Evergreen Elementary School

Parent Teacher OrganizationGeneral Membership Meeting

September 19, 2012

Welcome & Call to Order Board and Committee Leaders Membership Volunteer Announcements Events at a Glance Stay Connected/Show your spirit Fundraising Budget

Agenda

President Alyssa Zumpano

VP Fundraising Patrick Honvo

VP Membership Christina Wengerd

VP Volunteers Erin Gaddis

Secretary Amy Lorenzini

Treasurer Amanda Moore

Member At Large Stephanie Kolski

2012-2013 PTO Board

Back to Pool Laurie deBrabander Webmaster David Hertzbach Green Leader Christine Allred Appreciation Days Davia Montanez Spirit Wear/Gear Alyssa Zumpano Spirit Night Colin Wathen Box Tops Clair Kollar Turkey Trot Denise Edwards Holiday Shop Sharon Fondren Holiday Bazaar Christina Wengerd Silent Auction April and Colin Wathen Yearbook Paula Ross and April Owens

2012-2013 Committee Chair Nominees

PTO membership is FREE. We want to build our school community and encourage everyone to join in to support our teachers, staff and students.

Please join online or complete the purple Membership Form to be on the email list for PTO updates and volunteer opportunities.

PTO Membership

Volunteer AnnouncementsWithout volunteers we would not be a successful organization!

We are looking for volunteers to help with our fall events: Box Tops, Turkey Trot, Holiday Shop and Holiday Bazaar.

We still need committee chairs for Spirit Days and the Shamrock Hop.

Contact Erin Gaddis at vpvolunteers@evergreenpto.orgto be placed on the volunteer list

PTO Events at a Glance Sept 4-Oct 5 Fall Box Top

September 7 Spirit Gear Orders

September 19 Back To School/General Mtg

October 3 Spirit Night Brusters

Oct 22-26 Spirit Week

October 26 School Fall Festival  November 14 Spirit Night Chick-fil-A

November 17 10:00-12:00 Turkey Trot

Nov 26-30 Holiday Shop

November 30 6:00-8:00 Holiday Bazaar

December 3 Spirit Night Nicolletti’s

PTO Events at a Glance

Jan 7- Feb 8 Winter Box Top Collection

January 14-18 Spirit Week

January 15 Spirit Night Chick-Fil-A

January TBD Staff Luncheon

January 28 General PTO mtg

Jan TBDYearbook orders  February 12 Spirit Night Red

Robin

March 12 Spirit Night Nicolletti’s

 

March 15 Shamrock Hop  March 18-22 Spirit Week

Apr 15- May 10 Spring Box Top Collection

April TBD Spirit Night Bruster’s

  April 29 General PTO

Mtg

May 6-10 Teacher Appreciation Week

  May 13 Spirit Night Chick-Fil-A

Please visit our websitewww.evergreenpto.org

Sign up for our Facebook group Complete the Membership Form including your email.

We will publish a monthly newsletter on our website at the beginning of each month. You can request a paper copy if you do not have email/internet access.

We will have Teacher Wish Lists up on the website by the end of October.

How can you stay connected

Spirit and House Shirt orders should be delivered by middle of October. These shirts can be worn any time, but especially on:

Friday Spirit Days Special Events in the school Field Trips

We have a limited supply of shirts as well as EES Magnets and Tick Keys available for purchase tonight.

Show your EES Spirit

Quick and simple ways:

The BoxTop Collection is going on now through October 5. Collection sheets websites can be found at the PTO website.

Please sign up your store cards (Target, Giant, McKay’s) to give back to EES. We will have information on our website.

Fundraising for the school

PTO Fundraising dollars go right back to EES to support staff and teachers

Playground shade; playground protective mats Playground equipment (balls, jump ropes, hula hoops)

Books Teacher materials for instruction Author visits Celebrations for student achievement Parking lot barriers Carpets in classrooms

Fundraising at Work

We would like your input on a list of ideas for a school gift(s) from our fundraising this year.

2012-2013 PTO Gift

 Budgeted FY 11-12

Actual Net Profit Proposed Budget

Fundraising

5th Grade Celebration $165.00 $220.00 -$35.84 $200.00

Back to Pool $700.00 $882.40 $787.00 $800.00

Box Tops $3,000.00 $3,846.59 $3,000.00

Holiday Bazaar $500.00 $537.00 $309.07 $500.00

Holiday Shop $700.00 $9,339.83 $1,362.31 $1,200.00

Returned Check fees $0.00 $0.00

Spring Fundraiser $0.00 $2,000.00

Shamrock Hop/Silent Auction $5,000.00 $8,162.76 $5,793.98 $7,000.00

Spirit Nights $2,000.00 $1,970.26 $2,000.00

Spirit Wear $1,054.84 $7,632.99 $1,620.84 $6,000.00

Turkey Trot $5,635.00 $5,635.00 $2,237.68 $5,500.00

Corp Gifts $285.31 $1,433.50 $1,000.00

Totals $29,200.00

Budget 12-13

Business Expenses

Bank Fees $50.00 $6.00 $25.00

Charitable Org. Registration $50.00 $40.00 $50.00

Office Supplies $30.00 $326.26 $500.00

Postage $25.00 $10.08 $25.00

Insurance $573.00 $524.00 $575.00

Sales Tax $500.00 $1,813.20 $2,000.00

Web Hosting $100.00 $104.40 $150.00

Totals $3,325.00

Program Expenses

Hospitality

Staff Appreciation $2,800.00 $3,220.00 $3,500.00

Welcome Back Brunch $50.00 $40.70 $50.00

PTO Thank You Lunch $300.00 $126.00 $150.00

Volunteer Appreciation $0.00 $0.00 $100.00

Spirit Days/Team Celebrations $400.00 $367.89 $400.00

End of Year Celebration $600.00 $283.39 $600.00

Green Team $0.00 $200.00

Totals $5,000.00

GIFTS

Parking Lot Barriers $606.32 Benches

rugs $152.64 e-books

author visit $500.00 carpets

MSA Wristbands $270.00 playground

Clay $174.41 MSA

Reserve forKindle Books for School $5,000.00

Reserve for future playground $5,000.00

Grant for grade levels to split $5,000.00

Totals $10,000.00 $16,703.37 $8,500.00

5th Grade Celebration $350.00 $255.84 $300.00

Back to Pool $95.40 $95.40 $300.00

Box Tops $500.00 $250.00

Scrips $3,000.00 $1,514.75 $0.00

Holiday Bazaar $219.13 $227.93 $200.00

Shamrock Hop $2,500.00 $2,368.78 $2,500.00

Spirit Wear $700.00 $5,473.25 $4,500.00

Turkey Trot $3,358.86 $3,397.32 $3,000.00

magnets $272.50 $272.50 $300.00

tick keys $266.40 $266.40 $270.00

Totals $11,620.00

Beginning Balance $14,708.00

Add Fundraising $29,200.00

Total Income $43,908.00

Less Business Expenses $3,325.00

Less Hospitality Expenses $5,000.00

Less Gifts $8,500.00

Less Fundraising Expenses $11,620.00

Total Expenses $28,445.00

Ending Balance $15,463.00

Approval Vote for Budget

Adjourn

Thank you

Student led classroom visits