Genetic Test Screen Enhancements Training

Training Date: February, 2013Presented By: Rechelle Adkins & Renee’ Parkman

Georgia Department of Human Services

Vision, Mission and Core ValuesVision Vision

Stronger Families for a Stronger Georgia.Stronger Families for a Stronger Georgia.

MissionMissionStrengthen Georgia by providing Individuals and Families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.

Core ValuesCore Values• Provide access to resources that offer support and empower Georgians and

their families. • Deliver services professionally and treat all clients with dignity and respect.

Manage business operations effectively and efficiently by aligning resources across the agency.

• Promote accountability, transparency and quality in all services we deliver and programs we administer.

• Develop our employees at all levels of the agency.

Agenda / HousekeepingAgenda• Preview each tab on the Genetic Testing Screen• Preview upcoming changes on Child Detail Screen• Preview new Vendor Website Link

Housekeeping• Please mute phones• Submit questions via Chat feature• PowerPoint will be added to Staff Only web pages

1st Things 1st

• Initiate button– If the Case Member Types do not match, the System will

generate an error message when the user clicks on ‘Initiate’ button: Case Member Types do not match.

– The user will need to go to Case Management - Case Summary - Case Members screen to correct the Case Member Type prior to initiating the referral.

Case Member Type Error Message

Agent Tab

• Auto-populate email address (far right)• Auto-tab added to Copy Received Date field

– System will send SOG to CP’s DFCS office when results update on $TARS.

Case Members Tab• Refer up to 14 children• Refer children prior to referral being ‘final’.• CP/CU validation• Is this the bio mom? ‘Yes’ ‘No’• ‘Paternity Code at Referral’ column added• ‘DCSS Collection Date’ & ‘DCSS Collection Check Box’ added

– Use only when GA DCSS staff collect the sample, regardless of where the sample was collected (court, local office, etc.).

– IHP log is still required each month until further notice.

• Override added when paternity is already established– Captures User ID, Date, & Reason for Override.– Disestablishment form PDF no longer needed.

NCP/PF Tab

• Changed selections to vertical position– Changed ‘Twin’ to ‘Twin/Brother/1o Degree Relative’

• When updating address on NCP Address screen, the address will automatically update on GT Screen and will be sent to vendor unless the NCP sample collection date is populated or if the Appointment Status is ‘collected’.

CP/CU Tab

• Changed selections to vertical positions– Motherless is 1st on the list

• When updating address on CP address screen, the address will automatically update on GT Screen and will be sent to vendor unless the CP/Child’s sample collection date is populated or if the Appointment Status is ‘collected’.

Mother Tab

• Can add bio mom after referral initiated.• Bio mom is added via the ‘search’ function.• Need all info in red to add bio mom – except address info.

– Update mom’s address before submitting the referral.• Will add bio mom to CRS so that we have an IRN for her• Reasons to add bio mom:

– Judge orders her to be tested– DDC needs her sample– She is tested inadvertently

Comment Tab

• Comments can be sent to the lab at any time until the referral goes to ‘F’ (final).– Please limit comments and be brief. If this is an unusual

referral, please use email or call the lab directly.

Appointment Tab

• Appointment Status– Scheduled– No Show– Cancelled– Collected

Appointment Tab

Child Detail Screen Enhancements

• NCP Relationship field has been added.– For now, the user will not be able to make changes to

the NCP Relationship codes. These updates will be done by the system only.

• Paternity codes have been added to the ‘Participating Cases’ section

PX & NCP Relationship Codes

• When we get GT results from the vendor on $tars, paternity codes will not change to PX.– Chart on next screen has been added to ERG 326.

System Process for Genetic Test Results

Current Paternity Code

Genetic Test Results New Paternity Code

NCP Relationship Code to be Updated by System

Paternity Establishment Date

RE 99% CE BF (biological father)System will enter GT results date.

RE 0% No change by system EX (excluded) No change by system

VR/OA 0% No change by system DE (not biological father) No change by system

MS/MD 0% No change by system DE (not biological father) No change by system

Link to Vendor Website

Link to vendor website has been added to each tab.

Vendor Site

demo/demo

GT Issues

• Contact DCSSPolicy-Paternity if you have questions regarding changes.

• Contact $TARS Help Desk or OCSSSytems if you encounter system issues.

Questions

• Please submit questions about the GT Enhancements via the Chat feature on this WebEx.– Chat will be available for 30 minutes after the WebEx.

• Q&A will be compiled and added to the Manuals section of the Staff Only web page.

• This PowerPoint will also be added to the staff only web page.

Many Thanks!

OIT StaffBharathi AnneJerry BakerPrasad ChitturiAnjaiah LavuGreg NeelyWillie OdomsKishore PattanaikCarole PriceKristi Walker, GTA

DDC StaffJames MoweryMichael McManusFrances LeverettHolly Laiveling

Many Thanks!

UAT TestersAmy AbneyRechelle AdkinsDannette BennettMissy DillinghamElsa MikellRenee’ ParkmanYolanda RaglandKimberly Van Alstine

New Website DesignersRechelle AdkinsDannette BennettJamie FarmerLa Kia HardyLesa MyersLaWanna ShepardKimberly Van Alstine