George A. Goode Manager, Environmental & Waste Management Services DOE Teleconference, 2/4/04 ISO...

George A. GoodeGeorge A. GoodeManager, Environmental & Waste Management ServicesManager, Environmental & Waste Management ServicesDOE Teleconference, 2/4/04

ISO 14001 Implementation at a ISO 14001 Implementation at a DOE National LaboratoryDOE National Laboratory

Brookhaven Science AssociatesU.S. Department of Energy 2

Presentation OverviewPresentation OverviewPurpose:Purpose:

Provide an overview of the design and implementation of an ISO 14001 EMS Project at Brookhaven National Laboratory

Topics:Topics:• Background on BNL• Success Factors for Implementation• Costs• Lessons Learned • Benefits


Brookhaven National LaboratoryBrookhaven National LaboratoryBrookhaven National LaboratoryBrookhaven National LaboratoryMission: Basic and applied research in a variety of Basic and applied research in a variety of

scientific fields: Physics, Chemistry, Materials scientific fields: Physics, Chemistry, Materials Science Biology, Medicine and forefront technologyScience Biology, Medicine and forefront technology

Facts:Operated by Brookhaven Sciences Associates (BSA) for DOEOperated by Brookhaven Sciences Associates (BSA) for DOE

3000 employees; 4,000 visiting scientists annually 3000 employees; 4,000 visiting scientists annually 5,000 acre site located on eastern Long Island, NY5,000 acre site located on eastern Long Island, NY


BNL Facilities, Programs, OperationsBNL Facilities, Programs, Operations

BNL MACHINESBNL MACHINES• Research Reactor• Collider-Accelerators• Synchrotron Light Source

SCIENTIFIC ACTIVITIESSCIENTIFIC ACTIVITIES• Medical Research Operations• Material Science Research• Bench-top Experiments• Terrestrial Research

FACILITY OPERATIONSFACILITY OPERATIONS• Physical Plant Operations

– Sewage Treatment Plant– Central Steam Facility– Major Petroleum Facility

• Waste Management Facility• Environmental Restoration

SUPPORT PROCESSESSUPPORT PROCESSES• Radiation Source Material Storage• Machining Operations• Photography• Fleet Operations• Bulk Chemical Distribution

Operations


EMS managed as an integrated projectEMS managed as an integrated project Formal Project Management Plan

• Established scope, schedule, cost, technical tasks, project controls and tracking systems

Implementation Strategy• Phased implementation using Pilot Project• Integrate EMS with Management System Initiatives (ISM, QA, IA)• Enhance ISO requirements with EPA MOA Criteria

– Compliance Assurance, Pollution Prevention, and Community Outreach

Challenges• Meet requirements of contract, MOA, and stakeholders• Change culture, Change operations, Change image

EMS Implementation at BNL: Success Factors

Project Management ApproachEMS Implementation at BNL: Success Factors

Project Management Approach


EMS Implementation at BNL: Success FactorsPhased ImplementationEMS Implementation at BNL: Success FactorsPhased Implementation 1999: RHIC Registered to ISO 14001

• Model program developed for others to use• Lessons learned

2000: ‘High Hazard’ Facilities Registered Waste Management Division Reactor Operations Division Environmental Restoration Division Collider Accelerator Department• Life Sciences Directorate (BLIP)

2001: BNL Registered to ISO 14001 (1st National Lab)• BNL has maintained ISO 14001 registration since

2003: DOE issues DOE 0rder 450.1 requiring EMS Phased implementation builds on success


EMS Implementation at BNL: Success Factors

Process Evaluation ApproachEMS Implementation at BNL: Success Factors

Process Evaluation ApproachProcess mapping technique Process mapping technique Visual analysis of process in steps Conducted by field-deployed Env.

Professionals with staff assistance ID inputs/outputs

1.1 Packaged Waste sent to Waste Mgmt

1.2 Effluent discharged permitted outfall

1.3 Air Emission released to atmosphere Legend Solid Waste

Air Emissions

Wastewater

SS = Sanitary Sewer

SpentSilica GelTubes toTrash

Air Samples for

Tritium Analysis

Air Sample Preparation forTritium Analysis(Room 9-529)

2.0

Prepared Samples

To Counting Room(7.0)

2.2

Sample Receiving andBottle Rinsing(Room 9-529)

1.0

Samples forChemical and

RadiologicalAnalysis

Rinse Waterto SS Used Gloves,

Paper Towels toTrash (non-rad)or HWMF asRadioactive

Waste

1.1

EmptyEnvironmental

SampleBottles Water

Gloves, PaperTowels

Gloves, PaperTowels

Samples for RadiologicalAnalysis to SamplePreparation Rooms (2.0 through 6.0)

Samples forChemical Analysis

to Building 703

Used Gloves,Paper Towels to

Trash (non-rad) orHWMF as

Radioactive Waste

1.1

1.2

DistillationWaste to

SSWash

Water toSS

2.1

2.3

EH&S Analytical Services Lab

Evaluated: 130 industrial processes1800 experiments 450 process maps

Provides technical basis for the EMS:Provides technical basis for the EMS:Aspects; Legal & other reqm’ts; Operational Controls; Monitoring

Supports achievement of Compliance Supports achievement of Compliance & P2 Objectives/Targets& P2 Objectives/Targets


Laboratory AspectsLaboratory Aspects Waste Generation

• regulated industrial• hazardous• radioactive• mixed• medical waste

Atmospheric Emissions• Radioactive or non-radioactive

Liquid Discharges• Chemical or radioactive

Storage/Use Chemicals or Radioactive Materials Natural Resource Usage

• Water and power usage

EMS Implementation at BNL

Significant Environmental AspectsEMS Implementation at BNL

Significant Environmental Aspects

Facility Specific AspectsFacility Specific Aspects Historical/Cultural Resources Endangered species/ Sensitive

habitats• Habitat destruction, wetland

disturbance, land clearing (5 or more acres)

Environmental Noise Historical Contamination Soil Activation TRU waste Other, e.g.., asbestos research Hazmat Transportation



Process Evaluations and EMS CostsEMS Implementation at BNL

Process Evaluations and EMS CostsTotal Project Costs:Total Project Costs:

Contributed Resources- Direct Project Costs

$3.5 M$3.5 M$2.5 M

$1.0 M

Costs distributed over 2.5 year project (<0.5% annual budget)

In perspective…In perspective…BNL Annual Research & Operations Budget: $411 M

ESH&Q : $16 M Waste Management & Restoration: $31 M



Lessons LearnedEMS Implementation at BNL

Lessons Learned Build on Existing SystemsExisting Systems and infrastructure (very important!)

• Work Planning/ISM: Env Aspects, Operational Controls• Quality Mgmt: Document Control, Nonconformance• Human Resource: Structure & Responsibility• Emergency Management: Emerg Preparedness & Prevention• Integrated Assessment: Monitoring & Measuring, Audits• Integrated Planning: Objectives & Targets, Env Mgmt Programs• Training & Qualification: Training, Awareness, Competence

Tap invaluable resource: People People• Systems ThinkersSystems Thinkers on Team, Pilot Pilot process first• Team approach -- increases ownership, innovation, and value• Senior Managers-- unwavering commitment & support



Lessons LearnedEMS Implementation at BNL

Lessons Learned Use Web-based Web-based systems

• Procedure and documentation delivery PatiencePatience…maturation of system takes time

• Anticipate “Requisite floundering” stage • Expect resistance to organizational change

Self-Examine, Self-Identify & Self-CorrectSelf-Examine, Self-Identify & Self-Correct• Test programs & provide feedback• Minimize external audit costs by minimizing findings - be prepared• Set & prioritize your own improvement agenda

Design for SuccessesDesign for Successes• Plan early victories• Celebrate & recognize efforts• Creates momentummomentum


EMS well integrated into work planning processes


ResultsEMS Implementation at BNL

Results

Unprecedented knowledge of environmental risks Pollution prevention projects saving millions Improved compliance Managers fully engaged in their EMS Openly communicating on issues & progress; highlighting science Managing growth while minimizing environmental impacts Regaining reputation & independent recognition

2001: Good Neighbor of the Year; Intl Community Outreach Award; two National DOE P2 Awards

2003 Facility of the Year, Environmental Protection Magazine 2004 Applying for EPA’s Performance Track

Must continue to deliver and improve environmental performance!Must continue to deliver and improve environmental performance!



Resources EMS Implementation at BNL

Resources BNL

• EMS Web Page, http://www.bnl.gov/esh/ems/• George Goode: [email protected], 631-344-4549• John Selva: [email protected], 631-344-8611• Jerry Granzen, BAO: [email protected], 631-344-4089

BNL Environmental Management System Manual• https://sbms.bnl.gov/program/pd02/pd02d011.htm

BNL Environmental Aspects • https://sbms.bnl.gov/standard/0m/0m00t011.htm

BNL Work Planning and Control• https://sbms.bnl.gov/standard/3k/3k00t011.htm

George A. Goode Manager, Environmental & Waste Management Services DOE Teleconference, 2/4/04 ISO...

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