Georgia Perimeter CollegeFY2011 Budget

Transforming Lives, Strengthening Communities, Fostering Teamwork

Budgeted Revenue and ExpendituresFY2010

Summary of Budgeted RevenuePercent of

Amount Total

State Appropriation 59,308,292$ 51.1%Other General Revenue 3,254,386 2.8%Indirect Cost Recovery 133,509 0.1%Tuition 46,805,500 40.4%Stimulus Funds 3,264,106 2.8%Technology Fee 3,000,000 2.6%Departmental Sales and Services 200,000 0.2%

Total Revenue 115,965,793$ 100.0%

Summary of Budgeted Expenses

Instruction 56,612,744$ 48.8%Academic Support 12,591,803 10.9%Student Services 14,074,545 12.1%Institutional Support 22,776,505 19.6%Operations of Maintenance and Plant 9,910,196 8.5%

Total Expenses 115,965,793$ 100.0%

State Appropriation

51.1%

Tuition40.4%

Departmental Sales and Services

0.2%

Stimulus Funds2.8%

Other General Revenue

2.8%

Technology Fee2.6%

Indirect Cost Recovery

0.1%

Academic Support12.0%

Student Services12.1%

Institutional Support19.6%

Operations of Maintenance and

Plant8.5%

Instruction47.7%

Budgeted Revenue and ExpendituresFY08 – FY10

Percent FY08 Budget FY09 Budget FY10 Budget Change

State Appropriation 62,686,315$ 67,346,376$ 59,308,292$ -11.9%Other General Revenue 2,442,558 1,489,473 3,254,386 118.5%Indirect Cost Recovery 115,000 115,000 133,509 16.1%Tuition 38,207,341 39,897,341 46,805,500 17.3%Stimulus Funds 3,264,106 Technology Fee 2,500,000 2,500,000 3,000,000 20.0%Departmental Sales and Services 1,475,820 1,475,820 200,000 -86.4%

Total Revenue 107,427,034$ 112,824,010$ 115,965,793$ 2.8%

Percent FY08 Budget FY09 Budget FY10 Budget Change

Instruction 47,260,234 52,188,158 56,612,744$ 8.5%Academic Support 10,899,480 11,310,841 12,591,803 11.3%Student Services 12,037,432 13,234,025 14,074,545 6.4%Institutional Support 20,932,222 22,205,369 22,776,505 2.6%Operation of Maintenance and Plant 12,380,224 12,014,272 9,910,196 -17.5%

Total Expenditures 103,509,592 110,952,665 115,965,793 4.5%

Distribution of BudgetFY2010

Equipment/ Summary of Budgeted Expenditures Personal Operating Library Total

Services Percent Travel Percent Expenses Percent Collections Percent Amount

Instruction 49,316,733 87.1% 459,786 0.8% 6,283,278 11.1% 553,000 1.0% 56,612,797 Academic Support 10,349,408 82.2% 115,658 0.9% 1,661,771 13.2% 464,966 3.7% 12,591,803 Student Services 12,311,247 87.5% 172,940 1.2% 1,579,690 11.2% 10,668 0.1% 14,074,545 Institutional Support 16,550,120 72.7% 101,730 0.4% 5,817,502 25.5% 307,100 1.3% 22,776,452 Operations of Maintenance and Plant 6,772,048 68.3% 22,082 0.2% 3,104,066 31.3% 12,000 0.1% 9,910,196

Total Expenses 95,299,556 82.2% 872,196 0.8% 18,446,307 15.9% 1,347,734 1.2% 115,965,793

USG Expenditures per FTEFY2009

Institution Personal Services Operating expensesTotal General Funds

Expenditures

FTE (FY 2009 hrs/30 for

undergrad hrs; 24 for graduate hrs)

Expenditures Per FTE

Georgia Southern University $ 122,017,007 $ 25,591,236 $ 147,608,243 16,644 $ 8,869 Valdosta State University $ 73,373,091 $ 17,523,450 $ 90,896,541 10,552 $ 8,615

Albany State University $ 28,487,966 $ 7,628,854 $ 36,116,819 3,922 $ 9,209 Armstrong Atlantic State University $ 40,882,336 $ 12,395,578 $ 53,277,915 5,902 $ 9,026 Augusta State University $ 39,609,246 $ 8,142,996 $ 47,752,242 5,675 $ 8,415 Clayton State University $ 35,920,566 $ 9,597,362 $ 45,517,929 5,188 $ 8,774 Columbus State University $ 45,718,083 $ 15,175,948 $ 60,894,031 6,731 $ 9,047 Fort Valley State University $ 25,101,421 $ 7,402,298 $ 32,503,720 2,958 $ 10,987 Georgia College & State University $ 48,198,365 $ 13,312,113 $ 61,510,478 6,154 $ 9,995 Georgia Southwestern State University $ 16,665,161 $ 4,654,186 $ 21,319,348 2,418 $ 8,818 Kennesaw State University $ 127,411,311 $ 34,924,005 $ 162,335,317 19,150 $ 8,477 North Georgia College & State University $ 34,948,529 $ 7,680,707 $ 42,629,236 4,889 $ 8,719 Savannah State University $ 25,076,617 $ 6,836,661 $ 31,913,279 3,369 $ 9,472 Southern Polytechnic State University $ 31,186,066 $ 9,420,992 $ 40,607,058 4,254 $ 9,546 University of West Georgia $ 66,172,744 $ 21,035,749 $ 87,208,494 10,035 $ 8,691

Abraham Baldwin Agricultural College $ 15,611,277 $ 6,068,072 $ 21,679,349 2,914 $ 7,440 College of Coastal Georgia $ 12,263,993 $ 4,011,817 $ 16,275,809 2,016 $ 8,075 Dalton State College $ 18,365,629 $ 4,949,222 $ 23,314,852 3,755 $ 6,208 Gainesville State College $ 25,813,693 $ 9,877,777 $ 35,691,470 6,507 $ 5,485 Georgia Gwinnett College $ 8,538,484 $ 6,818,098 $ 15,356,582 1,306 $ 11,758 Gordon College $ 15,785,724 $ 3,923,037 $ 19,708,761 3,213 $ 6,133 Macon State College $ 26,768,025 $ 11,344,439 $ 38,112,464 4,998 $ 7,625 Middle Georgia College $ 17,903,270 $ 6,789,655 $ 24,692,925 2,897 $ 8,524

Atlanta Metropolitan College $ 10,248,592 $ 3,622,806 $ 13,871,399 1,932 $ 7,181 Bainbridge College $ 9,453,995 $ 4,957,234 $ 14,411,229 2,438 $ 5,912 Darton College $ 20,006,210 $ 5,137,882 $ 25,144,091 3,922 $ 6,411 East Georgia College $ 7,595,346 $ 2,943,641 $ 10,538,987 2,139 $ 4,928 Georgia Highlands College $ 17,643,847 $ 5,151,010 $ 22,794,857 3,625 $ 6,288 Georgia Perimeter College $ 83,917,876 $ 25,643,679 $ 109,561,555 17,367 $ 6,309 South Georgia College $ 8,674,257 $ 2,617,544 $ 11,291,801 1,586 $ 7,121 Waycross College $ 4,426,823 $ 1,280,328 $ 5,707,151 684 $ 8,342

SYSTEM-WIDE TOTAL $ 1,063,785,551 $ 306,458,377 1,370,243,928$ 169,140

Average of all institutions excluding research institutions 8,101$

Average for regional and state universities 8,921$

Average for state and two-year colleges 6,658$

Two Year and State CollegesExpenditures by Function

FY09

Institution Instruction

Percent of Funds spent on

InstructionAcademic Support

Percent of Funds spent on Academic

Support Student Services

Percent of Funds spent on Student

ServicesInstitutional

Support

Percent of Funds spent on

Institutional Support OMP

Percent of Funds spent

on OMP Total

Abraham Baldwin Agricultural College 9,339,945$ 43.40% 2,756,082$ 12.81% 1,609,289$ 7.48% 4,058,672$ 18.86% 3,758,836$ 17.46% 21,522,825$ College of Coastal Georgia 8,233,683$ 50.59% 1,300,619$ 7.99% 3,397,015$ 20.87% 2,091,110$ 12.85% 1,253,383$ 7.70% 16,275,809$ Dalton State College 12,543,860$ 53.80% 2,399,915$ 10.29% 1,895,161$ 8.13% 3,286,290$ 14.10% 3,189,626$ 13.68% 23,314,852$ Gainesville State College 16,259,302$ 45.56% 5,053,350$ 14.16% 3,360,807$ 9.42% 4,858,375$ 13.61% 6,159,635$ 17.26% 35,691,470$ Georgia Gwinnett College 2,343,248$ 15.26% 936,518$ 6.10% 2,191,182$ 14.27% 7,578,501$ 49.35% 2,307,132$ 15.02% 15,356,582$ Gordon College 9,767,407$ 49.56% 2,009,690$ 10.20% 1,665,076$ 8.45% 3,838,727$ 19.48% 2,427,861$ 12.32% 19,708,761$ Macon State College 19,207,590$ 50.40% 2,498,606$ 6.56% 2,396,203$ 6.29% 10,770,303$ 28.26% 3,239,762$ 8.50% 38,112,464$ Middle Georgia College 13,890,129$ 56.25% 1,269,972$ 5.14% 1,885,815$ 7.64% 4,062,878$ 16.45% 3,584,131$ 14.51% 24,692,925$

Atlanta Metropolitan College 5,495,213$ 40.07% 1,167,708$ 8.51% 1,724,263$ 12.57% 3,394,684$ 24.75% 1,932,343$ 14.09% 13,714,211$ Bainbridge College 5,884,314$ 40.83% 829,627$ 5.76% 1,046,485$ 7.26% 5,085,316$ 35.29% 1,565,488$ 10.86% 14,411,229$ Darton College 13,409,259$ 53.33% 2,479,569$ 9.86% 2,201,017$ 8.75% 4,204,695$ 16.72% 2,849,552$ 11.33% 25,144,091$ East Georgia College 4,600,628$ 43.83% 1,471,272$ 14.02% 1,013,895$ 9.66% 2,334,531$ 22.24% 1,075,137$ 10.24% 10,495,464$ Georgia Highlands College 11,194,596$ 49.11% 1,510,808$ 6.63% 1,816,293$ 7.97% 5,550,688$ 24.35% 2,722,472$ 11.94% 22,794,857$ Georgia Perimeter College 47,467,636$ 43.33% 13,134,588$ 11.99% 10,461,936$ 9.55% 25,063,267$ 22.88% 13,434,127$ 12.26% 109,561,555$ South Georgia College 4,328,831$ 38.34% 883,295$ 7.82% 1,022,868$ 9.06% 2,687,973$ 23.80% 2,368,834$ 20.98% 11,291,801$ Waycross College 2,022,964$ 35.45% 695,044$ 12.18% 777,543$ 13.62% 1,264,802$ 22.16% 946,798$ 16.59% 5,707,151$

Two Year and State Colleges 11,624,288$ 45.61% 2,524,792$ 9.91% 2,404,053$ 9.43% 5,633,176$ 22.10% 3,300,945$ 12.95% 25,487,253$

Georgia Perimeter College FY10 Budget 56,612,744$ 48.82% 12,591,803$ 10.86% 14,074,545$ 12.14% 22,776,505$ 19.64% 9,910,196$ 8.55% 115,965,793$

Setting the Stage for FY2011 - USG

• The state’s revenue collections declined below projection 1.1 percent in FY08, 10.5 percent FY09 and in the first two months of FY10 are down 13.7 percent compared to FY09.

• The University System is subject to the same budget pressures being faced and borne by all agencies of state government -- for FY09 the USG took $275 million in cuts to the base state appropriation, and in FY10 is seeing a withholding of an additional $115 million.

• Here are the decisions made with respect to USG budget cuts:– To USG employees: no raises, increased health care and

pension plan costs and six mandatory furlough days.– To students: a mandatory fee and the end of the

guaranteed tuition plan for fall 2009 incoming freshmen.

Setting the Stage for FY2011 - USG

• These reductions are having an effect on staffing. We now have more than 1,300 vacant positions throughout the System that have not been filled on a permanent basis – more than 500 of these are faculty. And we have laid off 146 employees.

• Federal stimulus funds provide some help, however, $92.6 million in stimulus funds discontinue in FY12, which is another permanent cut to our budget.

• As the USG responds to these budget challenges classroom instruction is our top priority. Dollars lost under these reductions will not be returned at a later date.

Setting the Stage for FY2011 - GPC

• GPC cut $7.6 million out of its budget during FY09 and the FY10 original budget.

• GPC has cut more than 50 positions out of the budget• GPC submitted a reduction plan for 8% to the USG. We

have also planned internally for a 10% reduction which now appears to be the minimum reduction.

• The institutional fee implemented in FY09 continued and has increased from $50 to $100.

• GPC received $3.3 million in Federal Stimulus funds in the FY10 original budget and an additional $1.6 million in December. These funds discontinue in FY12

• GPC currently has a $6 million funding shortfall when compared to other two year and state colleges

Georgia Perimeter College FY2011 BudgetStrategic Planning and Budgeting

USG Budgeting Directives

Enrollment/Revenue

USG Funding

FY2011

Institutional Budget

President/ET

Vice President

Functional Units / Departments

Strengthen Student Success

Create and foster a culture of teamwork, leadership, quality service and continuous improvements

Enhance the economic, social and cultural vitality of our communities

Expand access and enrollment capacity

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GPC Strategic Plan

USG Strategic PlanRenew excellence in undergraduate education to meet students’ 21st century educational needs

Create enrollment capacity to meet the needs of 100,000 additional students by 2020

Increase the USG’s participation in research & economic development to the benefit of a Global Georgia

Strengthen the USG’s partnerships with the state’s other education agencies

Maintain affordability so that money is not a barrier to participate in the benefits of higher education

Increase efficiency, working as a System

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Budget Calendar

January 5, 2010 Executive Team Meeting on FY11 Budget Needs

January 12, 2010 President's Cabinet Meeting about FY11 Budget Needs

January 13, 2010 Strategic Planning Committee Meeting on FY11 Budget Needs

January 15, 2010 Conference Call with BOR about FY11 Budget Needs

January 22, 2010 Revenue Projections and Fee Requests Due to System Office

March 9, 2010 Vice Presidents identify items specific and mission critical to the Functional Units

March 15, 2010 Operating expense worksheets for FY2011 distributed to Vice Presidents

March 23, 2010 VP's and President meet to review/discuss recommendations for the Functional Units

April 21, 2010 Operating expense worksheets for FY2011 due from the Vice Presidents

April 21, 2010 GPC Allocation from the Board of Regents

April 21, 2010 Position Reclassifications and Faculty Promotions due to Budget Office

April 21, 2010 Review BOR Allocation and distribution of resources to the institution

April 23, 2010 Meeting with Strategic Planning Committee to review/discuss Budget requests for the Institution

April 27, 2010 Meet with President and VP's to finalize budget allocations and priorities for FY2011

May 19, 2010 FY11 Original Budget Due to BOR

June 10, 2010 GPC Budget approved by the Board of Regents

M A Y

J U N E

APRIL

JANUARY

MARCH

Georgia Perimeter College Challenges, Issues, and Opportunities

• GPC currently has the lowest ratio of square footage in the University System and uses its classrooms more than twice the national benchmark.

• GPC’s employees continue to serve their students even with under market compensation levels.

• GPC continues to provide technologically advanced instruction although the need for additional information reporting infrastructure exists.

• GPC is expanding by taking possession of an entire building at the Alpharetta Center.

Georgia Perimeter CollegeChallenges, Issues, and Opportunities

• GPC is opening a contact center to field the more than 1.7 million phone calls received by student services every year.

• Due to a reduction in P-Card use, GPC has processed 56% more purchase orders in the current year even with the need of additional staffing and funding.

• GPC maintains a 60%/40% Full Time to Part Time faculty ratio. To continue this, 50 new full time faculty are needed in FY2011.

• GPC’s enrollment services, student development and special programs must address the demand of increased enrollment to support student access and retention, improved operational and service delivery, creating efficiencies, and a positive student experience.

• As of this current reduction, we have reduced or have plans to reduce our operating budget by $14 million.

FY2011 Budget Request Summary

Distance Alpharetta Weekend Essential Learning Expansion College Operations Total

Academic Instruction 163,682 361,694 3,882,440 4,407,816 Academic Support 341,466 253,831 585,784 1,181,081 Student Affairs 172,408 158,010 584,756 915,174 Information Technology 200,000 915,000 1,115,000 Customer Service 1,127,905 1,127,905 Financial and Administrative Affairs 38,560 523,174 435,000 319,066 1,315,800 Facilities 97,500 97,500

Total 916,116 1,296,709 435,000 7,512,451 10,160,276

FY2011 Budget Request Summary - Detail

Number of Functional Area Request Positions Amount

Academic Instruction Administrative Secretaries (Distance Learning) 3 122,682 New Course Development/Faculty Development (Distance Learning) 41,000 Department Chairs (Alpharetta Expansion) 2 176,400 Operating/Travel (Alpharetta Expansion) 31,000 Associate Dean for Social Sciences (Alpharetta Expansion) 1 113,400 Secretary (Alpharetta Expansion) 1 40,894 Full Time Faculty 50 2,500,000 Part Time Faculty 500,000 Department Chairs 6 525,000 SACS 50,000 Science Lab Technicians 7 307,440

Subtotal 70 4,407,816

Academic Support Marketing Funds (Distance Learning) 130,000 Travel Funds (Distance Learning) 30,000 Web Writer (Distance Learning) - Temporary/One Time 20,000 Librarian (Distance Learning) 1 47,880 Administrative Assistant (Distance Learning) 1 68,586 Online Tutoring (Distance Learning) 45,000 Weekend Coordinator (Alpharetta Expansion) 1 53,631 Part Time Library Services (Alpharetta Expansion) 10,000 LTC Director and Operating Funds (Alpharetta Expansion) 1 190,200 CTL Administrative Secretary 1 40,894 Part Time Librarians - Decatur 10,000 Librarian - Dunwoody 2 95,760 Faculty Development - International Education 10,000 IRP Positions 6 364,630 IRP Operating 64,500

Subtotal 13 1,181,081

FY2011 Budget Request Summary – Detail (Continued)

Number of Functional Area Request Positions Amount

Student Services Recruiter (Distance Learning) 1 50,000 ERS Clerk IV (Distance Learning) 11,000 Testing Coordinator (Distance Learning) 34,293 Admissions Counsleor (Distance Learning) 2 77,115 Part Time Personal Counselor (Alpharetta Expansion) 15,000 ERS Records Coordinator (Alpharetta Expansion) 1 33,755 Psychometrist (Alpharetta Expansion) 45,000 Records Coordinator - Testing (Alpharetta Expansion) 1 33,755 Operating Funds (Alpharetta Expansion) 27,000 Travel Funds (Alpharetta Expansion) 3,500 Admissions Coordinator - Clarkston 1 50,000 Clerk IV - ISAA 2 62,000 ERS Clerk IV 2 62,000 Secretary 1 36,340 Operating Funds 104,990 Travel Funds 90,300 Master Advisor Program 12,000 Student Services Part Time Positions 94,198 Goizueta 10,000 Receptionist - Decatur Student Dean 1 27,928 Coordinator - Dunwoody Student Dean 1 35,000

Subtotal 13 915,174

Information Technology Infrastructure Support (Distance Learning) 200,000 Specialized Large Institution IT Staff 3 203,000 Information Security Staff 2 175,000 Project Management Staff 2 140,000 Business Inteligence Support Staff 2 157,000 Desktop Virtualization Specialists 2 140,000 Student Computing Ownership Initiative 100,000

Subtotal 1,115,000

FY2011 Budget Request Summary – Detail (Continued)

Number of Functional Area Request Positions Amount

Customer Service WFM Application - Verient 133,465 Contact Solutions Associates and Operating Funds 20 994,440

Subtotal 31 1,127,905

Financial and Administrative Affairs Purchasing Manager 1 59,328 Buyer Positions 2 91,964 Logistical Services Assistant 1 29,774 HR - Employee Relations 1 75,000 HR - Administrative Assistant 1 43,000 Travel & Professional Development (SFS) 20,000 Public Safety (Alpharetta Expansion) 9 420,000 SFS Counselor II (Alpharetta Expansion) 1 42,027 SFS Assistant I (Alpharetta Expansion) 1 25,771 Senior Accounting Assistant (Alpharetta Expansion) 1 35,376 SFS Counselor I (Distance Learning) 1 38,560 Public Safety - Weekend Coverage 11 435,000

Subtotal 30 1,315,800

Facilities Architect - Facilities Planning 1 97,500

Subtotal 1 97,500

Total 158 10,160,276

FY2011 Anticipated Revenue

ProjectedAmount

5% of State Appropration 3,000,000$ Enrollment Growth - Tuition 3,500,000 Enrollment Growth - Institutional Fee 3,800,000

Projected Additional Revenue 10,300,000

Less: Federal Stimulus Funds (2,400,000)

Less: Furlough Budget Reduction (1,600,000)

Funds Available for Allocation 6,300,000$

What’s Next?

• Functional unit requests must be prioritized and reduced.

• Linkage between requests, the GPC Strategic Plan, and the USG Strategic Plan must be established

• Operating budget worksheets must be distributed and completed

• The legislative session and BOR meetings must be monitored to help anticipate potential funding

• The President and VP’s will identify the final priorities for FY11 and funding

Questions?