Platinum Sponsorship Package

• One 12m x 6m raw exhibition space. Includes 14

staff exhibitor registrations and 3 GESA AGW 2019

Dinner tickets

• Coffee Cart Option (at your organisation’s expense)

• Delegate Catering Option (at your organisation’s

expense & on your stand)

• Your 500 word company profile listed on the GESA

AGW 2019 website with a link to your organisation’s

website

• First-tier position of your logo on the homepage of

the GESA AGW 2019 website & App, linking to your

500 word company profile

• Your strip advertisement incorporating a link to

your organisation’s website, to appear within two

GESA AGW 2019 email Newsletters. A different

advertisement can be used for each insertion

• Two push notifications (max 200 characters) via

the GESA AGW 2019 App

• Logo recognition on all conference main holding

slides

• Availability of GESA AGW 2019 platinum logo to use

on your organisation’s approved material

• Two A4 satchel inserts (A4 double-sided flyer or

small item)

• Logo recognition on the exhibition hall entrance

feature

• Additional staff registrations can be purchased at

the exhibitor rate of $100/per person/per day

Platinum Sponsor $67,500 excl GST (Five available)



Gold Sponsorship Package



Dinner tickets





website

• Second-tier position of your logo on the homepage

of the GESA AGW 2019 website & App, linking to

your 350 word company profile


your organisation’s website, to appear within one

GESA AGW 2019 email Newsletter

• One push notification (max 200 characters) via the

GESA AGW 2019 App


slides

• Availability of GESA AGW 2019 gold logo to use on

your organisation’s GESA approved material

• Two A4 satchel inserts (A4 double-sided flyer or

small item)


feature



Gold Sponsor $45,000 excl GST



Silver Sponsorship Package



Dinner ticket





website

• Third-tier position of your logo on the homepage of

the GESA AGW 2019 website & App, linking to your

200 word company profile


your organisation’s website, to appear within one

GESA AGW 2019 email Newsletter.

• One push notification (max 200 characters) via the

GESA AGW 2019 App.


slides.

• Availability of GESA AGW 2019 silver logo to use on

your organisation’s GESA approved material.

• One A4 satchel insert (A4 double-sided flyer or

small item)


feature



Silver Sponsor $31,500 excl GST



International Speaker Sponsor $15,000 excl GST • Your sponsorship contribution will make it possible for the program to be expanded to

incorporate additional International Speakers• Logo recognition on all conference main holding slides• Logo acknowledgement on the GESA AGW 2019 website and App with a link to your

organisations website• Your organisation’s logo on exhibition entrance signage

Wellbeing Zone Sponsor $15,000 excl GST (1 available)• 6mx6m exhibition space for your organisation to create a well-being zone. GESA will work

with you to design the area to ensure small networking spaces are available • Opportunity to work with the venue to provide one live cooking station in the Wellbeing

Zone during one lunch break. Catering at your expense• Provision of two massage therapists/stations within the Wellbeing Zone. Cost included in

sponsorship package• Up to two re-charge stations branded with your logo• Four complimentary exhibitor registrations• Logo acknowledgement on the GESA AGW 2019 website and App with a link to your

organisation’s website• Your organisation’s logo on exhibition entrance signage

Technology Sponsor $12,500 excl GST (1 available)• Your organisation’s logo incorporated into signage on the GESA AGW 2019 App information

booth within the venue foyer• Logo acknowledgement on the GESA AGW 2019 website and App with a link to your

organisation’s website• Dedicated page on the GESA AGW 2019 App• Two re-charge stations branded with your organisation’s logo• GESA AGW 2019 Wi-Fi password to be selected by yourself• Your organisation’s logo on signage displaying the Wi-Fi password• Logo acknowledgement on the GESA AGW 2019 website with a link to your organisation’s

website

• Your organisation’s logo included on exhibition entrance signage

Women In Gastroenterology/Hepatology Breakfast $7,000 excl GST (1 available)• Your organisation’s signage positioned outside the presentation room. Signage provided by

your organisation• Opportunity to offer a branded gift for attendees at the breakfast• Four complimentary breakfast registrations• Logo acknowledgement on the GESA AGW 2019 website and App with a link to your

organisation’s website• Breakfast listed in the GESA AGW 2019 program• Your organisation’s logo on exhibition entrance signage

Additional Sponsor Opportunities



SOLD

SOLD

Conference Pens $4,000 excl GST (1 available)• Pens sourced by GESA and branded with your organisation’s logo• Your organisation’s logo listed on GESA AGW 2019 website and App with a link to your website• Your organisation’s logo on exhibition entrance signage• One complimentary full registration

Delegate Satchels $4,000 excl GST (1 available)• Satchels will be branded with your organisation’s logo• Your organisation’s logo listed on GESA AGW 2019 website and App with a link to your website• Your organisation’s logo on exhibition entrance signage• One complimentary full registration

Lanyards $4,000 excl GST (1 available)• Lanyard wallet will be branded with your organisation’s logo• Your organisation’s logo listed on GESA AGW 2019 website and App with a link to your website• Your organisation’s logo on exhibition entrance signage

• One complimentary full registration

Travel Grant Sponsor $3,000 excl GST• Sponsored travel grant will cover the cost for an abstract presenter’s return economy airfares from

the nearest major airport to their home, accommodation and/or registration.• Naming rights of sponsored travel grant• Acknowledgement of sponsored named grant on the GESA AGW 2019 website• Photo opportunities with the recipient at your organisation’s booth or other location at the

conference• Opportunity to select the recipient of sponsored travel grant• Your organisation’s logo listed on the GESA AGW 2019 website and App with a link to your website

Pillar Wrap $2,500 excl GST (2 available)• Your logo or advertisement will be incorporated onto one side of a pillar wrap• Full colour print

• Graphics to be supplied by the yourself. Specifications will be provided by GESA

Delegate Seat Drop Plenary Session $3,000 excl GST (1 available) For 6 concurrent sessions $1,500 excl GST • Opportunity to provide and place a branded gift or A4 flyer on the seats in one session only• Your organisation to provide gift or flyer• Your staff are responsible for physical placement & collection of leftover items immediately post

session


Additional Sponsor Opportunities


Evening Symposia

Opportunities exist for Platinum, Gold or Silver sponsors to host an evening symposium on Sunday, 8 September 2019. A maximum of 1 symposium per GI discipline will be available to sponsors of GESA AGW 2019.

Symposia submissions will be reviewed by the GESA AGW 2019 Scientific Program Committee (SPC) and allocated based on their relevance to the GESA AGW 2019 Program and its audience.

Consideration will also be given to offering Breakfast and Saturday night symposia where more than 1 request per GI discipline is received.

A synopsis of the symposium including program and confirmed or potential speaker(s) must be submitted prior to close of business on Friday, 29 March 2019 to:

Gastroenterological Society of Australia 1/517 Flinders Lane Melbourne VIC 3000 E: [email protected] W: www.agw2019.org.au

ABN: 44 001 171 115

Additional Sponsor OpportunitiesThe following opportunity is available to Platinum, Gold or Silver sponsors.



mailto:gesa%40gesa.org.au?subject=

http://www.agw2019.org.au


Space Only

6m × 3m $16,500 (Exc GST)

• Your organisation name and logo listed on the GESA AGW 2019 website

• Company profile on GESA AGW 2019 website (100 words)

• 6 registrations (in staff member name) Includes: morning tea, lunch, afternoon tea and entry to conference sessions (where seats available). Excludes entry to GESA AGW 2019 Dinner

• Additional staff registrations can be purchased at the exhibitor rate of $100/per person/per day

• Entry to all conference sessions (where seats available)

Exhibitor Packages

Furniture Option Package pricing is available upon request via:

Harry the hirer Carman Lo — Exhibition Account CoordinatorPhone: +61 (0)3 9034 0512 | Mobile: 0425 781 113 Email: [email protected]

Harry the hirer Dana Radovanovic — Custom Stands ManagerPhone: +61 (0)3 9429 6666 | Mobile: 0425 781 151 Email: [email protected]


Shell Scheme Booth

3m × 3m $6,650 (Exc GST)

• Your organisation listed on GESA AGW 2019 website

• 2 registrations (in staff member name) Includes: morning tea, lunch, afternoon tea and entry to conference sessions (where seats available). Excludes entry to GESA AGW 2019 Dinner


• Entry to all conference sessions (where seats available)

• Aspen shell scheme booth: 3m x 3m x 2.5m high seamless walling system with white laminate infill’s. Fascia: 3000mm x 300mm high custom backlit fascia panel

• 100% digitally printed signage board containing the exhibitor’s name and stand number (up to 30 characters for company name)

• 2 x 30w LED Enviro spotlights

Shell Scheme Booth Furniture Options

Furniture Option Package pricing is available upon request via:

Carman Lo — Exhibition Account CoordinatorPhone: +61 (0)3 9034 0512 | Mobile: 0425 781 113 Email: [email protected]



Harry the Hirer Dana Radovanovic — Custom Stands ManagerPhone: +61 (0)3 9429 6666 | Mobile: 0425 781 151 Email: [email protected]

• 1 x 4 amp power point

• Furniture packages: 2 Aspect chairs or stools and 1 cafe or bar table

Aspect cafe package Bar packageOR

OPTION 1 - Walk on bar table package3 x Gaslift stools1 x bar table 110cm high with a 60cm diameter top1 x large Space lockable cupboard 120 x 60 x 80cm high1 x 6 tier brochure stand

OPTION 4 - Bench ottoman package2 x bench ottomans 150 x 40 x 45cm high1 x Linear coffee table 60cm diameter x 45cm high

OPTION 2 - Curved counter package2 x Gaslift stools1 x Curved counter 130 x 90cm high1 x 6 tier brochure standFront signage dimensions 1248 x 848mm high

OPTION 3 - Metro lounge package2 x Metro tub chair1 x Metro tub lounge1 x Plus coffee table 60cm diameter x 45cm high

OPTION 1

OPTION 2

OPTION 3

OPTION 4


Not for Profit (NFP) OrganisationsCounter displays are available for eligible health organisations that have no commercial gain and are involved in the promotion of gastrointestinal health.

Note: No exhibitor shall assign, sublet or apportion the whole or any part of their booked space without prior written consent from GESA.

NFP Counter — 2m × 1.5m $1,000 (Exc GST)

• Your organisation listed on GESA AGW 2019 website

• 1 x staff registration (in staff member name) Includes: morning tea, lunch, afternoon tea and entry to conference sessions (where seats available). Excludes entry to GESA AGW 2019 Dinner


• Single counter, stool and display shelving

• Association name displayed on back wall

• 150W spotlight on arm

• 4 amp power point

GESA AGW 2019 Passport CompetitionGESA and GENCA are once again teaming up to offer sponsors and exhibitors the opportunity to participate in a passport competition.

While there is no cost to participate in the competition, Sponsor and Exhibitor are asked to support this activity by providing prizes. Please indicate your expression of interest by ticking the Passport Competition box on the Sponsor/Exhibitor application form.


FLOOR PLAN

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6

6

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6

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19Norgine

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8

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DATE:

harrythehirer.com.au

HARRY THE HIRER HQ:

DRAWN DATE:

These designs, drawingsPAGE NUMBER:A3PROJECT:

T: +61 3 9429 8668

81-95 Burnley Street

+61 3 9429 6842

Richmond VIC 3121

REVISION NO.

DRAWN BY:

REVISION DATE:

REVISED BY:the sole property of Harryand specifications are

F:wholly or in part without

the Hirer and must not becopied, used or reproduced

Harry the hirer.the express permission of

PAGE SIZE:

FILE:SCALE:

ACCOUNT MANAGER:

VENUE:

SHEET NAME:V:\GESA2019\Organiser\GESA(Adelaide) 2019 - v1.rvt

1 : 380

17/07/2019 9:42:36 AM

Katie D

118th - 10th September, 2019

Adelaide ConventionCentre, Halls F,G & HGESA 2019

A0110/23/18

Plan_CLEAN Ali H



ExhibitionPreliminary Exhibition Timetable

Exhibition Hall EventsEach day, morning and afternoon tea and a stand-up lunch will be served within the exhibition area.

Traffic flow is designed to move through the exhibition in a direction that encourages passing by many exhibitors.

GESA AGW 2019 Exhibitor ManualAn Exhibitor Manual will be distributed by GESA to all Sponsors/Exhibitors 3 months prior to the exhibition. The manual will contain details regarding the Sponsor/Exhibitor portal (where you register your staff, purchase extra registrations and upload entitlements), the bump in and out schedule and supplier contact details.

Public and Products Liability InsuranceAll sponsors/exhibitors must have adequate public and product liability insurance covering their participation, based on a limit of indemnity to the value of A$20,000,000 or above. A copy of the certificate of insurance must be submitted with your application form.

Safety VestsSafety vests must be worn by all those entering the exhibition halls during scheduled bump in and bump out times. Entry into the exhibition hall during these times will be prohibited unless safety vests are worn. Exhibitors are responsible for the provision of safety vests for their staff. Open-toed shoes cannot be worn in the exhibition hall during scheduled bump in and bump out times.

GSTAustralian Goods and Services Tax (GST) is applicable to all goods and services offered by GESA. The meeting organisers reserve the right to vary the quoted prices in accordance with changes in the legislated rate of GST.

MoniesAll monies for sponsorship and exhibition are payable in Australian dollars (AUD). Cheques should be made payable to “Gastroenterological Society of Australia” and drawn on an Australian bank. Payment of all monies is required within 7 days or as per agreed terms.


DATE ACTIVITY TIME

Friday, 6 September 2019Entrance via Foyer G & H

Bump in, Harry the Hirer & Custom Stand BuildersTBC

Saturday, 7 September 2019Entrance via Foyer G & H

Bump in, Custom Stand Builders & ExhibitorsTBC

Sunday, 8 September 2019 Exhibition Hours 08:00 – 18:00

Monday, 9 September 2019 Exhibition Hours 08:00 – 18:00

Tuesday, 10 September 2019Exhibition Hours 08:00 – 16:00

Bump out From 16:00

Wednesday, 11 September 2019 Bump out TBC


CancellationIn the event of cancellation after written confirmation is given:

Non-payment does not cancel your contractual obligations to GESA.

Allocation of Sponsor Packages and Exhibition PackagesExhibition space will be issued on a first-come basis, with sponsors having first option in relation to exhibi-tion space.

Critical Dates

Further InformationFor further information, please contact:

Gastroenterological Society of Australia 1/517 Flinders Lane Melbourne VIC 3000 E: [email protected] W: www.agw2019.org.au

ABN: 44 001 171 115



DATE Cancellation Fee

Cancellations made before 30 April 2019 will be refunded Less 25%

Cancellations made between 1 May 2019 and 30 June 2019 will be refunded Less 50%

Cancellations made after 30 June 2019 No refund

DATE ITEM

8 March 2019 Sponsor bookings open

15 March 2019 Exhibition bookings open

1 September 2019 Deadline for submission of Sponsor and Exhibition bookings



GESA AGW 2019 Sponsor and Exhibitor Application Form To apply, complete this form and email to: [email protected]

Important: Your organisation’s inclusion will be confirmed in writing and will become effective once agreed payment has been received by GESA.


Name of Insurer Policy Number

Expiry Date Insured Amount AUD$

My signature below denotes that I agree to being invoiced for the total amount payable, and am authorised to make the commitment on behalf of my organisation. I have read the sponsorship & exhibition opportunities document and I understand and accept the inclusions, and agree to abide by the terms and conditions of participating in this event.

Name Position

Signature and Date

I have attached a copy of our certificate of Insurance.

INSURANCE DECLARATION

SPONSOR/EXHIBITOR DETAILS

Company Contact Name (All information will be addressed to this person)

Position Email

Telephone Mobile

Organisation Name (for invoicing)

Organisation Name (for printed materials)

Industry Sector

Address

State Country Postcode

Onsite Contact Name Position

Email Mobile





SPONSORSHIP PACKAGES (All entitlements will be assumed and actioned automatically)

Platinum 12m × 6m – $67,500 + 10% GST $ + $ (GST) = $

Gold 9m × 6m – $45,000 + 10% GST $ + $ (GST) = $

Silver 6m × 6m – $31,500 + 10% GST $ + $ (GST) = $

Additional Sponsorship: $ + $ (GST) = $

SPACE ONLY

6m × 3m – $16,500 + 10% GST $ + $ (GST) = $

SHELL SCHEME BOOTH

3m × 3m – $6,650 + 10% GST Aspect cafe package OR Bar package

$ + $ (GST) = $

NFP COUNTER

2m × 1.5m – $1,000 + 10% GST $ + $ (GST) = $

EXHIBITOR PACKAGES (All entitlements will be assumed and actioned automatically)

TOTAL PAYABLE $ (Inc. GST)

PAYMENT

Our organisation would like to participate in the 2019 Passport Competition

2019 PASSPORT COMPETITION

Please provide your 10 most preferred floor/booth space plan numbers (1 being most preferred)

1. 2. 3. 4. 5.

6. 7. 8. 9. 10.

BOOTH/SPACE LOCATION PREFERENCE

Electronic funds transfer (EFT) into the following bank account:

Bank: Westpac Banking Corporation, Martin Place, Sydney, Australia

Account Name: Gastroenterological Society of Australia

BSB: 032 024

Account Number: 396 499

Swift Code: WPACAU2S

Please ensure the amount transferred is equal to the total due. Include the company name to ensure payments can be matched to the appropriate invoice. To assist in the allocation of your EFT payment, please email remittance advice (which must include your company name) to [email protected].

Credit card payments are welcome. Please phone GESA on +61 (0)3 9001 0279 to make your credit card payment.

Bookings are not finalised and space will not be allocated until full payment is received. Application forms will be returned if they are incomplete.


PAYMENT METHOD


mailto:[email protected]

Terms and Conditions

GeneralThe following terms and conditions apply to all event sponsors and exhibitors:

► You (sponsoring/exhibiting organisation), by returning a completed, signed and dated form, accept these terms and conditions.

► The organisers (Gastroenterological Society of Australia, ABN 44 001 171 115) do not accept responsibility for any errors, omissions or changes.

► Details may change without notice. Please refer to the event website for the latest information www.agw2019.org.au.

► Bookings will only be accepted when submitted on an official Sponsor and Exhibitor Application Form.

► You will not receive any sponsorship or exhibition entitlements, including allocation of floor space, until all monies have been paid.

Booking Conditions

Acceptance of Sponsorship / Exhibition applications will be subject to GESA approval. GESA reserves the right to decline applications based on any association, direct or indirect, that does not uphold the objectives of the meeting.

Cancellation Policy► In the case of the cancellation of sponsorship, unless all sponsorship is resold GESA will reserve

the right to retain monies received.

► In the case of the cancellation of a booth(s), unless the organisers are able to sell all space they reserve the right to retain all monies received.

► If the balance of payment on the booth(s) is not received within the trading terms the allocated booth/s will be cancelled.

Attendance The Exhibitor understands that all attendees must officially register as delegates.

Booth Allocation

The exhibitor understands that booths and / or space will be allocated strictly in order of receipt of payment and that the organisers decision will be final.




Liability and Insurance The exhibitor and the servants, agents and contractors of the exhibitor occupy and use the exhibition space / both allotted under this exhibition contract and enter the Adelaide Convention Centre and act under or pursuant to this exhibition contract at their own risk. The exhibitor hereby indemnifies and releases the Gastroenterological Society of Australia (“the Organisers”), the Adelaide Convention Centre (“the Venue Managers”) and the exhibition contractor and each of them and their respective officers, employees, contractors and agents against all actions, suits, costs, claims and demands brought against the Organisers, and the Venue Managers and their respective officers, employees, contractors and agents by any natural person, firm or corporation for any damage or loss caused directly, or indirectly to, or suffered by any person, firm or corporation as a result of the activities contemplated under this arrangement, the use of the Centre, and/or any act or default of the exhibitor or the servants, agents, contractors or invitees of the exhibitor or resulting directly or indirectly from the attendance of the exhibitor at the exhibition, including travel to and from such venues. Without limiting the foregoing the Organisers and the Venue Managers and their respective officers, employees, contractors and agents or any of them shall not in any circumstances be liable for any loss damage or injury which may occur to the exhibitor or the servants, agents, contractors or invitees of the exhibitor or for any damage to their person or property including damage to exhibits, plant equipment, fixtures, fittings or other property whatsoever or for any loss of profits which they may suffer howsoever caused. It is strongly advised that each exhibitor seek to cover their equipment, exhibits and display material with adequate insurance and also effect public risk insurance at the expense of the exhibitor.

The Organisers will not be liable for any indirect or consequential damages.

In the event any statute implies any term condition or warranty into this agreement which cannot be lawfully excluded, such terms will apply to this agreement, save that the liability of the Organisers and each of them for breach of any such implied term will be limited, at the option of the Organisers, to any one or more of the following:

► The placement of goods to which the breach relates or the supply of equivalent goods.

► The repair of such goods.

► The payment of the cost of replacing the goods or of acquiring equivalent goods; or

► The payment of the cost of having the goods repaired.

No exhibitor shall assign, sublet or apportion the whole or any part of their sponsorship package except

upon the prior written consent of GESA.

InsuranceEach party must take out and maintain the following insurances:

► public liability insurance for $20 million per claim;

► professional indemnity insurance for $5 million per claim;

► workers’ compensation insurance required by law.

On request, each party must promptly provide to the other party currency certificates and policy word-ings for the insurances.

This clause survives the termination or expiry of this Agreement.



Adelaide Convention Centre Conditions and Regulations

The exhibitor and the servants, agents, contractors and invitees of the exhibitor are also to observe the conditions, rules, regulations and procedures as set out in the Exhibition Organisers’ Manual of the Adelaide Convention Centre as revised and added to from time to time and which is available for inspection on request to the Adelaide Convention Centre.

The exhibitor and the servants, agents, contractors and invitees of the exhibitor are asked not to take photographs of other exhibitor displays and/or equipment.

Variations

The Organisers may in the event of any circumstance which renders it necessary vary the booth or stand space allocation and the exhibitor will accept such re-allocation without any claim for a reduction in charges or otherwise.

Force Majeure

A failure to comply with any term of this Agreement will not:

► give rise to a claim by any party against another; or

► result in a breach of this Agreement,

if the failure or omission arises by reason of delay or inability to perform caused by war (whether declared or not), act of terrorism, act of God, riots, labour disputes, stoppages or slow-downs or civil rebellion, strike, fire, flood, storm or other severe action of the elements or from other similar causes that are unavoidable or beyond the reasonable control of the defaulting party, and the exhibitor shall have no claim of entitlement to any refund or claim for loss or damage.

Assignments and Subletting No exhibitor shall assign, sublet or share the whole or any part of the space booth allotted without the knowledge and consent of the Organisers.

HoursThe Organisers shall determine the hours during which the exhibition shall be conducted and as to hours of access for exhibitors including variations of such times as shall be necessary.



GESA AGW 2019agw2019.org.au/wp-content/.../07/...GESA-AGW-2019.pdf · The social highlight is the...

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Transcript of GESA AGW 2019agw2019.org.au/wp-content/.../07/...GESA-AGW-2019.pdf · The social highlight is the...