Generic Fb Cust Presentation
Transcript of Generic Fb Cust Presentation
Financial Systems Perspective
Tony Marcantonio2010 06 30
Background
All Clusters have been contributing to the Corporate Administrative Services through participation In the Systems Rationalization Working Group (SRWG)
It should be noted that the SRWG is an advisory group – TBS makes the decisions.
The SRWG has been meeting since last April through the summer fall and winter. forward The 80’s - Began as black book system for managers
Changing Role
Although the work has been completed in terms of the CAS report, the SRWG is looking at it role in implementing CAS
- E.g., Assist in the migration of the Clusters and members to the “to be state” once that has been decided
Challenges
Who will be the department and agencies to over?
When will they do so?
How will the Clusters continue to exist and how will they be funded?
Will the Clusters play a key role in CAS’s operations?
Background
Endorsed as one of the 7 shared DFMS
- FB
- SAP
- GX
- CDFS
- Oracle*Financials
- AMS (1 dept)
- CMS (1 dept)
1990 1991 PSC implemented FB to become the largest depart & largest decentralized user
Background: FreeBalance Application Profile
FoundationG/L
ControlsExp/Commit
Appropriations /Budgets
PO ModuleAsset
ModuleRV
Module
FISGateway
PWGSC
OAGSTATS
Other Interfaces
Background
FB user group fairly inactive until the Government-Wide Financial Information Strategy (FIS) began implementation
Introduced modified accrual accounting vs sole modified cash basis of accounting
FIS had a major impact on the accounting policies and procedures and well as systems
PWGSC would no longer maintain the details the Central Accounts of Canada it became a departmental responsibility
Background
Major impact on the interfaces between the DFMS and CFRS (PWGSC/Receiver General)
- Basically all new interfaces, record layouts, edits, communications, file transfer protocols
- 100 plus departments, agencies, & commissions
PWGSC needed an efficient and effective way to migrate & integrate all these departments
Clustering around the endorsed financial systems
PWGSC would only deal with clusters and not individual departments or vendors
Background
FreeBalance users had to get organized to meet the FIS challenges
Re-established the FreeBalance Cluster to tackle FIS
Client driven user group
Meeting the FIS Challenge
“The FIS Lighting Rod”: Introduced Project Management Capabilities & central contact point for FIS
- Dealing with PWGSC, TBS, OAG and Stats Can
- Dealing with the Vendor
- Dealing with other Clusters
“Land Mines”: Introduced Risk Management
- SEI questionnaire used to generate discussions, identify risks, develop mitigation & avoidance strategies & contingencies
Meeting the FIS Challenge
“The Buck Stops Here”:
- Defined its vision
- Established a Governance Structure,
- Established Terms of Reference,
- Approval of a Strategic Plan and Budget (including an annual plan)
Meeting the FIS Challenge
Selected lead department to test FIS with PWGSC
Selected additional department to test technical infrastructure (PSC – Oracle & PCO – Sequel)
Senior Management buy-in & vocal commitment
MUO with TBS, PWGSC and departments included “off-ramp” decision points
Meeting the FIS Challenge
Divided the Cluster into FIS 2000 Group (12 ) and FIS 2001 (13) – formed Sub-Committee to support each group
- active participation with PWGSC in Bi-Weekly meetings
- End-to-End Lead Test Site
- Lead departments FIS systems issues on behalf of the Cluster
- Lead departments shared solutions with the members to gain consensus
- 2001 Group represented in the FIS 2000
Meeting the FIS Challenge
Developed generic overall project plan
- Policies and procedures
- Finance, HR, Materiel, Managers
- Reporting
- Change management: comm. Strategy, training
- Systems (financial & others)
- Technical platform
Customized project plans for individual organizations
Meeting the FIS Challenge
Continual sharing of information / knowledge transfer (attendance at sessions = more successful implementations)
- Capital Asset Sessions: What is an asset and when do you record it?
- Year-end Sessions: Going from Non-FIS to FIS world
- Chart of Accounts Sessions: Accrual vs Cash
Meeting the FIS Challenge
Project Management $100K
Version Mgmt/Testing $ 200K
Business Intelligence $ 100K
Information Sharing $ 200K
COST AVOIDANCE $600K
* Not including opportunities missed in other departmental priority areas
(program support)
Current Cluster Profile
Canadian Federal Government
- Largest number of departments in shared financial system cluster
- 27 member organizations representing departments, commissions & agencies
- Medium and small size organizations (21 to 3,300) totaling some16,000 employees
Territorial Government – affiliate Cluster member
- Nunavut
Foreign
- Kosovo, Afghanistan & East Timor
Current Cluster Profile
Canada Economic Development for the Quebec Region
Canadian Institutes for Health Research Canadian Human Rights Tribunal Canadian Nuclear Safety Commission Canadian Intergovernmental Conference
Secretariat Canadian Security Intelligence Service Elections Canada Federal Court of Canada Financial Transactions and Reports Analysis
Center of Canada Office of the Commissioner for Federal
Judicial Affairs Immigration Refugee Board Library of Parliament National Energy Board / National Pipeline
Agency National Archives / National Library
National Parole Board National Round Table for the Environment and the
Economy Natural Sciences and Engineering Research
Council of Canada / Social Sciences and Humanities Research Council of Canada
Government of Nunavut Office of the Secretary to the Governor-General Offices of the Information and Privacy
Commissioners of Canada Offices of the Superintendent of Financial
Institutions Canada Privy Council Office Public Service Commission The Senate Status of Women Canada Supreme Court of Canada Tax Court of Canada Veterans Affairs Canada
New Cluster Members – April 1, 2004
Communication Canada Communication Security Establishment
Purpose of Cluster Model
Clustering / grouping of departments and agencies based on commonality of key functions to:
- Drive down costs:
- Reduce total cost of ownership
- Realize cost avoidance in departments
Improve consistency in response to centrally driven policy initiatives
Promote sharing of information and expertise
Leverage the investment in DFMS
Build common & shareable solutions
Leverage vendor / client relationship
Rebuilding & Redefining The Cluster
The Vision Statement
The vision of the FreeBalance Cluster group is to develop a fully integrated financial management system that provides effective, viable long-term solutions for good governance in the Federal Public Service.
Rebuilding & Redefining The Cluster
T e c h n i c a lS u b - C o m m i t t e e
P O & Y e a r - E n dS u b - C o m m i t t e e s
S u b - C l u s t e r sS M S , A M M I S
R e p o r t i n gS u b - C o m m i t t e e
C l u s t e r G r o u pM a k e s r e c o m m e n d a t i o n s t o F B M g m t B
O v e r s e e s S u b - C o m m i t t e e s
F r e e B a l a n c e O r g a n i z i n g C o m m i t t e e
M a n a g e m e n t B o a r dA p p r o v e s p r i o r i t i e s , s t r a t e g i c d i r e c t i o n ,
p l a n s & b u d g e t s
A D MS t e e r i n g C o m m i t t e e
F i n a l a p p r o v a l s t r a t e g i c d i r e c t i o np l a n s & b u d g e t s
Rebuilding & Redefining The Cluster
Membership
Each Cluster member organization has a vote
There are ex officio members such as TBS
The Cluster Project Office Director does not have a vote
Planning
Planning session is held each year to approve the plans & budgets for the upcoming and future years
Rebuilding & Redefining The Cluster
Plans and Budgets
Process: Fiscal years 2002/2003 and 2003/2004
- Prior 2 years received FIS funding
- Only the FreeBalance Cluster Office and special projects received upfront approval & funding
- Significant projects requiring funds were approved in principal but will require final approval before proceeding
FreeBalance Cluster Project Office
Central support organization providing:- Support to departmental implementations- Upgrade support and testing- Coordination of development & testing of
enhancements and new functionality- Project management- Knowledge sharing, training, planning
support, policy influence, governance support, vendor and central agency advocacy & liaison
FB Cluster Web Site Staffed with (3) consultants but with a view to public
servants
FreeBalance Cluster Project Office
T e c h n i c a lS u b - C o m m i t t e e
P O & Y e a r - E n dS u b - C o m m i t e e s
S u b - C l u s t e r sS M S , A M M I S
R e p o r t i n gS u b - C o m m i t t e e
C l u s t e r G r o u pM a k e s r e c o m m e n d a t i o n s t o F B M g m t B
O v e r s e e s S u b - C o m m i t t e e s
F r e e B a l a n c e O r g a n i z i n g C o m m i t t e e
M a n a g e m e n t B o a r dA p p r o v e s p r i o r i t i e s , s t r a t e g i c d i r e c t i o n ,
p l a n s & b u d g e t s
A D MS t e e r i n g C o m m i t t e e
F i n a l a p p r o v a l s t r a t e g i c d i r e c t i o np l a n s & b u d g e t s
Cluster Project Office
Corporate knowledge, advocate,
analyzes issues,coordination
Short & Long Term Activities
Governance Issues - Executive Committee - ADM Steering Committee- Cluster Project Office
Shared Services - Alternate Provider Solutions
Client Surveys Best Practices Project
- Year-end procedures – Year-end Sub-Committee
- The Village
Short & Long Term Activities
Management Information Integration Projects
- GTMP
- Salary Management System - Integration
- AMMIS Integration
- Electronic Supply Chain (ESC) – RFP March 03
- PO Sub-Committee – improvements to PO module
Short & Long Term Activities
Results-Based Performance Measurement & Reporting and Information Requirements Projects
- Improvement of Current Reports
- Executive Information Requirements
- Data Warehousing Study
Short & Long Term Activities
Other Issues
- Underlying Technology Platforms – Technical Sub-committee
- Version Management
Cross Cluster Forum
- Representatives from each Cluster group
- Secured Channel – fall impact on GNet
- Un-funded Central Agencies Projects
- Stats Canada update – larger departments
THANK YOU!
Questions?