General Meeting of Council - Central Highlands Region · 6/28/2016 · Supply and Construction of...
Transcript of General Meeting of Council - Central Highlands Region · 6/28/2016 · Supply and Construction of...
General Meeting of Council
MINUTES
Meeting held in the Central Highlands Regional Council Chambers, Emerald Office
Tuesday 28 June 2016
Commenced at 2.00pm
CENTRAL HIGHLANDS REGIONAL COUNCIL
GENERAL MEETING OF COUNCIL
TUESDAY 28 JUNE 2016
MINUTES CONTENTS
PRESENT .................................................................................................................................................... 3 APOLOGIES ................................................................................................................................................ 3 LEAVE OF ABSENCE ................................................................................................................................. 3 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 3 General Council Meeting: 14 June 2016 ....................................................................................................... 3 CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS ............................................................... 3 INFRASTRUCTURE AND UTILITIES’ SECTION ......................................................................................... 4 2013 Betterment Projects Tenders 2015T045C and 2015T046C - Aroona Road and Boolburra Edungalba
Road .................................................................................................................................................... 4 COMMUNITIES’ SECTION .......................................................................................................................... 4 Development Application - TP084/08E And EP084/08EOW - Kaesbie Pty Ltd, CKC Corporation Pty Ltd
And JKCD Pty Ltd - Echidna Valley, Pilot Farm Road, Emerald ........................................................... 4 Application for Extended Trading Hours - WF Reid Pty Ltd, Centro Emerald Village .................................... 6 CORPORATE SERVICES’ SECTION .......................................................................................................... 6 The Regional Development Australia Fitzroy and Central West (RDAFCW) ‘Regional Roadmap’ ................ 6 GOVERNANCE SECTION ........................................................................................................................... 8 Delegation to Standing Committees.............................................................................................................. 8 Attendance Policy and Standing Orders Review ........................................................................................... 9 Operational Plan 2016-2017 ....................................................................................................................... 27 Delegation of Powers - Council to Chief Executive Officer .......................................................................... 27 CHIEF EXECUTIVE OFFICER’S REPORT ................................................................................................ 29 Australian Local Government Women’s Association - Queensland State Conference ................................ 29 GENERAL BUSINESS ............................................................................................................................... 30 CLOSED SESSION .................................................................................................................................... 30 Fitness for Work Policy ............................................................................................................................... 31 CLOSURE OF MEETING ........................................................................................................................... 31
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 3
MINUTES – GENERAL MEETING HELD AT 2.00PM TUESDAY 28 JUNE 2016 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE
PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor) Councillors (Crs) P. Bell AM, C. Brimblecombe, M. Daniels, D. Lacey, A. McIndoe, G. Nixon and C. Rolfe Officers Chief Executive Officer S. Mason, General Manager Communities B. Duke, General Manager Corporate Services J. Bradshaw, General Manager Infrastructure and Utilities G. Joubert, General Manager Commercial Services M. Webster, Acting Executive Manager Governance A. Grant, Coordinator Communications A. Ferris, Minute Secretary M. Wills APOLOGIES Nil LEAVE OF ABSENCE Nil CONFIRMATION OF MINUTES OF PREVIOUS MEETING General Council Meeting: 14 June 2016 Resolution: Cr Brimblecombe moved and seconded by Cr Lacey “That the minutes of the previous General Meeting held on 14 June 2016 be confirmed.” 2016 / 06 / 28 / 001 Carried (9-0) Business Arising Out Of Minutes LGAQ Civic Leaders Summit Resolution: Cr Lacey and seconded by Cr Daniels “That the minutes be amended to reflect the changes that Crs Lacey and Daniels will not be attending the LGAQ Civic Leaders Summit.” 2016 / 06 / 28 / 002 Carried (9-0) Outstanding Meeting Actions Nil CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil Mayor Hayes launched the Central Highlands Towards 2020 document, which is the council’s federal election lobbying document. It reflects the key priorities of the region and provides consistency in the message of what are the important issues to the Central Highland’s communities.
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 4
Attendance Infrastructure Project Engineer S. Robinson attended the meeting at 2.15pm
INFRASTRUCTURE AND UTILITIES’ SECTION 2013 Betterment Projects Tenders 2015T045C and 2015T046C - Aroona Road and Boolburra Edungalba Road Executive summary: During the period January 21 to January 29, 2013 the Central Highlands Regional Council area was impacted by the declared Natural Disaster event namely the “Tropical Cyclone Oswald and Associated Rainfall and Flooding, 21-29 January 2013”. On 5 May 2016 Council received funding approval from the Queensland Reconstruction Authority (QRA), under the Betterment Program of the Natural Disaster Relief and Recovery Arrangements (NDRRA), for the Dawson River crossing on Aroona Road and the Herbert Creek Crossing on Boolburra Edungalba Road submissions. Resolution: Cr Brimblecombe moved and seconded by Cr Daniels “That Central Highlands Regional Council:
1. Accept the tender submitted by JRT Civil Pty Ltd for Request for Tender 2015T046C - Construction of Concrete floodway and associated works of Aroona Road Dawson River Crossing at a value of $756,628.30 GST exclusive.
2. Accept the tender submitted by Casa Engineering for Request for Tender 2015T045C - Design, Supply and Construction of Boolburra Edungalba Road Bridge at a value of $863,667.88 GST exclusive.”
2016 / 06 / 28 / 003 Carried (9-0) Attendance Infrastructure Project Engineer S. Robinson left the meeting at 2.21pm Principal Planner Development Assessment S. Ronnfeldt, Town Planner J Webster attended the meeting at 2.21pm
COMMUNITIES’ SECTION Development Application - TP084/08E And EP084/08EOW - Kaesbie Pty Ltd, CKC Corporation Pty Ltd And JKCD Pty Ltd - Echidna Valley, Pilot Farm Road, Emerald
Executive summary: A request has been submitted to extend the relevant period of a Development Approval for a Reconfiguration of a Lot into eighty-one (81) Lots and a Development Approval for Operational Works (Roadworks, drainage works, earthworks and signage) on land located at Pilot Farm Road, Emerald.
Resolution: Cr Bell moved and seconded by Cr McIndoe “That the application for a Request to Extend the Relevant Period for Reconfiguring a Lot: One (1) Lot into eighty-one (81) Lots on land at Pilot Farm Road, Emerald described as Lot 18 on SP282148, be treated as a dual request to extend the relevant period and change to the development approval, is approved on the basis of the following alterations to the development approval:
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Omit condition 3 as detailed in Decision Notice dated 10 December 2013, which presently states:
3. GENERAL – CURRENCY PERIOD
The currency period for this development are as follows:
Stage 2 – Four (4) years (remaining in force until 23 May 2016);
Stage 3 – Six (6) years (remaining in force until 23 May 2018); and
Stage 4 – Eight (8) years (remaining in force until 23 May 2020).
Should the development not be completed within this timeframe, this approval will lapse and a new application will need to be made to Council.
Timing: Prior to the release of Survey Plan/s.
Replace with:
3. GENERAL – DEVELOPMENT APPROVAL EXPIRY (Amendment 2 – 28 June 2016)
The currency period for this development are as follows:
Stage 2 – Four (4) years (remaining in force until 23 May 2016);
Stage 3 – Six (6) years (remaining in force until 23 May 2018); and
Stage 4 – Eight (8) years (remaining in force until 23 May 2020).
Should the development not be completed within this timeframe, this approval will lapse and a new application will need to be made to Council.
Stage 2 of the development approval expires on 27 February 2017.
Stage 3 of the development approval expires on 27 February 2019.
Stage 4 of the development approval expires on 27 February 2021.
Timing: As stated in the condition.
That the application for a Request to Extend the Relevant Period for Operational Works: Roadworks, drainage works, earthworks and signage) on land at Pilot Farm Road, Emerald described as Lot 18 on SP282148, be treated as a dual request to extend the relevant period and change to the development approval, is approved on the basis of the following alterations to the development period:
Omit condition 3 as detailed in Decision Notice dated 16 October 2013, which presently states:
3. APPROVAL CURRENCY PERIOD
All works approved by this Decision Notice must within two (2) years of the date of this approval be completed to the Council’s satisfaction, unless otherwise approved in writing by the Council’s Chief Executive Officer or delegate.
Replace with:
3. DEVELOPMENT APPROVAL EXPIRY (Amendment 2 – 28 June 2016)
All works approved by this Decision Notice must within two (2) years of the date of this approval be completed to the Council’s satisfaction, unless otherwise approved in writing by the Council’s Chief Executive Officer or delegate.
The development approval expires on 27 February 2017.”
2016 / 06 / 28 / 004 Carried (8-1)
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Attendance Town Planner J Webster left the meeting at 2.26pm Application for Extended Trading Hours - WF Reid Pty Ltd, Centro Emerald Village Executive summary: WF Reid Pty Ltd has made an application for extended trading hours from its premises at 51-57 Hospital Road, Emerald. They have requested an opening time of 9:00am Monday to Sunday. Council is given the opportunity to provide comment to the Office of Liquor and Gaming by 1 July 2016. Resolution: Cr McIndoe moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council respond to the application for extended trading hours at Shop 17 Centro Emerald Village, Emerald and submit an objection to the proposed granting of an extended trading licence on the following grounds:
1. The extended hours increase the opportunity for alcohol abuse, associated violence, potential for public and private property damage;
2. The extended hours may have an adverse effect on the health and safety of members of the public; and
3. There is no overriding need in the community to justify an extension to the standard hours of operation.”
2016 / 06 / 28 / 005 Carried (9-0) Attendance Principal Planner Development Assessment S. Ronnfeldt left the meeting at 2.32pm. Manager Finance S. Fogg attended the meeting at 2.33pm.
CORPORATE SERVICES’ SECTION The Regional Development Australia Fitzroy and Central West (RDAFCW) ‘Regional Roadmap’ Executive summary: The Regional Development Australia Fitzroy and Central West (RDAFCW) ‘Regional Roadmap’ provides a snapshot of the region and offers a description of the economic and social diversity of Fitzroy and the Central West regions individually. The RDAFCW 2013-2016 Regional Roadmap is reaching the end of its lifespan, and planning for the 2017 to 2020 document is currently underway. Council have been engaged in the development of the 2017-2020 Regional Roadmap and have been requested to provide details of proposed priority projects for consideration into this updated regional planning document. Following discussion at the last Council meeting, this report provides a shortlist of proposed priority projects that have been developed by council officers based on Council’s current major projects in planning for the 2017-2020 timeline. The proposed project priorities listing is for discussion and as appropriate further amendment prior to the submission of the final project priorities to the RDAFCW Regional Roadmap 2017-2020. Resolution: Cr Godwin-Smith moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council adopt the recommended priority projects as listed for inclusion in the RDAFCW 2017-2020 Regional Roadmap.
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STREAM PROPOSED PRIORITY PROJECTS
INDUSTRY Priority 1
AGRICULTURE – Central Highlands Agribusiness Precinct Priority 2 TOURISM – Implementation of the Central Highlands Tourism Marketing Strategy
SERVICES Priority 1
WATER – Capella Water Security Priority 2
COMMUNICATIONS – Implementation of the 2016-17 Digital Economy Strategy and Action Plan Priority 3
TRANSPORT – Bedford Weir Crossing – Joint Project with Isaac Regional Council
Priority 4
TRANSPORT – Upgrading our region's roads – Blackwater Rolleston (TMR)
Priority 5
TRANSPORT – Upgrading our region's roads – Springsure Tambo (TMR)
LIVEABILITY Priority 1
HEALTH AND AGED CARE – Central Highlands Healthcare Precinct (Central Highlands Healthcare)
Priority 2
ENVIRONMENT – Rifle Range Reserve
Priority 3
ENVIRONMENT – Walking and Cycle Ways
Priority 4
ENVIRONMENT – Central Highlands Liveability Strategy
Priority 5
HEALTH AND AGED CARE – Construction of Ivy Anderson Home
2016 / 06 / 28 / 006 Carried (9-0) May 2016 Financial Report Executive summary:
A Report which summarises the financial performance and position of the Central Highlands Regional Council is presented to Council each month to provide a summary on Council’s financial performance. While this report complies with statutory obligations, it is also intended to provide additional information to keep Councillors informed in relation to relevant financial matters of Council.
Resolution: Cr Rolfe moved and seconded by Cr Nixon “That Central Highlands Regional Council receive the Monthly Financial Report for the period ending 30 May 2016.” 2016 / 06 / 28 / 007 Carried (9-0) Attendance Manager Finance S. Fogg left the meeting at 3.14pm Coordinator Governance L. Fry attended the meeting at 3.14pm General Manager Communities B. Duke left the meeting at 3.18pm
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GOVERNANCE SECTION Delegation to Standing Committees Executive summary:
This report is presented to formalise the delegation of legislative decision-making power (Section 257 of the Local Government Act 2009), to the Standing Committees created by Council at its General Meeting on 26 April 2016. Resolution: Cr Brimblecombe moved and seconded by Cr Daniels “That under the powers of Section 257 of the Local Government Act 2009, Council delegate to the Standing Committees, the exercise of its powers under the following legislations.
Communities Standing Committee
Aboriginal Cultural Heritage Act 2003 Acquisition of Land Act 1967 Animal Care and Protection Act 2001 Biosecurity Act 2014 Environmental Offsets Act 2014 Environmental Offsets Regulation 2014 Nature Conservation (Administration) Regulation 2006 Nature Conservation Act 1992 Queensland Heritage Act 1992 Residential Tenancies and Rooming Accommodation Act 2008 River Improvement Trust Act 1940
Finance and Infrastructure Standing Committee
Acquisition of Land Act 1967 Body Corporate and Community Management (Accommodation Module) Regulation 2008 Body Corporate and Community Management (Commercial Module) Regulation 2008 Body Corporate and Community Management (Small Schemes Module) Regulation 2008 Body Corporate and Community Management (Specified Two-lots Schemes Module) Regulation 2008 Body Corporate and Community Management (Standard Module) Regulation 2008 Body Corporate and Community Management Act 1997 Building Regulation 2006 Economic Development Act 2012 Electricity Act 1994 Electricity Regulation 2006 Heavy Vehicle (Mass, Dimension and Loading) National Regulation) Heavy Vehicle National Law (Qld) Heavy Vehicle National Law Regulation 2014 Queensland Reconstruction Authority Act 2011 Water Act 2000
Leadership and Governance Standing Committee
Statutory Bodies Financial Arrangements Act 1982 Trust Act 1973”
2016 / 06 / 28 / 008 Carried (9-0)
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 9
Attendance General Manager Communities B. Duke returned to the meeting at 3.20pm Attendance Policy and Standing Orders Review Executive summary: Standing Orders supplement the statutory requirements prescribed in Chapter 8, Part 2 of the Local Government Regulation 2012 by providing standard processes to be observed at local government meetings and are able to be suspended at any time by council resolution. Standing Orders provide a comprehensive guide for the conduct of meetings of the local government and the committees of the local government. The Standing Orders attached to this report have been amended to include the content of the current Attendance Policy of Elected Members and Terms of Reference to clarify the role of the Standing Committees. Additionally, a request to amend the Standing Orders in relation to electronic device usage has been incorporated to include electronic devices being switched to silent during Council meetings. Resolution: Cr Brimblecombe moved and seconded by Cr Lacey “That the Standing Orders Policy be adopted, as amended.”
COUNCIL POLICY
Standing Orders Policy
POLICY NUMBER: 0042 DEPARTMENT: Chief Executive Officer
EFFECTIVE DATE: UNIT: Governance
1.0 Purpose and Scope
These standing orders supplement the statutory requirements by providing standard processes to be observed at such meetings. In accordance with this policy, these standing orders may be suspended at any time by resolution.
2.0 Reference
Chapter 8, Part 2 of the Local Government Regulation 2012 provides core requirements for the conduct of meetings of the local government and the committees of the local government.
3.0 Definitions
CEO refers to Chief Executive Officer Council refers to Central Highlands Regional Council The Act shall mean the Local Government Act 2009 (as amended) The Regulation shall mean the Local Government Regulation 2012 (as amended) The Dictionary in the schedule defines particular words used in these standing orders
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4.0 Policy Statement
Refer to Attachment A
5.0 Policy Review
All policies will be reviewed annually or when any of the following occurs:
Relevant legislation, regulations, standards and policies are amended or replaced; and
Other circumstances as determined from time to time by resolution of full Council.
This policy is nominated to be reviewed on: 27 June 2017
ATTACHMENT A
Standing Orders Policy
Contents Part 1 – Preliminary ............................................................................................................................................ 12
1 Background .......................................................................................................................................... 12
2 Object ..................................................................................................................................................... 12
3 Definitions – the dictionary .............................................................................................................. 12
Part 2 – Meetings of the Local Government ................................................................................................. 12
Division 1 – Time of Meeting of the Local Government .............................................................. 12
4 Times of ordinary meetings ............................................................................................................. 12
5 Special meetings ................................................................................................................................. 13
Division 2 – Agenda for Meetings of the Local Government ...................................................... 13
6 Agenda for meeting ............................................................................................................................ 13
Division 3 – Time of Meetings of Local Government Committees .............................................. 13
7 Times and places of committee meetings .................................................................................... 13
8 Special meetings ................................................................................................................................. 13
Division 4 – Notice of Meetings of Local Government Committees ........................................... 13
9 Notice of Meetings .............................................................................................................................. 13
Division 5 – Conduct of Committee Meetings .............................................................................. 14
10 Chairperson ...................................................................................................................................... 14
11 Quorum .............................................................................................................................................. 14
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12 Procedure at Meetings ................................................................................................................... 14
Division 6 – Terms of Reference Standing Committees .............................................................. 14
13 Background ...................................................................................................................................... 14
14 Purpose .............................................................................................................................................. 14
15 Membership ...................................................................................................................................... 15
16 Scope and Limitations ................................................................................................................... 15
17 Delegated Authority ........................................................................................................................ 15
18 Frequency ......................................................................................................................................... 17
Division 7 – Standing Orders ........................................................................................................ 17
19 Standing Orders .............................................................................................................................. 17
Part 3 – Standing Orders ................................................................................................................................... 17
Division 1 – Application of Standing Orders ................................................................................ 17
20 Application ........................................................................................................................................ 17
Division 2 – Procedures for Meetings of the Local Government ................................................ 18
21 Order of Business ........................................................................................................................... 18
23 Deputations....................................................................................................................................... 19
Division 3 – Motions ...................................................................................................................... 19
24 Motions .............................................................................................................................................. 19
25 Absence of Mover of Motion ........................................................................................................ 19
26 Motion to be Seconded .................................................................................................................. 19
28 Speaking to Motions and Amendments .................................................................................... 20
29 Method of Taking Vote .................................................................................................................. 20
30 Repealing or Amending Resolutions ......................................................................................... 21
31 Procedural Motions ........................................................................................................................ 21
32 Motion that the Question be put .................................................................................................. 21
33 Motion that Debate be Adjourned ............................................................................................... 21
34 Motion to Proceed to Next Item of Business ........................................................................... 21
35 Motion that the Motion Lie on the Table ................................................................................... 22
36 Points of Order ................................................................................................................................. 22
37 Motion of Dissent ............................................................................................................................ 22
38 Motion that a Report be Tabled ................................................................................................... 22
39 Motion to Suspend Requirements of a Rule ............................................................................ 22
39A Motion that the Question/Motion be referred to the Next Meeting of the Local Government
(Committee Meetings only) ....................................................................................................................... 22
40 Motion that Meeting Stands Adjourned .................................................................................... 23
Division 4 – Mayoral Minutes ........................................................................................................ 23
41 Mayoral Minutes .............................................................................................................................. 23
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Division 5 – Conduct During Meetings ......................................................................................... 23
42 Conduct during Meetings.............................................................................................................. 23
Division 6 – Questions ................................................................................................................... 24
43 Questions .......................................................................................................................................... 24
Division 7 – Disorder and Business ............................................................................................. 24
44 Disorder ............................................................................................................................................. 24
45 Business of Objectionable Nature .............................................................................................. 24
Division 8 – Attendance and Non-Attendance at Meetings ......................................................... 24
46 Attendance by Elected Members ................................................................................................ 24
47 Attendance of Public and Media at Meetings .......................................................................... 25
48 Public Participation at Meetings ................................................................................................. 25
49 Council Officers Participation at Meetings .............................................................................. 25
Division 9 – Committees ................................................................................................................ 26
50 Reports by Committees ................................................................................................................. 26
51 Attendance at Committee Meetings ........................................................................................... 26
52 Public Participation at Statutory Committee Meetings ......................................................... 26
Division 10 – Procedure Not Provided For ................................................................................... 26
53 Procedure Not Provided For ........................................................................................................ 26
Schedule Dictionary Section 3 ........................................................................................................................ 26
Part 1 – Preliminary
1 Background
Chapter 8 Part 2 of the Local Government Regulation 2012 provides core requirements for the conduct of meetings of the local government and the committees of the local government.
2 Object
These standing orders supplement the statutory requirements by providing standard processes to be observed at such meetings. In accordance with this policy, these standing orders may be suspended at any time by resolution.
3 Definitions – the dictionary
The dictionary in the schedule defines particular words used in these standing orders.
Part 2 – Meetings of the Local Government
Division 1 – Time of Meeting of the Local Government
4 Times of ordinary meetings
(1) The local government may, by resolution, fix dates and times for its ordinary meetingsi.
(2) If there is no resolution fixing the date and time for an ordinary meeting, the Chief Executive
Officer must fix the date and time for the meeting.
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(3) Before the Chief Executive Officer fixes the date and time for an ordinary meeting, the Chief
Executive Officer must, if practicable, consult with the Mayor about the proposed date and time
for the meeting.
5 Special meetings
(1) The Chief Executive Officer must call a special meeting of the local government if –
a. The special meeting is required by a resolution of the local government; or
b. A written request for the special meeting is lodged with the Chief Executive Officer under
subsection (2).
(2) A written request for a special meetingii of the local government must –
a. Be signed by the Mayor or 5 or more Councillors; and
b. Specify the business to be conducted at the special meeting; and
c. Propose a day and time for the holding of the special meeting.
Division 2 – Agenda for Meetings of the Local Government
6 Agenda for meeting
(1) A list of the items to be discussed at a meeting of the local government must be available for
inspection at the time the agenda for the meeting is made available to Councillors.iii
(2) The agenda for a meeting must include –
a. Items required under the Act or a local law to be included on the agenda; and
b. Items required under these standing orders to be included on the agenda; and
c. Items that are by resolution of the local government to be included on the agenda; and
d. Each item whose inclusion on the agenda is requested by a Councillor.
(3) A Councillor who wants an item of business included on the agenda for a particular meeting
must give written notice of the nature of the business to the Chief Executive Officer at least 2
days before the notice of meeting is given.
Division 3 – Time of Meetings of Local Government Committees
7 Times and places of committee meetings
(1) A committee may, by resolution, fix dates, times and places for its meetings.iv
(2) If there is no resolution fixing the date, time and place for a committee meeting, the Chief
Executive Officer may fix the date, time and place for the meeting.
(3) Before the Chief Executive Officer fixes the date, time and place for a committee meeting, the
Chief Executive Officer must, if practicable, consult with the chairperson of the committee.
8 Special meetings
(1) The Chief Executive Officer must call a special meeting of a committee if – a. The special meeting is required by a resolution of the local government; or
b. A written request for the special meeting is lodged by the Chief Executive Officer under
subsection (2).
(2) A written request for a special meeting of a committee must –
a. Be signed by the chairperson or 3 or more members of the committee; and
b. Specify the business to be conducted at the special meeting; and
c. Propose a day, time and place for the holding of the special meeting.
Division 4 – Notice of Meetings of Local Government Committees
9 Notice of Meetings
(1) The Chief Executive Officer must give written notice of a committee meeting setting out the date, time and place of the meeting, and the business to be considered at the meeting, to each member of the committee.
(2) The notice must be given, if practicable, at least 4 days before the day of the meeting.
(3) A list of the items to be discussed at a meeting of a committee must be available for inspection at the time the agenda for the meeting is made available to the members of the committee.v
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Division 5 – Conduct of Committee Meetings
10 Chairperson
The chairperson of a committee must preside at a meeting of a local government committee.
11 Quorum
(1) A quorum of a committee is a majority of its members.
(2) However, if the number of members is an even number, one-half of the number is a quorum.vi
12 Procedure at Meetings
(1) The procedure of a committee for dealing with business must be in accordance with – a. Procedural directions given to the committee by resolution of the local government; or
b. If there is no procedural direction governing a particular matter, these standing orders.
(2) However, a committee may, by resolution, overrule a decision on procedural question made by
the chairperson.
Division 6 – Terms of Reference Standing Committees
13 Background
The Terms of Reference will supplement the statutory requirements which regulate the conduct of meetings of local government by providing detailed procedures for the conduct of the Standing Committee meetings in order to provide open and transparent decision making.
14 Purpose
The Standing Committees provide direction and leadership on the areas of interest listed below.
Finance and Infrastructure Communities Leadership and Governance
Roads Parks and Gardens Corporate Governance
Water and Sewerage Environmental and
Sustainability
Performance Benchmarking
Drainage Libraries Corporate Communications
Shepton Quarry Arts and Culture Compliance
Emerald Airport Health and Regulatory Strategy
Emerald Saleyards Community Engagement Risk Management
Land Development Community Development Internal Audit
Emergency Management Sport and Recreation
Organisational Development Waste and Recycling
Information Services Applicable Advisory
Committees
Asset Management
Procurement
Fleet
Applicable Advisory
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Finance and Infrastructure Communities Leadership and Governance
Committees
Monthly reports will be presented to each Committee by Management on key activities and
performance.
15 Membership
Council at its meeting of 26 April 2016 resolved that the membership of each Standing Committees be:
Finance and Infrastructure
Committee
Communities Committee Leadership and Governance
Committee
Five (5) Councillors,
One (1) as Chair
Five (5) Councillors,
One (1) as Chair
Five (5) Councillors,
One (1) as Chair
The Mayor is an Ex Officio member of each Committee. Should the Chairperson not be present at a
meeting, then the meeting shall elect a Chair.
16 Scope and Limitations
The main functions of the Committee are to:
(1) Receive reports from the Chief Executive Officer, Executive Leadership Team, Manager and/or
appropriately delegated officers related to the areas of interest.
(2) Adoption of the reports from the Chief Executive Officer, Executive Leadership Team, Manager
and/or appropriately delegated officers related to the areas of interest.
(3) Make decisions in line with the delegated authority; and
(4) Where necessary formulate recommendations to the Ordinary Council Meeting.
17 Delegated Authority
(1) In accordance with Section 257 of the Local Government Act 2009, Council delegated at its meeting of 24 May 2016 to the relevant Standing Committees, all powers referred to in the document titled “Central Highlands Regional Council – Council to CEO Delegations, Adopted by Council 09 December 2015” dealing with the Acts and Regulations listed as follows:
Finance and Infrastructure Communities Leadership and Governance
Schedule 1 Schedule 2 Schedule 3
Acquisition of Land Act 1967 –
Governance
Body Corporate and Community
Management (Accommodation
Module) Regulation 2008 –
Communities
Body Corporate and Community
Management (Commercial Module)
Regulation 2008 – Communities
Body Corporate and Community
Management (Small Schemes
Module) Regulation 2008 –
Communities
Aboriginal Cultural Heritage Act 2003
– Governance
Animal Care and Protection Act 2001
– Communities
Animal Management (Cats and
Dogs) Act 2008
Biosecurity Act 2014 – Communities
- (NEW as from 1/7/2016)
Environmental Offsets Act 2014 –
Governance
Environmental Offsets Regulation
2014 – Governance
Information Privacy Act 2009
Land Valuation Act 2010
Local Government Act 2009
Local Government Regulation 2012
Local Law No. 1 (Administration)
2012
Public Interest Disclosure Act 2010
Public Records Act 2002
Public Sector Ethics Act 1994
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 16
Finance and Infrastructure Communities Leadership and Governance
Schedule 1 Schedule 2 Schedule 3
Body Corporate and Community
Management (Specified Two-lots
Schemes Module) Regulation 2008 –
Communities
Body Corporate and Community
Management (Standard Module)
Regulation 2008 – Communities
Body Corporate and Community
Management Act 1997 –
Communities
Building Act 1975
Building Regulation 2006 –
Communities
Disaster Management Act 2003
Disaster Management Regulation
2014
Economic Development Act 2012 –
Communities - (NEW from 4/7/2016
Electricity Act 1994 – Infrastructure
Electricity Regulation 2006 –
Infrastructure
Fire and Rescue Service Act 1990
Heavy Vehicle (Mass, Dimension
and Loading) National Regulation –
Infrastructure
Heavy Vehicle National Law (Qld) –
Infrastructure
Heavy Vehicle National Law
Regulation 2014 – Infrastructure
Land Act 1994
Liquor Act 1992
Local Government Act 2009
Local Government Regulation 2012
Local Law No. 1 (Administration)
2012
Plumbing and Drainage Act 2002
Queensland Reconstruction
Authority Act 2011 – Communities
Residential Services (Accreditation)
Environmental Protection Act 1994
Environmental Protection Regulation
2008
Environmental Protection (Water)
Policy 2009
Food Act 2006
Food Production (Safety) Act 2000
Fossicking Regulation 2009
Land Protection (Pest and Stock
Route Management) Act 2002
Local Government Act 2009
Local Government Regulation 2012
Local Law No. 1 (Administration)
2012
Local Law No. 2 (Animal
Management) 2012
Local Law No. 3 (Community and
Environmental Management) 2012
Local Law No. 4 (Local Government
Controlled Areas, Facilities and
Roads) 2012
Mineral Resources Act 1989 –
Communities
Nature Conservation (Administration)
Regulation 2006 – Governance
Nature Conservation Act 1992 –
Governance
Nature Conservation (Wildlife
Management) Regulation 2012
Public Health (Infection Control for
Personal Appearance Services) Act
2003
Public Health Act 2005
Public Health Regulation 2005
Residential Tenancies and Rooming
Accommodation Act 2008 –
Communities
River Improvement Trust Act 1940 –
Governance
Right to Information Act 2009
Work Health and Safety Act 2011
Work Health and Safety Regulation
2011
Workers Compensation and
Rehabilitation Act 2003
Workers Compensation and
Rehabilitation Regulation 2003
Statutory Bodies Financial
Arrangements Act 1982 – Corporate
Services
Trust Act 1973 – Governance
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 17
Finance and Infrastructure Communities Leadership and Governance
Schedule 1 Schedule 2 Schedule 3
Act 2002
Standard Plumbing and Drainage
Act 2003
State Penalties Enforcement Act
1999
Survey and Mapping Infrastructure
Act 2003
Sustainable Planning Act 2009
Sustainable Planning Regulation
2009
Transport Infrastructure Act 1994
Transport Operations (Road Use
Management) Act 1995
Water Supply (Safety and Reliability)
Act 2008
State Penalties Enforcement Act
2005
Stock Act 1915
Summary Offences Act 2005
Summary Offences Regulation 2006
Tobacco and Other Smoking
Products Act 1998
Waste Reduction and Recycling Act
2011
Waste Reduction and Recycling
Regulation 2011
Water Fluoridation Act 2008
(2) To the extent that powers delegated to one committee have also been delegated to another
committee, or have previously been delegated to the Chief Executive Officer, those powers can
be exercised by each committee and the Chief Executive Officer, severally.
(3) All decisions of each Standing Committee must have unanimous support of the committee
members present.vii
18 Frequency
The schedule adopted by Council for meetings for each Standing Committee and General and Strategy Meeting is in accordance with the Local Government Regulation S257, 2012.
Division 7 – Standing Orders
19 Standing Orders
The standing orders which regulate the conduct of meetings of the local government and committees of the local government include the provisions set out in Part 3.
Part 3 – Standing Orders Division 1 – Application of Standing Orders
20 Application
(1) The standing orders in Part 3 provide for the conduct of – a. Meetings of the local government (other than a post-election meeting); and
b. Where applicable, committee meetings of the local government.
(2) The standing orders shall apply to a post-election meeting of the local government as far as
practicable.
(3) Any provision of the standing orders may be suspended by resolution of a meeting of the local
government.
(4) A separate resolution is required for a suspension of a standing order.
(5) A resolution to suspend a standing order must specify the application and duration of the
suspension.
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(6) Where a matter arises at a meeting of the local government which is not provided for in the
standing orders, the matter may be determined by resolution upon a motion which may be put
without notice, but otherwise in conformity with the standing orders.
Division 2 – Procedures for Meetings of the Local Government
21 Order of Business
(1) The order of business must be determined by resolution of the local government from time to time.
(2) The order of business may be altered for a particular meeting where the Councillors at the meeting pass a procedural motion to that effect.
(3) A motion to alter the order of business may be moved without notice. (4) Unless otherwise altered pursuant to subsection (2), the order of business will be –
a. For ordinary meetings:
Attendance
Apologies
Confirmation of Minutes
Business Arising from Previous Minutes
Reception of Deputations by Appointment
Reception and Consideration of Committee Reports
Reception and Consideration of Officers’ Reports
Miscellaneous Business
b. For special meetings and committee meetings:
Attendance
Apologies
Reception of Deputations by Appointment
Reception and Consideration of Officers’ Reports
(5) The minutesviii of previous meeting (previous minutes) not previously confirmed may be taken
into consideration as the first business of an ordinary meeting, in order that the previous
minutes may be confirmed and no discussion shall be permitted with respect to the previous
minutes except with respect of the accuracy of the previous minutes as a record of the
proceedings.
(6) Admission of deputations, invitees and visitors shall be at the discretion of either of –
a. The Mayor; or
b. The local government.
(7) The time for receipt of petitions shall be at the discretion of the local government.
22 Petitions (1) The rules for Petitions to Council are available on the Central Highlands Regional Council
website. (2) Any petition presented to a meeting of the local government must be in legible writing or
typewritten and contain a minimum of 10 signatures (clearly stating the name and address of each person), contain a cover page detailing the request, suggestion or grievance and the name of the principal petitioner.ix
(3) The petition should be addressed to the Chief Executive Officer and can be emailed, mailed or physically handed in at a Customer Service Centre of Central Highlands Regional Council.
(4) The Chief Executive Officer will present the petition to a Council General Meeting. In accordance with the council’s general meeting procedure, the Chief Executive Officer may move the petition be received and referred to the relevant area of council for investigation and report back to council, if required.
(5) The principal petitioner will be advised in writing of Council’s decision, following the relevant General Meeting.
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 19
(6) A petition may be presented to a meeting by a Councillor who, before presenting the petition, must, as far as practicable, become acquainted with the subject matter of the petition.
(7) On presenting a petition to a meeting, a Councillor must – a. State the nature of the petition; and
b. Read the petition.
(8) Where a Councillor presents a petition to a meeting, no debate on or in relation to the petition
shall be allowed, and the only motion which may be moved is that –
a. The petition be received and consideration stand as an order of the day for –
i. The meeting; or
ii. A future meeting; or
b. The petition be received and referred to a committee or the Chief Executive Officer for
consideration and a report to the local government; or
c. The petition not be received.
23 Deputations
(1) A deputation wishing to attend and address a meeting must do so by appointment with the Chief Executive Officer.
(2) The Chief Executive Officer must notify the Mayor who must determine whether the deputation may be heard.
(3) The Chief Executive Officer must inform the deputation of the determination. (4) Where it has been determined that the deputation may be heard, a convenient time must be
arranged for that purpose, and a time period allowed. (5) For deputations comprising 3 or more persons, only 2 persons may be heard unless the local
government determines otherwise. (6) A deputation must be given an adequate opportunity to explain the purpose of the deputation. (7) The chairperson of a meeting may terminate an address by a person in a deputation at any time
if – a. The chairperson has allotted a specific period of time for a person’s address and the
period of time has elapsed; or b. The chairperson is satisfied that the purpose of the deputation has been sufficiently
explained to the Councillors at the meeting; or c. The person uses insulting or offensive language.
Division 3 – Motions
24 Motions
(1) A motion brought before a meeting in accordance with the Act or the standing orders may be received and put to the meeting by the chairperson.
(2) The chair may require a motion or an amendment to a motion to be stated in full or recorded in writing before permitting it to be received.
(3) The chair may call the notices of motion in the order in which they appear on the meeting agenda, and where no objection is taken to a motion being taken as a formal motion, the chairperson may put the motion to the vote without discussion.
(4) An item on the meeting agenda must not be removed from the agenda where a Councillor at the meeting objects to its being removed.
(5) When a motion has been moved and seconded, it becomes subject to the control of the local government and must not be withdrawn without the consent of both the mover and the seconder.
25 Absence of Mover of Motion
Where a Councillor who has given notice of a motion is absent from the meeting at which the motion is to be considered, the motion may be moved by another Councillor at the meeting, or deferred to the next meeting.
26 Motion to be Seconded
(1) A motion or an amendment to a motion must not be debated at a meeting of the local government unless or until the motion or the amendment is seconded, with the exception of a procedural motion.
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 20
(2) A motion or an amendment to a motion (other than a procedural motion) that is not seconded, lapses for want of a seconder.
(3) Notwithstanding subsection (1), a Councillor who moves a motion or an amendment to a motion may, with the permission of the chairperson, speak in support of the motion or amendment before it is seconded.
27 Amendment of Motion
(1) An amendment to a motion must – a. be in terms which retain the identity of the motion; and b. not negate the motion.
(2) Not more than 1 motion or 1 proposed amendment to a motion may be put before a meeting at any one time.
(3) Where an amendment to a motion is before a meeting, no other amendment to the motion can be considered until after the first amendment has been put.
(4) Where a motion (the original motion) is amended by another motion (the other motion), the original motion must not be put as a subsequent motion to amend the other motion.
(5) A Councillor who proposes or seconds a motion must not propose or second an amendment to the motion.
28 Speaking to Motions and Amendments
(1) Subject to section 26(2), the mover of an amendment to a motion must read the amendment and state that the amendment is so moved, and – a. may only speak in support of the amendment before it is seconded with the permission of
the chairperson; and b. may speak in support of the amendment after it is seconded.
(2) A Councillor may request further information from the chairperson before or after the motion or the amendment to the motion is seconded.
(3) Following the seconding of a motion or an amendment of a motion, the first speaker must be in favour of the motion or the amendment and each subsequent speaker alternatively against and in favour of the motion or amendment, unless the chairperson in his or her discretion rules otherwise.
(4) The mover of a motion has the right of reply. (5) The mover of an amendment to a motion has no right of reply. (6) Each Councillor must speak not more than once to the same motion or the same amendment
except as a right of reply unless the chairperson in his or her discretion rules otherwise. (7) Each speaker is restricted to not more than 5 minutes unless the chairperson in his or her
discretion rules otherwise. (8) Where 2 or more Councillors attempt to speak at the same time, the chairperson is to determine
who is entitled to priority.
29 Method of Taking Votex
(1) Before any matter is put to the vote, the chairperson may direct that the motion or amendment be read again by the Chief Executive Officer.
(2) The chairperson must, in taking the vote on a motion or an amendment, put the question, first in the affirmative and then in the negative and may do so as often as necessary to form and declare an opinion as to whether the affirmative or negative has the majority vote.
(3) The local government must vote by a show of hands or as otherwise directed by the chairperson.
(3A) If, in relation to a question/motion put to a committee meeting, the question/motion does not have the unanimous support of the committee members present, the chairperson must: a. Not declare the result of the vote; and
b. Direct that the question/motion be referred to the next local government meeting.
(4) Any Councillor may call for a division or a question in relation to the taking of a vote immediately
following the chairperson declaring the result of the vote.
(5) If a division is taken, the Chief Executive Officer must record –
a. The names of the Councillors voting in the affirmative; and
b. The names of the Councillors voting in the negative.
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(6) The chairperson must declare the result of a vote or a division as soon as it has been
determined.
(7) Councillors may request that their names and how they voted be recorded in the minutes for
voting other than by division.
(8) Councillors who remain in the Chamber and abstain from voting are deemed to have voted in
the negative.xi
30 Repealing or Amending Resolutions
(1) A resolution of the local government must not be repealed or amended unless notice of motion is given in accordance with the requirements of the Act.xii
(2) Where a motion (a relevant motion) to repeal or amend a resolution is defeated, a motion to the same, or like effect, must not be moved until at least 3 months after the date on which the relevant motion was defeated.
(3) Councillors present at the meeting at which a relevant motion is put may defer consideration of the relevant motion, however, consideration of the relevant motion must not be deferred for more than 3 months.
(4) Where a resolution (a later resolution) of the local government relates to a matter the subject of a previous resolution (a previous resolution) passed more than 3 months previous, the previous resolution is amended or repealed to the extent that it is inconsistent with the later resolution.
31 Procedural Motions
At a meeting, a Councillor may, during the debate of a matter at the meeting and without the need for a seconder, move a motion (each a procedural motion) – a. That the question/motion be now put to the vote; or
b. That the motion and amendment now before the meeting be adjourned; or
c. That the meeting proceed to the next item of business; or
d. That the question/motion lie on the table; or
e. A point of order; or
f. A motion of dissent against a point of order; or
g. That a report of document be tabled; or
h. To suspend the rule requiring that; or
ha. For committee meetings only, that the question/motion be referred to the next meeting of
the local government; or
i. That the meeting stand adjourned.
32 Motion that the Question be put
(1) A procedural motion that the question be put about a matter before a meeting, may be moved when a Councillor believes that there has been sufficient debate about the matter at the meeting.
(2) Where a motion under subsection (1) is carried, the chairperson must immediately put the motion or amendment before the meeting to the vote.
(3) Where a procedural motion under subsection (1) is lost, debate on the motion or amendment before the meeting must continue.
33 Motion that Debate be Adjourned
(1) A procedural motion that another motion or an amendment before a meeting be adjourned, may specify a time and date, to which the debate is to be adjourned.
(2) A motion under subsection (1) must not adjourn debate on a matter the subject of a motion for more than 2 months after the date of the procedural motion.
34 Motion to Proceed to Next Item of Business
(1) Where a procedural motion that the meeting proceed to the next item is carried, debate on the matter the subject of the motion must cease.
(2) However, debate on the matter the subject of the motion may be considered again on the giving of notice in accordance with the standing orders.
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35 Motion that the Motion Lie on the Table
(1) A procedural motion that a motion or question lie on the table can only be moved where the chairperson or a Councillor requires additional information on the matter before the meeting (or the result of some other action of the local government or a person is required) before the matter may be concluded at the meeting.
(2) Where a motion under subsection (1) is passed, the local government must proceed with the next matter on the agenda.
(3) Where a motion under subsection (1) is passed, another procedural motion that the matter be taken from the table may be moved at the meeting at which the first procedural motion was carried or at a later meeting.
36 Points of Order
(1) A Councillor may ask the chairperson to decide a point of order where it is believed that another Councillor – a. Has failed to comply with proper procedures; or
b. Is in contravention of these standing orders or the Actxiii; or
c. Is beyond the jurisdictional power of the local government.
(2) A point of order cannot be used as a means of contradicting a statement made by a Councillor
speaking about a matter.
(3) Where a point of order is raised, consideration of the matter about which the Councillor was
speaking may be suspended subject to section 20(3).
(4) The chairperson must determine whether the point of order is upheld.
(5) Upon a point of order arising during the process of a debate, the Councillor raising the point of
order may speak to the point of order.
(6) Despite anything to the contrary in the standing orders, a point of order arising at any time must,
until decided, suspend the consideration of every other motion or matter.
37 Motion of Dissent
(1) A Councillor may move a motion of dissent in relation to a ruling of the chairperson on a point of order.
(2) Where a motion is moved under subsection (1), further consideration of any matter must be suspended until after a ruling is made on the motion of dissent.
(3) Where a motion of dissent is carried – a. The matter to which the ruling of the chairperson was made must proceed as though that
ruling had not been made; and
b. Where, as a result of a ruling of the chairperson on a point of order, a matter was discharged
as out of order – the matter must be restored to the meeting agenda and be dealt with in
the normal course of business.
38 Motion that a Report be Tabled
A motion that a report or document be tabled may be used by a Councillor to introduce a report or other document to a meeting.
39 Motion to Suspend Requirements of a Rule
(1) A procedural motion to suspend the requirements of a rule may be made by a Councillor in order to permit some action that otherwise would be prevented by the standing orders.
(2) A motion under subsection (1) must specify the duration of the suspension.
39A Motion that the Question/Motion be referred to the Next Meeting of the Local Government (Committee Meetings only) (1) A procedural motion that the question/motion be referred to the next meeting of the local
government may only be moved –
a. At a committee meeting; and
b. After a Councillor has spoken against the question/motion; and
c. When a Councillor reasonably believes that the question/motion is unlikely to have the
unanimous support of committee members present.
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(2) Where a motion under subsection (1) is carried, the chairperson must direct that the substantive
question/motion be referred to the next meeting of the local government.
40 Motion that Meeting Stands Adjournedxiv
(1) A procedural motion that a meeting stands adjourned may be moved by a Councillor at the conclusion of debate on any matter on the agenda or at the conclusion of a Councillors time for speaking to the matter, and must be put without debate.
(2) A motion under subsection (1) must specify the time for the resumption of the meeting and on the resumption of the meeting and on the resumption of the meeting the local government must continue with the business before the meeting at the point where it was discontinued on the adjournment.
Division 4 – Mayoral Minutes
41 Mayoral Minutes
(1) The Mayor may direct the attention of the local government at a meeting of the local government to a matter or subject not on the agenda by a minute (a mayoral minute) signed by the Mayor.
(2) The Mayor must deliver a copy of the Mayoral minute for a meeting of the local government to the Chief Executive Officer.
(3) The Mayoral minute shall, when introduced, take precedence over all business before, or to come before, the meeting of the local government.
(4) The motion comprising the Mayoral minute may be put by the Mayor – a. To the meeting of the local government without being seconded; and
b. At any stage of the meeting of the local government considered appropriate by the Mayor.
(5) If the motion comprising the Mayoral minute is passed by the local government, the Mayoral
minute becomes a resolution of the local government.
Division 5 – Conduct During Meetings
42 Conduct during Meetings
(1) After a meeting of the local government has been formally constituted and the business
commenced, a Councillor must not enter or leave the meeting without first notifying the
chairperson.
(2) After a meeting of the local government has been formally constituted and the business has
commenced, a Councillor must, ensure all electronic devices are turned to silent whilst in the
meeting room.
(3) A Councillor must address the chairperson while –
a. Moving any motion or amendment; or
b. Seconding any motion or amendment; or
c. Taking part in any discussion; or
d. Placing or replying to any question; or
e. Addressing the local government for any other purpose.
(4) Councillors must remain seated and silent while a vote is being taken except when calling for a
division.
(5) A Councillor must not make personal reflections on or impute improper motives to another
Councillor or any officer of the local government.
(6) A Councillor must not interrupt another Councillor who is speaking except upon a point of order
being raised either by the chairperson or the Councillor.
(7) If the chairperson intervenes during the process of debate, any Councillor then speaking or
offering to speak, and each Councillor present, must preserve strict silence so that the
chairperson may be heard without interruption.
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Division 6 – Questions
43 Questions
(1) At a meeting a Councillor may ask a question for reply by another Councillor or an officer of the local government regarding any matter under consideration at the meeting.
(2) A question must be asked categorically and without argument and discussion is not permitted at the meeting in relation to the reply or the refusal to reply to the question.
(3) A Councillor or officer who is asked a question may request that the question be taken on notice for the next meeting.
(4) A Councillor who asks a question at a meeting, whether or not upon notice, is deemed not to have spoken to the debate of the motion to which the question relates.
(5) The chairperson may disallow a question which he or she considers is inconsistent with good order.
(6) A Councillor may move a motion that a ruling of the chairperson under subsection (5) be disagreed with, and if such motion is carried, the chairperson must allow the question.
Division 7 – Disorder and Business
44 Disorder
(1) Where disorder arises at a meeting, the meeting may be adjourned in accordance with section 261 (Adjournment of meetings) of the Local Government Regulation 2012.
(2) On resumption of the meeting, the chairperson must move a motion, which shall be put without debate, to determine whether the meeting shall proceed.
(3) Where a motion under subsection (2) is lost, the chairperson must declare the meeting closed, and any outstanding matters must be referred to a future meeting.
45 Business of Objectionable Nature
At a meeting, if the chairperson or a Councillor considers that a matter or motion before the meeting is of an objectionable nature or outside the powers of the local government, the chairperson may declare on a point of order, that the matter not be considered further.
Division 8 – Attendance and Non-Attendance at Meetings
46 Attendance by Elected Members
(1) A local government may allow a Councillor to take part in a meeting by teleconferencing. Where the local government has approved the teleconferencing arrangement, the Councillor must be able to hear and be heard by each other person at the same time throughout the meeting.xv
(2) The circumstances in which teleconferencing may be considered are to be determined by the local government but may be along the lines of natural disaster, severe weather or other circumstances preventing a Councillor from attending the place of the meeting.
(3) Attendance is not permitted by teleconference for closed session items as the Chairperson of the meeting would be unable to physically verify that the conditions of the closed meeting are being satisfied by the person taking part in the teleconference.
(4) In considering a request for attendance at a local government meeting by teleconferencing, confidentiality and privacy matters need to be considered as this may pose a risk to the local government due to the nature of the discussions.
(5) Mobile telephones shall not be used to participate in teleconferenced meetings. (6) A Councillor may participate in all aspects of a General Council meeting and Standing
Committee meeting via teleconference (e.g. By video link, face time, landline or computer) provided a quorum is physically present at the official noticed location of the meeting, and the Councillor can be heard by all persons attending the meeting, including the public present in the notified location. It is the responsibility of the caller to be on the line in advance of the time of the meeting; calls received after the meeting has begun may not be accepted at the discretion of the Chair. Any Councillor participating in such fashion shall identify any and all persons present in the location from which the Councillors is participating.
(7) Should the chairperson attend by teleconferencing, he/she shall appoint a quorum member as temporary chair or postpone the meeting to another date. (If the latter situation is known more than forty-eight (48) hours in advance, the meeting should be postponed).
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 25
(8) A Councillor planning an extended (more than seven (7) consecutive meetings with teleconferences included) absence must receive the agreement of five (5) of the remaining Councillors in advance of the absence.
(9) A register of attendance at Council meetings by teleconference will be recorded in the minutes of the meeting.
47 Attendance of Public and Media at Meetings
(1) An area must be made available at the place where a meeting is to take place for members of the public and representatives of the media to attend the meeting and as many people as can reasonably be accommodated in the area must be permitted to attend the meeting.
(2) If the local government resolves that a meeting be closed to the public, the public and representatives of the media must be excluded from the meeting.
(3) After a meeting has commenced, members of the public and media representatives must switch all electronic/communication devices to silent.
(4) If a person fails to comply with subsection (3), the Mayor or chairperson may direct that person immediately leave the meeting room.
(5) Failure to comply with a direction under subsection (4) may be considered an act or disorder.
48 Public Participation at Meetings
(1) The chairperson may invite a member of the public to take part in the proceedings of a meeting. (2) Except when invited to do so by the chairperson pursuant to subsection (1), a member of the
public must not take or attempt to take part in the proceedings of a meeting. (3) During debate on a motion, the chairperson may invite submissions, comments or questions
from members of the public. (4) If any submission or comment of a member of the public is irrelevant, offensive or unduly long,
the chairperson may require the member of the public to cease making the submission or comment.
(5) For any matter arising from a submission or comment from a member of the public, the local government may – a. Refer the matter to a committee; or
b. Deal with the matter immediately; or
c. Place the matter on notice for discussion at a future meeting; or
d. Note the matter and take no further action.
(6) Any person invited to address a meeting must –
a. Stand, act and speak with decorum; and
b. Frame any remarks in respectful and courteous language.
(7) If a person is considered by the local government, Mayor or chairperson to be unsuitably
dressed, the person may be directed to immediately withdraw from the meeting.
(8) Failure to comply with a direction under subsection (7) may be considered an act of disorder.
49 Council Officers Participation at Meetings
(1) In addition to the Chief Executive Officer and minute’s secretary, meetings of the local government are attended by:
The Executive Leadership Team members of:
Corporate Services
Communities
Infrastructure and Utilities
Commercial Services and
Governance
(2) However, if the local government resolves that a meeting be closed to the public, all Council
employees must be excluded from the meeting unless the resolution closing the meeting to the
public specifies to the contrary.
(3) After a meeting has commenced, all attending Council staff must switch any electronic devices
to silent whilst in the meeting room.
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 26
(4) If a person fails to comply with subsection (3), the Mayor or chairperson may direct that the
person immediately leave the meeting room.
Division 9 – Committees
50 Reports by Committees
(1) All committee reports must be submitted to a meeting of the local government under the signature of the Chief Executive Officer or a delegate of the Chief Executive Officer.
(2) If a report of a committee makes distinct recommendations, the local government may make a separate decision on each recommendation.
51 Attendance at Committee Meetings
(1) Any Councillor may attend a meeting of a committee and may address the committee in accordance with the procedures established by the chairperson of the committee.
(2) An area must be made available at the place where a committee meeting is to take place for members of the public and representatives of the media to attend the meeting and as many people as reasonably can be accommodated in the area must be permitted to attend the meeting.
52 Public Participation at Statutory Committee Meetings
(1) At a statutory committee meeting, a person who is not a Councillor or a member of the committee must not take part in the meeting.
(2) However, the chairperson of the committee may invite any person to address the committee upon the matter before it.
(3) Any person wishing to be heard personally or as a deputation on any matter relevant to a committee, may make an appointment with the Chief Executive Officer.
(4) Where subsection (3) applies, the committee must determine whether the matter shall be heard. (5) A deputation or personal address must not exceed 10 minutes unless otherwise agreed by the
chairperson of the committee. (6) No more than 2 members of a deputation may address the committee except in reply to
questions from members of the committee.
Division 10 – Procedure Not Provided For
53 Procedure Not Provided For
If an appropriate or adequate method of dealing with a matter is not provided for in the standing orders, the method of dealing with the matter may be determined by resolution of the local government upon a motion which may be put without notice in conformity with the standing orders.
Schedule Dictionary Section 3 Act means the Local Government Act 2009. Chief Executive Officer means the Chief Executive Officer of the local government. Committee means a committee of the local government appointed under section 264 of the Local Government Regulation 2012. Later Resolution see section 24(4). Local Government means the Councillors of the Central Highlands Regional Council. Mayoral minute see section 41(1). Original motion see section 27(4). Other motion see section 27(4). Post-election meeting see section 175 of the Act. Previous minutes see section 21(5). Previous resolution see section 30(4). Procedural motion see section 26. Quorum see section Part 2 Division 5 Section 11. Quorum of a committee see section 269(1)(2) of the Local Government Regulation 2012. Quorum of a local government see section 259(1)(2) of the Local Government Regulation 2012. Relevant motion see section 30(2).
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 27
Standing committee means a committee of the local government appointed under section 264(1)(a) of the Local Government Regulation 2012.
Standing orders see parts 1 to 3 inclusive.
END NOTES 1 See Section 257 (Frequency and place of meetings) of the Local Government Regulation 2012 and section 175 (Post-election meetings) of the Local Government Act 2009). 1 See Section 258 (Notice of meetings) of the Local Government Regulation 2012 1 See Section 277 (Public notice of meetings) of the Local Government Regulation 2012 1 See Section 268 (Frequency of meetings) of the Local Government Regulation 2012 1 See Section 277 (Public notice of meetings) of the Local Government Regulation 2012 1 See Section 269 (Quorum) of the Local Government Regulation 2012 1 See Section 23 (3A) Standing Orders Policy 1 See Section 272 (Minutes) of the Local Government Regulation 2012 1 See “What are the rules for petitions” on Central Highlands Regional Council website for further information on rules for submitting petitions to Council 1 See Section 260 (Procedure at meetings) of the Local Government Regulation 2012 1 See Section 260(d) of the Local Government Regulation 2012 1 See Section 262 (Repeal or amendment of resolutions) of the Local Government Regulation 2012 1 See Chapter 6, Part 2, Division 6 (Conduct and Performance of Councillors) of the Local Government Act 2009 1 See Section 261 (Adjournment of meetings) of the Local Government Regulation 2012 1 See Section 276 (Teleconferencing) of the Local Government Regulation 2012
2016 / 06 / 28 / 009 Carried (9-0) Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council repeal the Attendance Policy of Elected Members.” 2016 / 06 / 28 / 010 Carried (9-0) Operational Plan 2016-2017 Executive summary:
The 2016/2017 Operational Plan sets out the key activities Council will undertake during the 2016/2017 Financial Year. The activities and progress towards achieving these activities will be monitored and reported to Council on a quarterly basis.
Resolution: Cr Godwin-Smith moved and seconded by Cr Daniels “That Central Highlands Regional Council adopt the Operational Plan for 2016/2017 subject to amendment and as attached.”
2016 / 06 / 28 / 011 Carried (9-0) Delegation of Powers - Council to Chief Executive Officer Executive summary: Recent updates and changes to legislation require the existing delegation of powers from Council to Chief Executive Officer to be updated. The Council to Chief Executive Officer Delegations register now reflects these legislative changes and is presented to Council for resolution.
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 28
Resolution:
Cr Nixon moved and seconded by Cr Rolfe “THAT under the powers of Section 257 of the Local Government Act 2009, Council delegate to the Chief Executive Officer, the exercise of its powers under the following legislations.
Additional Delegations:
Aboriginal Cultural Heritage Act 2003 Acquisition of Land Act 1967 Animal Care and Protection Act 2001 Biosecurity Act 2014* Body Corporate and Community Management (Accommodation Module) Regulation 2008 Body Corporate and Community Management (Commercial Module) Regulation 2008 Body Corporate and Community Management (Small Schemes Module) Regulation 2008 Body Corporate and Community Management (Specified Two-lots Schemes Module) Regulation 2008 Body Corporate and Community Management (Standard Module) Regulation 2008 Body Corporate and Community Management Act 1997 Building Regulation 2006 Economic Development Act 2012* Electricity Act 1994 Electricity Regulation 2006 Environmental Offsets Act 2014 Environmental Offsets Regulation 2014 Heavy Vehicle (Mass, Dimension and Loading) National Regulation) Heavy Vehicle National Law (Qld) Heavy Vehicle National Law Regulation 2014 Nature Conservation (Administration) Regulation 2006 Nature Conservation Act 1992 Queensland Heritage Act 1992 Queensland Reconstruction Authority Act 2011 Residential Tenancies and Rooming Accommodation Act 2008 River Improvement Trust Act 1940 Statutory Bodies Financial Arrangements Act 1982 Trust Act 1973 Water Act 2000
New legislations which will commence in July 2016
Amended Delegations:
Animal Management (Cats and Dogs) Act 2008 Building Act 1975 Disaster Management Act 2003 Environmental Protection Act 1994 Environmental Protection Regulation 2008 Land Valuation Act 2010 Liquor Act 1992 Local Government Regulation 2012 Public Health Act 2005 Sustainable Planning Act 2009 Waste Reduction and Recycling Act 2011 Water Supply (Safety and Reliability) Act 2008 Work Health and Safety Regulation 2011 Workers’ Compensation and Rehabilitation Act 2003
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 29
Existing Delegations:
Disaster Management Regulation 2014 Environmental Protection (Water) Policy 2009 Fire and Emergency Services Act 1990 Food Act 2006 Food Production (Safety) Act 2000 Fossicking Regulation 2009 Information Privacy Act 2009 Land Act 1994 Land Protection (Pest and Stock Route Management) Act 2002 Local Government Act 2009 Local Law No. 1 (Administration) 2012 Local Law No. 2 (Animal Management) 2012 Local Law No. 3 (Community and Environmental Management) 2012 Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2012 Mineral Resources Act 1989 Nature Conservation (Wildlife Management) Regulation 2006 Plumbing and Drainage Act 2002 Public Health (Infection Control for Personal Appearance Services) Act 2003 Public Health Regulation 2005 Public Interest Disclosure Act 2010 Public Records Act 2002 Public Sector Ethics Act 1994 Residential Services (Accreditation) Act 2002 Right to Information Act 2009 Standard Plumbing and Drainage Regulation 2003 State Penalties Enforcement Act 1999 Stock Act 1915 Summary Offences Act 2005 Summary Offences Regulation 2006 Survey and Mapping Infrastructure Act 2003 Sustainable Planning Regulation 2009 Tobacco and Other Smoking Products Act 1998 Transport Infrastructure Act 1994 Transport Operations (Road Use Management) Act 1995 Waste Reduction and Recycling Regulation 2011 Water Fluoridation Act 2008 Work Health and Safety Act 2011 Workers’ Compensation and Rehabilitation Regulation 2014”
2016 / 06 / 28 / 012 Carried (9-0)
CHIEF EXECUTIVE OFFICER’S REPORT Australian Local Government Women’s Association - Queensland State Conference
Executive summary: The Australian Local Government Women’s Association Queensland (ALGWA) was formed as a non-party political organisation to support women's participation in local government. The Australian Local Government Women’s Association Queensland State Conference is being held in Brisbane between 28-29 July 2016 with this year’s conference theme - Disruption, Agility and Resilience. Inspiring Women’s Leadership in Local Government.
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 30
Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council authorise Deputy Mayor Cr Godwin-Smith and Councillor Daniels to attend the Australian Local Government Women’s Association Queensland State Conference in Brisbane between 28-29 July 2016 as its representatives.” 2016 / 06 / 28 / 013 Carried (9-0)
GENERAL BUSINESS (Verbal matters raised by Councillors either as a question, acknowledgement and or additional follow-up by officers)
Nil
CLOSED SESSION Into Closed Session Resolution Cr Nixon moved and seconded by Cr Lacey “That Council close its meeting to the public in accordance with Section 275 (1)(h) of the Local Government Regulation 2012 that Council staff involved in the closed discussions remain in the room.” 2016 / 06 / 28 / 014 Carried (9-0) The meeting was closed at 3.47pm. Attendance General Manager Infrastructure and Utilities G. Joubert and Coordinator Communications A. Ferris left the meeting at 3.47pm. Out of Closed Session Resolution Cr Brimblecombe moved and seconded by Cr Godwin-Smith “That the meeting now be re-opened to the public.” 2016 / 06 / 28 / 015 Carried (9-0) The meeting was opened at 4.24pm.
MINUTES – GENERAL COUNCIL MEETING – TUESDAY 28 JUNE 2016 – PAGE 31
Fitness for Work Policy
Executive summary:
Council is committed to a process of continuous improvement which includes the ongoing review of all policy documents. To ensure ongoing compliance with relevant legislations, the Fitness for Work Policy and Procedure documents have been reviewed to ensure that they are valid, current and support Council’s operational goals.
Considered by Council.
CLOSURE OF MEETING There being no further business, the Mayor closed the meeting at 4.27pm CONFIRMED MAYOR DATE i See Section 257 (Frequency and place of meetings) of the Local Government Regulation 2012 and section 175 (Post-election meetings) of the Local Government Act 2009). ii See Section 258 (Notice of meetings) of the Local Government Regulation 2012 iii See Section 277 (Public notice of meetings) of the Local Government Regulation 2012 iv See Section 268 (Frequency of meetings) of the Local Government Regulation 2012 v See Section 277 (Public notice of meetings) of the Local Government Regulation 2012 vi See Section 269 (Quorum) of the Local Government Regulation 2012 vii See Section 23 (3A) Standing Orders Policy viii See Section 272 (Minutes) of the Local Government Regulation 2012 ix See “What are the rules for petitions” on Central Highlands Regional Council website for further information on rules for submitting petitions to Council x See Section 260 (Procedure at meetings) of the Local Government Regulation 2012 xi See Section 260(d) of the Local Government Regulation 2012 xii See Section 262 (Repeal or amendment of resolutions) of the Local Government Regulation 2012 xiii See Chapter 6, Part 2, Division 6 (Conduct and Performance of Councillors) of the Local Government Act 2009 xiv See Section 261 (Adjournment of meetings) of the Local Government Regulation 2012 xv See Section 276 (Teleconferencing) of the Local Government Regulation 2012
Operational Plan2016 - 2017
Central Highlands Regional CouncilWorking today, growing tomorrow
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 1
Our RegionThe Central Highlands region encompasses an area of around 60 000 squarekilometres, making it just short of the size of Tasmania.
It is home to around 30 000 people who live in the thirteen unique communities ofArcadia Valley, Bauhinia, Blackwater, Bluff, Capella, Comet, Dingo, Duaringa,Emerald, Rolleston, Sapphire Gemfields, Springsure and Tieri.
Our region is rich in minerals and agriculture, thriving on irrigation sourced fromwater storage on the Nogoa and Comet rivers. We claim the largest sapphire-producing fields in the Southern Hemisphere.
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 2
Contents
Our Region ............................................................................................................. 1
Message from the Chief Executive Officer ............................................................ 3
Our Organisational Structure................................................................................. 4
Our Organisational Values..................................................................................... 5
Our Vision .............................................................................................................. 5
Our Mission............................................................................................................ 5
Our Operational Plan – Planning for this year ....................................................... 6
Our Corporate Plan Priorities and Strategies......................................................... 7
Structure of the Operational Plan.......................................................................... 8
Managing our Operational Risks.......................................................................... 11
Linking the Operational Plan to the Budget and Funding.................................... 12
2016 - 2017 Operational Plan.............................................................................. 14
Key Priority 1: Strong, Vibrant Communities ....................................................... 14
Key Priority 2: Building and Maintaining Quality Infrastructure.......................... 18
Key Priority 3: Supporting our Local Economy .................................................... 25
Key Priority 4: Protecting our People and our Environment ............................... 28
Key Priority 5: Proactive, Responsible Leadership............................................... 33
Key Priority 6: Strong Governance....................................................................... 36
Key Priority 7: A Workplace of Excellence ........................................................... 48
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 3
Message from the Chief Executive Officer
Every profitable enterprise, every enjoyable journey and every solidbuilding starts with a fundamental blueprint for success.
The Central Highlands Regional Council Operational Plan 2016-17 isone of the most important components of our corporate planningand performance structure because it charts the course of the waywe work for the next twelve months.
The new council has confidently set the organisation on a coursecommitted to economic stability and fiscal responsibility. In generalterms this means that this plan is focussed on preserving thecurrent level of service and providing capital works that prolong thequality of existing assets.
Our region, and the state of Queensland, is recalibrating in the wake of a resource sector boomcycle; our population base has receded and revenue streams from other levels of governmentin the form of grants has slowed considerably.
Adversity opens the door to opportunity and innovation. Readers will find this reflectedthroughout this document as council invests in the exploration of projects to drive newbusiness and technology to enhance productivity improvements.
All councils have a legislative requirement to prepare and adopt an annual operational planthat is consistent with its annual budget and addresses two elements; how the council willprogress the implementation of its five-year corporate plan during the year and how itmanages operational risk.
Our 2013-2018 Corporate Plan has, so far, influenced the priorities of the region and, as itenters its penultimate year, continues to provide the impetus that guides the annual budget.
The Operational Plan sets program strategies to articulate the activities required to achievethe delivery of essential services and capital works. It aligns with the CHRC 2016-2017 Budgetby allocating income and expenditure to each strategic program.
As always, I offer my appreciation to all those people that provide their expert knowledge anddedication to excellence to compile this plan, which gives us such a solid foundation on whichto prosper.
Scott MasonChief Executive Officer
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 4
Our Organisational StructureCHIEF EXECUTIVE OFFICER
Intergovernmental Relations Regional Collaboration Council Leadership Organisational Management Major Projects and Priorities Recovery and Resilience Economic Development Advocacy
General ManagerCommercial Services
EmeraldAirport: Aerodrome Landing Areas:o Dingoo Duaringao Rollestono Springsureo Capella
Quarries:o Sheptono Deep Creeko Mungabundao Carnarvon
Saleyards:o Emeraldo Springsure
Land Development
General ManagerCommunities
Customer Service and Call Centre Area Office Coordination Community Assets and Facilities Libraries Development and Planning Environmental Health Waste Management Ranger Services Parks and Gardens Sport and Recreational Facilities Community Planning and
Engagement CommunityDevelopment Arts and Cultural Services Youth Development
Financial Services Procurement Financial and Management
Accounting Records Management Information, Communication
and TechnologyManagement
Organisational Development Recruitment, Training and
Performance Management Asset Management Fleet Management GIS–Geographic Information
Services
Roads, Transport and Traffic Stormwater and Hazard
Mitigation Emergency Management
and Community Resilience Depots and Workshops Works Planning and
Programming Technical Design and Survey Recoverable Works Restoration Works (NDRRA) Stewardship of the
Department of Transport andMain Roads Defined Network
Water Utilities
General ManagerCorporate Services
General ManagerInfrastructure and Utilities
Executive ManagerGovernance
Governance Policy and Legal Work Health and Safety Corporate Planning and
Reporting Performance Management
and Reporting Organisational Reform Internal Audit Native Title and Cultural
Heritage Corporate Communications Corporate Strategy Media, marketing, and public
Relations
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 5
Our Organisational Values
At Central Highlands Regional Council, we value and demonstrate:
Continuous Improvement
We welcome ideas
Respect for All
We are fair
Leadership, Engagement and Fair Representation
We listen
Great Customer Service
We respond
Honesty and Integrity
We are honest
Teamwork
We work together
Our VisionWorking today, Growing Tomorrow
Our MissionWe will provide services and assets responsibly
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 6
Our Operational Plan – Planning for this year
Central Highlands Regional Council’s Operational Plan is an integral cog in thewheel that drives our corporate planning and performance structure. TheOperational Plan is funded through council’s annual budget and sets the year’sdirection for each of Council’s departments.
It articulates our commitment to key projects, services, activities and measuresthe success and areas of responsibility for 2016-2017. Council is required toreport quarterly on the progress of all operational activities to ensure financialresponsibility and the sustainability of our region and community assets.
Our Operational Plan is aligned with a number of documents to detail our futureplans which are used to assist council and the community to plan for the future.This approach ensures that efficiencies are achieved through coordinatedplanning and budgeting and to ensure that arrangements are undertaken in anintegrated manner to form a strategic direction for council.
The link between the plans is represented in the diagram below:
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 7
Our Corporate Plan Priorities and Strategies
Our Corporate Plan sets out council’s strategic direction for the coming five yearsand is based on the outcomes and goals in the Central Highlands 2022Community Plan. It’s the tool we use to consider the priority of projects andservices and balance their delivery with available resources.
Priorities within the Corporate Plan includes:
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 8
Structure of the Operational Plan
The Operational Plan is divided into seven Key Priority Areas and reflects theobjectives of the 2013-2018 Corporate Plan and council’s long term vision for theregion: Shaping the future by Valuing People, Partnerships and Place.
Each Key Priority is assigned a specific outcome statement that describe whatcouncil intends to achieve, together with performance measures and plannedtimeframes that will enable us to monitor our progress throughout the year.
Key Priority 1: Strong Vibrant Communities
This means… Our Strategic Focus…
Strong social networks.
Respecting our heritage.
Active, healthycommunities.
Provide and maintain accessible community services and facilities that meet theneeds of our diverse communities and offer value for money for all stakeholders.
Promote the heritage and diverse cultures of our communities.
Build a strong sense of community, capacity and pride through collaborativepartnerships and programs.
Encourage and promote community wellbeing, including healthy and activelifestyles.
Promote love of reading and lifelong learning in the community throughresponsive programs, services and collections.
Key Priority 2: Building and Maintaining Quality Infrastructure
This means… Our Strategic Focus…
Well connected.Well serviced.
Well planned.
Plan and deliver infrastructure which aligns with the aspirations of the CentralHighlands community as outlined in the CH2022 Community Plan, and otherstrategic plans for Council and key stakeholders including State and Federalgovernments.
Plan open spaces and street-scapes to improve civic pride and aesthetic appeal.
Provide sustainable solutions for the collection, disposal and recycling of waste.
Continue to plan, manage and maintain transport infrastructure to improvequality and safety.
Provide and maintain well planned, sustainable community assets to meet theneeds of our community.
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 9
Key Priority 3: Supporting Our Local Economy
This means… Our Strategic Focus…
Facilitate opportunities.
Advocate for the region.
Support the Central Highlands Development Corporation to facilitate networksand partnership between local business, industry groups and government.
In partnership with the tourism sector, continue to develop opportunities tomarket the Central Highlands as a great place to visit.
Encourage a diverse supply of housing affordability and choices.
Through the CHDC, support opportunities for existing and emerging industriesand businesses to consolidate and grow.
Key Priority 4: Protecting Our People and Our Environment
This means… Our Strategic Focus…
Well managed.
Protected.
Sustainable.
Support the region’s growth through integrated, well-planned development.
Continue to provide and improve development processes to support continuedand sustained growth for future generations.
Develop and implement strategies to improve, promote and adopt sustainableenvironmental practices in partnership with the community and relevantstakeholders.
Develop and deliver initiatives to mitigate, prevent, prepare for, respond to andrecover from disasters.
Key Priority 5: Proactive, Responsible Leadership
This means… Our Strategic Focus…
Strong leadership.
Genuine communityengagement.
Develop and implement initiatives to encourage the community to become moreinformed and involved in issues that may affect them.
Manage and govern to ensure transparency and responsiveness to the needs andviews of our communities in decision making practices.
Key Priority 6: Strong Governance
This means… Our Strategic Focus…
Confidence.
Accountability.
Stability.
Ensure Council’s commercial activities are managed well and provide benefits toour community.
Embrace professional business practices and responsible use of Councilresources.
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 10
Key Priority 7: A Workplace of Excellence
This means… Our Strategic Focus…
A leading culture.
Living our values.A great place to work.
Adopt practices and systems that support a skilled, motivated and communityfocused workforce.
Provide responsive and efficient systems to enable the delivery of councilservices.
Continue to create and develop a positive and future focused culture thatdemonstrates and supports Council’s values.
Provide consistent high levels of customer service as stated in our CustomerService Charter.
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 11
Managing our Operational RisksCouncil’s Enterprise Risk Management Framework demonstrates that councilunderstands, manages risk and seeks to ensure there is consistency to themethods used in assessing, monitoring and communicating risks across theorganisation.
There are two distinct parts contained within the Enterprise Risk Framework:
1. An overview of Council’s Strategic Enterprise Risk Management Framework.This maps Council’s approach and the structures and processes that supportan integrated risk management environment, which links business objectivesand supports management decision making on a daily basis – all of which willultimately enhance Council’s delivery of services to the community.
2. The specific processes associated with risk management activities withincouncil. It facilitates the preparation and documentation of comprehensiverisk management practices across Council.
The most recent review of council’s strategic risks was conducted in 2015 andmonitored on a quarterly basis. The outcomes from each quarterly review arereported to council’s Audit Committee and presented to Council. Currently 10strategic risks have been identified and monitoring of control measures (39) is inprogress.
Council's Operational Plan supports the mitigation of corporate risk on aDepartmental level and the control of each of the corporate risks are reflectedper Department in the following diagram.
5
1314
4 1 2
No. of Control Measures byDepartment
CEO Department Corporate Services Governance
Commercial Services Communities Infrastructure and Utilities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 12
Linking the Operational Plan to the Budget andFundingTo achieve the strategies and goals contained within our key priorities theoperational plan is financed through the 2016/2017 Budget and commits councilto the allocation of resources to ensure service delivery is undertaken andcompleted where appropriate throughout the year. This financial performanceis monitored on a quarterly basis in ongoing reports to Council.
Operating Budget
Revenue Expense Surplus/Deficit
Key Priority 1: Strong Vibrant Communities 1,189,122 4,302,599 (3,113,477)
Key Priority 2: Building and Maintaining QualityInfrastructure
19,732,417 51,666,177 (31,933,760)
Key Priority 3: Supporting Our Local Economy - 1,878,998 (1,878,998)
Key Priority 4: Protecting Our People and OurEnvironment
25,329,128 32,301,021 (6,971,893)
Key Priority 5: Proactive, ResponsibleLeadership
- 1,642,337 (1,642,337)
Key Priority 6: Strong Governance 75,002,108 16,631,242 58,370,866
Key Priority 7: A Workplace of Excellence - 6,560,794 (6,560,794)
Total $121,252,775 $114,983,168 $6,269,607
Capital Budget
Capital
WorksFunding Net Cost
Key Priority 1: Strong Vibrant Communities 15,538,000 7,401,575 8,136,425
Key Priority 2: Building and MaintainingQuality Infrastructure 20,150,555 9,441,782 10,708,773
Key Priority 3: Supporting Our Local Economy - - -
Key Priority 4: Protecting Our People and OurEnvironment
24,287,394 8,839,118 15,448,276
Key Priority 5: Proactive, ResponsibleLeadership
- - -
Key Priority 6: Strong Governance 6,768,000 - 6,768,000
Key Priority 7: A Workplace of Excellence 2,215,000 - 2,215,000
Total $68,958,949 $25,682,475 $43,276,474
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 13
The graphs below outline the key components of the 2016/2017Operating Revenue and the Expenditure that will fund the Operation Planactivities.
Revenue
Expenditure
$8,590,697 ;6%
$29,174,199 ;20%
$34,168,246 ;23%
$75,002,108 ;51%
Budgeted Operating & Capital Revenue 2016/2017
Strong Vibrant Communities
Building & Maintaining QualityInfrastructure
Supporting our Local Economy
Protecting People and ourEnvironment
Proactive Engaged Leadership
Strong Governance
A Workplace of Excellence
$19,840,599 ;11%
$71,816,731.81 ;39%
$1,878,998 ;1%
$56,588,415 ;31%
$1,642,337 ;1%
$23,399,241.51 ;12%
$8,775,794 ;5%
Budgeted Operating & Capital Expenditure 2016/2017
Strong Vibrant Communities
Building & Maintaining QualityInfrastructure
Supporting our Local Economy
Protecting People and ourEnvironment
Proactive Engaged Leadership
Strong Governance
A Workplace of Excellence
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 14
2016 - 2017 Operational Plan
The focus of the operational plan is centred on planning, actioning and monitoring the relevant activities to be undertakenacross the financial year that will deliver on the key priorities and strategies as articulated in the 5 year corporate plan.
The activities that further progress each corporate plan action are detailed on the following pages along with associatedperformance measures, targets and responsibilities.
Key Priority 1: Strong, Vibrant CommunitiesOur Corporate Plan Strategies areto… The Key Activities we will deliver are…
PerformanceMeasure Target Responsibility
1.1.0 Provide and maintainaccessible community servicesand facilities that meet the needsof our diverse communities andoffer value for money for allstakeholders
Conduct General Council Meetings acrossthe region
Number ofmeetings held inaccordance withthe schedule
3 Executive Manager -Governance
Develop Central Highlands LiveabilityStrategy for enhancing liveability in theCentral Highlands considering mobility,safety, accessibility, social support andaffordability factors
Scoping documentdeveloped
March 2017 General Manager -Communities
Review Open Space and Recreation Planto enhance community liveability, health
Review completed May 2017 General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 15
and wellbeing within the CentralHighlands
Negotiate new community based tenureagreements with clubs and stakeholders
Establish ten newagreements
June 2017 General Manager -Communities
Policy based on equity and fairness in theprovision of service standards andCouncil contributions for sports andrecreational facilities
Policy Adopted February2017
General Manager -Communities
1.2.0 Provide for the heritageand diverse cultures of ourcommunities
Support the enhancement of quality oflife for indigenous communities withinthe region
Number ofactivities held
4 General Manager -Communities
Number of NAIDOCevent held acrossthe region
4 General Manager -Communities
Construct historic landmarks signage atRewan and Bogantungan
Signs erected June 2017 General Manager -Communities
1.3.0 Build a strong sense ofcommunity, capacity and pridethrough collaborativepartnerships and programs
Provide a diverse range of Communityevents and activities to encouragecommunity participation
Number ofcommunitymembersparticipating inevents andactivities
600 General Manager -Communities
Coordinate and administer the RegionalArts Development Fund in accordance
Number ofRegional Arts
16 General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 16
with Council and State Governmentguidelines
Development Fund(RADF) applicationsreceived
Develop youth partnerships aimed atenhancing the quality of life of youngpeople through facilitation of activitiesfor youth
Number of youthprograms provided
12 General Manager -Communities
Coordinate and administer Council'sCommunity Grants Program
Number ofCommunity Grantapplicationsreceived
60 General Manager -Communities
Deliver Clean Up Australia Day eventsacross the region
Events held June 2017 General Manager -Communities
Coordinate the submission of entries toTidy Towns competitions
Number ofsubmissionsreceived
6 General Manager -Communities
Support collaborative partnershipsthrough the 13 Community ReferenceGroups
Host annualCommunityReference Summit
June 2017 General Manager -Communities
1.4.0 Encourage and promotecommunity wellbeing, includinghealthy and active lifestyles
Provide a program to support anddevelop sporting and recreation clubs
Number ofparticipating clubs
12 General Manager -Communities
Participate and support social inclusionactivities e.g. Domestic Violence Week,
Number ofactivities
8 General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 17
Disability Action Week, Mental Health,etc.
1.5.0 Promote love of readingand lifelong learning in thecommunity through responsiveprograms, services andcollections
Provide a diverse and sustainable rangeof library services and programs thatcomply with Council's State Library ofQueensland Service Level Agreement
Percentageincrease in numberof librarymemberships
5% General Manager -Communities
Completion ofAnnual Return
August 2016 General Manager -Communities
Promote and deliver the First 5 ForeverProgramme (State Library of Queenslandfamily literacy initiative)
Percentageincrease in numberof personsattending
5% General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 18
Key Priority 2: Building and Maintaining Quality InfrastructureOur Corporate Plan Strategies areto… The Key Activities we will deliver are…
PerformanceMeasure Target Responsibility
2.1.0 Plan and deliverinfrastructure which aligns withthe aspirations of the CentralHighlands Community as outlinedin the CH2022 Community Planand other strategic plans forCouncil and key stakeholdersincluding State and Federalgovernments
Investigate improvements to GemfieldsRoad network focusing on:* Service levels* Mining access* Roads off-alignment* Non-gazette roads* Free holding application without roadaccess
Plan reported toCouncil
October 2016 General Manager -Infrastructure and Utilities
Collaborate with Department of Energyand Water in undertaking the RegionalWater Supply Security Assessment(RWSSA) for Emerald township
Report submittedto Council forendorsement
September2016
General Manager -Infrastructure and Utilities
Completion of Communities Assets andFacilities Capital Works Program
Percentagecompletion ofCapital WorksProgram
100% General Manager -Communities
Completion of Communities Parks andRecreation Capital Works Program
Percentagecompletion ofCapital WorksProgram
100% General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 19
Construction of new Blackwater AquaticCentre
Percentagecompletion ofCapital WorksProject
100% General Manager -Communities
Construction of Springsure Multi-purposeClubhouse capital project – construction2016-2018
Percentagecompletion of2016/2017 CapitalWorks Budget
90% General Manager -Communities
Construction of Gemfields Wetlandsproject
Percentagecompletion ofCapital WorksProject
90% General Manager -Communities
Completion of Ranger Services CapitalWorks Program
Percentagecompletion ofCapital WorksProgram
100% General Manager -Communities
Completion of Sapphire GemfieldsInterpretative Trail
Percentagecompletion ofCapital WorksProject
100% General Manager -Communities
2.2.0 Plan open spaces andstreet-scapes to improve civicpride and aesthetic appeal
Develop service levels and standards forParks and Recreation facilities andinfrastructure
Service levelsdeveloped forthree communities
June 2017 General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 20
Ensure signage across the region isconsistent, attractive and enhancescouncil's brand
Signage usagemanual andguidelinesdeveloped
June 2017 Executive Manager -Governance
Audit of existingsignage completed
June 2017 Executive Manager -Governance
2.3.0 Provide sustainablesolutions for the collection,disposal and recycling of waste
Implement action plans consistent withadopted Waste Reduction and RecyclingPlan 2016-26 under categoriesinfrastructure, service level, educationand policy
Report presentedto CommunitiesStandingCommittee
June 2017 General Manager -Communities
Completion of Communities WasteServices Capital Works Program andstage 1 works for carry-over projects
Percentagecompletion ofCapital WorksProgram
90% General Manager -Communities
Carry out upgrade compliance works forstormwater containment at BlackwaterLandfill site
Completion ofimprovedStormwatermanagement atBlackwater Landfill
December2016
General Manager -Communities
Carry out upgrade compliance works forstormwater containment at LochleesLandfill site
Completion ofimprovedStormwater
December2016
General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 21
management atLochlees Landfill
2.4.0 Continue to plan, manageand maintain transportinfrastructure to improve qualityand safety
Completion of Infrastructure and AssetsCapital Works Program
Percentagecompletion ofCapital WorksProgram
90% General Manager -Infrastructure and Utilities
Continue lobbying for increasedmaintenance and upgrade funding on theState road network in general(particularly Blackwater-Rolleston,Springsure-Tambo, Duaringa-Bauhinia,Bauhinia-Taroom)
Funding receivedand/or formalfunding strategyagreed withDepartment ofTransport and MainRoads
June 2017 General Manager -Infrastructure and Utilities
Revise 10 year Road Capital InvestmentStrategy
Strategy submittedand endorsed byCouncil
December2016
General Manager -Infrastructure and Utilities
Develop a 10 year Workshops MasterPlan
Master Plansubmitted andendorsed byCouncil
December2016
General Manager -Infrastructure and Utilities
Expand joint procurement throughBowen Basin Regional Road andTransport Group (BBRRT) beyond reseals(e.g. stormwater condition assessment,new seals etc.)
Two successfuljoint tendersthrough BowenBasin Regional
June 2017 General Manager -Infrastructure and Utilities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 22
Road and TransportGroup (BBRRT)
Undertake formal review of resourcedemand of the rural road network(maintenance and capital)
Report submittedto Council forendorsement
December2016
General Manager -Infrastructure and Utilities
Cooperate and foster support for RoadUser Groups across the region, to discussand progress road specific initiativesthrough direct involvement with theInfrastructure Department
Support existingroad user groups
December2016
General Manager -Infrastructure and Utilities
Achieve Quality Assurance compliance oncapital program
Number of non-conformancesbeing less than 10%
June 2017 General Manager -Infrastructure and Utilities
2.5.0 Provide and maintain wellplanned, sustainable communityassets to meet the needs of ourcommunity
Develop a three year facility strategy forcommunity assets in accordance withCouncil's asset management plan
Develop acommunity hallshierarchy (year 1)based on assetmanagement plans,agreed servicelevels andretention anddisposal options
June 2017 General Manager -Communities
Completion of data verification throughcondition assessments for all Council-owned housing
Completion ofconditionassessments
June 2017 General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 23
Implement the Asset ManagementStrategy and Roadmap
Milestones anddeliverablesachieved asidentified in theRoadmap
June 2017 General Manager -Corporate Services
Develop a service level review approachand implement progressively throughtargeted reviews
3 services to bereviewed eachquarter
June 2017 General Manager -Corporate Services
Develop and improve data collection andsystems integration for assetmanagement
Systemsestablished
December2016
General Manager -Corporate Services
Efficienciesquantified acrossasset classes
December2016
General Manager -Corporate Services
Develop and implement the Council'sGeographic Information System (GIS)strategy
GIS Strategyendorsed
December2016
General Manager -Corporate Services
Undertake Pilot of RAV's (Remote AerialVehicle's) for mobile asset data collection
Pilot completed December2016
General Manager -Corporate Services
Implementation of GPS monitoring intoplant and vehicles to achieve efficiencyand safety gains and reduce operatingcosts
Report onproductivity savingsfor past 6 monthscompleted
December2016
General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 24
Implement the Project DecisionFramework for all Capital Works Projects
Number of projectsbeing analysed viathe framework
>90% General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 25
Key Priority 3: Supporting our Local EconomyOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…
PerformanceMeasure Target Responsibility
3.1.0 Support the CentralHighlands DevelopmentCorporation to facilitatenetworks and partnershipbetween local business, industrygroups and government
Ensure coordination, support and fundingallocation to support CHDC to progressopportunities for existing and emergingindustries and business to consolidateand grow
CHDC PerformanceReport presentedto CouncilincorporatingService LevelAgreementdeliverables
Quarterly Office of the CEO
Investigation of a shared services modelfor the region
Investigation ofoptions for sharedservices completed
June 2017 Office of the CEO
3.2.0 In partnership with thetourism sector, continue todevelop opportunities to marketthe Central Highlands as a greatplace to visit
Continued implementation of CentralHighlands Marketing Strategy
Sign a newMemorandum ofUnderstanding withCapricornEnterprise todeliver the keyperformanceindicators forCentral Highlandsdestinationmarketing activities
September2016
Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 26
An events strategyfor the CentralHighlands region isdeveloped
June 2017 Executive Manager -Governance
A budget campingoption at RubyvaleReserve is trialled
June 2017 Executive Manager -Governance
Formally endorse tourism as a prioritygrowth industry in the Central Highlands
SandstoneWildernessdestinationmarketing planimplemented
June 2017 Executive Manager -Governance
3.3.0 Encourage a diverse supplyof housing affordability andchoices
Provide and maintain affordable housingwithin Central Highlands Regional Councilregion
Modelimplemented forhousingaffordabilityoptions throughutilisation ofCentral HighlandsHousingCorporation
July 2016 Executive Manager -Governance
3.4.0 Through Central HighlandsDevelopment Corporation,support opportunities for existingand emerging industries and
Facilitation of development throughinvestment attraction and major projects
Number of keyprojects progressedand investorattraction for thedevelopment of
1 Office of the CEO
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 27
businesses to consolidate andgrow
AgribusinessPrecinct
Implementation of Remplan economicand investment profiling and dataaccessing tool
Number ofinvestmentopportunitiesprofiled on theWebsites
50% increase Office of the CEO
Conduct review of local content andprocurement initiatives promoting supplychain readiness across all industry sectors
Completed reviewof a regionalprocurement localcontent program
December2016
Office of the CEO
Facilitation of events, promoting regionaland business development
Deliver "Investingin our FutureConference"
October 2016 Office of the CEO
Increase ofattendance,business registeredfor the conference
180 Office of the CEO
Maintain major projects developmentregister
Publication ofquarterly update
4 Office of the CEO
Develop funding proposals supportingregional priority projects
Number ofsuccessfulapplications
4 Office of the CEO
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 28
Key Priority 4: Protecting our People and our EnvironmentOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…
PerformanceMeasure Target Responsibility
4.1.0 Support the region'sgrowth through integrated, well-planned development
Adoption of Central Highlands RegionalCouncil Planning Scheme amendments -Compliant Local GovernmentInfrastructure Plan
Adoption ofAmended PlanningScheme by Council
June 2017 General Manager -Communities
Provide Development Assessmentcompliant with Integrated DevelopmentAssessment System
Percentagecompletion ofdevelopment andplanning applicationswithin legislativetimeframes
95% General Manager -Communities
Develop amendment of the planningscheme to incorporate EconomicDevelopment Queensland - BlackwaterPriority Development Areas
Percentagecompletion of DraftAmended PlanningScheme
50% General Manager -Communities
Build and maintain a strong CentralQueensland Organisation of Councils (CQROC) entity
Number ofcollaborativeactivities undertaken
5 Office of the CEO
4.2.0 Continue to provide andimprove development processesto support continued and
Deliver improved automation withinAuthority for Development Assessments
Investigate and trialinteractivedevelopment
December2016
General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 29
sustained growth for futuregenerations
assessment andapplication trackingsoftware to improveefficiency andservice delivery
Implementation ofonline webaccessible planninginformation fordevelopers andresidents
June 2017 General Manager -Communities
Assessment of compliance with permitconditions by approved developmentapplications
Implement auditinspection program
December2016
General Manager -Communities
4.3.0 Develop and implementstrategies to improve, promoteand adopt sustainableenvironmental practices inpartnership with the communityand relevant stakeholders
Maintain effective stock routemanagement strategies consistent withthe Stock Route Network ManagementPlan 2015-2020
Implementation ofStock Route NetworkManagement Plan
December2016
General Manager -Communities
Maintain effective pest managementpractices consistent with the Area PestManagement Plan 2015-2020
Implement of AreaPest ManagementPlan
June 2017 General Manager -Communities
Continue partnership initiatives withnatural resources management groups
Partnershiparrangements withGreat Barrier ReefMarine Park
June 2017 General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 30
Authority, CentralHighlands RegionalResources UsePlanningCooperative Limited(CHRRUP) andFitzroy BasinAssociationmaintained
Develop alternative disposal options fortreated effluent from SewerageTreatment Plants
Report developedfor application oftreated effluent(irrigation) atSpringsure GolfCourse
June 2017 General Manager -Infrastructure and Utilities
Report developed onlocation forapplication oftreated effluent(irrigation) atRolleston
June 2017 General Manager -Infrastructure and Utilities
Agreements fortreated effluent(irrigation) reached
June 2017 General Manager -Infrastructure and Utilities
Meet environmental obligations for thetreatment and disposal of wastewater at:
Upgrades completedfor Sewage
June 2017 General Manager -Infrastructure and Utilities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 31
* Park Avenue* Black Gully* Blackwater* Capella
Treatment Plants inEmerald (ParkAvenue and BlackGully), Blackwaterand Capella
Food Licenses Inspection Programdeveloped and implemented
90% of food venueswithin program areinspected
June 2017 General Manager -Communities
4.4.0 Develop and deliverinitiatives to mitigate, prevent,prepare for, respond to andrecover from disasters
Effective disaster communitypreparedness and evacuation plans inplace for high risk communities
Communityconsultationcompleted
March 2017 General Manager -Infrastructure and Utilities
First review of theLocal DisasterManagementevacuation sub planpresented to theLocal DisasterManagement Group
December2016
General Manager -Infrastructure and Utilities
Local DisasterManagementEvacuation Sub Planendorsed by LocalDisasterManagement Group
March 2017 General Manager -Infrastructure and Utilities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 32
Satisfactory audit byInspector GeneralEmergencyManagement andQueensland PoliceService
June 2017 General Manager -Infrastructure and Utilities
Flood inundation mapping andinvestigations available online
Mapping availableon internalGeographicInformation System(GIS)
December2016
General Manager -Infrastructure and Utilities
Mapping availableon Council Website
June 2017 General Manager -Infrastructure and Utilities
Undertake an All Hazards RiskManagement Study and develop a risktreatment/mitigation options register forwhole of Council
Study undertaken,risktreatment/mitigationoptions documented
June 2017 General Manager -Infrastructure and Utilities
Report submitted toCouncil forendorsement
June 2017 General Manager -Infrastructure and Utilities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 33
Key Priority 5: Proactive, Responsible LeadershipOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…
PerformanceMeasure Target Responsibility
5.1.0 Develop and implementinitiatives to encourage thecommunity to become moreinformed and involved in issuesthat may affect them
Deliver Central Highlands CommunityPlan 2022 implementation throughsupport of the 13 Community ReferenceGroups
DevelopCommunityReference GroupAction Plans
December2016
General Manager -Communities
Number ofCommunityReference Groupmeetings held
40 General Manager -Communities
Continue to develop council’s website asa source of information and means ofonline service delivery
Report on theprogress of furtheronline servicedeliverycomponents forthe website
Quarterly Executive Manager -Governance
Implement social media strategyrecommendations
Number of socialmedia strategiesimplemented
5 Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 34
Provide community education campaigns Number ofeducationcampaigns run on arange of counciland council relatedtopics
4 Executive Manager -Governance
Implementation of RegionalCommunications Strategy
Number of posts toFacebook forcouncil events, andactivities
360 Executive Manager -Governance
Increase inengagement ofsocial mediaactivity
10% Executive Manager -Governance
Review completedon the RegionalCommunicationsStrategy
February2017
Executive Manager -Governance
Increases insubscriptions to e-news
10% growtheach month
Executive Manager -Governance
Number of mediareleases distributedeach month
36 Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 35
Number of Mayoralmessages preparedfor local newspaper
12 Executive Manager -Governance
5.2.0 Manage and Govern toensure transparency andresponsiveness to the needs andviews of our communities indecision making practices
Participate in Community and ServicesAgency meetings (i.e. CommunityServices Interagency, CommunityAdvisory Network, etc.)
Number of agencydecisions to beincorporated intofurther planningand policydirections ofCouncil
6 General Manager -Communities
Finalise the implementation of improvedreporting and disclosure in accordancewith legislative obligations
Publish disclosurelogs under Right toInformation Actand accountingstandards
June 2017 General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 36
Key Priority 6: Strong GovernanceOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…
PerformanceMeasure Target Responsibility
6.1.0 Ensure Council'scommercial activities aremanaged well and providebenefits to our community
Investigate the mitigation of generalaviation tarmac area non-conformancesat Emerald Airport
Report presentedto Council
December2016
General Manager -Commercial Services
Develop Emerald Airport to become anenvironmentally and financiallysustainable operation
Investigation ofenvironmentalinitiatives
December2016
General Manager -Commercial Services
Report to Councilon energy savingoptions
February2017
General Manager -Commercial Services
Three newcommercialopportunitiesexplored toincrease revenue
June 2017 General Manager -Commercial Services
Optimise vehiclehire arrangementsto increaserevenueopportunities
June 2017 General Manager -Commercial Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 37
Identify additionalroutes and servicesand potential newroute developmentwith existingairlines and newairlines
March 2017 General Manager -Commercial Services
Enhance business operations andcompliance at Emerald Airport
Completion ofsystems review :* SafetyManagementSystems (SMS)* TransportSecurity Program(TSP)* Drug and AlcoholManagementProgram (DAMP)* AirportOperations Manual(AOM)
June 2017 General Manager -Commercial Services
Improve governance for Saleyardsoperations
Memorandum ofUnderstanding withEmerald LivestockSelling Agentsfinalised
December2016
General Manager -Commercial Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 38
Arrangements withSaleyard users(agents permit)finalised
September2016
General Manager -Commercial Services
Operations Manualimplemented
March 2017 General Manager -Commercial Services
Improve livestock feeding practices atEmerald Saleyards
Racks purchasedand installed
October 2016 General Manager -Commercial Services
Improve communications to Saleyardsstakeholders
eNews developedand circulated
September2016
General Manager -Commercial Services
Communicationnoticeboardinstalled
September2016
General Manager -Commercial Services
Improve financial sustainability atEmerald Saleyards
Labour costmanagementanalysis completed
November2016
General Manager -Commercial Services
Labour resourcesreviewed
February2017
General Manager -Commercial Services
Reduction inproduction costs
5% General Manager -Commercial Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 39
Optimise production methods to furtherreduce production costs at SheptonQuarry
Preventativemaintenanceproceduredeveloped forQuarry plant andequipment
June 2017 General Manager -Commercial Services
Panel of providersfor quarryprocurementdeveloped andimplemented
December2016
General Manager -Commercial Services
Increase product sales at Shepton Quarry Sales reach150,000 tonne
June 2017 General Manager -Commercial Services
Optimise arrangements for internalsupply of materials for Infrastructure andAssets road, street and stormwaterprojects
85% materialsupplied internally
June 2017 General Manager -Commercial Services
Develop advertising and marketingprogramme for Shepton Quarry
Annual programdeveloped
July 2016 General Manager -Commercial Services
Quarry exposurethrough marketing(Council-brandedroad trains)enhanced
December2016
General Manager -Commercial Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 40
Websiteimprovementsimplemented
December2016
General Manager -Commercial Services
Implement and maintain a QualityAssurance Management System atShepton Quarry
Absence of non-conformancesthroughsurveillance audits
June 2017 General Manager -Commercial Services
Undertake efficiency review on plantusage at Shepton Quarry
Investigation andreport on planthire costs (CHRC vsPrivate) provided
December2016
General Manager -Commercial Services
Develop lease agreement templates foruse for Council land
Templatesdeveloped
December2016
General Manager -Commercial Services
Register of leaseagreements forCouncil landcreated
September2016
General Manager -Commercial Services
Data pertaining toleased council landfor inclusion incorporate registerof leasesresearched andcollated
June 2017 General Manager -Commercial Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 41
Register Completed June 2017 General Manager -Commercial Services
Improve Commercial Services Businesssystems and process improvements
Number ofProcesses reviewedand implemented
10 General Manager -Commercial Services
Completion of Commercial ServicesCapital Works Program
Percentagecompletion ofCapital WorksProgram
100% General Manager -Commercial Services
6.2.0 Embrace professionalbusiness practices andresponsible use of Councilresources
Review and enhance the Enterprise RiskManagement Framework to ensure risk ismanaged consistently and effectivelyacross Council
Review of theEnterprise RiskManagementFrameworkcompleted
December2016
Executive Manager -Governance
Report on currentstrategic riskratings provided
Quarterly Executive Manager -Governance
Develop an integrated corporateperformance measurement, monitoringand reporting framework
LGAQ performancebenchmarkingsoftwareworkshopsdelivered toCouncillors andWhole of
August 2016 Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 42
Management(WOM)
PerformanceBenchmarkingExtension Project isundertaken to leadregionalparticipationthrough CentralQueenslandOrganisation ofCouncils (CQ ROC)
June 2017 Executive Manager -Governance
Deliver an Internal Audit programtargeting areas of highest risk andgreatest potential for businessimprovement gains
Audits completedin accordance withthe approvedInternal AuditAnnual Plan
100% Executive Manager -Governance
Reports preparedand presented toCouncil
Quarterly Executive Manager -Governance
Maintain Council’s insurance policiesportfolio
Policies are re-negotiated andrenewed for2017/2018
June 2017 Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 43
Facilitate, produce and monitor Council’sOperational Plan to ensure adequate andefficient planning is undertaken
Progress reportsprepared andpresented toCouncil
Quarterly Executive Manager -Governance
2017/2018Operational Plan isdeveloped andadopted by Council
April 2017 Executive Manager -Governance
Maintain strong corporate governancearrangements to ensure the highest levelof organisational probity, integrity andcompliance with legislative compliance
Number ofreferrals to Crimeand CorruptionCommission
<5% Executive Manager -Governance
Number of PublicInterest Disclosures
<5% Executive Manager -Governance
Number ofreferrals toOmbudsman
<5% Executive Manager -Governance
AdministrativeAction ComplaintPolicy andProcesses reviewedand updated
December2016
Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 44
CorporateComplianceFrameworkdeveloped andimplemented
December2016
Executive Manager -Governance
All legislativedelegationsreviewed andupdated inFebruary andAugust each year
100% Executive Manager -Governance
Manage the outsource function of nativetitle and cultural heritage to ensurecompliance and management throughutilisation of a self-assessmentcompliance system
Workshops for staffand relevantstakeholders onNative Title andCultural HeritageCompliancedeveloped anddelivered
October 2016 Executive Manager -Governance
Manage Fraud and CorruptionFramework implementation andeducation
Awareness trainingon the Fraud andCorruptionFramework isdelivered throughE3 learning to key
October 2016 Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 45
stakeholders andall employees
Undertake a review of the utilisation ofCouncil’s Plant and Fleet
Report to Councilon disposalschedule andefficiency savings
September2016
General Manager -Corporate Services
Review and update Council's suite ofcontract documents for procurementarrangements
All contractdocuments revisedand updated
December2016
General Manager -Corporate Services
Implement Procurement Cards includingintegration of reporting into CorporateSoftware
Procurement cardsin use
October 2016 General Manager -Corporate Services
Accurate reportingavailable
October 2016 General Manager -Corporate Services
Develop Council's Central SupplierRegister to improve useability for Councilstaff and suppliers
Completion ofidentifiedimprovements to360Pro
September2016
General Manager -Corporate Services
Provide supplier information evenings toassist suppliers in conducting businesswith Council
Supplierinformationevenings held
June 2017 General Manager -Corporate Services
Implement Reporting and AnalysisSoftware for rates and charges to assist
Implementation ofsoftware
November2016
General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 46
with data cleansing, reporting andbudgeting
Staff trainingcompleted
November2016
General Manager -Corporate Services
Reportingcapabilitydeveloped tosupport revenueforecasting forrates
November2016
General Manager -Corporate Services
Recommendationreport completed
August 2016 General Manager -Corporate Services
Undertake audit of physical recordsmanagement activities
Records Disposaland Digital DisposalPolicy and otherrelated policiesreviewed andimplemented
December2016
General Manager -Corporate Services
Implement a robust records disposalschedule
Process to supportyearly disposalprocess to bedeveloped andimplemented
December2016
General Manager -Corporate Services
Organisationalrecords disposalprocess undertaken
December2016
General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 47
Storage measuresput in place tosupport currentand future storagerequirements
December2016
General Manager -Corporate Services
Undertake disposal and records storageactivities to ensure legacy records areremoved and relevant storage strategiesare put in place to support theorganisation's future requirements
Recordsmanagementstrategic planguiding recordsoperations over thenext 5 years isimplemented
March 2017 General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 48
Key Priority 7: A Workplace of ExcellenceOur Corporate Plan Strategiesare to… The Key Activities we will deliver are…
PerformanceMeasure Target Responsibility
7.1.0 Adopt practices andsystems that support a skilled,motivated and communityfocused workforce
Develop a Training and DevelopmentProgram across the organisation
Program endorsedby ExecutiveLeadership Team
December2016
General Manager -Corporate Services
Develop organisational performancemanagement systems across council
Systems andchangemanagementprocessesimplemented
September2016
General Manager -Corporate Services
Improve employee induction processes Staff satisfactionwith induction
80%satisfactionrate
General Manager -Corporate Services
Implement key actions contained inCouncil's 2014-2019 Strategic WorkforcePlan
First year actionsimplemented
June 2017 General Manager -Corporate Services
Implement Council's new EnterpriseAgreement
Agreement ratifiedby IndustrialRelationsCommission
Completed inaccordancewith agreedtimeframes
General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 49
Develop succession planning proposalsacross Council
Succession Plans inplace in key areas
December2016
General Manager -Corporate Services
Develop an Organisational DevelopmentPlan
Plan completedand implemented
September2016
General Manager -Corporate Services
Develop Water Industry CertificateQualifications and Training Packages incollaboration with Central QueenslandUniversity
Phase one ofPackagedevelopmentaccepted byCouncil and CentralQueenslandUniversity
September2016
General Manager -Corporate Services
Develop a suite of workforce metrics andinformation reports
Metrics endorsedby Council andExecutiveLeadership Team
September2016
General Manager -Corporate Services
Develop workplace relationsimprovement programs
Programs endorsedby ExecutiveLeadership Team
June 2017 General Manager -Corporate Services
Employeeengagementprogramsdeveloped andimplemented
Staffsatisfactionrate of 80%or greater
General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 50
Provide development to Council staff toimprove overall health, safety andwellness benefits
Provision andevaluation of ahealth, safety andwellness programacross all areas ofCouncil
June 2017 Executive Manager -Governance
Improve Council's hazard identificationskills through staff development
Development andprovision of hazardidentificationbooklets
December2016
Executive Manager -Governance
Delivery of animplementationprogram andtraining
March 2017 Executive Manager -Governance
Employ two cadet engineers for localskills development
Two cadetengineersemployed
December2016
General Manager -Infrastructure and Utilities
Deliver a new intranet service across theorganisation to enhance informationsharing and cultural cohesion
Launch of updatedIntranet
September2016
Executive Manager -Governance
7.2.0 Provide responsive andefficient systems to enable thedelivery of council services
Improve integration of Council's SafetyManagement System in relation toStandard Operating Procedures through
Release ofStandard OperatingProcedures
March 2017 Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 51
creation of online Standard OperatingProcedure Awareness Program
Implementationand trainingprogramcompleted
March 2017 Executive Manager -Governance
Expand Video Conferencing Technologyto corporate offices to ImproveEngagement through Technology
Implementtechnologyavailable throughMicrosoft SurfaceHubs in Blackwater,Capella, Duaringa,Emerald andSpringsure installed
September2016
General Manager -Corporate Services
Implement Live Streaming of CouncilMeetings
Unassistedstreaming ofcouncil meetings tothe publicimplemented
September2016
General Manager -Corporate Services
Upgrade Library Public Internet KioskSoftware
Upgraded kiosksoftware to allLibrary Sitesinstalled
December2016
General Manager -Corporate Services
Installation of Corporate Kiosks at councildepots
Installation of twokiosks at all councilworks depots
September2016
General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 52
Investigate opportunities for small scalepublic internet access
Trial two locationsacross the CentralHighlands Region
December2016
General Manager -Corporate Services
Improve Corporate Network Connectivity Corporate Wifiinstallationcompleted acrossall corporatecouncil sites
September2016
General Manager -Corporate Services
Review and replace Corporate Softwaresystem
Corporate softwaresystem solutionscoping andprocurementcompleted
September2016
General Manager -Corporate Services
Corporate Softwareimplemented –Stage 1
June 2016 General Manager -Corporate Services
7.3.0 Continue to create anddevelop a positive and futurefocused culture thatdemonstrates and supportsCouncil's values
Review and improve all CorporateServices policies and procedures
Policies andproceduresaccepted byCouncil
July 2016 General Manager -Corporate Services
Design organisational peopledevelopment and culture programs to
Programs designed June 2017 General Manager -Corporate Services
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 53
embed CHRC values into all systems andprocesses
Analysis of culturesurveys
June 2017 General Manager -Corporate Services
Provide safe systems of work in relationto occupational noise
Comprehensivenoise surveycompleted acrossall relevantworksites
February2017
Executive Manager -Governance
Implementation ofall recommendedcontrol measuresfrom noise surveyreport
June 2017 Executive Manager -Governance
Manage the outsourcing of an influenzavaccination program to sustain a healthyworkplace
Fluvax Programdelivered
May 2017 Executive Manager -Governance
Manage the outsourcing andimplementation of a health surveillanceprogram
Procurement foroutsourcing ofprogramcompleted
March 2017 Executive Manager -Governance
Implementation ofhealth surveillanceprogramcompleted
June 2017 Executive Manager -Governance
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 54
7.4.0 Provide consistent highlevels of customer service asstated in our Customer ServiceCharter
Promote continuous improvement ofCustomer Service and ContactCentre/Call Centre
Analysis of reportson call statisticscaptured inTouchpoint
80% of callsresolved atfirst point ofcontact
General Manager -Communities
Analysis ofcustomersatisfaction surveys
80%customersatisfactionwithcustomerservice
General Manager -Communities
Annual review ofCustomer ServiceCharter
June 2017 General Manager -Communities
Central Highlands Regional CouncilOperational Plan 2016-2017Page | 55
Postal PO Box 21, EMERALD QLD 4720Phone 1300 242 686Fax 1300 242 687Email [email protected] Website www.centralhighlands.qld.gov.au
Customer Service Centre LocationsEMERALD (Administration Centre)Corner of Egerton and Borilla Streets, Emerald
BLACKWATER10 Mackenzie Street, Blackwater
CAPELLA4 Conran Street, Capella
DUARINGA12 William Street, Duaringa
ROLLESTON (Rural Transaction Centre)17 Warrijo Street, Rolleston
TIERI (Rural Transaction Centre)Corner of Grasstree and Anncrouye Street, Tieri
SPRINGSURE29 Eclipse Street, Springsure