WIRREANDA PUBLIC SCHOOL

PARENTS AND CITIZENS ASSOCIATION

GENERAL MEETING MINUTES

MONDAY 20 JUNE 2011

The meeting opened at 7.10 pm

Minutes Taken by: Tracey Martell

Present: Philippa Young, Sharon Grant, Bronwyn Groves, Kate Washington, Melissa Green,

Kim Ellis (left 8pm), Tracey Martell, Jo Cotton, Nicole Trindorfer, Julie Anderson,

Kylie Burrows, Alison Dickson (left 8pm), Sandy White (arrived 7.24pm), Belinda

Beasley (left 8.30pm), Janice McGoldrick

Apologies: Lee Collier, Kerryne Pink, Tania Jones, Kate Grant, Mandy Patterson

..................................................................................................................................................................

1. Special Item – verbal complaint by Canteen Supervisor

As the first point of business, the President referred to a text that she had received

that afternoon from a Committee Member relaying a series of concerns held by the

Canteen Supervisor.

Discussion regarding the nature of these verbal claims followed, including the

possibility of an harassment claim from the Canteen Supervisor against the P&C,

which was believed to place the Committee exposed to a degree of risk.

The Secretary informed the Committee that the Supervisor now has a signed

employment contract and that there is a Discrimination and Harassment Policy in

place that details the grievance procedures that should be followed if the Canteen

Supervisor has a complaint of this nature which include:

• A meeting requested by the Canteen Supervisor with the Canteen

Committee Convenor, and the Principal and the President of the P&C or

their nominated representative (not appropriate in these circumstances)

• A written complaint to the P&C dealing the nature of the claim and including

any supporting evidence

MOTION: That the Canteen Committee Convenor meet with the Canteen Supervisor to

outline the grievance procedures and options available (as above) should the

Supervisor wish to formally pursue an harassment claim

Moved: Sharon Grant

Seconded: Nicole Trindorfer

MOTION CARRIED

1. Confirmation of Minutes of previous meeting 16 May 2011:

Kate Washington requested that a typing mistake be removed from the minutes and

Secretary confirmed that this would be undertaken

Moved: Kate Washington

Seconded: Belinda Beasley

2. Correspondence In/Out

Short report provided by Secretary regarding Correspondence In

Issues raised:

• Inspirational Teachers Award

Following discussion, Kate Washington suggested that the P&C nominate Cathy

Colley for this award in 2011

MOTION: That the P&C nominate Cathy Colley for the Inspirational Teachers

Award 2011

Moved: Kate Washington

Seconded: Melissa Green

After a vote, the motion was declared as CARRIED

Kate Washington is to prepare an application for P&C endorsement at the next

meeting (prior to submission close on 29 July 2011)

Parents are to also be encouraged to submit a teacher nomination via the

promotion of the link to the site in the Wirreanda Whisper

Correspondence Out: None

4. Treasurers Report

In absence of Treasurer, held over to next meeting

5. Principal’s Report

As tabled

Highlights:

• New hall

o Progressing well

o Minor delays due to bad weather

o Sept/Oct expected completion date

• Mrs Chapman to take a new position at Edgeworth Public School

o Effective Term 3

o Recruitment process now underway for replacement

• Parent teacher interviews

o Now underway

o Online booking system worked very well (80% of parents booked via

this method)

• Uniforms

o Necessary to maintain school pride

o Undershirts are now being worn due to colder weather

o Will be accepted as an interim measure this Winter as long as in

school colours (red, white, royal blue)

o After discussion, it was decided that the Uniform Shop (Janice)

would source prices for long sleeved polo shirts and undershirts for

discussion at the next meeting

• Volunteers

o Philippa remained all members present that volunteers need to sign

in at the office before proceeding to classrooms or other activities

o Notice to also be placed in the Whisper as a reminder

• Canteen Operating Hours

o Following an email sent to Jo Cotton regarding this issue on 14 June

2011, Philippa suggested that the Canteen opening hours (to

address issues associated with children taking food to class or lines)

be altered to the following:

8.50 am – 9.15am Lunch orders to be taken to 9.20am

No breakfast sales after 9.15am

11.20am – 11.35am Recess operating time

Screens down and no further sales

after 11.35am

1.20pm-1.50pm Lunch operating time

Shutters down and no further sales

after 1.50pm

MOTION: That the new Canteen operating hours detailed above be approved and

implemented from the start of Term 3, 2011

Moved: Tracey Martell

Seconded: Sharon Grant

MOTION CARRIED

• Car parking for school drop offs

o Cars are still double parking/ being unsafe when dropping children

at school

o A further notice is to be placed in the Whisper reminding parents of

the rules that apply

6. Sub-Committee Reports

a. Canteen Committee

As tabled and attached

Additional issue raised was the need to “open up” the Canteen Committee meetings

to volunteers currently working in the Canteen.

MOTION: That the Canteen Sub-Committee meetings be opened to include

volunteers currently working in the Canteen

Moved: Tracey Martell

Seconded: Sharon Grant

MOTION CARRIED

b. Fundraising Committee

Report as tabled and attached

Issues raised:

• So Cones at school discos

o Belinda asked if the P&C should pursue the Sno Cone van for future

discos

o Due to safety and logistical concerns it was decided, by Committee

agreement, that the Sno Cone van would no longer be used for

school discos

• Cookie Dough Distribution

o Belinda noted that three volunteers from the Canteen (Jo Fallows,

Debbie Jefferys and Anne Maree Ryan) had provided assistance to

the distribution at very short notice

o It was decided by Committee agreement that a letter of thanks will

be sent by the P&C to these volunteers to officially thank them for

their assistance

• Possible parents bus trip to warehouse shopping in Sydney

o Belinda noted that some parents had expressed an interest in this

bus tour so she had sourced some information

o A date will be set for the trip in October/November 2011

• Father’s Day Stall

o Belinda detailed plans for purchases for this stall

o Total cost $2900

MOTION: That that the Fundraising Committee Convenor and Senior Vice President

(Belinda Beasley) be authorised to spend up to $2900 on gifts for the

Fathers Day Stall 2011, provided this expenditure does not take the P&C

Working Account to less than $10,000

Moved: Janice McGoldrick

Seconded: Tracey Martell

MOTION CARRIED

Jo Cotton to check with Treasurer regarding current status or P&C working account

• Party Plan Fundraiser

o Belinda spoke of another fundraising idea – having a series of party

planners (eg. Enjoi, Tupperware etc) operate a joint fundraiser in the

school hall

o This idea met with an enthusiastic Committee response – it was

decided that it would be scheduled for either Term 4 or early next

year

o Philippa approved use of the hall after hours for the fundraiser

o Will be discussed further closer to the date

c. Uniform Committee

$18 322 of stock sold

Full report tabled and attached

7. Notices of Motion

As detailed throughout minutes

8. General Business

• Coles Gift Card donation

o The P&C was provided with a $50 Coles gift card from Medowie Bi-Lo for

the Cancer Council Biggest Morning Tea

o This gift card was not used as supplies were not required (cakes donated

by parents)

MOTION: That the P&C purchase the $50 gift card and donate $50 to the

Cancer Council

Moved: Jo Cotton

Seconded: Belinda Beasley

MOTION CARRIED

• Community Partnerships Double Payment

o Jo Cotton informed the Committee that the P&C had received a double

payment of the grant associated with the Primary playground facility

(2X$50,000)

o Authorisation from the Committee is required for this amount to be

withdrawn and paid back to Community Partnerships (NSW

Government) as requested

MOTION: That the President be authorised to request that the Treasurer draw a

cheque for $50,000 to be paid to the NSW Government in respect of

the overpayment made

Moved: Tracey Martell

Seconded: Sharon Grant

MOTION CARRIED

• Infants Playground – Community Assistance

Julie Anderson noted that the finishing of the Infants Playground was greatly

assisted by Steve the Excavator (who has not billed the P&C) and Nicki and Peter

Dolman (volunteers without children at the school).

MOTION: That the Dolmans be provided with a thankyou letter and the Coles

Gift Card ($50) and Steve the Excavator a thankyou letter and 2 bottles

of wine from the 2010 Trivia Night

Moved: Belinda Beasley

Seconded: Tracey Martell

MOTION CARRIED

• P&C General Meeting Minutes

The Secretary (Tracey Martell) noted that the copying of minutes for all meeting

attendees was both time and paper intensive and suggested that we move to

electronic forms of communication, complemented by paper copies where required

MOTION: That the P&C General Meeting minutes be available on the Wirreanda

Public School website, to meeting attendees by email in .pdf format (if

provided on attendance sheet) and as a hard copy in the School Office

Moved: Tracey Martell

Seconded: Jo Cotton

MOTION CARRIED

• Recruitment Panel – School Principal

Kate Washington raised a series of issues with the process to employed to nominate

a P&C representative on the recruitment panel for the new school principal.

The President (Jo Cotton) acknowledged her concerns and that the process may not

have been followed correctly due to a lack of experience.

After significant discussion, it was decided that another vote for a panel member

was required.

Two nominations were made – Sharon Grant (existing panel member) and Kate

Washington

Both Kate and Sharon were asked to leave the meeting so the vote could take place

After a vote (show of hands) Sharon Grant was officially endorsed as the

recruitment panel P&C representative.

Sharon and Kate were then invited to rejoin the meeting and informed of the P&C

decision.

It was also discussed and decided that a register of interested P&C members for

recruitment panels be developed at the next General Meeting so that due process

for nomination and election of representatives can be followed in the future

• Fridge received via purchase of air conditioners

Kate Washington noted that the process associated to donate this fridge to the Year 6 class

to raffle for their farewell was not minuted as including an official motion and vote.

After discussion, it was decided that the use of the fridge be put to a vote:

1. That the fridge be donated to the Year 6 class to raffle for funds associated with

the farewell

2. That the fridge be raffled as a fundraising initiative associated with the upcoming

Trivia Night

Following a vote option 2 (above) was declared as CARRIED

• School song

It was noted by a Committee member that that words for the school song were not

displayed in a prominent public location in the school (eg. hall)

A notice is to be placed in the Whisper asking if any parents would like to donate a

tapestry/etc of the school song words to be placed in the new school hall

There being no further business the meeting was declared closed at 9.20pm

Next meeting Monday 25 July 2011 at 10am

Uniform Shop

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