1

Table of Contents 1. Purpose of the document 3

2. Assumptions and Prerequisites 4

3. Feature Specific Setup 4

Implementation 4

Assign Balancing Segment Values to Legal Entities (Optional) 5

Complete/Review Account Hierarchies - Trees (Account Analysis Reports) 6

Prepare your account hierarchies 6

Assign Tree Structure Name to your Account segment 8

4. Common Parameters 9

5. Other Parameters 10

6. Accounted Transactions in Subledgers 13

7. Submitting the Reports 14

General Ledger Journal Entry Report 14

Standard Run with Defaults 14

Submit Report with a Journal Source and Category 15

General Ledger Journal and Balance Report 17

Standard Run with Defaults 17

Entering the Flex Filter Conditions 21

ERP CLOUD

General Ledger Reports

Oracle Financials for EMEA

2

General Ledger Trial Balance Report 23

Standard Run in Detail Mode with Defaults 23

Trial Balance in Summary Mode with Account Levels 26

3

1. Purpose of the document

General Ledger Reports are classified under 2 groups:

Journal Reports

Account Analysis Reports

Balance Reports (Trial Balance)

Journal and Balance Reports

This document explains the implementation and usage guidelines for the following reports:

Journal Reports:

General Ledger Journal Entry Report

Account Analysis Reports:

General Ledger Journal and Balance Report

General Ledger Trial Balance Report

Use General Ledger Journal Entry Report to retrieve detailed information for your Oracle General Ledger journal entries. This information comprises data items belonging to journal entry headers, journal entry lines, and journal batches. You can also print journals that have not been posted in your ledgers to be reflected in your account balances.

Use General Ledger Journal and Balance report to retrieve account balances and journal entries that make up these balances. An account balance represents the total currency amount of an account in a given period of time.

Use General Ledger Trial Balance Report to list the beginning and ending balances as debits and credits

for your accounts for a reporting period range.

4

2. Assumptions and Prerequisites

In this document, we will assume that the following entities have already been set up:

Data Security – Refer to the Fusion Security topical essay available on cloud.oracle.com

Enterprise Structure

Accounting Configuration

Tax Configuration and First Party Tax Setup

Suppliers

Customers

Third Party Tax Setup

Document sequences

Accounting and Reporting Sequences

Oracle Payables System Options

Procurement Business Function

Common Options for Payables and Oracle Receivables

Receivables System Options

Oracle recommends that the ‘Implementation Project’ is complete for your organization before

commencing the ‘Feature Specific Setup’ outlined below. If you require further details, refer to the

Analyze and Report section of Oracle Financials Cloud (Get Started) web site.

3. Feature Specific Setup

Implementation

For this document, we consider the implementation of a company with one ledger and two legal entities

associated to this ledger.

You can alternatively use any existing company structure as long as the prerequisite setup, which is

indicated in ‘Assumptions and Prerequisites’ section exists for these entities.

The examples in this document are based on a sample implementation that consists of a single primary

ledger and two legal entities:

Ledger: ES Vision SEQ3 ES

LE1: ES Vision SEQ LE1 - Spain

LE2: ES Vision SEQ LE2 – Spain

5

Assign Balancing Segment Values to Legal Entities (Optional)

To report based on legal entity, you run reports by the ‘Legal Entity’ parameter. Use of the legal entity

parameter requires you to associate balancing segment values to your legal entities.

Task name: Assign Balancing Segment Values to Legal Entities

Navigation : Navigator –> Setup and Maintenance -> Assign Balancing Segment Values to Legal Entities

6

Complete/Review Account Hierarchies - Trees (Account Analysis Reports)

To report account balances at summary levels, you need to complete your account hierarchies.

Prepare your account hierarchies

Please refer to this table below as an example (a subset is shown). Please note that you can enter up-to

10 level hierarchy.

P9 P8 P7 P6 P5 P4 P3 P2 P1 Child *Description *Account Type

9999

1000

1110 Cash Asset - Cash

1120 Payroll Cash Account Asset

1130 Short Term Investments Asset

1140 Long Term Investments Asset

1150 Marketable Securities Asset

1160

Unrealized Gain(Loss) on

Marketable Securities Asset

1170

Unamortized Discount /

Premium on Mkt Sec Asset

1210 Accounts Receivable

Asset - Accounts

Receivable

1220 Other Receivables Asset - Confirmed Receipts

1222 Autoaccounting Clearing Asset

1232 Unbilled Receivables

Asset - Unbilled

Receivables

1240 Unapplied Cash Asset - Unapplied Cash

We will assume that the account hierarchies are already imported into the system.

7

Navigation : Navigator –> Setup and Maintenance -> Manage Account Hierarchies

Navigation : Navigator –> Setup and Maintenance -> Manage Account Hierarchies

If the status for your tree version is in draft status, you should follow the steps to activate the version:

1) Select the tree version, Go to actions, Set status as ‘Active’

This will open the Manage Account hierarchies/ Audit Results page. Click on ‘Online Audit’

and then click ‘Done’

2) Once the tree is active, also run the Flattening program (Actions -> Flatten ->Column

Flattening, Actions -> Flatten ->Row Flattening)

3) Also, once you have completed 1 and 2, search for ‘Publish Account Hierarchies’ via FSM.

Search for your tree version and publish it. The tree will then be ready for use

4) Ensure the status of the tree version is active

8

Navigation : Navigator –> Setup and Maintenance -> Manage Account Hierarchies

Assign Tree Structure Name to your Account segment

Navigation : Navigator –> Setup and Maintenance -> Manage Key Flexfields -> Manage Structure

Instances

Enter the Tree Name.

You can now use reporting options that use the accounting hierarchies.

9

4. Common Parameters Parameter Name Required Description

Data Access Set Yes Enter the data access set.

Ledger Yes Select a ledger from the list of ledgers that

belong to the data access set you specified.

From Period Yes Enter the starting period for your report.

To Period Yes Enter the ending period for your report.

Account Filter Parameters No Flexibility to enter a wide range of filtering

conditions using accounting flexfield segments.

Following screenshot shows the common submission parameters:

10

5. Other Parameters Parameter

Name

Required Default Description General

Ledger

Journal

Entry

Report

General

Ledger

Journal

and

Balances

Report

General

Ledger Trial

Balance

Report

From

Accounting

Date

No N/A Enter an accounting

date range for your

journal entries to be

printed. Journal

effective dates are used.

✓

✓

✗

To Accounting

Date

No N/A

Currency No N/A Enter journal entered

currency.

✓

✗

✗

Posting Status Yes N/A Select ‘Posted Journals’,

‘Unposted Journals’ or

Error Journals’ to print

corresponding journals.

✓

✗

✗

Journal Entry

Source

No N/A Select a specific journal

source. For example

‘Payables’.

✓ ✗ ✗

Journal

Category

No N/A Select a specific journal

category. For example

‘Sales Invoices’.

✓ ✗ ✗

Batch Name No N/A Select a specific journal

batch name.

✓ ✗ ✗

Balance Type No/Yes Null/

Actual

Required with default

‘Actual’ for General

Ledger Journal and

Balance Report.

Optional for General

Ledger Journal Entry

Report.

✓ ✓ ✗

11

Parameter

Name

Required Default Description General

Ledger

Journal

Entry

Report

General

Ledger

Journal

and

Balances

Report

General

Ledger Trial

Balance

Report

First Page

Number

No N/A Report starts page

numbering from 1 by

default.

✓ ✓ ✗

Ledger

Currency

Yes (Ledger

Currency)

Ledger Currency is

defaulted from ledger.

✗ ✓ ✓

Currency Type Yes Total Currency Type can be

selected as ‘Statistical’

or ‘Entered’ as well. If

‘Entered’ is selected,

‘Entered Currency’

parameter becomes

visible and enterable.

✗ ✓ ✓

Entered

Currency

No N/A Balances and journal

activity reflects only the

chosen currency.

✗

✓ ✓

Budget or

Encumbrance

Name

No N/A Enter value if Balance

Type is not Actual.

✗ ✓ ✗

Account Level No N/A A level of 0 to 10 can be

selected. You will be

able to view your

account balances at the

selected number of

levels.

✗ ✓ ✓

Top Level

Parent Account

No N/A This is optional. For

example, you can

provide your highest

level account value(like

‘Net Assets’ parent

account) to print Trial

✗ ✓ ✓

12

Parameter

Name

Required Default Description General

Ledger

Journal

Entry

Report

General

Ledger

Journal

and

Balances

Report

General

Ledger Trial

Balance

Report

Balance for your assets

only.

Account Class Yes All Print all account classes

by default. ‘Income

Statement’ and ‘Balance

Sheet’ are your other

options.

✗ ✗ ✓

Account

Delimiter

No N/A Optionally change the

default delimiter of your

setup.

✗ ✗ ✓

Zero Beginning

of Year Balance

No N/A Enforce Beginning of

Year Balances to be

printed as zero.

✗ ✗ ✓

Trial Balance

Type

Yes N/A Options are ‘Detail’,

‘Begin Year’, ‘End Year’

and ‘Results’.

✗ ✗ ✓

Debug No N/A For future

enhancement.

✗ ✓ ✗

13

6. Accounted Transactions in Subledgers

Enter transactions in Payables and Receivables. Account all transactions on which you need to report.

For account analysis reports only posted activity will be reported.

14

7. Submitting the Reports

General Ledger Journal Entry Report

Submit General Ledger Journal Entry Report to retrieve detailed information for your General Ledger journal entry headers, journal entry lines, and journal batches.

Standard Run with Defaults

15

Submit Report with a Journal Source and Category

16

You can see from the output above that the report prints journals with Receivables source and Sales

Invoices category only.

17

General Ledger Journal and Balance Report

Submit General Ledger Journal and Balance report to retrieve account balances and journal entries that make up these balances.

Standard Run with Defaults

A number of selected report pages are given below to show balances with detail journal lines for both

legal entities.

18

19

20

21

Entering the Flex Filter Conditions

You can filter by accounting flexfield segment conditions. In the example below, 2 conditions are added

at submission.

22

23

General Ledger Trial Balance Report

This report lists the beginning and ending balances as debits and credits for your accounts for a

reporting period range. You can view your detail balances or you can run in summary mode using the

account hierarchies.

Standard Run in Detail Mode with Defaults

24

25

26

Trial Balance in Summary Mode with Account Levels

You can run the report in summary mode if you have defined account hierarchy structure and

completed the setup.

Account Level: 2, Trial Balance Type: Detail

27

Account Level: 3, Trial Balance Type: Begin Year

28

Please see the examples below for higher account levels and other Trial Balance Types.

The following output shows ‘Vision Foods –USA Ledger Primary Ledger’ and five summary levels of the

account hierarchy. (Trial Balance Type: Detail)

29

30

The following output shows ‘Vision Foods –USA Ledger Primary Ledger’ and five summary levels of the

account hierarchy. (Trial Balance Type: Results)

31

32

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