General Overview SAP Best Practices for Apparel and Footwear China V1.603
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Transcript of General Overview SAP Best Practices for Apparel and Footwear China V1.603
This package comprises predefined business scenarios that handle the most important business requirements in Apparel and Footwear Industry, covering the following key functional areas of SAP Enterprise Resource Planning (ERP):
Overview of Scenarios
Warehouse and Inventory Management Forecast-to-Stock Order-to-Cash Procure-to-Pay Accounting
Scenario Overview - Apparel and Footwear
Warehouse and Inventory Management 134 AFS: Stock Transfer with Delivery 624 Warehouse Management with Allocation RunForecast-to-Stock 630 Make-to-Stock for Apparel and Footwear Industry 631 Make-to-Order Production w/o Variant Configuration for Apparel and Footwear
Industry 632 Inter-company and Cross-plant Production 634 Production Subcontracting (External Processing) for Apparel and Footwear Industry 635 Combined Production Orders
Order-to-Cash 107 AFS: Sales Processing using Third Party (w. Shipping Notification) 115 AFS: Sales of Nonstock Item with Order Specific Procurement 611 Sales Order Processing with Allocation Run: Sale from Stock 612 Cross-Company Sales Order Processing with Allocation Run 613 Pre-Order Processing (Sales) 614 Rush Order Processing (Sales) 615 Sales Order Processing with Export Control 616 Order to Cash with Packing and Transport ManagementProcure-to-Pay 620 Finished Goods and Raw Materials Sourcing 621 Materials Subcontracting for Apparel and Footwear IndustryAccounting 645 Activate Document Splitting for Apparel and Footwear IndustryOther 154 AFS: Prereq. Process Steps
Scenario Overview - Baseline Warehouse and Inventory Management
124 - Lean Warehouse Management 126 - Serial Number Management 131 - Stock Handling: Scrap and Blocked Stock 135 - Stock Transfer without Delivery 137 - Physical Inventory / Inventory Count & Adjustment 117 - Batch Management
Key Business Scenarios:
Scenario Overview - Baseline Time-to-Market
210 - Internal Product Development
Key Business Scenarios:
Scenario Overview - Baseline Forecast-to-Stock
144 - Logistics Planning 145 - Make-to-Stock Production - Discrete Industry 146 - Make-to-Stock Production - Process Industry 147 - Make-to-Order Production with Variant Configuration 148 - Make-to-Order Production w/o Variant Configuration 149 - Repetitive Manufacturing 150 - Production Subcontracting (External Processing) 151 - Rework Processing (Stock-Manufactured Material) 202 - Rework Processing (Work-in-Process)
Key Business Scenarios:
Scenario Overview - Baseline Order-to-Cash
108 - Credit Management 109 - Sales Order Processing – Sale from Stock 110 - Free of Charge Delivery 111 - Returns and Complaints 112 - Sales Quotation 113 - Sales Order Processing for Prospect 114 - Sales Processing using Third Party (without Shipping Notification) 116 - Debit Memo Processing 201 - Sales Order Processing with Customer Down Payment 203 - Sales: Period End Closing Operations 204 - Credit Memo Processing 118 - Foreign Trade Export Processing 119 - Customer Consignment Processing 120 - Returnables Processing 122 - Batch Recall 123 - Cross-Company Sales Order Processing
Key Business Scenarios:
Scenario Overview - Baseline Procure-to-Pay
128 - Quotation for Procurement 129 - Consumable Purchasing 130 - Procurement w/o QM 133 - Procurement Contract 136 - Return to Vendor 127 - Quality Management for Procurement with Vendor Evaluation 138 - MM Subcontracting 139 - Procurement & Consumption of Consigned Inventory 141 - Internal Procurement: Cross-Company Stock Transfer
Key Business Scenarios:
Scenario Overview - Baseline Financial and Management Accounting
156 - General Ledger 157 - Accounts Receivable 158 - Accounts Payable 159 - Period End Closing in Financial Accounting 160 - Cash Management 162 - Asset Accounting 164 - Asset Acquisition for Constructed Assets (Invest. Orders) 184 - Overhead Cost Controlling – Actual 185 - Internal Order R&D Actual 186 - Internal Order for Marketing and Other Overhead Actual 163 - Asset Acquisition through Direct Capitalization 165 - Activate Document Splitting 161 - Cost of Sales Accounting 166 - Segment Reporting
Key Business Scenarios:
Scenario Overview - Baseline Annual Operating Plan & Forecast and Simulation
175 - General Cost Center Planning 177 - Internal Order R&D Planning 180 - Internal Order for Marketing and Other Overhead Planning 172 - Revenue Planning 173 - SOP through Long Term Planning Transfer to LIS/PIS/Capacity 174 - Purchased Material Price Planning 176 - Manufacturing Cost Center Planning 178 - Standard Cost Calculation 179 - Quarterly Plan - Sales Quantity Forecast with CO-PA 187 - Reference and Simulation Costing
Key Business Scenarios:
Scenario Overview - Baseline Integration Processes
Period End Closing Integrated 181 - Period End Closing General Plant 182 - Inventory Valuation for Year End Closing 224 - Period End Closing Activities
Analytics 221 – SAP ERP Reports for Accounting 222 – SAP ERP Reports for Logistics Multi-area scenario
Key Business Scenarios:
Scenario Overview – Summary for all existing Scenarios
Required EHP3 for SAP ERP 6.0 SAP Enterprise Portal
Company roles involved in process flows Sales Administration Sales Billing Warehouse Clerk Warehouse Monitoring Warehouse Manager Transportation Planning Purchasing Manager Buyer Business Analyst Purchaser Product Cost Controller Production Planner Shop Floor Specialist Accounts Payable Accountant 1 Finance Manager General Ledger Accountant Assets Accountant
SAP Applications Required:
Process Flow Diagram134 AFS: Stock Transfer with Delivery
War
eho
use
Cle
rkE
ven
tB
uye
r
Need for material
Material Arrival at Plant Dock
Daily Shipment Worklist, Enough
Inventory
Process Stock Transport
Requisition (with MRP)
Post Goods Receipt for
Delivery
Process Delivery Due List for Pos
(Create Outbound Delivery)
Delivery Note
GR Slip
Change Stock Transport Order
MRP = Material Requirements Planning, GR = Goods Receipt
Create Stock Transport Order
(w/o MRP)
Picking Confirmation
Delivery
Post Goods Issue
Check Status of Stock Transfer
Pro
d.
pla
nn
er
Enter PO confirmation
Check Stock
Process Flow Diagram624 Warehouse Management with Allocation Run
War
eho
use
cle
rkW
areh
ou
se
man
ager
Eve
nt
Initial Stock Requirement
Posting Initial stock
Confirm TOCreate TO for
material document
War
eho
use
M
on
ito
r
Stock Transfer Create TO Confirm TO
Displaying Storage Bin
Stock
Create TR
Stock Transfer Requirement
Initial Stock, Replenishment, Stock Transfer and Physical Inventory management:
Counting Result Clearing Different WM
Replenishment requirement
Create Physical Inventory
Clearing Differences Inventory
Management
Physical Inventory
requirement
Create Transfer Requirement Confirm TOCreate TO for TR
Process Flow Diagram624 Warehouse Management with Allocation Run
War
eho
use
cle
rkB
uy
er
Sal
es
Ad
min
istr
ati
on
Eve
nt
Order goods from Vendor
Create PO
Create Inbound Delivery Create TO Confirm TO
Good receipt
Executing Allocation Run
Create outbound delivery Create TO Confirm TO
Post goods issue
Customer order goods
Purchasing & Sales processing:
Create Sales Order
Pu
rch
asi
ng
Ma
nag
er
Release PO
Process Flow Diagram630 Make-to-Stock for Apparel and Footwear Industry
Sh
op
Flo
or
Sp
ecia
list
Eve
nt
Create Planned Order in MRP
Beginning of Planning Cycle
Pro
du
ctio
n P
lan
ner
Release Production Order
Confirming Assembly Activities
/ Final Confirmation
War
e-h
ou
se
Cle
rk
ConvertPlanned Order to Production Order
Semi-Finished Goods Receipt
Maintain Distribution of Requirement
Creating Planned Independent
Requirements
Finished Goods Receipt
Release Production Order
Confirming Assembly Activities
/ Final Confirmation
ConvertPlanned Order to Production Order
Sal
es
Ad
min
ist
rati
on
Process Flow Diagram631 Make-to-Order Production w/o Variant Configuration for Apparel and Footwear Industry
Sal
es B
illin
gE
ven
t
Customer Requirement
Pro
du
ctio
n P
lan
ner
Confirmation of Production Order
Operations
Manually Issue Goods
Billing
Release Production
Orders
Sh
op
F
loo
r S
pec
ialis
t
Sales Order Entry
Creating Planned Order in MRP
Converting a planned order to production order
Delivery Processing
Comparing Planned and Actual Costs
War
eho
use
Cle
rk
Good receipt for Manufactured
Goods
FI account document
Process Flow Diagram632 Inter-company and Cross-plant Production
Sh
op
F
loo
r S
pe
cia
lis
t(P
lan
t1)
Pro
du
cti
on
P
lan
ne
r(p
lan
t 2
)
Release Production Order
(finish goods)
Release Purchasing
Order
AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt
Maintaining Distribution of Requirements
Creating Planning
Independent Requirements
Creating Planned Order in MRP
Goods Receipt (semi-finish)-
plant 2Material staging
Production Demand
Pro
du
ctio
n
Pla
nn
er(p
lan
t1)
Assigning Distribution
Profile to Finished goods
Convert Planned Order to Purchase
Requisition(semi)
Convert Purchase
Requisition to Purchase Order
MRP Running
Converting Planned Order to
a Production Order (semi-
finish)
Release Production Order
Delivery and Picking
Display stock in Transit
War
eh
ou
se
Cle
rk(p
lan
t 1
,2)
Sh
op
F
loo
r S
pe
cia
list
(pla
nt
2)
Production Order Confirmation
On-site Producti
on
On-site Producti
on
Goods Receipt (finish)-plant 1
Production Order Confirmation
(finished goods)
Pu
rch
as
e
Ma
na
ge
r
En
gin
ee
rin
g
Sp
ec
iali
st
Pro
du
ctio
n
Pla
nn
er
(Pla
nt
1)
Entering Goods Receipt for
Purchase Order
Converting Planned Order to
a Production Order (finish
goods)
Process Flow Diagram634 Production Subcontracting (External Processing) for Apparel and Footwear Industry
Sh
op
F
loo
r S
pec
ialis
tB
uye
r
Pu
rch
asin
g
Man
age
r
Release Production Order
Create Purchase order for external
processing
Release Purchasing
Order1
AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt
War
eho
use
Cle
rk
Maintaining Distribution of Requirements
Creating Planning
Independent Requirements
Creating Planned Order in MRP
Creating Delivery Document
through Subcontract
Stock Monitor
Sending Components to Subcontractor with Delivery
Document
Post Goods receipt for
Purchase Order
Confirm Production Order
Goode receipt for production Order
Material Document
Material Document
Production Demand
Pro
du
ctio
n
Pla
nn
er
Converting Planned Order to Production Order
Checking Subcontracting
Purchase Requisition from Production Order
Material Document
Acc
ou
nts
P
ayab
le
Acc
ou
nta
nt
Process Flow Diagram635 Combined Production Orders
Sh
op
Flo
or
Sp
ecia
list
Eve
nt
Co
st
Co
ntr
olle
r
Inventory @ Standard. Cost
Pro
du
ctio
n P
lan
ner
War
e-h
ou
se
Cle
rk
Period End Closing
“General” Plant(181)
Confirm Production Order Operation/Back
Flush
Confirm Combine Order
Combine the Production
Orders
Order Print
Goods Receipt Slip
ConvertPlanned Order to
Production Orders
Inventory Consumption @ Standard. Cost
Finished Goods Receipt
Creating Planned Independent
Requirements
Creating Distribution
Profile
Creating Planned Order in MRP
Back Flush Component in Background
Compare Planning Cost
and Actual Cost
Release Combine Order
Process Flow Diagram107 AFS: Sales Processing using Third Party (w. Shipping Notification)
Sal
es
Ad
min
istr
atio
n
Pu
rch
asin
g
man
ager
/ B
uye
r
Acc
ou
nts
P
ayab
le /
Rec
eiva
ble
Ven
do
rW
are-
ho
use
C
lerk
Cu
sto
mer
Billing
Drop Ship Product to 3rd
Party
Send Shipping Notification/ Confirmation
Incoming Vendor Invoice
Customer Request for
Material
Order Confirmation
Create Sales Order
Auto-generates a Requisition
Quotation for
Procurement (128)
Display List of Purchase
Requisitions to Be Assigned
Convert Assigned
Requisitions to Purchase Orders
Approval of Purchase Orders
AP–Outgoing Payment
(158)
COGS Vendor Invoice Receipt
Post Statistical Goods Receipt
(Optional)Change Order
Quantity
AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt
AR–Incoming Payment
(157)
Billing Document
Closing Operations
SD (203)
Sal
es
Bill
ing
Process Flow Diagram115 AFS: Sales of Nonstock Item with Order Specific Procurement
Sal
es
Ad
min
istr
atio
n
Pu
rch
asin
g M
anag
er
/ Bu
yer
Acc
ou
nts
P
ayab
le/
Rec
eiva
ble
Ven
do
rW
areh
ou
se
Cle
rkC
ust
om
er
Billing
Delivery of Items to
Customer’s Warehouse
Incoming Vendor Invoice
Customer Request for
Material
Order Confirmation
Create Sales Order
Credit Manageme
nt(108)
Auto-generates a Requisition
Display List of Purchase
Requisitions to be Assigned
Convert Assigned
Requisitions to Purchase
Orders
Approval of Purchase
Orders
GR Slip
AP-Outgoing Payment
(158)COGS Vendor Invoice Receipt
Post Goods Receipt
(Optional)Change Order
Quantity
AP = Accounts Payables, AR = Accounts Receivables, COGS = Cost of Goods Sold, GR = Goods Receipt
Post Goods Issue
Check Delivery Due List
Quotation for
Procurement
(128)
Billing Document
AR-Incoming Payment
(157)
Credit Manageme
nt(108)
Sal
es
Bill
ing
Print Order Confirmation
Picking List
Cu
sto
me
rProcess Flow Diagram611 Sales Order Processing with Allocation Run : Sale from Stock
Sal
es
Ad
min
istr
atio
nW
areh
ou
se C
lerk
Acc
ou
nts
R
ecei
vab
le
Eve
nt
Sales Order Entry
Customer Needs to Buy
Product
Inventory COGS
AR= Accounts Receivable, COGS = Cost of Goods Sold
Delivery NoteOrder
Confirmation
Pick List
Delivery& Picking
Post Goods Issue
AR–Incoming Payment
(157)
Billing Document
Closing Operations
SD (203)
Sal
es
Bill
ing
Billing
Allocation RunOrder Confirmation
Process Flow Diagram612 Cross-Company Sales Order Processing with Allocation Run
Sal
es
Ad
min
istr
atio
nS
ales
Bill
ing
Eve
nt
War
eho
use
C
lerk
Cu
sto
me
r
AR = Accounts Receivable
Create Sales Order
Sales Need to Be Processed
Across Different
Company Code
Delivery
Delivery Note Bill of Lading
Post Goods Issue
Pick List
Picking
Create Billing Document
Create Intercompany
Document
Display Intercompany
Document
Display Billing Document
Allocation Run Check EDI Transmission
Acc
ou
nts
R
ecei
vab
le
AR–
Incoming Payment
(157)
Closing Operations
SD (203)
Process Flow Diagram613 Pre-Order Processing (Sales)
Sal
es
Ad
min
istr
atio
n
Pro
du
cti
on
Pla
nn
er
Acc
ou
nts
P
ayab
le /
Rec
eiva
ble
Cu
sto
mer
Customer Request for
Material
Create Customer Order
Displaying Customer Order
Confirmation
AFS Stock/Requireme
nts List
AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt
AR–Incoming Payment
(157)
Billing Document
Closing Operations
SD (203)
War
eho
use
C
lerk
Allocation against Future
Receipts
Goods receipt of Purchase Order
Reallocation against Early
Allocation
Creating Delivery incl. Picking and
Goods Issue
Sal
es
Bill
ing
Delivery Note
Billing
Pu
r.
Man
ag
er
Bu
yer
Approve Purchase Order
Create Purchase Order
Process Flow Diagram614 Rush Order Processing (Sales)
Cu
sto
mer
Sal
es
Ad
min
ist
rati
on
War
eho
use
C
lerk
Acc
ou
nt
s R
ecei
vab
le
Eve
nt
Sales Order Entry
Customer Needs to Buy
Product
Inventory COGS
Delivery NoteOrder Confirmation
Pick List
Delivery Due List Post Goods Issue
AR–Incoming Payment
(157)
Billing Document
Closing Operations
SD (203)
Sal
es
Bill
ing
Billing
AR= Accounts Receivable, COGS = Cost of Goods Sold
War
eho
us
e M
on
ito
rin
g Checking status of Stock
Cu
sto
mer
Process Flow Diagram615 Sales Order Processing with Export Control
War
eho
use
C
lerk
Acc
ou
nt
s R
ecei
vab
le
Eve
nt
Customer Needs to Buy
Product
Inventory COGS
AR= Accounts Receivable, COGS = Cost of Goods Sold
Delivery NoteOrder Confirmation
Allocation Run
Delivery plus Pick and Post Goods Issue
AR–Incoming Payment
(157)
Billing Document
Closing Operations
SD (203)
Sal
es
Bill
ing
Billing
Sal
es
Ad
min
istr
atio
n
Order Confirmation(Print Sales Order)
Release Sales Order
Valid legal
control?
Yes
No
Sales Order Entry
Cu
sto
me
rProcess Flow Diagram616 Order to Cash with Packing and Transport Management
War
eho
use
C
lerk
Acc
ou
nts
R
ecei
vab
le
Eve
nt
Sales Order Entry
Customer Needs to Buy
Product
AR= Accounts Receivable, COGS = Cost of Goods Sold
Delivery Note
Create Delivery plus Picking and
Packing
Billing Document
Sal
es
Bill
ing
Billing including Freight Cost
Tra
nsp
ort
atio
n
Pla
nn
ing
Determine Shipment Cost
Post Goods Issue
AR–Incoming Payment
(157)
Closing Operations
SD (203)
Order Confirmation
Inventory COGS
Sal
es
Ad
min
istr
atio
n
Create & Complete Shipment Document
Allocation Run
Order Confirmation(Print Sales Order)
Check IDOC Processing for
Shipping Notification
Output with EDI?
Yes
No
Process Flow Diagram620 Finished Goods and Raw Materials Sourcing
Acc
ou
nts
P
ayab
le/
War
e-h
ou
se
Cle
rk
AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt
Pu
rch
ase
Man
age
r/B
uye
r
Create Purchase Requisition
Convert Assigned
Requisitions to Purchase Orders
Enter PO Confirmation
AP–
Outgoing Payment
(158)
COGS Vendor Invoice Receipt
Post Statistical Goods Receipt
Sal
es
Ad
min
ist
rati
on
Pro
du
ctio
n
Pla
nn
erV
end
or
Cu
sto
mer
Send Shipping Notification/ Confirmation
Incoming Vendor Invoice
Customer Request for
Material
Create Sales Order
Run MRPDisplay Stock Requirement list
Create Purchase Requisition manually
Approval of Purchase Orders
Material Document
Em
plo
yee
Process Flow Diagram621 Materials Subcontracting for Apparel and Footwear Industry
Sal
es
Ad
min
istr
atio
n
Pro
du
ctio
n
Pla
nn
er
Acc
ou
nts
P
ayab
le/
Ven
do
r/
Cu
sto
mer
War
e-h
ou
se C
lerk
AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt
Pu
rch
asin
g
Man
ager
/Bu
yer
Invoice Receipt for Two
Purchase Orders
Customer Request for
Material
Create Sales Order
Display Stock Requirement list
Incoming Vendor Invoice
Run MRP
Create Purchase Order (Header)
Enter PO
Confirmation Approval of
Purchase Order (Header)
AP
Outgoing Payment
(158)
COGS Vendor
Post Goods Receipt direct to Subcontractor
Create Inbound Delivery
Create Inbound Delivery
Create Outbound Delivery for
Remain Components
Goods Issue for Outbound Delivery
Post Goods Receipt
Create Purchase Order
(Component)
Enter PO
Confirmation Approval of
Purchase Order (Component)
Process Flow Diagram645 Activate Document Splitting for Apparel and Footwear Industry
Eve
nt
G / L Account Document with
Different Segments
Fin
ance
Man
ager
/ G
ener
al L
edg
er A
cco
un
tan
t
Display a General Ledger
Document
Reporting
Process Flow Diagram154 AFS: Prereq. Process Steps
Fin
ance
M
anag
er
Pro
du
cti
on
P
lan
ner
Eve
nt
Pro
du
ct C
ost
C
on
tro
ller
Roll MM Period to Current Period
UpdatingPreliminary
Cost EstimateMaster Data
Product Costing: Costing Run
Product Costing: Costing Run for
Configured Materials
Set Up Planning File Entry
Preliminary Cost for the Product Cost Collector
Create Product Cost Collectors
En
gin
eeri
ng
S
pec
ialis
t
Routings: Material Update
Run Materials Requirements
Planning (MRP)
Create and Schedule Job Posting
Ass
ets
Acc
ou
nta
nt Asset: Create
Asset MasterAsset
Acquisition
War
eho
use
C
lerk Initial Stock
Posting
Legend
Symbol Description Usage Comments
Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role.
The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario.
Role band contains tasks common to that role.
External Events: Contains events that start or end the scenario, or influence the course of events in the scenario.
Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario.Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow.
Connects two tasks in a scenario process or a non-step event
Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario
Does not correspond to a task step in the document
Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario
Corresponds to a task step in the document
Process Reference: If the scenario references another scenario in total, put the scenario number and name here.
Corresponds to a task step in the document
Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here
Corresponds to a task step in the document
Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond.
Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution
Symbol Description Usage Comments
To next / From last Diagram: Leads to the next / previous page of the Diagram
Flow chart continues on the next / previous page
Hardcopy / Document: Identifies a printed document, report, or form
Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines
Financial Actuals: Indicates a financial posting document
Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines
Budget Planning: Indicates a budget planning document
Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines
Manual Process: Covers a task that is manually done
Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow.
Existing Version / Data: This block covers data that feeds in from an external process
Does not generally correspond to a task step in a document; instead, this shape reflects data coming from an external source; this step does not have any incoming flow lines
System Pass / Fail Decision: This block covers an automatic decision made by the software
Does not generally correspond to a task step in the document; instead it is used to reflect an automatic decision by the system that is made after a step has been executed.
<F
unct
ion>
Ext
erna
l to
SA
P
Business Activity /
Event
Unit Process
Process Reference
Sub-Process
Reference
Process
Decision
Diagram Connection
Hardcopy / Document
Financial Actuals
Budget Planning
Manual Proces
s
Existing Version /
Data
System Pass/F
ail Decisio
n